HomeMy WebLinkAboutExhibit 1Q4t4;biii-
Approved Pr 1 2 Coconut Grove BID Budget - o3oi 8/25/2011
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Special Events & BID Events
Markeiina & Advertising
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$ 189,000 $ 160,000 $ 144,000
220,000 $ 220,090 S 220,000
eeS, $ 21,000 $ 39.000 $ 34,000
55,000 $ 54,927 $ 55,000
3,000 $ 3,000 $ 3,000
160,000 S 106,621 $ 96,000
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950 003 $ 440,000 $ 457,000
50,000 $
125,952 $
265,319 $
163,566 $
183,000 $
255,000 $
361,500 9
- $
$ 120,000
50,000 $ 62,500
116,716
238,388
119,597
152,992
272,073
368,602
574,630 $ 197,341 $
(574,830) $ (147,341) $
117,035
188,035
118,442
123,300
266,165
326,200
158,000
229,500
(229,500)
exAib-i-43
Coconut Grove Business Improvement District Budget Resolutions FY'12 (8)
As of 7/23/2012
$50,000 Police Off Duty Services Additional Officer Motion from November 22, 2011 BID Board
Meeting:
It was moved that the Coconut Grove BID adjust the current budget by adding $56,000 to the Security
Budget from the reserves to add one police officer weekly to be reviewed mid -year to make changes.
David Collins said that the officer could be added for December, January and February.
Motion to approve: Timo Kipp moved, H. H. Bredemeier seconded.
David Yoblick offered a modification that since two months has passed, that the amount be modified to
$50,000 from reserves. Timo accepted the modification.
Motion passed unanimously.
CCSG Preparation of Annual Financial Statements; September 16, 2011 Exec Committee Meeting
The Executive Committee motioned that the Coconut Grove BID authorize an increase of duties for CCSG
in preparation of the annual financial statements that will be due for FY'11 — FY'12 on January 2, 2012.
Monthly fees will increase from $3,500 to $3,900.
The source of funds for the proposed increase will come out of the CCSG budget line item for FY'12.
An amendment will need to be submitted for the FY'12 BID budget for funds collected from "prior BID
assessments" will be used as the new source of income to supplement this line item in G&A.
A contingency line item, up to $20,000, in the annual budget for "bad' debt arriving, up to $20,000 is to be
used by the Executive Committee for items of contingency funding by monies coming in.
Motion Passed: 1st; Naomi Evans. 2nd; Laio Durazo
Motion passed unanimously.
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$3,000 Holiday Decorations throughout Grove Motion from December 2, 2011 Executive Committee
Meeting
The Executive Committee moved to approve the expenditure of $3,000 from excess unbudgeted funds to
decorate the light poles, and or windows, within the BID District for the Holiday season.
Moved by H.H. Bredemeier; 2nd Naomi Evans
Motion passed unanimously
Hotel Initiative S24,000 as of November 21, 2011 BID Board Meeting
It was moved to increase the BID portion of the Hotel Project Budget by a $24,000 appropriation from the
General Budget (Trust) for the two existing BID Hotels.
Moved By: H.H. Bredemeier moved, Lalo Durazo
Scott Silver further suggested an addition to the motion which stipulated that the hotel partnership
marketing strategy be presented to the BID Marketing Committee for plan review and approval. Mover
accepted the modification.
Moved By: Moved by H.H. Bredemeier; 2nd Lalo Durazo
Motion passed unanimously
Approval of CCSG expansion of Assessment Proposal as per May 3. 2012 BID Board Meeting
It was moved to approve amendment to CCSG contract; one-time set up fee of $3,000.00 and increase in
monthly fees from $3,900.00 to $4,200.00 per month.
Motion to Approve: Robert Masrieh moved; Sam Kelly seconded. Motion passed unanimously.
Approval of CCSG Proposal for the establishment of baseline for Sidewalk Cafe & Parking Waivers as per
July 6, 2012 Executive Committee Meeting
It was moved to approve the proposal, dated July 2, 2012, provided by Complete Consulting Services for the
establishment of a parking waiver & sidewalk cafe baseline, for the sum of $18,000. Work is to be completed within
90 days.
Moved by H. H, Bredemeier 2nd Sam Kelly
Motion passed unanimously
Approval of General & Administrative Executive Director "Transition" Costs as per July 6,2012 Executive
Committee Meeting
The General and Administrative line item within the FY'12 BID Budget needs to be adjusted approximately
$34,000 for the Executive Director Transition process July 2012 —August 2012.
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Approval DPZ Action Plan Proposal at May 3, 2012 BID Board Meeting
❑ It was moved to approve the Duany Plater — Zyberk & Company Action Plan proposal dated April 20, 2012
for $99,400.00. There is to be an Amendment to the contract for a "six-month" completion deadline.
Availability of Funds:
The approved FY'12 Capital budget line item Urban Planning Project currently has $40,000 in available funds as of
July 23, 2012. Due to the FY'12 Capital line item Facade/CDBG Grant not beginning in FY'12, $59,400 of $75,000 of
the funds will be transferred to Urban Planning Project line item.
There will now be a total of $99,400 in the Urban Planning Line Item in availability for the remainder of the FY'12
fiscal year and $15,600 in Fagade/CDBG Grant line item for the FY'12 Business Improvement District Budget after
the changes aforementioned.
Motion to Approve: Robert Masrieh, moved; Scott Silver seconded. Sue McConnell opposed. Motion passed.
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