HomeMy WebLinkAboutSummary Form'AGENDA YTE?4 SUMMARiY FORM
FILE ID: i,Z-OD 2 1
Date: 03/27/2012 Requesting Department:
Commission Meeting Date: 04/12/2012 District Impacted:
Type: ❑ Resolution ❑ Ordinance ❑ Emergency Ordinance ® Discussion Item
' Q Other
Law Department
Matter ID No.
Subject: Recommendations from Department Directors of which positions should be excluded from the
classified service and then included in the unclassified service. (report attached)
Purpose of Item:
Direction by Vice Chair Sarnoff to the Administration for the Director of Human Resources to
provide a report of which positions department directors recommend that should be excluded from the
classified service and included in the unclassified service to be brought before the City Commission
within the next 40 days.
Background Information:
Directive from February 23, 2012 Commission Meeting — Human Resources (see attachment)
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland, Defense/Neighbornood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final ApprovaLS
(SIGN AND DATE)
CIP Budget .
1f using or receiviokf4ibital.fupds •
Grants Risk Management
Purchasing --. . .. Dept. Director
Chief • City Manager,
draft
Chair Suarez: D2.2.
Vice Chair Sarnoff This is a discussion, Mr. Chair, regarding the City Attorney. I'd like to use
her because -- I- think.Coinmissioner..Gort kind of said it best and he said it a number of times. I
won't mention where he said it, but it was an appropriate place to say it and that is secretaries.
Right now, if you are a Civil Service secretary in the City of Miami -- I happen to know of a
circumstance where a person left Steel Hector and Davis was earning approximately $50,000 a
year and since has left the City of Miami after another ten or fifteen years of successful service
earning $120,000 a year as a secretary.
Commissioner Spence -Jones: Here?
Vice Chair Sarnoff: Now -- yes, City of Miami. I can assure you, in the private sector a
secretary can never rise to that level. I checked 'before came here, and we pretty much agree
amongst ourselves as lawyers, the most you're ever going to see a secretary make is 50. Could
there be an attorney doing extremely well paying a secretary 60? Maybe. But pretty much, they
cap out at 50 to $60,000 a year. My question to this Commission is if Ms. Bru has to have Civil
Service people in her office, which is, in and of itself interesting because I think as attorneys,
you know you need to be able to hire and fire pretty freely, especially secretaries, especially
because of the sensitive material in which they're at least privy to. I really want to figure out
how do we disengage -- just as a pilot project, how do we disengage the City Attorney's office
from the requirement of -- from the non lawyer position, having to have Civil Service people on
board?
Chair Suarez: And we also -- just to buttress your point, we also had an incident in the City
Attorney's office where an employee was caught stealing documents and was fired and the Civil
Service Board reinstated that employee so that, to me, sounds --
Vice Chair Sarnoff: And by the way, that could have subjected her --
Chair Suarez: Of course.
Vice Chair Sarnoff: -- to --
Chair Suarez: A Bar complaint.
Vice Chair Sarnoff: -- a Florida Bar --
Chair Suarez: Of course.
Vice Chair Sarnoff: -- problems.
Chair Suarez: Of course.
Vice Chair-Sarnoff: -And I wonder whether the Civil Service trumps the Florida Bar.
Chair Suarez: Absolutely Not.
Jaj/S42 - 1 February 23, 2012
draft
Vice Chair Sarnoff: Because you are --
Chair Suarez: Not for a lawyer.
Vice Chair Sarnoff: -- responsible, as the attorney, for the secretary.
Chair Suarez: Yeah. And I think she took action and, unfortunately, it wasn't upheld. I -- this
sounds like a charter change and I would wholeheartedly support you on your charter change.
Commissioner Spence -Jones: So -- I guess this happened when I was gone?
Vice Chair Sarnoff:. Yeah. I think --
Commissioner Spence -Jones: Oh, okay. Would some --
Julie O. Bru (City Attorney): Yeah.
Commissioner Spence -Jones: Was it, what, a confidentiality thing?
Ms. Bru: It was a breach of confidentiality. It was. The -- our charter defines what the civil
service of the City of Miami consists of and you're either in the classified service or you're in the
unclassified service and our charter limits those positions that can be in the unclassified service.
And as far as, for example, my office, I only have four members of my staff who are
unclassified. Those are the people that are at will that can be terminated without having any
rights of appeal. So the rest of the members of my staff are protected by the Civil Service
position that they hold. Now they're classified but they're called managerial confidential so they
don't belong to the union, but they're still part of the classified service and they still have Civil
Service rights. For example, if I — when I went through the process of a workforce reduction
and I had to eliminate positions in the paralegal, which I did unfortunately -- I didn't want to, but
I had no choice but to do the workforce reduction -- that set in motion a whole series of rollbacks
where individuals who were paralegals then assumed positions in the litigation assistant
classifications and -- you know, it's not a very -- it's not conducive to being able to operate a law
office --
Chair Suarez: True.
Ms. Bru: -- you know. The members -- the litigation assistants who are members of the
classified service are hourly employees, so if you have a situation where you're working on
something, you have an appeal, you have, you know, documents that need -- you can't keep
them, you know, over time. You know, we don't have an overtime budget so, again, that poses
another problem that if they were unclassified, we wouldn't have to worry about the wage and
hour issue.
Chair Suarez: Madam Attorney, I also wanted to say that -- I know I don't have to remind the
Vice Chairman of this.' -Couple years ago we narrowly attempted to - right - deal with our Civil
-Service'by taking it out of the charter and making it an ordinance and we lost. I supported °you
on that.
Jaj/S42 2 February 23, 2012
draft
Vice Chair Sarnoff: No. I --
Chair Suarez: We lost (UNINTELLIGIBLE).
Vice Chair Sarnoff: -- why were we able to do that? Why were we -- why was the attempt --
why were we allowed, other than through a charter change, to attempt to do that?
Chair Suarez: No. It had to be through a charter change and we were --
Vice Chair Sarnoff: That's what we were voting for, was --?
Chair Suarez: Yeah, we were voting for -- to put it on the ballot. We put it on at the same time
as the MPA charter amendment and it failed 3-2, and I think the consensus of the Commission at
the time was that they have no issue with civil service reform. They just wanted it to be better
defined. And so what I would urge you and challenge you is to come up with a comprehensive
civil service reform that includes this -- your item because I would support it wholeheartedly. So
you know, I think --
Vice Chair Sarnoff: Well, I'm going to put the obligation on the City Attorney. I'm going to ask
you to help me with the drafting of excluding your office and that of Budget. I think those are
two officers that need to be able to turn on a dime, and turning on a dime means -- I can't
imagine — I don't know how this works in other countries, but can you imagine if a hospital was
civil service and the nurses were civil service and the doctor asked for something and she kept on
handing him the wrong scalpel, or whatever you might want to call it, and she could not be
terminated from that position? We wouldn't tolerate that. Now I'm not saying what you do is as
important as what a doctor does, but it has certain financial implications to the City of Miami.
Budget equally has financial implications. I'd hate to work in Budget three weeks before the
Commission votes on budget because you guys are running frantically around. And I would hate
to hear, well, let me -- and I'll close. I won't belabor this. But I would hate to hear somebody
say to me it's 5 o'clock; got to go,. and I think you've confronted that, Danny.
Commissioner Spence -Jones: Mr. Chair -- Mr. Chairman.
Chair Suarez: Yes, Commissioner.
Commissioner Spence -Jones: I would like to ask if Commissioner Sarnoff -- because obviously,
there might be some other issues in other departments `cause I see department heads run from all
over to say we may have that same issue.
Chair Suarez: Right.
Commissioner Spence -Jones: So is there any way that we can ask for there to be an assessment
of the overall departments to see -- and then I see the union coming up. Okay, no, no. Okay. --
to see if, you know, we can look at all the other departments to see if this is an impediment in the
-:other departments as well. So City Attorney's office is not the only one or Budget is not the only
one that's singled out in that area. It might be other departments that might be affected as well.
Vice Chair Sarnoff:. I agree with you. I want somebody to own this other than me.
Jaj/S42
3 February 23, 2012
craft
commissioner Spence Jones: ,:Okay
Vice Chair Sarnoff:-`Cause:it's,too big -forme, So who would like to own this?
VIs. Bru: I think this should be properly owned by your administrator. The administrator is --
Vice Chair Sarnoff: Yeah, I need a guy with a pulse and a heartbeat and I see Barnaby Min over
:here.
hair Suarez: Barnaby:
commissioner Spence -Jones: And he has a great hairdo.
hair Suarez: I don't know who's going to own it, but I could tell you that I'm going to support it
>o.
VIs. Bru: You know --
Vice Chair Sarnoff: Barnaby, if you step up for a sec?
commissioner Spence -Jones: Second. Moved, second.
hair Suarez: You know, you only --
Vice Chair Sarnoff: You know, I got to tell you --
hair Suarez: — need one more vote, buddy.
Vice Chair Sarnoff:. -- Barnaby, when you look that original, you just -- you're a hit. I know
'ou're going to get a date tonight.
3arnaby Min (Zoning Administrator): I'm so excited.
Tice Chair Sarnoff: So here's your date, Barnaby, you and me.
'.ommissioner Spence -Jones: Are you =-
✓Ir. Min: Can I --?
amoff rVould you'workcn this wi
nents,ncludin
uireinent?
ornev aas
ou'coe,up wi
mr ^trr
an assessment'
theybe]ieve.4 at.
ommissioner Spence -Jones:• Actually, Julie is saying this should really be a FIR (Human
resources) issue, not really a Planning & Zoning.
ds..Bru:. This is a personnel issue. This is -- you have an administrative --
aj/S42
4
February 23, 2012
Job Code
Job Title
Oracle Organization
Schd
Rng
_ Pay Sched
incumbents
2116
Structural Engineer(plans Exam)
282000 - Building Inspection Services
A
35.A
AFSCME 1907
1
2122
Elec Insp Chief
282000 - Building Inspection Services
A
32.A
AFSCME 1907
1
2132
Plumbing Insp Chf
282000 - Building Inspection Services
A
32.A
AFSCME 1907
1
2160
Mech Insp Chief
282000 - Building Inspection Services
A
32.A
AFSCME 1907
1
2176
Supv Permits & Rev
284000 - Building Code Administration
A
29.A
AFSCME 1907
1
1336
Budget Analyst
231000 - Strategic Planning Budgeting
M
27.M
Managerial/Confidential
6
1330
Safety Officer
301001- Risk - Risk Management
M
28.M
Managerial/Confidential
1
1379
Safety Manager
301001- Risk - Risk Management
M
33.M
Managerial/Confidential
1
2033
Professional Engineer III
401000 -,Cip & Trans - Cip
A
33.A
AFSCME 1907
1
1021
Typist Clerk II
212000 - Solid Waste - Administration
A
15.A
AFSCME 1907
1
1028
Secretary IV
212000 - Solid Waste - Administration
A
21.A
AFSCME 1907
1
1305 .
Admin Aide I
212000 - Solid Waste - Administration
A
20.A
AFSCME 1907
3
1306
Admin Aide II
212000 - Solid Waste - Administration
A
22.A
AFSCME 1907
1
3448
San. Shop Main. Wrkr.
213000 - Solid Waste - Waste Collection
D
21.D
AFSCME 871
1'.
3022
Sani Supervisor
213000 - Solid Waste - Waste Collection
OTH
99.OTH
AFSCME 1907
4'.
1052
Service Center Repre- Net
151009 - NET-Flagami
A
21.A
AFSCME 1907
12*
1022
Typist Clerk III
131000 - City Attorney
A
17.A
AFSCME 1907
2
1036
.. Litigation Assistant
131000 - City Attorney
M
24.M
Managerial/Confidential
10
1042
Legal Services Aide
131000 - City Attorney
A
15.A
AFSCME 1907
2
1394
Paralegal
131000 - City Attorney
M
26.M
Managerial/Confidential
1 '
1505
Switchboard Oper
131000 - City Attorney
A
14.A
AFSCME 1907
1
1080
Client Support Services Aide
910101 - Community Development
A
20.A
AFSCME 1907
1
1083
Client Support Services Supervisor
910101 - Community Development
A
26.A
AFSCME 1907
1-
1132
r Fiscal Administrator
910101- Community Development
A
33.A
AFSCME 1907
1
1167
Budget & Financial Support Adv. Sr
910101- Community Development
OTH
99.OTH
AFSCME 1907
3.
1245
Property Manager
910101- Community Development
M
34.M
Managerial/Confidential
1 -
1305
Admin Aide I
910101- Community Development
A
20.A
AFSCME 1907 '
2-
1306
Admin Aide II
910101 -Community Development
A
22.A
AFSCME 1907
6
1309
Admin Asst I
910101 - Community Development
A
25.A
AFSCME 1907
1
1343
Contract Compliance Analyst
910101 - Community Development
A
27.A
AFSCME 1907
7-
1345
Fiscal Assistant
910101 - Community Development
A
22.A
AFSCME 1907'
3-
1357
Economic Analyst
910101 - Community Development
A
26.A
AFSCME 1907 ,
1. -
1397
Information Analyst
910101- Community Development
A
26.A
AFSCME 1907
1
1414
Public Rel Splst
910101- Community Development
A
29.A
AFSCME 1907
1
2226
Housing Spcl Prncpl
910101- Community Development
A
31.A
AFSCME 1907
1-.
Job Code
Job Title
Oracle Organization
Schd
Rng
Pay Sched ':
Incumbents
2229
Housing Loan Officer
910101- Community Development
A
24.A
AFSCME 1907
1
2250
Loan Specialist
910101- Community Development
A
24.A
AFSCME 1907.:
2`
1120
Accountant Sr
208000 - PW - National PolI.Dischg.EI.System
A
25.A
AFSCME 1907
1
2012
Senior Surveyor
' 203000 - PW - Survey
A
33.A
AFSCME 1907
0
1540
Systems Engr I
251000 - Information Technology
A
26.A
AFSCME 1907'
1:
1545
Database Specialist (Oracle)
251000 - Information Technology
A
32.A
- AFSCME 1907
1.'
1548
Information Technology Tech. I
251000 - Information Technology
A
20.A
AFSCME 1907'
7.
1549
Information Technology Tech. II
251000 - Information Technology
A
23.A
AFSCME 1907
3' .
1550
Information Technology Tech. III
251000 - Information Technology
A
25.A
AFSCME 1907
4
1554
Computer Op I
251000 - Information Technology
A
20.A
AFSCME 1907:
2
1555
Computer Op II
251000 - Information Technology
A
22.A
AFSCME 1907 .
2
1558
Computer Training Specialist
251000 - Information Technology
M
26.M
Managerial/Confidential
1,
1564
Web Developer I
251000 - Information Technology
A
26.A
AFSCME 1907: •
1
1565
Web Developer II
251000 - Information Technology
A
28.A
AFSCME 1907i
1
1567
Programmer
251000 - Information Technology
A
28.A
AFSCME 1907 ,
5
1568
Programmer Sr
251000 - Information Technology
A
30.A
AFSCME 1907
5
1569
Web Administrator
251000 - Information Technology
M
32.M
Managerial/Confidential
1
1570
Sys Soft Manager
251000 - Information Technology
M
35.M
Managerial/Confidential
1
1575
_Geographic Info Systems Coord.
251000 - Information Technology
M
32.M
Managerial/Confidential
1
1576
Systems Analyst Sr
251000 - Information Technology
A
32.A
AFSCME 1907
6-
1577
Project Manager -IT
251000 - Information Technology
M
35.M
Managerial/Confidential
•2
1578
Geographic Info. Systems Dev.
251000 - Information Technology
A
29.A
AFSCME 1907
_
1
1579
Oracle Systems Administrator
251000 - Information Technology
M
34.M
Managerial/Confidential
1
1580
Network Administrator '
251000 - Information Technology
M
35.M
Managerial/Confidential
-1-
1583
' Geographic Information System Analyst
251000 - Information Technology
A
32.A
AFSCME 1907 -
1-
1585
Geographic Info. Systems Data Spec
251000 - Information Technology
A
28.A
AFSCME 1907
1-
5423
Telecommunications Technician (RJ)
251000 - Information Technology
M
32.M
Managerial/Confidential
1- -
5425
Telecommunications Technician
251000 - Information Technology
M
25.M
Managerial/Confidential
1 -
3407
Auto Mech Supv
246000 - GSA - Light Fleet
A
25.A
AFSCME 1907
2- -
5407
Comm Maint Asst Supt
245000 - GSA - Communication Service
A
30.A
AFSCME 1907
1-
3311
Elec Supervisor
242000 - GSA - Property Maintenance
A
30.A
AFSCME 1907
1
3642
Facility Maintenance Manager
243000 - GSA - Maimi Riverside Center
A
28.A
AFSCME 1907
1
3411
Heavy Eqp Mech Supv
247000 - GSA - Heavy Fleet
A
26.A
AFSCME 1907 .
2
3308
Hvacr Supervisor
242000 - GSA - Property Maintenance
A
30.A
AFSCME 1907
1
3338
Painter Supv
242000 - GSA - Property Maintenance
A
23.A
AFSCME 1907
1
Job Code
Job Title
Oracle Organization
Schd
Rng
Pay Sched
Incumbents
3322
Plumber Supervisor
242000 - GSA - Property Maintenance
A
30.A
AFSCME 1907
1
3371
Prop Maint Supt
242000 - GSA - Property Maintenance
A
33.A
AFSCME 1907 '
1•
1369
Staff Analyst Prncpl
241000 - GSA - Administration
A
30.A
AFSCME 1907
1
1137
Police Budget And Finance Manager
191501- Police -Administration Division
M
34.M
Managerial/Confidential
1'.
1230
Lease Manager
221100 - PF - Asset Management
M
34.M
Managerial/Confidential
1
6071
Marinas Manager
221040 - PF - Dinner Key Marina
A
34.A
AFSCME 1907 ,
1
6065
Auditorium Mgr
221060 - PF - Manuel Artime Community Center
A
29.A
AFSCME 1907'
1
*Change one of the positions to an unclassified. Administrative Assistant I