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Home My WebLink AboutSubmittal-Timing Options For City Of Miami EletionsILO INTO ilic PLL RECORD FOR ITL..1 DI- i ON o4�lz OPTIONS FOR CHANGING THE TIMELINE OF FUTURE CITY GENERAL MUNICIPAL AND RUNOFF ELECTIONS NOVEMBER 2011 OFFICE OF THE CITY CLERK TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS City of Mi&nni Election Costs 2001 Throngh 2011 SUBMTTED INTO -""2 PUBLIC RECORD FOR ITEMDii 0NO2/o#,2 1128 OFFICE OF THE CITY CLERK 2 TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS YEAR TYPE OF ELECTION ELECTION DATE BALLOT PRE- CINCTS COSTS SHARED/STAND ALONE VOTING METHOD PERCENT TURNOUT VOTES CAST COST PER VOTE 2001 GENERAL AND SPECIAL MUNICIPAL ELECTION 06-Nov-01 Maya and Commissioners for Districts 1, 3 8 5 and Commissioner Salaries, Independent Investigative Panel, Home Rule, Watson Island, Ad Valorem Tax Enterprise Zones, Sale and Use of City Property 103 $151,031.09 Citywide - shared with MiamiEleach, Homestead Mechanical Lever 34.0096 46,889 $3.22 GENERAL MUNICIPAL RUNOFF ELECTION 13-Nov-01 Mayor and Commissioner for District 1 103 $151,031.09 Citywide - Shared with Miami Beach Mechanical Lever 38.28% 51,327 $294 2002 SPECIAL MUNICIPAL ELECTION Charter Amendment to increase Commissioner salaries 120 $1 049 76 Piggyback52.00 (Countywide) Votror is (Touch Screen DRE) % 71,410 $0.01 2003 GENERAL AND SPECIAL MUNICIPAL ELECTION 04-Nov-03 Commissioner for District 2 and Rusty Pelican, Commissioner Compensation, Parking Surcharge. 129 $273,372.99 D2 with Citywide Question - Shared with Hialeah, Hialeah Gardens, Homestead, Miami Beach iVotronic (Touch Screen DRE) 9.53% 12,546 $21.79 2005 -- SPECIAL MUNICIPAL ELECTION 08-Mar-05 Straw Ballot Question for City of Miami Voters - Shall the voters of Miami -Dade County elect the Tax Assessor? 131 $1,100.00 Piggyback (Countywide) Yotronic (touch Screen DRE) GENERAL MUNICIPAL ELECTION 15-Nov-05 Commissioners for Districts 3 & 5 and w CoGrove Village Council 131 �8 802 00 Citywide -Shared with Hialeah, Miami Beach Yatronic (Touch Screen DRE) 17 82% 28,731 $12 30 GENERAL MUNICIPAL RUNOFF ELECTION 29-Nov-05 Commissioner for District 5 26 645,861.00 Hialeah, Miami Beach yOtrQnic (Touch12.0896 Screen DRE) 4,005 $11.45 2006 SPECIAL MUNICIPAL ELECTION 07-Nov-06 Commissioner for District 2 - 37 $12,677.00 Piggyback (Countywide) Ydronrc (Touch40.5396 Screen DRE) 13,640 $0.93 SPECIAL MUNICIPAL RUNOFF ELECTION 21-Nov-06 Commissioner for District 2 37 $57,909.10 El Portal and Miami Beach iVotronic (Touch Screen DRE) 15.08% 5,482 $10.56 2007 GENERAL MUNICIPAL ELECTION 06-Nov-07 Commissioners for Districts 1, 2 and 4 85 6256,421.99 Golden Beach, Hialeah, Homestead Miami Beach, Surfside iVotronic (Touch Screen DRE) 12 61% 11,748 $21.83 2008 SPECIAL MUNICIPAL ELECTION 29,Jan-Jan Charter Amendment to establish in the Miami Charter a Citizens' Bill of Rights 127 $10,692.00 PiggybackOptical (County, State, Federal) Scan (Paper Ballot) 46,310 $0.23 2009 GENERAL MUNICIPAL ELECTION AND SPECIAL MUNICIPAL ELECTION 03 Nov-09 Maya, Commissioners for Districts 3 & 5, Special Election for Commissioner District 4 1282 7g4 0D Hialeah, Homestead, Miami Beach (Intrudes Early Voting) Optical Scan (Paper Ballot) 72 42% 25.50% 39,799 9,293 $15 90 $11.19 RUNOFF ELECTION 17-Nov-09 Commission District 4 19 6103,955.00 Miami Beach Optical Scan (Paper Ballot) 2010 SPECIAL MUNICIPAL ELECTION 01-Jan-10 11-Nov-10 Commission Districts 1 and 5 Commission Districts 1 and 5 and Parking Authority Referendum 55 128 $215,357.75 659,987.84 Stand -Alone State and County Optical Scan (Paper Ballot) Optical Scan (Paper Ballot) 11.93% 37.90% 8,156 19,578 $26.40 $3.06 MUNICIPAL AND REFERENDUM ELECTION 2011 EARLY VOTING 01-Nov-11 Commission Districtsl and 2 87 6128,000.00 Estimate Hialeah, Homestead, Miami Beach Optical Scan (Paper Ballot) 1 54% 1,140 $112.28 GENERAL MUNICIPAL ELECTION "' TOTAL GENERAL MUNICIPAL ELECTION 01-Nov-11 01-Nov-11 Commission Districts) and 2 (Dist. 4 unopposed) Commission Districtsl and 2 87 --.--- 67 $305,460.00 _—�� $433,460.00 Estimate mm Hialeah, Homestead, Miami Beach Hialeah, Homestead, Miami Beach Optical Scan (Paper Ballot) Optical Scan (Paper Ballot) 10.98% 12 50% 8,127 9,267 $37.59 $46 77 RUNOFF ELECTION 15-Nov-11 Not Necessary 0 $0.00 Stand -Alone 00096 0 $0.00 1128 OFFICE OF THE CITY CLERK Submitted Into the public record in connection with Item / I on 02r0`ii/2 3 Priscilla A. Thompson City Clerk TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS $700,000 - $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 ELECTION COSTS 2001-2011 Mechankal.Notronic Votronk -> Cpt(call Scan (Paper) I I Mayoral /Citywide Election District(s) Stand -Alone Election I I Piggyback Election Single District Runoff Election $151,031 $1,050 $273,3 Districts stand-AIOne $256,422 $632,784 $103,955 $215,358 $59,988 E ti�1 ti°°� ti°°~ ti°°3 ti°°y ti°°� tidy ti°°o ti�1 ti ti ti ti°~o �titi tiro\ �\1\ � ti��\ y\ti�� y1�3� titi\tip\ ti�� 11/28 OFFICE OF THE CITY CLERK Submitted Into the public record in connection,with item DT • l on 02/09 2 Priscilla A. Thompson City Clerk TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS ORIGINAL AND REVISED COST ESTIMATES FOR NOVEMBER 2011 GENERAL MUNICIPAL ELECTION November 2011 November 2011 Revised Estimates for District 1, 2 & 4 General Municipal Election with a District 2 Runoff Election Estimates for District 1 & 2 General Municipal Election with a District 2 Runoff Election Dist. 1, 2 & 4 Dist. 1 & 2 Dist 1. Dist. 2 Dist. 1 & 2 Distict 2 CATEGORY DESCRIPTION General Runoff General General General Runoff Personnel Salaries & Fringe Benefits, Overtime, Poll Workers $292,541.86 $210,630.12 $81,911.74 $131,153.26 $213,065.00 $131,153.26 Polling Places Security, Polling Place Rentals $19,581.25 $16,794.50 $2,786.75 $4,462.01 $7,248.76 $4,462.01 Supplies and Services Electon Supplies, Communication Charges $11,543.90 $6,816.43 $4,727.47 $7,569.41 $12,296.88 $7,569.41 Trucks and Vehicles Truck Rentals, GSA Vehicles $20,261.47 $11,428.07 $8,833.40 $14,143.64 $22,977.04 $14,143.64 Printing and Notices Absentee & Precinct Ballots, Temporary Polling Place Change Notices $52,603.92 $35,450.70 $17,153.22 $27,464.92 $44,618.14 $27,464.92 Postage Absentee Ballots, Temporary Polling Place Notices, Letters $13,204.55 $9,508.16 $3,696.39 $5,918.48 $9,614.87 $5,918.48 Ballot Creation In-house & Outside Contractural Services, Translations - Based on question $6,800.00 $6,800.00 $0.00 $2,500.00 $2,500.00 $2,500.00 Administrative Overhead Indirect Costs, Logic & Accuracy, Post - Election Audits $41,653.69 $29,742.79 $11,910.90 $19,321.17 $31,232.07 $19,321.17 Early Voting Estimated 0 $3,200 per requested number of sites and days $128,000.00 $0.00 $128,000.00_ $0.00 $128,000.00 $0.00 Election Advertising Sample ballot, polling place changes, canvassing board schedules, early voting, etc. $50,000.00 $20,000.00 $50,000.00 $50,000.00 $20,000.00 SUBTOTAL $636,190.64 $327,170.77 $309,019.87 I $212,532.89 $521,552.76 $232,532.89 TOTAL $963,361.41 $671,552.76 $764,085.65 11l28 OFFICE OF THE CITY CLERK Cost Savings Moving Election to Nov. 1 with "Big 4" Savings from Unchallenged District 4 Savings for No District 2 Runoff $25,226.48 $79,476.86 $131,153.26 $1,524.25 $12,332.49 $4,462.01 $0.00 $0.00 $7,569.41 $0.00 $0.00 $14,143.64 $7,010.77 $7,985.78 $27,464.92 $10,556.42 $3,589.68 $5,918.48 $0.00 $4,300.00 $2,500.00 $4,431.80 $10,421.62 $19,321.17 $0.00 $25,600.00 �/ /� _$0.00 $20,000.00 $232,532.89 $48,749.72 $111,169.33 $392,451.94 Submitted Into the public record in connection wi item `D2. I on O2/ i2 Priscilla A. Thompson City Clerk CITY OF MIAMI NOVEMBER 2011 ESTIMATES REVISED TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS THREE OPTIONS FOR FUTURE ELECTIONS 11/28 OFFICE OF THE CITY CLERK Submitted Into the public record in connection wi item at. 1 on 02/W /2. Priscilla A. Thompson City Cleik TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS Option 1 Odd Year Election (Status quo) — This option leaves the City of Miami General Municipal Election on odd years with the Runoff Election date continued to be changed by City ordinance. Total Estimated Election Costs = $1,597,579 Comments: Section 7 of the City of Miami Charter schedules a Runoff election one week after the General Municipal Election. A period of one week is not a sufficient amount of time for the County Elections Department to conduct the Runoff process. The City Commission, by ordinance, historically has rescheduled the Runoff to two weeks after the General. A three-week period between the General and the Runoff elections, preferable for the County, would place the Runoff Election just before the Thanksgiving holiday. Option 2 Even year Election — This option piggybacks the City of Miami General Municipal Election with the County's Primary Election and piggybacks the City's Runoff Election with the County/State/Federal General Election. Total Estimated Election Costs = $266,163 + one-time referendum costs* Comments: This option would align the City General Municipal Election with the County's even - year August primary election and the City Runoff Election with the County's November General Election. It is the option that would provide the city with the highest cost savings. This option also lengthens the campaigning period for the Runoff Election from 2 week to a 12 week period. Option 3 Even year Election — This option piggybacks the City of Miami General Municipal Election with the County/State/Federal General Election and provides a Runoff Election within 2 (or 3) weeks afterwards. Total Estimated Election Costs = $764,652 + one-time referendum costs* Comments: This option piggybacks the City's General Municipal Election with the County's even - year General Election. The City's Runoff would then be a stand-alone either citywide, or one or more Commission districts. *A Charter Amendment Citywide referendum election would cost $777,408 standalone or $98,081 piggyback. 11/28 OFFICE OF THE CITY CLERK Submitted Into the public 7 record in connection with item II. / on 02 IOW/2_ Priscilla A. Thompson City Clerk TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS CITY OF MIAMI CITYWIDE ELECTION CHARTER AMENDMENT EARLY VOTING (8 DAYS) GENERAL MUNICIPAL ELECTION RUNOFF ELECTION TOTAL OPTION 1 NO $153,600 $777,408 $596,571 $1,527,579 Odd Year w/Runoff set by Ordinance OPTION 2 YES $0 $98,081 $98,081 $196,163 Even Year — Piggyback on County Primary and County General OPTION 3 YES $0 $98,081 $596,571 $694,652 Even Year with Piggyback on County General and Stand-alone Runoff One-time Citywide Referendum Election (Stand Alone) One-time Citywide Referendum Election (Piggyback) $777,408 $98,081 Advertising for General Municipal Election Advertising for Runoff Election $50,000 $20,000 11/28 OFFICE OF THE CITY CLERK 8 11/28 TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS COST ESTIMATES FOR STAND-ALONE AND PIGGYBACK CITY OF MIAMI GENERAL MUNICIPAL ELECTIONS AND RUNOFF ELECTIONS OPTION 1 OPTION 2* OPTION 3* "Status Quo" - Stand -Alone General Municipal Election and Stand -Alone Runoff Election Piggyback on Countys August Primary and County/State/Federal General November Election Piggyback on County/State/Federal General November Election and Standalone Runoff Election Citywide Stand- Alone Citywide Stand Alone Citywide Piggyback Citywide Piggyback Citywide Piggyback Citywide Stand Alone CATEGORY DESCRIPTION General Runoff General Runoff General Runoff Personnel Salaries & Fringe Benefits, Overtime, Poll- Workers $464,162.10 $316,066.50 - - $316,066.50 Polling Places Security, Polling Place Rentals $39,370.00 $39,370.00 - - - $39,370.00 Supplies and Services Election Supplies, Communication Charges $32,603.93 $16,301.96 - - - $16,301.96 Trucks and Vehicles Truck Rentals, GSA Vehicles $39,950.00 $39,950.00 - - - $39,950.00 Printing and Notices Absentee & Precinct Ballots, ($85,955) TemporaryPolling Place Change Notices ($5,157.30) $91,112.30 $91,112.30 $85,955.00 $85,955.00 $85,955.00 $91,112.30 Postage Absentee Ballots, Temporary Polling Place Notices, Letters $36,326.54 $36,326.54 - $36,326.54 Ballot Creation In-house & Outside Contractural Services, Translations - Based on question $3,210.00 $3,210.00 $3,210.00 $3,210.00 $3,210.00 $3,210.00_ $54,233.73 Administrative Overhead Indirect Costs, Logic & Accuracy, Post - Election Audits $70,673.49 $54,233.73 $8,916.50 $8,916.50 $8,916.50 Early Voting Estimated @ $3,200 per requested number of sites and days $153,600.00 - - - Advertising Elections Notice, Sample Municipal Ballots $50,000.00 $20,000.00 $50,000.00 $20,000.00 $50,000.00 $20,000.00 TOTAL $931,008.36 $596,571.03 $98,081.50 $98,081.50 $98,081.50 $596,571.03 $1,527 579.39 $196,163.00 $694,652.53 ADDITIONAL COSTS *OPTIONS 2 and 3 require a referendum election to chan•e the Charter. A citywide Charter amendment Election would cost: $777,408 Stand -Alone $98,081.50 OFFICE OF THE CITY CLERK Submitted Into the public record in connection ith item DI . I on o2y//2 9 Priscilla A. Thompson -City Clerk TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS YEAR TYPE OF ELECTION ELECTION DATE BALLOT PRE CINCTS COSTS SHARED/STAND ALONE VOTING METHOD PERCENT TURNOUT VOTES CAST COST PER VOTE 2012 SPECIAL MUNICIPAL REFERENDUM ELECTION (Needed for below Options 2 and 3) 08-Nov-12 Citywide Election 128 188,081.50 Estimate Piggyback (County, State, Federal) Optical Scan (Paper Ballot) 2013 Option I LY VOTING 05-Nov-13 Citywide Early Voting 128 $153,500.00 Estimate 5 M nit-AIO Optical Sun (Paper Ballot) ERAL MUNICIPAL ELECTION 05-Nov-13 Citywide Eiecton 128 $777,408.00 Estimate Stand -Alone Optical Scan (NW 8a10 19-Nov-13 Citywide Runoff 128 1596,571.00 Estimate Stand -Mon. Optical Scan Bad) 2014 Option 2 2014 Option 3 10.00 Estimate Piggyback (County, $ata. Federal) Optical Sean (Peps Ba1ot) EARLY VOTING 04-Nov-14 Citywide Early Voting 128 $0.00 Estimate Piggyback (County, State, Federal) Optcal Scan (Paper Ballot) GENERAL MUNICIPAL ELECTION 04-Nov-14 Citywide Election 128 i98,081.00 Estimate Piggyback (County, State, Federal) Optical Scan (Paper B can RUNOFF ELECTION 18-Nov-14 Citywide Runoff 128 $596,571.03 Estimate Stand -Alone Optical Scan (Paper Ballot) 1128 OFFICE OF THE CITY CLERK Submitted Into the public record in connection witft item Ti 1 on 02 9 /2 Priscilla A. Thompson City Clerk 10 ELECTION COSTS 2001-2014 $1'000'000 Mechanical biVotronic $900,000 - 1 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200000 $151,031 $100,000 $27 $1,050 so ti�\ooe ti�tioo tiootitxcl' ��ti�~`��oo�ti�tic).1' ��titi�o�ti��1��°'��000��ti y N TIMING OPTIONS FOR CITY OF MIAMI ELECTIONS Notronlc -> cptIcall Scan (Paper) Mayoral/Citywide Election District(s) Stand -Alone Election MI Piggyback Election • Single District Runoff Election $328,802 $256,422 1 $632,784 • $45,851 $57,909 1 $12,677 pistr icts Stpn4-Alone $4. 3,1160 nale $215,358 $103,955 $0 $98/08 Esti 1 30,908 596,571 Estimate $98,081 $98,081 $596,571 $98,081 otio oyo N. N. otiti oti3 ti3 oya otia otia otia ti�ti yy\yti\ti ti~\ yy\ti titi\(o\ titi\y\� yy\��\ti $\yeti ti�\a\ ti>\a\� y�\yeti 1128 OFFICE OF THE CITY CLERK Submitted Into the public record in connection yvith item '.L / on O2/c //Z Priscilla A. Thompson 11 City C.(