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Home My WebLink AboutCity of Miami Debris Management PlanCITY OF MIAMI DEBRIS MANAGEMENT PLAN October 2008 TABLE OF CONTENTS TABLE OF CONTENTS I SECTION I — OBJECTIVES, AUTHORITY AND PARTICIPANTS 1 A. Objectives 2 B. Authority 2 C. Debris Management Participants 3 1. City Departments 3 2. Federal Agencies 3 3. State Agencies 4 4. Miami -Dade County 4 SECTION 11— STAFF ROLES AND RESPONSIBILITIES 4 A. Staffing Organization Charts 4 B. Roles and Responsibilities 7 1. General 7 2. Staffing Assignments and Duties 7 a. Solid Waste Department / Debris Manager 7 b. Public Works Department 9 c. Finance and Administration 9 d. Fire and Rescue 10 e. Police Department 10 f. Parks and Recreations Department 11 g. Code Enforcement 11 h. Building Department 11 i. Information Technology Department 11 j. Public Facilities Department 11 3. County, State, and Federal Assistance 11 k. Miami -Dade County Assistance 12 I. State Assistance 12 m. Federal Assistance 12 :..--- -- - ......0 - Contracting and Procurement 13 CITY OF M AMi DEBRIS MANAGEMENT PLAN SECTION V — DEBRIS MANAGEMENT SITES CITY OF MIAMI o<sRts r A AGEMENT PLAN D. Legal 14 E. Operations 14 F. Engineering 14 G. Emergency Communication Plan 15 H. Health and Safety Plan and Procedures 15 I. Training Schedule 16 SECTION 111— SITUATION AND ASSUMPTIONS 17 A. Design Disaster Event 17 B. Forecasted Debris Types 18 C. Forecasted Debris Quantities and Locations 20 SECTION IV — DEBRIS COLLECTION PLAN 21 A. Priorities 21 B. Response Operations 22 C. Recovery Operations 25 1. Estimating Staff, Procedures, and Assignments 25 2. Collection Method 25 a. Curbside Collection 25 b. Federal Aid System Roadway Debris 30 c. Canal and Waterborne Debris 30 d. Parks Debris 31 e. Special Debris Consideration and Issues 32 f. Final Disposal Landfill Facilities 32 g. City Mini Dump 34 3. Hazardous Waste and White Goods 34 a. Household Hazardous Waste 34 b. White Goods 35 4. Monitoring Staff and Assignments 35 a. Pre -storm Actions 36 b. Post -storm Actions 36 5. Load Ticket Disposition 39. _ 42 A. Site Identification and Management 42 1. Site Manager 44 2. Monitoring Staff and Assignments 45 3. Safety Personnel and Issues 45 B. Establishment and Operations Planning 46 1. Environmental Permits and Authorizations 46 2. Site Preparation and Baseline Data 47 3. Volumetric Reduction Methods and Recycling 49 a. Incineration 49 b. Grinding / Chipping 50 4. Storm Debris Recycling Plan 51 5. Environmental Monitoring Program 52 6. Site Closure and Restoration 52 SECTION VI — CONTRACTED SERVICES 53 A. Procurement Procedures 53 B. Debris Operations to be Outsourced 54 1. Debris Removal Contractors 55 2. Debris Monitoring Contractors 55 3. Current Contractors and Points of Contact 55 C. Qualification Requirements and Contract Solicitation 57 SECTION Vll — PRIVATE PROPERTY DEBRIS REMOVAL & DEMOLITION 57 A. Private Property Debris Removal 57 B. Condemnation and Demolition Procedures 59 C. Mobile Home Parks Procedures 61 D. Navigation Hazard Removal Procedures 62 SECTION Vlll — PUBLIC INFORMATION PLAN 63 A. Public Information Officer 63 B. Pre -scripted Information 63 SECTION IX — WEAPONS OF MASS DESTRUCTION 64 SECTION X — CONCLUSION 65 -- -. DEBRIS MANAGEMENT REFERENCES 66 MY OF MIAMI DEBRIS MANAGEMENT PLAN iii . GLOSSARY OF TERMS 66 ACRONYMS 69 LIST OF FIGURES Figure 1 City of Miami Organization Chart 5 Figure 2 Debris Management Organization Chart 6 Figure 3 Sample Debris Load Ticket 41 Figure 4 Typical Debris Management Site Layout 49 LIST OF TABLES Table 1 Saffir/Simson Hurricane Scale 18 Table 2 Types of Debris by Disaster 19 Table 3 Debris Forecast 21 Table 4 Acreage Requirements 21 Table 5 Miami -Dade Disposal Facilities 33 Table 6 Disposal Fee Schedule 33 UST OF MAPS Map 1 Fire Stations for Phase 1 Staging 24 Map 2 Debris Removal Zones 28 Map 3 Primary Debris Removal Routes 29 Map 4 City Owned Properties 44 Map 5 Mobile Home Parks 62 LIST OF APPENDICES Appendix 1 City of Miami Codes. and, Ordinances .8444 CFR 13.36.- Procurement .......• . Appendix 2 List of City Debris Management Contacts Appendix 3 USACE Debris Forecasting Model Appendix 4 Maps of Critical Facilities and Public Shelters Appendix 5 Damage Assessment Grid Map, Public Works Department Appendix 6 Debris Removal and Monitoring Contracts Appendix 7 Federal Emergency Management Agency (FEMA) Debris Management and Public Assistance Policies and Guidance Appendix 8 Federal Aid System Road List and Maps Appendix 9 City Canals Map Appendix 10 City Parks List and Contacts Appendix 11 Maps and Photos of Temporary Debris Management Sites Appendix 12 Sample Hold Harmless / Right of Entry Agreement Appendix 13 Debris Site Safety Checklists Appendix 14 DMS Set-up and Closure Procedures Appendix 15 List of Private Roads and Gated Communities Appendix 16 Increased Federal Share Incentive Checklist DEBRIS Mi:.?' AGEMENT PLAN iv CITY OF MIAMI DEBRIS MANAGEMENT PLAN SECTION 1 OBJECTIVES, AUTHORITY AND PARTICIPANTS A. Objectives. This Debris Management Plan identifies the actions required to be taken by the City of Miami to plan for and respond to a natural or man-made debris -generating event. The purpose of this Plan is to establish standard policies, procedures and guidelines necessary to prepare for debris generating disaster events, in order to enhance the City's capacity to efficiently and effectively work in a coordinated manner with its various departments, state and federal agencies and contractors towards an orderly recovery from a major debris event. A primary objective of this plan is to enhance the City's preparedness, capacity and ability to respond to and recover from major debris generating events and return the City to normal operations as expeditiously and safely as possible, maximize federal recovery grant funding opportunities through compliance with debris management guidelines and provide mechanisms for further refinement of the plan. The City of Miami, being a large urban center located in an area prone to hurricanes, is uniquely vulnerable to various natural and technological hazards, including severe weather events, terrorist attacks and hazardous materials spills. While the City is capable of managing many disastrous events, a major debris -generating incident that overwhelms the City's assets and capabilities would necessitate implementation of the procedures and.. protocols found in this debris management plan. Broadly, the Debris Management Plan will: i Provide organizational structure, guidance, and standardized guidelines for the clearance, removal, and disposal of debris caused by a major storm or other event; > Identify and define roles and responsibilities of City departments and staff involved in debris projects; Establish the most efficient and cost-effective methods to approach disaster debris removal and disposal challenges while maintaining compliance with State and Federal debris management guidelines in order to maximize recovery grant funding opportunities; > Facilitate the procurement and management of private sector debris removal, disposal and monitoring contracts to maximize debris removal efficiencies; ➢, Expedite debris clearance, removal and disposal in orderto minimize and mitigate risks to the -health; safety and lives of the City's residents _and return the community to a CITY OF MIAMI DEBRIS MANAGEMENT PLAN 1 normal state as expeditiously as possible, and; ➢ Coordinate partnering relationshipsthrough communications and pre -planning with City Departments, Miami -Dade County and State and Federal agencies with debris management responsibilities. B. Authority It is the responsibility of the City of Miami to respond to debris generating events — either man-made or natural — to clear streets and public rights -of -way within its jurisdiction of debris in a safe, expeditious and efficient manner and dispose of the debris in compliance with Federal, State and Local environmental regulations. By authority of Chapter 252.38 (1) and (2), Florida Statutes, the City of Miami has specific emergency powers to perform public work and take whatever prudent action is necessary to ensure the health, safety, and welfare of the community. The City of Miami Fire and Rescue Department's Division of Emergency Management (DEM) is responsible for the City's disaster planning and emergency preparedness, response and recovery, and mitigation functions. The City DEM coordinates, through the Miami Emergency Operations Center, with local, County, State, and Federal agencies in response to disasters, emergencies, severe weather conditions, and other catastrophic events. The foundation of City's coordinated emergency management system is the Miami Comprehensive Emergency Management Plan (CEMP). The CEMP establishes responsibilities for City government departments and sets forth lines of authority and organizational- relationships that are essential for the protection of the public during emergencies. The CEMP also establishes the concepts and policies under which all elements of City government and local municipalities will operate during disasters and emergencies by providing for the integration of those resources. The CEMP identifies, under Emergency Function Number 28, the Solid Waste Department as the primary agency responsible for debris management functions. This Plan is developed, promulgated, and maintained under the following statutes, regulations and City of Miami emergency plans: ➢ City of Miami Charter and Code (See Appendix 1— City Codes and Ordinances) ➢ Code of Federal Regulations (CFR) Title 44, Part 200 et seq. ➢ Comprehensive Emergency Management Plan (CEMP) for the City of Miami, March 2004 Solid Waste Department Emergency Powers Chapter 22, Article I, Sec. 22-13 of the City of Miami Charter and Code specifies the authority of the Director of the Solid Waste Department under emergency conditions: "In the event of a state of emergency declared by the mayor, in accordance -with the 'provisions of the Charter, the director, with the concurrence of the city manager, shall have CITY OF MilAr+, 1 DEBRIS MANAGE ° TENT' PLAN 2 the authority to suspend, modify or expand services provided by the department, as enumerated herein, in such emergency circumstances as national disasters, civil disorders or other circumstances as directed by the city. manager." City Emergency Chain of Authority In the event the City of Miami experiences a disaster, the chain of authority, as specified in the City CEMP and relative to debris operations, shall be as follows: 1) City Manager 2) Deputy. City Manager 3) Police Chief or Fire Chief 4) Emergency Manager 5) Hazard Mitigation and Recovery Specialist 6) Debris Manager (Director of Solid Waste) 7) Deputy Debris Managers (Assistant Directors of Solid Waste) C. Debris Management Participants Coordination between State, Federal and County agencies, and among the various City departments involved in debris management planning and operations, is required to meet the goals and objectives of the Debris Management Plan. The list of potential and likely participants in the City's debris management cycle includes: 1. City Departments Involved in Debris Management (See Appendix 2 — List of Debris Management Contacts) > Fire and Rescue — Division of Emergency Management > Solid Waste Department — Primary debris management responsibilities > Public Works Department > Procurement ➢ City Attorney's Office > Finance and Administration ➢ Planning and Zoning > Code Enforcement ➢ Parks and Recreation > Public Facilities > Police Department ➢ Building Department > Information Technology 2. Federal Agencies > Federal Emergency Management Agency, Region IV ➢ U.S: Army Corps of Engineers (USACE) CITY OF WHAM! DEBMS MANAGEMENT PLAN ➢ Federal Highway Administration (FHWA) -➢ Natural Resources Conservation Service (NRCS) > United States,Coast Guard > Environmental Protection Agency (EPA) 3. State Agencies > Florida Division of Emergency Management (FDEM) - 800.342.3557 i Florida Department of Transportation (FDOT) ➢ Florida Department of Environmental Protection (FDEP) ➢ Fish and Wildlife Conservation Commission (FWC) i Division of Forestry - Everglades District 4. Miami -Dade County > Miami -Dade County Emergency Operations Center (EOC) > Miami Dade County Department of Environmental Resource Management (DERM) SECTION I/ STAFF ROLES AND RESPONSIBILITIES The City of Miami government recognizes the need for close coordination between City, State, County and Federal agencies identified in this Plan. The City Manager will designate as the City Debris Manager the Director of the Solid Waste Department, who in turn will operate under the guidance of the Recovery & Hazard Mitigation Specialist from the City Division of Emergency Management. The City Debris Manager will direct and coordinate Debris Clearing Operations (Phase I - Response) and Debris Removal and Disposal Operations (Phase II - Recovery) utilizing private contractors and/or Force Account labor and equipment from within the City's Solid Waste, Public Works, Parks and Recreation and other departments, to manage and perform debris. operations. All contracted and in-house debris clearance, removal and disposal activities will be coordinated and supervised by the Debris Manager and his designated debris management staff at of the Department of Solid Waste, located at 1290 NW 20th Street, Miami, Florida. A. Staffing Organization Charts The City of Miami Organization Chart and The Debris Management Organization Chart are shown below: CITY OF MJ,9AMMMI DEBRIS -MAN. G e€ E g c 4 C t1J Con mis lon Ch3lrman:J.Sanchea: ice-Gfihauman'M Sp nce )rn Commissfpner:A Gonzalez` C+ammissinnerT Regal d i Commissioner M Samoff:` •.; Ctty Clerk • VrIcIIt A. horn n Aiidttti1 Ge.neal lgrtaf l� va_ •Vlnalntary.y,; .• egach park -Trust Cia+rtd Shorter lrt�d�l Ctty';; F).Mlialtzatt?fTrWt Elalnaelazk.. Chr1) r.v1 Lcord •nshrla h3lnding rAlamtSFrzrt& Dtubrtion Author tty Tiro chmaid..,.. Erayfrcnt Park Management Trust Tim hmand : CL,ivnt..rvn Gev k prnent rtlthortt; .;;' Cana Notttii�ham Ftr? rlghthit Uffirar it tlrenrerR Trust Rob?rt H Naq Ccmmunity :d rel,pmznt Agurry Jani?sVlllacortd 4f-Suet Faking . uthc lty Arthur N" na.qa tWItan Invest} tt, Panel :.: Shlrlek+ AIchards vt rierat ErnpleyEE &;.. 5 rrtt3thn Empl�{ ac . Ratjrarrr_nt ?rust _andra Elvnb reg ;i. anuel tit: Dl €utiF@:MaVt _ktrnTlrntin Pallor €hlef,., Wflhtam ttrvson rin Chic# . Emph eRekfWn3 R SallelMrk EnfcrcehYnt• .. �RarI hoL�r~td?.McIa mnunkatlOfl <' K�IIy Fenton tar_rjrAfw pnn1 . .?: i1Wf Flltanc I'olf _er ! PUPhaylr Glenn htarros; Public racjlttles. Laura Elllbelry. C�mrnLnit{ 6ai* loprnelhi ',. I7I2ctur MAlrabtIe ! :? Illst::f lanagemeit:' ,La?Ann f hh1. fficeorSustaInabt In!tI V esA ura"Its. P L'rtPuarn_;I: r Hernstadt:. c:hWF ropaattons: s11d rii i:=' _{ Mario 5.-1d6Ills %es liplh Ez3tl�4Jr J PrksEF'acretlrjn:, Err[ Eurr n ': C+ffi'ceaf Str3f?glc: Flarining Eudjetlrrcj Fgif�rmanra tiMIcl a?l e_.Jd auxc) Figure 1— City of Miami Organization Chart CITY OF A DEBRIS MANAGEMENT PIAN 5 Teter hfirtnrs Chte 1nfc�rnatton:. Information t thn bgyy Npartrn=nt C tUStat RIaieI • Chlaf of Infrastturtur3 CIP ES Transpzrtathn ela Alul+S _{Fubli:works ..x. Ftaphanl. Grind?ll PIannH g Ana G.lat. rt':. Butldtng ;':. Hector U ma J min4 L'urdvs gazy k Federal, State & Local Agencies Public Information Officer f - :� Chief Administrator City Manager Miami Emergency Operations Center ESF Assignments Department of Fire & Rescue Division of Emergency Management (Hazard Mitigation& Recovery Specialist) _.a Miami -Dade County EOC Solid Waste Department (Operations/Debris Manager) Debris Monitoring Contractor Procurement & Legal Debris Removal & Disposal Contractors Recycling CITY OF MIAMI L) Environmental & Safety Debris Management Sites Finance & Admin Public Works & Engineering Planning & Zoning Code Enforcement • Parks & Recreation Building Department Figure 2 - Debris Management Organization Chart Ia MANAGEMENT PI AN 6 ♦ Public Facilities B. Roles and Responsibilities 1. General One goal of this plan is to delineate the organizational structure of the City of Miami's debris management model and designate specific roles and responsibilities to the various departments and individuals. The City of Miami has appointed as its Debris Manager the Director of the Solid Waste Department, who will have overall management, supervisory and planning responsibilities for all debris -related functions. The Debris Manager will appoint as his/her Deputy Debris Managers the Assistant Directors of the Solid Waste Department. All City personnel and contractors assigned to disaster debris management roles will report to and be directed by the Debris Manager and his/her Deputies. The City has also elected to enter into a contractual agreementwith a professional Debris Monitoring firm, which will report to the Debris Manager and direct the activities of the Debris Removal Contractors. 2. Staffing Assignments and Duties a. Solid Waste Department / Debris Manager The Solid Waste Department is tasked with the primary responsibility for disaster debris management, removal and disposal operations for the City of Miami. The Director of the Solid Waste Department will serve as the Debris Manager and may appoint Deputy Debris Managers and other staff to assist. with the .management .and coordination of debris operations. The Department will provide staff and equipment to supplement contracted forces in order to collect disaster debris from City rights -of - way and public property and will participate - in the first push debris clearance operations with the Public Works Department. The.. Debris. Management Center will be located within the offices of the Solid Waste Department, and all documentation pertaining to debris removal, management and disposal costs, as well as contracts and permits, will be kept and managed by Solid Waste. Specific disaster debris management responsibilities accruing to the Director of Solid Waste and his deputies may include: Pre -event: ➢ Work with Office of Emergency Management to maintain EF #3 functions > Maintain inventories of resources and equipment ➢ Participate in tests, exercises, planning and other debris meetings ➢ Develop Requests for Proposals and Scopes of Work for debris removal and monitoring > ,Procure and maintain contracts for debris removal and monitoring services > Maintain;alist of pre -qualified contractors for debris removal and monitoring • CITY OF M M •DEBni5 MANAGEMENT PLAN 7 ➢ Develop emergency action checklists for debris management ➢ Develop and maintain a Debris Management Plan ➢ -Identify suitable temporary Debris Management Sites (DMS) within the City and secure leasing agreements and permits where necessary ➢ Identify suitable final disposal landfills and other land use, recycling or waste -to - energy opportunities and maintain contracts and agreements for the disposal of storm debris Post -event: ➢ Appoint and supervisor Departmental debris management staff ➢ Report debris issues to Public Information Officer and develop announcements ➢ Send a senior representative to the EOC while it is activated ➢ Staff EF # 28 within the "EOC Operations Section" ➢ Implement the City's Debris Management Plan ➢ Contact the debris removal and monitoring contractors and activate contracts. D. Coordinate emergency road clearance and removal of debris with Public Works for reconnaissance of the damaged areas and passage of emergency personnel and equipment for health and safety purposes ➢ Identify incident sites requiring priority debris clearance and management ➢ Recommend and direct establishment of disposal sites for debris ➢ Coordinate all debris collection and hauling by City Contractors ➢ Coordinate or assist in removal of debris from private property, within the limits established by Mayor/City Council and in coordination with FEMA ➢ Coordinate the removal of debris with County, State, and Federal environmental officials ➢ Coordinate debris separation and reduction ➢ Coordinate debris disposal ➢ Identify debris disposal issues, i.e. hazardous materials, landfill capacities, environmental issues ➢ Secure necessary environmental permits and legal clearances ➢ Determine methods of disposal as appropriate ➢ Provide logistical support for demolition operations ➢ Administer and manage contracted services. ➢ Ensure final disposition of debris is in accordance with all Federal, State and Local environmental regulations ➢ Ensure all project costs are properly documented and recorded in accordance with the requirements of the Stafford Act, FEMA and FHWA guidelines, standard grants management practices and City protocol ➢ Coordinate with State and Federal agencies on debris management issues ➢ Coordinate with State and Federal agencies on disaster recovery grant programs, project formulation and project closeouts CITY OF MI, b. Public Works Department The Public Works Department will participate in initial damage assessments and be instrumental in the Phase 1 "first push" clearance of debris from critical routes and facilities, in coordination with the EOC, Fire and Rescue, Solid Waste and the Police Department. It will provide personnel and equipment to the emergency debris clearance and removal operations as needed, and support Phase 2 removal activities at the request of the Debris Manager. All first push debris clearance work will be carefully documented with time sheets, equipment Togs, field reports and expense receipts. The Public Works Department's primary duties will be to: ➢ Provide Preliminary Damage Assessment reports of locations and estimated quantities of debris following the disaster or incident D Provide emergency road clearance and removal of debris for reconnaissance of the damaged areas and passage of emergency personnel and equipment for health and safety purposes ➢ Provide technical expertise to the Debris Manager as requested ➢ Assist with developing debris clearance Incident Action Plan ➢ Provide personnel and equipment to support the debris operations ➢ Coordinate with Solid Waste for debris assignments and support functions ➢ Coordinate with Building Department for possible demolitions of structures ➢ Assist with the clearance of debris from Public Works and water control facilities and storm water drainage systems c. Finance and Administration Finance and Administrative services have the primary responsibility to ensure that all debris project costs are tracked and managed according to City standards and the guidelines•specified by FEMA and other federal funding agencies. Proper contract and grants management practices and administration are vital to the debris project and the City's ability to maximize federal reimbursement opportunities. All City departments participating in any phase of the debris operations will be required to maintain records of personnel labor hours, equipment usage, project expenditures, field logs, load tickets, and material resources used to comply with this Plan. Such documentation will then be compiled and maintained in the appropriate project management files and used to support cost claims for reimbursement from FEMA, FHWA and other State and Federal agencies. City Finance and Administrative staff may be called upon to develop and issue standard documentation, grants management, cost tracking and accounting procedures relating to disaster recovery expenditures and train various departmental staff involved in debris -related projects at regular debris management meetings. CITY OF 1 A I DEBRIS MANAGEN .T PLAN 9 All City . departments supporting debris operations will ensure 12-hour staffing capability during implementation of this Plan and the .initial stages of the project, as directed by the City Manager, Debris Manager or other departmental management. Duties of the Finance Department may include: > Assist City departments to develop a records management system to collect and store documentation related to the submission of Project Worksheets for FEMA funding > Track and document all force account labor and equipment and contract work expenses in accordance with federal accounting and documentation standards ➢ Prepare financial and cost analyses > Provide direction to monitoring and removal contractors' personnel with respect to the proper completion of documents for activities, expenditures, recording personnel and equipment time, collecting cost data, performing cost analyses, formulating reports, and processing reimbursement claims to be submitted to the Federal Emergency Management Agency (FEMA) > Process and reconcile debris related invoices > Develop an emergency response and recovery budget, track expenses, and ensure funds are available for personnel, equipment, supplies, and contract service costs > Ensures that contracting and procurement procedures are followed ➢ Establish a post -disaster emergency contracting procedure > Ensure that work is being performed in compliance with contracts > Provide administrative assistance and project support to Public Works and Solid Waste and other departments as needed Cr f Y OE d. Fire and Rescue ➢ Provide vehicles and personnel for emergency use immediately following the event ➢ Assist with road and debris clearance where needed ➢ Provide pumps for debris related flooded areas ➢ Assist in the clearance of debris in emergency situations where risks to life, health and safety are present > Provide emergency communications coordination through the Division of Emergency Management > Report unsafe buildings and structures which may require demolition e. Police Department > Staff the City Debris Manager position when tasked by the City Manager > Coordinate traffic control at all loading sites and at entrances to and from temporary debris stagingsites, if required • Identify locations where debris clearance is necessary for safety or health Provide security at debris clearance and disposal sites as needed A EPA' E" •T PLAN 10 > Monitor debris trucks for safety violations on the road f. Parks and Recreation > Provide temporary debris staging areas when requested > Assist Public Works in debris removal and restoring access to priority corridors and public rights -of -way > Provide staff and equipment to perform debris removal from parks ➢ Place parks debris on public right-of-way to be collected by City contractors ➢ Supervise activities of contractors removing debris from City Parks > Document leaning trees of hanging limbs posing hazards to the public > Coordinate with Debris Monitoring Contractor to ensure eligibility of debris ➢ Maintain contracts with certified arborist which may assist in the debris project g. Code Enforcement ➢ Provide the Public Information Officer with City codes and regulation on illegal dumping and debris issues for dissemination to the public ➢ Follow up on incidences of illegal dumping > Advise Debris Manager on the removal of abandoned automobiles and boats > Advise Debris Manager on condemnation procedures for damaged buildings h. Building Department > Participate in the process of condemnation and demolition of private buildings > Advise Debris Manager on demolition issues i. Information Technology Department > Provide Geographic Information System (GIS) support and maps to the Debris Manager as requested > Assist with the development of Incident Action Plan for debris J• > Assist with mapping and identification of temporary debris management sites Public Facilities > Provide staff and equipment to support debris removal from City marinas > Supervise debris removal contractors performing debris removal from marinas, canals and other waterways under the City's jurisdiction ➢ Supervise and coordinate the removal of hazardous navigational conditions and environmentally hazardous materials from City waters, including the removal of derelict and abandoned vessels and related debris from City waters and public shorelines 3. County, State, and Federal Assistance If it is determined that responding to and recovering from a major debris -generating event is beyond the operational capabilities and resources of the City and its contracted entities, the Debris Manager and Emergency Manager may elect to seek assistance from County, State or Federal agencies, through the City;Emergency Operations Center. CITY OF MiA I DEBRIS MANAGEMENT PLAN 11 a. Miami -Dade County Assistance Request for assistance from Miami -bade. County should be directed to the Inter- governmental Coordinator of the Miami -Dade County Emergency Operations Center Municipal Branch. The Miami -Dade EOC location is 9300 NW 41st St, Miami, FL 33178. Phone 305.468-5400. The Debris Manager will also contact the Miami -Dade County Department of Environmental Resources Management (DERM) for authorization for the operation of temporary debris storage sites or disposal of debris on private property, as necessary. b. State Assistance In the event that the City's debris removal resources have been exceeded and additional assistance is required, the City's EOC will forward a request to the Florida Division of Emergency Management, State Emergency Operation Center (SEOC) for further disposition and action. Operation of temporary debris staging sites and final disposal will require close cooperation with the Florida Department of Environmental Protection, Southeast District. The Florida Department of Transportation is responsible for the clearance of debris from designated State roads within the City of Miami and may be called upon to render addition debris removal assistance if required. c. Federal Assistance ........................................................................................... The City EOC staff may request Federal assistance when advised by the City Debris Manager that the debris -generating event exceeds the City's in-house and private contractor's debris clearing, removal, and disposal capabilities. The EOC staff will forward the request for a mission assignment through the State EOC to FEMA Region IV. Federal Agencies participating in technical or direct debris removal assistance: > United States Army Corps of Engineers — May assist in the removal of debris from publicly maintained commercial harbors and from and water areas immediately adjacent to them. The Corp may also participate in the removal of sunken vessels or other obstructions from navigable waterways under emergency conditions. ➢ Natural Resources Conservation Services (Unites States Department of Agriculture) May assist with the removal of debris from waterways and channels, particularly man-madeand maintained channels vital to the drainage of storm waters. T PLAN 12 ➢ United States Coast Guard — Coordinates with the Environmental Protection Agency to conduct emergency removal of oil and other hazardous materials from coastal zones, harbors and channels, and, will coordinate the removal of navigational hazards. The Coast Guard may also provide technical assistance on contaminated water -borne debris in coastal zones. ➢ FEMA Mission Assignments — The City may submit a request to the State of Florida for Federal assistance, in the form of a FEMA Mission Assignment, for direct assistance from the Army Corps of Engineers or the Coast Guard for debris removal. (See Appendix 7 for FEMA RP9580.202, Fact Sheet: Debris Removal Authorities of Federal Agencies) C. Contracting and Procurement Contracting and procurement procedures for the City of Miami are governed by City Ordinance No. 12271. (See Appendix 1— City Codes and Ordinances) Each City Department is responsible for making their own necessary purchases in accordance with the guidelines within their operating budget: ➢ Purchases up to $2,500 are done directly by the Departments. ➢ Purchases from $2,500 up to $10,000 are done directly by the Departments and they are required to use the competitive bidding process. ➢ Purchases from $10,000 to $25,000, the Department goes directly to the City Commission for approval ➢ Purchases over $25,000, the Department goes directly to the City Commission for approval and they are required to use the formal competitive bidding process. The City of Miami Solid Waste Department will procure debris removal and monitoring contracts in accordance with 44 Code of Federal Regulations Part 13, Chapter 2 and ensure that FEMA and FHWA guidelines are adhered to. All contract procurement performed by the Department must follow City, Federal and State of Florida purchasing guidelines and regulations for competitive bidding. The contract procurement processes shall be recorded and all documents related to RFP's, contractor proposals and bids and City Commission resolutions shall be retained and made available for inspection by Federal or State auditors. A list of at least three contractors pre -qualified to perform debris clearance, removal, reduction, and disposal and the management of temporary debris staging or storage sites will be maintained by the Debris Manager and the Purchasing Department. The Solid Waste Department will plan for and pursue the contracting of debris removal and monitoring services and will: ➢ . Develop standard requirements, language and scopes of work for RFP's for debris removal and monitoring contracts, CITY OF MIA' .! DEBRIS MANAGEMENT PLAN 13 Establish criteria for debris contractor qualifications, > Distribute instructions to bidders, • Advertise and broadcast bid announcements, • Establishing a pre-disaster'list of pre -qualified debris removal and monitoring contractors, > Manage and revise contract scopes -of -work as needed, and > Establishing a post -disaster emergency contracting procedure for contingency planning. D. Legal Legal issues pertaining to debris operations will be addressed by the City Attorney. The City Attorney will provide comprehensive representation and legal advice to City officials and the various City departments. as requested. The City Attorney's Office will assist the debris project by: > Ensuring that all City, State and Federal procurement and contracting procedures and policies have been observed ➢ Advising debris management staff on all applicable laws and regulations pertaining to the debris operation i Reviewing all debris removal contracts, inter -local agreements, mutual aid agreements and land lease agreements for temporary debris management sites ➢ Reviewing all insurance policies pertaining to debris removal > Overseeing the legal aspects of building condemnation processes to insure compliance with State and local laws and ordinances, • Reviewing and ensuring compliance with laws pertaining to private property demolition and debris removal, and > Reviewing and developing Right of Entry and Hold Harmless agreements related to debris removal actions taken by the City E. Operations All debris operations will be under the direction of the Debris Manager. The City Debris Manager will be responsible for coordinating disaster debris operations with respect to the emergency clearance and permanent removal and disposal of debris deposited along or immediately adjacent to city maintained street rights -of -way throughout the City in coordination with contractors, other City departments, and State and Federal agencies. F. Engineering The Director of Public Works and Engineering staff maintains the right-of-ways, roadways and other physical plants of the City. A storm water supervisor also maintains the pump station, all lines, and outfalls relating to water flow. In the event that storm debris enters into the City's storm water drainage system and impedes the flow of water or damages pumps, the City engineering staff will coordinate with the Director of .Public Worksand the Debris. Manager to direct debris clearance and removal operations. CITY OF MIAMI DEBR1 rg. A ;DEMENT PLAN 14 G. Emergency Communications Plan Standard City protocol for emergency communications will be followed by the Fire and Rescue and Police Departments in response to a major debris generating event, the specifications of which are outlined in the City of Miami Comprehensive Emergency Management Plan, Emergency Function 2. The Solid Waste Department will staff the EOC with debris management personnel who will relay debris -specific information and communications to its field personnel and the Public Works Department via radio and cell phone. Phase 1 debris clearance activities are to be coordinated between the Solid Waste and Public Works Departments at the direction of the Emergency and Debris Managers, who will maintain frequent communication throughout the initial phases to ensure that priority routes and facilities are targeted appropriately and expeditiously. Contact with field level managers and supervisors involved in emergency debris clearance activities will be via cell phone if viable and City maintained radio networks otherwise. The City GSA will maintain and supply communication equipment necessary to the tasks identified by the Debris Manager. A list of debris operations critical personnel is attached to this plan for reference. (See Appendix 2 — List of City Debris Management Contacts) H. Health and Safety Plan and Procedures The City will follow all Occupational Safety and Health Administration (OSHA) published health and safety procedures pertaining to debris removal and disposal operations. Contractors hired by the city will also follow all County, State and Federal health and safety regulations and guidance pertaining to debris removal and disposal operations.. Contractors will be required to provide the City Debris Manager witha copy of their. Health and Safety Plan before commencing work for the City. The Debris Monitoring Contractor will be required to report safety issues its staff encounters in the field to the Debris Manager immediately. The City Debris Manager will instruct all contractors and City staff involved in the debris project on safety protocols and requirements. The Florida Department of Transportation shall be consulted regarding tarp and tailgate requirements for debris removal trucks working on an active disaster recovery or response operation, and the Debris Manager in coordination with the Monitoring Contractor and the City Police Department shall oversee debris removal and hauling contractors to ensure that all regulations are being adhered to. Debris Removal Contractors charged with the management of temporary debris sites will be responsible for ensuring that the site is designed and constructed with safety as the paramount concern, that its personnel operate in a safe manner at all times, that the site is equipped appropriately with first aid kits and other health and safety items. The City Debris Manager will assign City staff to regularly inspect operations and conditions at the Debris Management Sites, as well as debris loading operations in the field for safety issues and report any concerns immediately. -- CITY OF MIAMI DEBRIS MANAGE 15 The Debris Manager will refer to and disseminate to his or her staff the "Debris Collection and Management Site Hazard Analysis" and the FEMA "Debris Collection, Transfer and Reduction Sites Safety Audit Form" attached to this plan. (See Appendix 13) I. Training Schedule The Debris Manager and/or Recovery and Hazard Mitigation Specialist shall be responsible for coordinating, on at least an annual basis, a "refresher" training workshop for all City Departmental personnel assigned to a substantial or primary debris management task. The purpose of the workshop will be to review and update the Debris Management Plan and train and update staff in policies, procedures, issues and requirements. Topics may include: ➢ Contracting procedures, requirements and practices ➢ -Debris clearance and removal operations procedures ➢ Debris contract monitoring requirements and procedures ➢ Temporary debris site identification, preparation and management and restoration ➢ Identification of staging areas for truck certifications and equipment storage ➢ Debris volume reduction methods ➢ Load tickets and their importance ➢ Procedures and requirements for cost documentation ➢ Using in-house forces and equipment ➢ Emergency recovery cost accounting practices ➢ FEMA and FHWA reimbursement criteria, eligibility and requirements • New policy guidelines or programs pertaining to debris management ➢ Preliminary Damage Assessment, debris estimating and forecasting methods ➢ City codes and ordinances pertinent to disaster debris removal, condemnation and demolition of storm damaged structures, derelict vessels, illegal dumping ➢ Review of all current plans, contracts, debris sites, procedures, debris forecasts, etc. On an annual basis (preferably just before the onset of the hurricane season) the Debris Management staff will organize and hold a meeting/workshop with its primary contractors for debris removal and monitoring, State and FEMA debris specialists, environmental staff, landfill representatives and other City Departmental representatives expected to play a role in a major debris project. The agenda for this meeting will be to review and evaluate all response and recovery plans and standard procedures and confer on relevant City, State, FEMA or FHWA policies regarding debris removal. Contractors may present their response and ramp -up plans, procedures, capabilities and timelines. A review of all temporary Debris Management Sites identified for use by the City will also be made. Modeling and forecasting for various probable storm scenarios may be incorporated as an exercise during the training session. Issues which are identified will then be addressed and upby Managerp p findings followed on the Debris and relevant departments, and pertinent will be incorporated into the Debris Management Plan. Additionally, a Debris Monitoring workshop -may be -conducted for those staff responsible -for the contract oversight of the monitoring activities.- This training will focus on the importance of contract oversight, FEMA i TY OF MsAM1 DEBRdS MANAGEMENT PLAN 16 and FHWA debris removal eligibility criteria, debris estimating techniques, and the importance of documentation of project costs, debris volumes and types and loading locations. The Debris Manager is responsible for the annual review of this Plan. It will be the responsibility of each tasked department to update its respective portion of the Plan and ensure any limitations and shortfalls are identified and documented if necessary. The review will consider such items as: ➢ Changes in mission; ➢ Changes in concept of operations; ➢ Changes in organization; ➢ Changes in responsibility; ➢ Changes in desired contracts; ➢ Changes in FEMA Public Assistance Program policies; ➢ Changes in pre -positioned contracts; and ➢ Changes in priorities. SECTION III SITUATION AND ASSUMPTIONS A. Design Disaster Event This Plan takes an all -hazards approach to identifying and responding to the following hazards that may pose a threat to the City: ➢ Natural Hazards —severe weather,hurricanes, tornadoes, and flooding. • Human -caused Events and Hazards — urban fires, civil disorder, or transportation accidents. ➢ Terrorist Incidents — bombings, sabotage, armed insurrection, or Weapons of Mass Destruction (WMD) incidents. The quantity and type of debris generated, its location, and the size of the area over which it is dispersed will have a direct bearing on the type of removal and disposal methods, the associated costs, and the length of the recovery process. Further, the quantity and type of debris generated from any particular disaster will be a function of the location and kind of event experienced, as well as its magnitude, duration, and intensity. For planning purposes and for pre -positioning response assets, this Plan is based on the debris -generating capacity of a Category 4 Hurricane, which has the following characteristics or effects: ➢ Wind speeds ranging from 131-155 miles per hour ➢ Storm surge •from.13-18 feet CITY OF MIAMI DEBRIS MANAGEMENT PLAN 17 ➢ Heavy rainfall and potential flooding ➢ Foliage torn from trees and shrubs and large trees uprooted ➢ Practically all poorly constructed signs blown down ➢ Complete failures of roofs on many small residences ➢ Extensive damage to windows and doors, and structural damage to small buildings ➢ Complete destruction of mobile homes Category Pressure (MB) Winds (MPH) Surge (FT) Damage 1 980+ 74-95 5-8 Minimal 2 965-979 96-110 9-12 Moderate 3 945-964 111-130 •12-17 Extensive *: ° ..; 2, .`920, 944.;; 1.3`1 155,,, 14 20 .. Extreme . ' ..: 5 Less than 920 155 + 17-25 Catastrophic Table 1- Saffir/Simson Scale This Plan addresses the clearing, removal, and disposal of debris related hazards based on the following assumptions: ➢ A major natural or man-made disaster that requires the removal of debris from public or private lands and waters could occur at any time; ➢ The amount of debris resulting from a major natural disaster will exceed the City's in- house removal and disposal capabilities; ➢ The City will contract for additional resources to assist in monitoring and debris removal, reduction, and disposal operations; ➢ The City will request the State to issue an. Emergency Executive Order upon reasonable apprehension of the existence of a public emergency as a prerequisite to requesting emergency or major disaster assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (as amended) to request a Presidential Disaster Declaration; and ➢ Federal assistance will be requested through the State to supplement City debris capabilities when necessary, in coordination with the City EOC staff. B. Forecasted Debris Types Emergency situations requiring debris removal may occur at any time. Natural disasters such as hurricanes, tornadoes, flooding, aircraft crashes, thunderstorms, explosions, and structure fires may precipitate a variety of debris that could include such materials as, trees and other vegetative organic matter, construction materials, appliances, personal property, mud, sand, and sediment. The City of Miami is particularly vulnerable to hurricanes, but many other events — technological or natural — pose a hazard risk to the City and must be planned for. For the purposes of the Debris Management Plan, it will be assumed that no matter the type of event --which generated debris, the City will be faced with the challenge;.,:, of removing and disposing of several general type of debris, as summarized below: CiTY OF MiAlVii DEEBR S MANAGEMENT PLL.N 18 azard{T e�� e4� 't �{3R - Characteristics �Types of Debris Hurricanes High velocity winds, storm surge, wave action, fresh water flooding, tornados > Construction materials ➢ Damaged/destroyed structures > Damaged/destroyed marine property (boats and marinas) > Sediment/sand > Trees, stumps and other vegetation ➢ White goods ➢ Household hazardous wastes > Electrical waste Tornadoes High velocity rotating winds, narrow path up to 2 miles wide, from 100 yards to several miles long > Destroyed structures > Trees and other vegetation > Construction materials > Personal property > Damaged utilities Floods & Tsunamis High/low velocity flows, inundation > Sediment deposition > Private property > Damaged structures > Removal of sand and sand bags used in flood fighting ➢ Construction materials ........... Household furniture ➢ Animal carcasses Fires Extensive burn areas > Damaged/destroyed structures > Burnt metals > Ash ➢ Charred wood waste weapons of Mass Destruction Rapid fire spread, high heat, chemical exposure, shrapnel, shock and blast effects > Damaged or unstable structures > Personal property > Damaged utilities > Hanging debris Table.2 - Types of Debris by Disaster Type Generally, in the event that the City of Miami experiences a Category 4 hurricane, large quantities of the following- types of debris may be anticipated, each of which will pose • unique collection, management and disposal challenges to the City: CITY OF MIAMI DEBRIS MANAGEMENT PLAN 19 i Vegetative - Consists of trees, stumps, limbs, and brush. Vegetative materials generally account for high percentage of storm debris in Florida, depending on the type and location of the event. • Construction and Demolition (C&D) - C&D debris is comprised of such things as lumber, drywall, shingles, doors, glass, roof tiles, bricks, cabinets and glass. Mobile home debris can contain large amounts of aluminum and other metals as well. • Household and Personal Property - Furniture, carpets, clothing, electronic devices, books, or other common household items. This type of debris is usually found in the second wave of debris which comes to the curb after residents have had the time to clean out their homes. ➢ Household Hazardous Waste - May,consist of paint and paint thinners, bleach, solvents, propone tanks, gasoline, insecticides and other common household toxins. ➢ White Goods - Washers, dryers, ovens, water heaters, refrigerators, freezers and other appliances are often referred to as white goods or white metals. ➢ Marine - Marine debris may consists of derelict or abandoned boats and vessels, houseboats, crab or lobster traps, aquaculture equipment, seaweed, C&D from homes, building or docks or household items swept into the water. ➢ Sand, Mud, Dirt and Sediment - This type of debris often results from flooding events or storm surge in coastal zones. C. Forecasted Debris Quantities and Locations For the purposes of this Plan, the United States Army Corps of Engineers hurricane debris estimating model (See Appendix 3 — USACE Debris Forecasting Model) was applied to the City of Miami's demographic and geographic profile in order to forecast the amounts of debris that might result from a given hurricane event. 2007 Census data was applied to derive the number of households and .a. "wet' storm eventwas assumed. The Army Corp model has an inherent accuracy of +/- 30% and renders only a rough forecast of the amounts of debris the City of Miami can expect for a given storm event. Historical data from hurricane Wilma would suggest that the forecasted amounts of debris generated by this model are perhaps higher than the quantities likely to be experienced. (Wilma generated roughly 900,000 cubic yards of debris in the City.) However, for planning purposes the City will utilize this forecast as a broad guide and direct its resources and preparedness goals towards the likely eventuality of encountering debris quantities and types as presented here. Table 3 below summarizes the results of the debris forecasted to be generated in the City of Miami for each hurricane category. The breakdown forecast for debris type is based on assumptions outlined in the model (See Appendix 3) and again are only a rough guide. Given the City of Miami's high degree of urbanization and the number of buildings, it might be reasonable to expect even higher proportions of construction and demolition (C&D) debris than forecasted. Areas near the waterfront will also be likely to have more C&D debris as a result of exposure to storm surge action. -- CITY OF MAW DEBRIS L MANAGEMENT P N 20 stimate 'e etativi uantities1l eta De ris' Cat 1 594,568.97 535,112.07 5,945.69 5,945.69 47,565.52 Cat 2 2,378,275.87 1,902,620.70 118,913.79 118,913.79 237,827.59 Cat 3 7,729,396.58 5,024,107.77 541,057.76 618,351.73 1,545,879.32 Cat 4 14,864,224.19 7,432,112.09 1,486,422.42 1,486,422.42 4,459,267.26 Cat 5 23,782,758.70 9,513,103.48 2,378,275.87 2,378,275.87 9,513,103.48 Table 3 - Debris Forecast Table for City of Miami (USACE Model) The number of acres modeled to be needed for temporary debris management sites (presented in Table 4) to accommodate the anticipated debris quantities from each category of storm are again based upon the USACE model and assume that debris will be piled no more than ten feet high and that 60% of the site area will be needed for buffers, fire lanes, staging areas, grinding operations, roads and trailers. As it may be safely assumed that debris can easily be piled higher than 10 feet high, and that the 60% buffer suggestion is perhaps excessive, the acreage requirements presented in this model are likely exaggerated. However, the Debris Manager will utilize these general parameters for planning purposes. Cat 1 61.24 30.62 20.41 Cat 2 244.95 122.48 81.65 Cat 3 796.10 398.05 265.37 Cat 4 1,530.97 765.48 510.32 Cat 5 2,449.55 1,224.77 816.52 Table 4 - Acreage Requirements for Debris Management Sites SECTION !V DEBRIS COLLECTION PLAN A. Priorities The clear priority for debris operations immediately after a major storm or other debris - generating event shall be the protection of the public's health, safety and lives, and - secondarily the prevention of further damage to public and private property. The City Manager and Debris Manager will initiate the Debris Management Plan upon a declaration of emergency and staff the EOC according to the CEMP. The City EOC Emergency Manager will CITY OF Mi.=i[ti' i DEB S4 MANAGEMENT PLAN 21 direct the Fire and Rescue, Police, Solid Waste and Public Works departments to make initial assessments (as discussed below) and identification of hazardous debris situations. Public Works, Solid Waste, Fire and Rescue and Police departments will mobilize all available resources to respond to emergency situations to clear debris away from areas where immediate actions to protect the lives, health and safety of the public are identified. Secondary priorities, after the extrication of citizens in peril, will be to clear debris from major routes to allow emergency vehicles to access critical facilities and sites. Debris Clearance Priorities The City Debris Manager, in coordination with Fire and Rescue, the Police Department and Public Works, will establish initial priorities for debris clearance based upon emergency calls, initial damage assessments and the following predetermined ranking: 1. Rescue of citizens in immediate danger; 2. Egress for fire, police, and EOC personnel; 3. Ingress to critical care facilities, hospitals, jails, and public shelters; 4. Major traffic routes; 5. Major flood drainage ways; 6. Emergency points of distribution and mutual aid assembly areas; 7. Impediments to waterway navigation; 8. City government facilities; 9. Public safety communications towers; 10. American Red Cross shelters; 11. Secondary roads; 12. Access for utility restoration; 13. Neighborhood streets; and 14. Private property. Maps attached to this plan identify locations of the City of Miami Fire and Police Stations and critical care hospitals and nursing homes. Routes to these facilities, in addition to other critical care, public shelter, jail or other facilities deemed to require clear access, will receive priority debris clearance scheduling. Lists of other critical facilities, roadways and routes for debris clearance priority will be maintained by the Emergency Manager and Debris Manager, updated and reviewed regularly and attached to this Plan. (See Appendix 4 — Maps of Critical Facilities & List of Shelters) B. Response Operations The City Debris Manager will initiate the implementation of the Debris Management Plan at the direction of the City Manager upon notification of a City-wide emergency declaration, a major debris generating event or an impending disastrous storm event. The Debris • Manager will contact the Debris Removal and Monitoring Contractors In order to activate contracts ,and mobilize them to the debris project. `Contract project manages -may be CITY OF rlaAMI DME3R( 22 required to report to the EOC prior to event and participate in preparations, planning and damage assessments. Phase I Response Operations entail pushing debris to the side of the road and will be implemented immediately after a debris -generating event to open major traffic routes and roadways to critical facilities and affected neighborhoods. The primary emphasis during this phase is to push debris from the traveled way to the right-of-way or curb. This activity is commonly referred to as Debris Clearance and/or First Push. Little or no effort is made to remove debris from the rights -of -way, as the intent is to clear the roadways of debris to allow for the flow of traffic as quickly as possible. The City Debris Manager will be responsible for implementing all Phase I Response activities with support from City departments and private contractors. The Public Works Department will provide personnel and equipment for the initial stage of debris clearance operations. The Debris Removal Contractors will also participate in Phase I clearance operations and will coordinate scheduling, routing and staging with the Debris Manager and the Debris Monitoring Contractor. Equipment staging will take place at City Fire Stations and Solid Waste facilities. (See Map 1) If it is determined that Public Works requires assistance, the Debris Manager may direct the Debris Removal contractor to assist with first push. Fire and Rescue, Solid Waste and Police resources may also be mobilized to contribute to the debris response efforts, at the discretion of the Emergency Manager and Debris Manager. Requests for additional assistance beyond the City's resources will be submitted through the City EOC staff to the Miami -Dade County Emergency Operations Center, the State EOC or the Florida Department of Transportation, depending on the City's needs and the extent of the debris clearance challenge. Phase l response activities include. > Implementation of the Debris Management Plan; > Determination of incident -specific debris management responsibilities; > Establishment of debris clearance priorities based on Damage Assessments and pre- established critical facility and route lists; > Activation of pre -positioned monitoring and debris removal and disposalcontracts to support Phase I clearance operations; > Implementation of Public Information Plan; and ➢ Initiation of procedures to track and document emergency response and recovery expenditures The Florida Department of Transportation (FDOT) is responsible for clearing State roads and Federal highways and disposing of the debris that result from the clearing process. In the event the Debris Manager determines that it is necessary to clear State and Federal designated roadways prior to FDOT participation, the City Debris Manager may task the Debris Removal contractor with this responsibility and will coordinate with the City Public Works Department for clearance assistance. The Debris manager mayalso contact FDOT District 6 emergency management personnel to consult on the project CITY.OF MIAMl EBRIS MANAGEMENT PLAN 23 cry(f!miani Fire Station Territories Fire Smarms t+) Fire Facili es CC2::.NA.Y S'X WitiEl.. 5. • ,,w Y,Si St = nn'e,'vr GS.<rgE Lk'," 14. F^vP.leiilkS eU ILI"LE:Cot ru'sor • `ten WSW, 0 r^� 40 Sr. Chid, ORx. PC. Ps.G...,. !CSC FmC.av Gear Map 1— Fire Stations for Phase 1 Response Operations Staging Water -borne debris may present environmental hazards or restrict navigation through critical waterways. This debris may be structural elements of buildings, vegetation or boats. The Police Department's Marine Division shall have the responsibility of identifying water- borne debris requiring immediate attention and will coordinate with Public Works and Solid Waste for its removal. In the event of a large fuel spill or other clear environmental hazard, the City will coordinate with the United States Coast Guard and the Florida Department of Environmental Protection for the containment and removal of the debris. Abandoned or storm damaged vessels which pose an immediate threat to the environment, public health and safety or impede navigation on main navigable channels may be removed expeditiously, but all efforts to document such vessels' disposition should be made (photographs, field reports, videos, etc.) prior to removal and due diligence to identify and contact vessel owners should be pursued. During initial debris clearance and removal operations, the Debris Management staff will be responsible for coordinating with the City's franchised electrical utility (Florida Power:, and. Light) to ensure that power Tines do not pose a hazard to emergency work crews, as well as CiTY OF MIAMI DEBR S MANAGEMENT PLAN 24 with other utility companies (water, gas, telephone, and cable TV) as appropriate to ensure safe operations and limited damage to public and private infrastructure and property. C. Recovery Operations 1. Estimating Staff, Procedures, and Assignments The City EOC is responsible for coordinating damage assessments for all public structures, equipment, facilities and debris clearance requirements immediately following a large-scale disaster. Initial debris quantity, type and location assessments will be performed by City Damage Assessment Teams (DAT) and used to prioritize impacted areas and resource needs. The teams will be composed of selected City Building Department, Public Works, Fire and Rescue, Police, Solid Waste and other personnel as required and directed by the Emergency and Debris Managers. Debris - specific preliminary damage assessments will be coordinated between Solid Waste and Public Works to identify the most affected areas and sites requiring the immediate removal of hazardous debris. Aerial surveys of debris locations and quantities may be made, at the determination of the City Manager and Debris Manager. DAT personnel will focus on the identification of debris obstructions on critical roads and make initial estimates of debris quantities as part of their duties. (See Appendix 5 — Damage Assessment Grid Map) Based on information provided by the DAT, the City Debris Manager will set priorities and will issue urgent assignments to clear debris from at least one lane on all major roadways and identified primary and secondary roads to expedite the movement of emergency service vehicles such as fire, police, and medical responders to and from critical facilities. DAT and Preliminary Damage Assessment teams composed of FEMA, State and City personnel, will conduct initial area -by -area windshield surveys to identify the type of debris and to estimate amounts of debris on the roadways and on private and public property. The results of the windshield surveys will be provided to the DAT Supervisor and to the City Debris Manager. Debris Monitoring and Removal Contractors may participate in the preliminary damage assessments for debris, and will be activated through an official Notice to Proceed as determined by the Debris Manager to be required. (See Appendix 6 — Debris Management Contracts) 2. Collection Method a. Curbside Collection Phase II of the debris operations will be initiated within three to five days following a major debris -generating event. The Recovery Phase of the debris project entails the removal -of debris from all public properties,,facilities and rights -of -way, its storage -and reduction attemporary management sites and ultimately its proper disposal. CITY OF M6AMi DEBRIS MANAGEMENT PLAN 25 Phase I1 operations may be lengthy as disaster recovery continues until pre -disaster conditions are restored. The Debris Manager will oversee and manage all City force account and contractor debris removal work and coordinate activities with FEMA and State of Florida debris specialist and Public Assistance officers. If it is determined that the City's resources and capabilities are overwhelmed by the amount of debris, a formal request for assistance from State and Federal Agencies will be made through the City EOC. Phase II Recovery activities include: ➢ Activation of pre -positioned private contracts with the Notice to Proceed; ➢ Activation of public information program to inform City residents of debris collection schedules, priorities, rules; ➢ Establishment of temporary debris staging site locations; ➢ Removing eligible debris from public rights -of -way and property; ➢ Removing eligible debris from private communities and property (if required and approved by the FEMA) Collecting, transporting, and disposing of dead animals; ➢ Hauling of eligible debris to Debris Management Sites for separation into debris categories: • Vegetative • Construction and Demolition (C&D) • Recyclable materials • White goods • Household hazardous waste • Electronic waste ➢ Reducing vegetative debris by grinding,chipping or burning; ➢ Hauling reduced debris to final disposal sites; ➢ Removing sand from roads, streets and rights -of -way; • Demolishingcondemned structures if necessary for public health and safety; ➢ Clearing/removing eligible debris and navigation hazards from waterways; ➢ Removing household chemical waste; and ➢ Removing hazardous stumps, leaning trees and hanging limbs. The City Debris Manager will be responsible for implementing all Phase II activities with support as required from City department resources and private contractors for operations within the City limits. He or she will direct City Departments and contracted debris management firms to mobilize to pre -determined staging areas where the Debris Monitoring Contractor will measure and certify the volumetric capacity of all trucks involved in debris operations. Placards will be affixed to each truck with the contractor's name, cubic yard capacity of the truck and a unique identification number. The Debris Monitoring Contractor will coordinate with Debris Removal contractors to distribute and review debris collection zone' maps and, .-'determine area assignments. Debris collection site monitors will then be assigned to each truck'or-collection crew that mobilizes_to:.the field, and complete. Load Tickets CITY OF MiAMI DEBRIS MANAGEMENT ?LAN 26 for each truck load of debris that is collected and hauled to the temporary Debris Management Sites. Initial debris removal activities will be limited to City streets, roads, parks, facilities and other public rights -of -way, and will focus solely on disaster -related material placed at or immediately adjacent to the edge of City maintained rights -of -way by residents, City personnel or street clearance crews. Debris removal from private property, Gated Communities, Mobile Home Parks or privately maintained roads will not be performed during the initial debris removal operations, and will be done only when authorized by the Debris Manager and FEMA. FEMA and FHWA guidelines for debris eligibility are to be adhered to during this phase of the debris operation. (Appendix 7 — FEMA Guidelines) Each private contractor, upon receipt of a Task Order or Notice to Proceed, will mobilize such personnel and equipment as necessary to conduct the debris removal and disposal operations identified by the Debris Manager. Each contractor's management representative will be required to meet with the City Debris Management Team on a daily basis in the initial phase of the project in order to update the City on field issues and debris quantities, track debris removal progress and coordinate activities. The Debris Monitoring Contractor will direct and oversee the Debris Removal Contractors' activities and provide the Debris Manager with daily reports on debris quantities, the number of removal trucks and crews operating, the number of monitors in the field and at disposal sites and safety issues or other debris issues and will manage load ticket dispositions. The Solid Waste Department has developed a map (Map 2 below) that partitions. the City into garbage collections zones which correlate tomajorroutes and demarcate distinct neighborhoods. These demarcations will serve as debris zones for operational purposes and a guide for debris removal and monitoring contractors. Debris removal and monitoring crews will coordinate assignments and schedules within these zones and the City, in collaboration with the Debris Monitoring and Removal Contractors, shall produce zone maps to be used in the field by monitors and City staff for the purpose of tracking debris passes and removal progress. Schedules for zonal or neighborhood debris removal will be provided to the City Pubic Information Officer for publication and notification by the news media and on the City's Web site. CrrY OF MIAMI DEBRIS MANAGEMENT PLAN 27 / 21 \/222 �xra��\ 122 203 { 77, Cr J . ) - OT r 2 ( . 108 18� 119 :117 . 07.2 3 ƒ ' 208 A t , ® \205 � 4 112 [ d 106105 \ I 10$ / 103 141 204: �1 210 215 { / :f: 212 01" r _ _ V. r6i Map 2 — Debris Removal Zones. 29� [ 1,1111.11 » The Debris Removal Contractors will make multiple (up to three if required) scheduled debris removal passes or sweeps of each site, location, debris zone or area impaced by the disaster as directed by the CityDebris Manager, following the major routes identified in Map 3 above to haul debris to the temporary DMS or final disposal locations. CITY OF MIAMI DEBRIS. MANAGEMENT PLAN 28 c-ty aj ?liarni Hurricane Debris Removal Routes and Solid Waste \ianagement Sites SWM Sites Debris Removal Routes Map 3 - Primary Debris Removal Routes The debris Load Ticket, in conjunction with inspections of all debris removal activities by. Roving, Load Site, and Disposal Site Monitors, will be the primary mechanism for monitoring and documenting contractor performance, debris eligibility for FEMA and FHWA cost reimbursement programs and tracking debris quantities to reconcile with contractor invoices. (Detailed procedures for Load Ticket management and disposition are discussed below in this plan.) FEMA debris monitors and specialist will be consulted regarding the eligibility of debris removal costs for federal reimbursement, as only they are authorized to make official eligibility determinations. The Debris Monitoring Contractor shall assist the City on debris eligibility issues and consult regularly with FEMA representatives in the field on behalf of the City. All efforts will be made to collect and remove only eligible storm debris. Disputes or ambiguities regarding debris eligibility under the FEMA Public Assistance guidelines will be resolved through consultation between 'the -City Debris Manager and his/her representatives in the field, FEMA and the CITY F MiAPv`tE DEEMS MANAGEIOENI PLAN 29 Debris Monitoring Contractor's management level staff. (See Appendix 7 — FEMA Guidelines, and refer to FEMA 325 Debris Management Guide) b. Federal Aid System Roadway Debris The Debris Manager will plan for the clearance and first pass removal of debris from designated Federal Aid System (FAS) roads to be performed and documented separately from other debris project operations, in order to comply with FHWA and FEMA funding requirements. All Phase 1 Response debris clearance from FAS roadways performed by either the City's force account personnel or by contractors, shall likewise be documented separately from work on other roads with time sheets, monitoring logs, field reports and activity and equipment logs. Monitoring costs for Phase 1 clearance should also be tracked, isolated and invoiced separately by the Monitoring firm. The Monitoring Contractor, in coordination with the Debris Manager, shall direct Removal Contractors to abstain from removing debris during Phase 2 Response operations from FAS roads until told to proceed, at which time separate debris removal and monitoring crews will be selected and assigned to perform work on FAS roads only, until first pass is completed. All debris volumes, contract costs, City personnel payroll costs and other expenditures for first pass debris removal from FAS roads must be isolated and documented apart from City roadway debris removal costs. To facilitate the isolation of FAS road debris clearance, removal and monitoring costs, the City Debris Manager will provide the Monitoring Contractor with updated lists and maps of all Federal Aid roads within the City of Miami at the initiation of the project. First pass debris removal on FAS roads should be accomplished within three to four weeks, and the Florida Department of Transportations District 6 should be consulted for guidance on the eligibility of debris types for FHWA reimbursement. Stumps, white goods and certain types of C&D may not be eligible for FHWA removal funding, and it is the responsibility of the Debris Manager and the Debris Monitoring Contractor to verify and clarify this and coordinate with removal contractors for the removal of only FHWA eligible debris during this phase. A list and map of Federal Aid System roads within the City's jurisdiction is attached to this Plan as Appendix 8. c. Canal and Waterborne Debris Debris deposited in the City's canals, rivers, creeks and waterways which presents and immediate threat to the health and safety of the public or poses environmental - risks will be cleared and removed expeditiously, after all efforts to document the debris' ' -location -and risk situation have been made. Other non -emergency related = . -canal and waterborne debris will be quantified and validated as eligible storm debris CITY OF WAN DEBRIS MANAGEMENT PLAN 30 by the Debris Manager and Debris Monitoring Contractor before removal in collaboration with FEMA and State Public Assistance officers and debris specialists. The City will consult with the Natural Resource Conservation Service (NRCS) on funding opportunities for canal debris removal prior to seeking FEMA funding. (See Appendix 9 — Map of City Canals, and Appendix 1— City Codes and Ordinances) The Public Facilities Department will direct and coordinate the removal of debris, hazardous materials and derelict vessels from all city waterways, canals, beach fronts, basins and marinas, in coordination with various state and federal agencies identified earlier in this plan and the Debris Manager. The City of Miami is responsible for the regular maintenance of the following waterways, from which it will also clear and remove storm debris: ➢ Wagner Creek North, from NW 20 Street to NW 15 Street / NW 13 Avenue (Approx. 3,750 feet in length). ➢ Wagner Creek South, from NW 13 Avenue / NW 15 Street to NW 11 Street / NW 10 Avenue (Approx. 2,050 feet in length). ➢ Seybold Canal, from NW 11 Street to Miami River (Approx. 2,300 feet in length). ➢ Comfort Canal, from 27 Avenue to 45 Avenue along SR 836 (Approx. 2 miles in length). ➢ Davis Canal, between NE 87 Street and NE 86 Street, from Biscayne Bay to NE 10 Avenue (Approx. 1,350 feet in length). ➢ Ademar Canal, between NE 83 Street and NE 84 Street, from Biscayne Blvd to NE 10 Avenue & 8 Court (Approx. 1,650 feet in length). ➢ Bay Front Cove, at NE 28 Street (Approx. 260 feet in length). ➢ Bay Front Cove, between NE 20 Street and 21.Street (Approx.. 700 feet in length).. • Bay Front, North and South of Rickenbacker Causeway, (Approx. 750 feet in Length). ➢ Lawrence Waterway/Swell Canal, from NW 17 Place / NW 7 Street to Miami River (Approx. 2,300 feet in length). ➢ Water Front of Antonio Maceo Park, NW 51 Avenue and NW 7 Street (Approx. 290 feet in length). d. Parks Debris Removal CITY OF M A There are 124 parks within the limits of the City of Miami, which are maintained and operated by the Parks Department. Debris removal from these parks will be supervised by the Director of the Parks Department in coordination with the Debris Manager and the Public Works Department. City force account labor and equipment or contractors may be used to trim hanging tree limbs, remove leaning and damaged trees, extract stumps and move debris to City rights of way for collection by Debris Removal Contractor crews. If the City elects to use contractors to clear and remove debris from the parks, the Parks Director and Debris Manager. will ensure that contract agreements contain pricing schedules based on unit prices S MANAGEMENT PLAN 31 rather than time and materials. The Debris Monitoring Contractor will also oversee all debris removal activities at City Parks, and be responsible for properly documenting all removal activities and debris removed, and assisting in the assessment of the eligibility of all work performed. (See Appendix 10 — City Parks List and Contacts; and, refer to FEMA 325 Debris Management Guide) e. Special Debris Considerations and Issues Certain types and classes of storm debris will require special documentation and eligibility validation before removal in order for costs to be reimbursed by FEMA, and the Debris Manager or his/her representatives will consult with the Debris Monitoring and Removal Contractor and FEMA to review eligibility guidelines and ensure that they are adhered to. The removal of the following types of debris will be closely monitored and documented: Tree Stumps — Contracted prices for removal of tree stumps will be verified at the beginning of the project. If prices are unit -based and ranked by size, monitors must measure and document each stump with a Load Ticket. FEMA validations forms must also be maintained and photos of each stump may be required. (Refer to FEMA 9523.11 Hazardous Stump Extraction and Removal Eligibility— Appendix 7) Hanging Tree Limbs — The removal of broken and hanging tree branches and limbs must be done in accordance with FEMA guidelines for documentation and validation of eligibility. Hazardous limbs which pose a clear risk to public health and safety will be removed immediately and efforts shall be made to document the risk through photographs, field reports and summary sheets. > Leaning & Damaged Trees — Trees leaning more than thirty degrees or having sustained damage to over 50% of their crowns may be removed, but their eligibility must be validated and documented by FEMA in advance. If it is determined that a tree poses a risk to public health and safety, it may be removed after being photographed and documented. Trees that may survive if up -righted should be certified by a licensed arborist before work to save them ensues and the work must be documented as reasonable in cost in comparison to removal. f. Final Disposal Landfill Facilities CITY O'Mi. Miami -Dade County Department of Solid Waste and Waste Management Inc. permanent facilities for the disposal of storm debris will be used by the City's Debris Removal Contractors for the final disposal of_disaster debris emanating form the =City of Miami. -Debris Removal Contractors will be responsible Tor- paying CEMENT PLAN 32 tipping fees. at the landfill facilities, and will bill the City for these charges on regular itemized invoices. Below is a list of Miami -Dade disposal facilities as well as a table of fee schedules and types of material accepted? Fadility..... rgAddress`.,:. Daysfand.Hours'° , ::Materials Accepted Resources Recovery Facility 6990 NW 97 Ave. Mon -Fri. 4 a.m.-6 p.m. Sat. 7 a.m.-5 p.m. Garbage, trash and tires North Dade Landfill 21500 NW 47 Ave. 7 days a week, 7 a.m.-5 p.m. Trash, yard trash, off -road tires (tires 48" in diameter or larger), construction and demolition debris South Dade Landfill 24000 SW 97 Ave. 7 days a week, 7 a.m.-5 p.m. Garbage, trash, yard trash, off -road and automobile tires, construction and demolition debris, and dead animals. Asbestos is also accepted with prior DERM authorization. Northeast Transfer Station 18701 NE 6 Ave. Mon.- Sat. 7 a.m.-5 p.m. Garbage and trash Central Transfer Station 1150 NW 20 St. Mon. -Sat. 7 a.m.-5 p.m. Garbage and trash West Transfer Station 2900 SW 72 Ave. Mon. -Sat. 7 a.m.-5 p.m. Garbage and trash Table 5 - Miami -Dade County Disposal Facilities Waster e .f�YP = Open Rate Contract Rate„ Trash, yard trash $75.89/ton $57.56/ton Garbage (food and kitchen waste) $75.89/ton $57.56/ton Construction and demo debris $75.89/ton $57.56/ton Tires $110.00/ton $110.00/ton Asbestos $100.00/ton $100.00/ton Landscaper $6.96 per cubic yard at the North Dade and South Dade Landfills and the Resources Recovery Facility. Landscapers disposing at the TRCs must purchase coupons which cost $20.88 per visit for pickup trucks, vans and trailers 6 feet high, 6 feet wide and 10 feet long, and $69.60 per visit for large trailers greater than 6 cubic yards in the cargo area. Contaminated Soil $10.00 (applicable only for soil suitable for landfill cover material and only when the need for materials exists, as determined by the Director) * Available only to permitted haulers and municipalities with long-term disposal contracts. Table 6 =:Miami -Dade County Disposal Fees; by Waste Type (Fall 2008) CITY OF MAN DEBRIS MANAGET PLAN 33 Waste Management Inc., the City's franchised garbage and trash collection firm, operates a transfer station in Hialeah which will also be utilized by the Debris Removal ,Contactors. The 'facility accepts Construction and Demolition materials and vegetative debris. ➢ Hialeah Transfer Station 5000 NW 37th Ave., Hialeah, FL 33142 Hours of Operation: Monday through Friday: 6:00 AM to 5:00 PM Saturday: 6:00 AM to 12:00 PM Sunday: Closed g. City Mini -Dump The City has established a "mini -dump' where residents may bring their storm debris at no cost to them. Throughout the debris project, Public Information about this site will be broadcast by the EOC Public Information Officer. The types of material allowed and prohibited at the Mimi Dump are summarized below: rams Location: 1290 NW 20th Street Phone: 311 Hours: 7:00 a.m.- 5:30p.m., Mon -Sun Closed: Martin Luther King; Christmas Day Acceptable Materials: Bulky Trash Clean Yard Trash White Goods: Large Appliances . . Construction or Demolition Debris Prohibited Materials: Household garbage Hazardous Waste; Chemicals Automobile Parts: Batteries, Gas Tanks, Cylinders or Drums Paint Containers 3. Household Hazardous Waste and White Goods a. Household Hazardous Waste Residents will be encouraged by the City to take household hazardous waste (HHW) to a Home Chemical Collection Center in Miami -Dade County. Residents will also be informed -through the City's public information campaignto segregate out_ hazardous ;. waste-and-setit at the curb for either regular collection by the City's franchised CITY OF WH ,€Ili DEBRIS MANAGEMENT PLAN 34 waste management firm or the Solid Waste Department. Debris Removal Contractors may also be tasked, at the discretion. of the Debris Manager, with the collection of HHW and will haul this waste to the Debris Management Sites where it will be segregated out and stored in specific areas with seepage lining and earthen berms. Miami -Dade County Home Chemical Collection Centers accept oil based paints, pesticides, solvents, pool chemicals and other household items. The centers also accept latex paints that are still in liquid form; however, it is recommended that new paints orlatex paint that is still in good condition be donated to neighbors or community groups. The centers are available to non-commercial residents only. The Centers are located in West Dade at 8831 N.W. 58th Street, and in South Dade at 23707 SW 97th Avenue Gate-B. Normal hours of operation are Wednesday through Sunday, from 9:00 a.m. to 5:00 p.m. b. White Goods The collection of storm damaged White Goods (appliances such as washing machines, water heaters, stoves) will be performed by Debris Removal Contractors and documented by the use of Load Tickets by Debris Monitors. When the removal contract calls for per unit pricing, each white good collected may be documented on a separate load ticket. White Goods containing Freon or other "green house" gasses will be processes separately, either at the DMS or recycling centers, and have the gasses properly extracted and contained, recycled or disposed of in accordance with EPA standards. : The Debris Manager will explore opportunities to recycle white goods and update this plan accordingly. 4. Monitoring Staff and Assignments The city has elected to hire a professional Debris Monitoring Contractor which will operate under the supervision and direction of the City Debris Manager. The Debris Monitoring Contractor shall be responsible for the coordination, oversight, and documentation and monitoring of all debris clearance, removal and disposal operations performed by private debris removal and disposal contractors hired by the City. The Debris Monitoring Contractor will also ensure that FEMA and FHWA guidelines for debris removal eligibility are adhered to by the Removal Contactors and will advise the City on policies and guidelines for the proper removal and management of debris. The Debris Monitoring Contractor has established a Standard Operating Procedure (SOP) as a planning and operational guide which it will follow upon the issuance of the formal Notice to Proceed by the City. The SOP will not necessarily be rigidly adhered to • as the Monitoring Contractor will proceed in accordance with the Debris Manager's -instructions and adapt in a flexible manner to exigencies' and situational conditions CITY OF MiAMI DEBRIS MANAGEMENT PLAN 35 presented by the debris project. The Debris Monitoring SOP is as follows: a. Pre -Storm Actions ➢ Contact City Manager and City Debris Manager upon approach of storm ➢ Project Manager to attend pre -event EOC meeting, if requested ➢ Place on "prepare to mobilize" all key management and supervisory staff ➢ Contact cadre of monitoring staff and place on alert b. Post -Storm Actions ➢ Coordination with City Debris Manager 1. Project Manager establishes liaison with City Debris Manager and Collection Contractors 2. Attend post -event EOC meeting with principal City debris staff 3. Review this Plan and debris removal contracts with City Debris Manager 4. Establish and confirm City Debris Manager's expectations for project reports i Debris Assessments 1. Coordinate effort with City Debris Manager and Contractor liaisons 2. Assign and coordinate participants 3. Assign areas and review methods 4. Compile and review maps 5. Survey the entire city area, recording the overall debris damage 6. Identify types of debris damage (Construction and Demolition (C&D), Vegetative, etc.) 7 . Determinethe greatest areas of impact while identifying emergency situations and immediate needs 8. Estimate overall amount of debris of all types required to be removed 9. Determine resources needed for recovery and cleanup 10. Establish clean-up priorities with the City Debris Manager 11. Estimate debris removal and cleanup timeframe 12. Prepare summary report 13. Review the priority list of roads for first push with City Debris Manager 14. ➢ Coordination with Debris Removal Contractor 1. Establish management and supervisor contacts and roles: team leaders, Quality Control, phone number lists, contact protocol, chain of command 2. Deploy "first push" road clearing Monitors to document 70 hours T&M 3. Staging Area selection — determine truck certification locations 4. Create Work Zones (or review existing) and produce maps 5. Review documentation procedures and flow of tickets and records with Contractor. CITY OF MI.AMI DEBRIS MANAGEMENT PLAN 36 6. Discuss specific Federal Aid System (FAS) roadway debris removal procedures such as separation of -"first push" and "first pass" removal and the first pass • time line, if applicable. - 7. Establish daily meeting schedule for management to review and plan 8. Initial consultation with Contractor on DMS design and layout ➢ Truck Certifications 1. Meet and coordinate with debris removal contractor(s) 2. Assemble Certification Teams and equipment 3. Review procedures and methods, forms, equipment 4. Assign quality assurance/quality control leader to oversee and manage Certification program and documentation process, liaison with Contractors 5. Prepare binder books for copies of all truck certifications 6. Activate Roving Certification Team — visit DMS for spot checks and certification of haul -out mulch trucks 7. •Provide City with copies of all truck certifications ➢ Temporary Debris Management Sites 1. Inspect with City and Contractor for adequacy and functionality 2. Permits/Approvals — ensure permits and/or approvals have been obtained and copies place in project management files 3. Conduct safety review of site and tower(s) — document findings 4. Photograph sites before major operations begin and document any environmental concerns 5. Staff site with entrance and exit tower monitors, flag crews, QC person, as needed 6. Orient and brief monitors on responsibilities, duties and safety 7. Establish documentation procedures and load ticket organization 8. Prepare report on the DMS general conditions, suitability, issues ➢ Collection Monitoring 1. Supervisors assemble monitors at established meeting point each day 2. Review debris eligibility criteria, safety issues, procedures 3. Distribute zone/work area maps to monitors and go over job duties 4. Assign monitors to zones and work areas or specific trucks 5. Establish routines for sign -in and sign -out each day 6. Check monitors for safety vests, hard hats, steel -toed boots, cell phone 7. Monitors proceed to perform field duties including observation of removal work, filling out load tickets, monitoring eligibility, performing issue resolution and reporting at the end of the day CITY OF M€AMi DEBRIS MANAGEMENT PLAN 37 ➢ Debris Management Site / Disposal Monitoring 1. Monitors will verify the incoming truck information versus the load ticket data for accuracy and completeness and well as estimate and record the load capacity 2. Monitors will check the trucks for alterations and safety issues and address accordingly 3. Monitors will verify the outgoing trucks to confirm discharge of all debris 4. Coordinate with City and FEMA personnel on site when appropriate 5. Coordinate with Supervisor relating to all issues and disputes for resolution ➢ Debris Mapping Procedures 1. Assign mapping oversight responsibilities to a Supervisor or Deputy Project Manager 2. Zone Maps are distributed to Monitors by Supervisors as needed in the field each morning 3. Monitors mark maps to show street collection progress — sign and date 4. Monitors return to base at end of day with maps and transfer information to Area Maps, debrief Supervisors ➢ Federal Aid System Road First Pass Procedures 1. Coordinate with the City to determine list of FAS roadways 2. Procure maps of FAS roads for work zones 3. Assign Management team to oversee FAS road debris removal project 4. Coordinate with Contractors and FDOT (if necessary) to determine acceptable procedures for debris removal, disposal and documentation 5. Coordinate with. Contractors to select collection crews for FAS roads 6. Select crew of monitors to work on project and give special instructions on how to fill out load tickets to show FAS road debris 7. Brief Tower Monitors on separation of tickets and special documentation procedures required ➢ Citizen Drop -Off Staging Sites The City of Miami has no plans at this time to set up neighborhood debris drop- off sites accessible to the general public. The City will encourage residents to take storm debris and recyclable materials to the established mini -dump and Miami -Dade County recycling facilities identified earlier in this plan. If the City Debris Manager decides during the recovery effort to establish residential drop- off facilities, the following protocol will be followed by the monitoring contractor: • Monitors will verify the incoming debris is being deposited only by City residents by checking driver licenses. Access will be limited to pick-up CITY OF MiP MI DEBRIS MAN fJ 38 trucks and small trailers — no large commercial grade trucks will be allowed into the facility to discharge debris or waste. ■ Residential drop-off staging sites established by the City will be considered as eligible loading sites for the debris removal Contractors to collect debris. Debris Monitors will issue regular Load Tickets for debris collected at the residential sites. > Monitors will coordinate with City and FEMA personnel on site when appropriate and provide City residents with information on the debris project and other disposal options. 5. Load Ticket Disposition The debris Load Ticket serves as the basis for payment to the removal contractors and must be handled and managed as a legal accounting document. The Load Ticket documents and certifies the loading location of the debris, its eligibility under FEMA guidelines and its type and quantity. Load Tickets are the basis of all costs, invoices and federal reimbursements and must be managed carefully. It will be the responsibility of the Debris Monitoring Contractor to manage quality control over the proper completion of the Load Ticket with all pertinent information and ensure that tickets are organized, secured, sorted, recorded, compiled and distributed each day. The Load Ticket will be a five -part pre-printed form similar to the one shown in Figure 4 below. Each Load Ticket must be filled out completely and accurately. The Debris Monitoring Contractor will be responsible for providing quality control and assurance over its monitors and the Load Tickets. Each ticket will contain the following information (See Load Ticket sample below): > Prime, sub -contractor's and clients names > Truck driver's name > Truck number on the certification placard > Time and date of both the loading and disposal of the debris • Loading location (street name, nearest intersection and debris zone) ➢ Type of debris (i.e., vegetative, C&D, mixed, stump, etc.) > Certified volumetric capacity of the truck in cubic yards > Estimated percentage of capacity for the load ➢ Disposal site name or location > Monitors' names and signatures for loading and disposal > Ticket number (preprinted sequentially) > Disaster number or name Load Tickets to be used by the City of Miami will be in five parts. The disposition of each part shall be: -Part 1- Disposal Site Monitor (Original turned in_daily to the Project Manager) Part 2 - Driver or Contractor's on -site representative,(Contractor Copy) CITY OF Wi AN1H DEBRIS MANAGEMENT PLAN 39 Part 3 - Driver or Contractor's on -site representative (Contractor Copy) Part 4 - Driver or Contractor's on -site representative (Contactor Copy) Part 5 - Load Site Monitor (Turned in -daily to the Project Manager) At initiation of each debris load, the Load Site Monitor will fill out all items in Section 1 (loading) of the Load Ticket, sign the ticket and retain Part 5. The remaining copies will be given to the driver and carried with the Toad to the disposal site. The loading site copy will be turned into the Project Manager at the end of each day for data entry and reconciliation with Part 5. Upon arrival at the disposal site, the truck driver will give all four copies to the Disposal Site Monitor. The Disposal Site Monitor will complete Section 2 (percentage load call) of the Load Ticket and retain Part 1 (Original). Parts 2, 3, and 4 will be given either to the contractor's on -site representative or to the truck driver for subsequent distribution. Part 1 (Original) will be turned into the Project Manager at the end of each day. The contractor will be paid based on the estimated quantity in cubic yards or actual quantity in tons of eligible debris hauled per truckload (depending on the terms of the debris removal contract). Payment for hauling debris will only be approved upon presentation of Part 3 of the Load Ticket with the contractor's invoice. All trucks and trailers used by Debris Removal Contractors will be measured for volumetric capacity and photographed as part of the Truck Certification process by the Debris Monitoring Contractor at the beginning of the project and periodically rechecked throughout the operation. All trucks and trailers used in the operation will have a large placard affixed.to the left side of the bed which will contain the name of the contractor or sub -contractor, the name of the municipality under contract to, the certified capacity and a unique truck identification number. Load tickets will also be completed and retained for any FDOT, Miami -Dade County, or City force accountvehicles that mayy participate in the debris project and utilize the City's Debris Management Sites. CITY OF MIAMI DEBRIS MANAGEMENT PLAN 40 Y .IAITTT 1 I`OI 1NFORMA` tti Client/Project Name: Hauling Contractor: Truck No.: RVCK1NFORMATIt Certified Capacity: Sub:tflauler: • Driver: ?LOAIMNG;.INFOit1!'l i'I' Date: Time: District/Zone: First Pass Federal Aid Road: Load. Locati on %Address: CiPS: Lat_ • Long. Load Monitor Signature: Print Naive &Number: EBRISINFORMATION ❑ Vegetative C.& D t Non -Burnable ❑ Mixed (Woodv.& C.& D) White Goods / Hazardous Tree Stump ❑ Diameter ❑ Other SPOSAI INFOR• ATJ 'Titre: Dumpsite: -Load Est. ((NO x;Max_ Capacity Cu. Yds. Site Monitor Signature: Print Name & Number: Comments Figure 3 — Sample Debris Load Ticket CITY OF MAW DFE FUSMANAGEMENT PLAN 41 SECTION V DEBRIS MANAGEMENT SITES •A. Site Identification and Management The City will utilize temporary Debris Management Sites to store, sort and grind storm debris before hauling to final disposal landfills, recycling facilities or beneficial use applications. It has identified two sites prior to any event as available and suitable to the City's anticipated needs, each of which is owned by the City and therefore requires no special leasing agreements or contracts. They are: ➢ Virginia Key Composting Facility Address: 3701 Rickenbacker Causeway, Miami GPS Coordinates: N25.43252 / W80.9200 Ownership: City of Miami Permit: Miami -Dade County Solid Waste Permit Number SW-1105VKYWF-3701 Approximate area: 13 Acres Issues: Tolls are assessed at the entrance to Key Biscayne and this may slow the project. The Debris Manager will consult with Miami -Dade County about suspending tolls for debris trucks to expedite operations. The bridge leading to Virginia Key also has weight restrictions posted, which must be adhered to. ➢ Athalie Range Park Address: 525 NW 67th Street, Miami GPS Coordinates: N25.5093 / W80.12185 Ownership: City of Miami, Parks and Recreation Permit: pending Approximate Area: Approximately 4.5 acre field and 1 acre paved area Issues: Abuts residential homes and a school; will require traffic control measures; grinding operations may be restricted. Location maps and aerial photos of these two sites are attached to this plan. (See Appendix 11— Maps and Photos of Temporary Debris Management Sites) In the event that the City Debris Manager determines that additional temporary debris management sites are required to accommodate the volumes of debris encountered, he or she will coordinate with the Parks and Recreation and Facilities Management Departments to assess the availability of additional City -owned sites. As part of the planning requirements specified in this Debris Management Plan, the City Debris Manager will compile and maintain a list of all City -owned, potential temporary land parcels, parks, parking lots or other sites identified and deemed suitable as Debris Management Sites located within the City's jurisdiction. Map 4 below shows current City property which may be considered for use as debris management sites. If no suitable or:available City -owned sites are identified in the planning stages, the Debris :Manager. Will coordinate with the City Attorney and Planning Department in order to CITY OF M Y M.I DEBRIS MANAGEMENT T PLAN 42 identify privately -owned parcels of land amenable to use as Debris Management Sites. A list of additional potential sites will be maintained and updated frequently by the Solid Waste Department to. ensure availability.. If.leasing .agreements are necessary to secure private property for DMS application, the City Attorney will review all contracts and agreements and ensure that an adequate "Hold Harmless / Right of Entry" indemnity clause is included which absolves the City, the State and the Federal Government from liability arising from any incident or damages relative to the use of the property during a disaster debris project. (See Appendix 12 — Sample Hold Harmless Agreement) Debris Removal and Monitoring Contractors may participate and assist in Debris Management Site identification, selection, permitting and management, at the discretion of the Debris Manager. Debris Management Site selection will be guided by the following considerations: i Ownership City -owned land is preferable to private. If leasing private land is necessary, the City attorney will review leasing agreements for technical issues. > Size - Sites must be large enough to accommodate anticipated debris volumes and allow room for fire lanes, buffers, roadways, staffing trailers, inspection towers, debris segregation and isolation, portable toilets, etc. > Location - Traffic conditions, safety concerns, distances to collection zones, ground suitability, slope and grade, and truck ingress and egress options. > Residents - The effects of noise, odors, dust, traffic, and perhaps smoke to nearby residents. Sites should not be located in residential areas or close to schools, churches, major commercial zones or other sensitive areas. > Environmental, historical and archeological - The site must comply with NEPA regulations and special permits may be required for any existing issues. Failure to consider these special considerations may delay the project, increase... costs and jeopardize federal funding. LAN 43 City u nfriva City Owned Properties. l iES1 Cry Owned Parks ,f Other City Owned Properties n:,rywrcru� Map 4 — City of Miami Parks and Property for Potential Debris Management Sites 1. Site Manager The primary Debris Removal Contractor assigned to a Debris Management Site will manage the establishment, operation, closure and restoration of the temporary debris disposal site used for the debris project, in accordance with the provisions of its contract with the City of Miami. The Debris Manager will also provide Solid Waste Department staff to oversee and supervise all operations at the Debris Management Sites to ensure that all activities conform to Federal, State and Local environmental regulations and that all operations are conducted in a safe and efficient manner. The Debris Monitoring Contractor will also have supervisory staff members at each site frequently that will ensure that all operations are safe and efficient and conform to the scope of work in the removal contracts. CITY OF WARM DEBRIS MANAGEMENT PLAN 44 2. Monitoring Staff and Assignments Disposal Site Monitors will be provided -by the Debris Monitoring Contractor to staff the temporary Debris Management Sites (and landfills if required). The Disposal Site Monitors' primary function will be to ensure that debris load quantities are properly and accurately estimated and recorded on the Load Tickets. Each site will have at a minimum two monitors in the load inspection tower, one at the exit tower to ensure loads have been fully discharged and possibly one on the ground at the inspection tower to interact with the truck drivers, contractors and City representatives. Other site monitors may be deployed, at the discretion of the Debris Manager or the City's site management staff, to assist with traffic control, processing and documentation of white goods and tree stumps, load ticket data logging, grinding operations monitoring, or other disposal site tasks. (See Section C-4 above for additional site monitoring protocols.) 3. Safety Personnel and Issues The primary contractor for debris removal and site management will be responsible for ensuring that all of its personnel and sub -contracted personnel operate in a safe manner in accordance with established OSHA, City and its own safety guidelines and regulations. At a minimum the City will ensure that the Contractor has provided first aid and eye flush kits, fire extinguishers and other safety equipment at the site. Traffic flow patterns must be established with safety of all site personnel in mind, and all workers at the Debris Management Site must wear safety vests, hard-hats and steel toed boots whenever working around debris trucks, heavy equipment or debris reduction areas. Eye goggles and face masks should be on hand at all debris management sites and available to all personnel assigned to the sites. Towers will be inspected prior to use to ensure conformance with OSHA regulations and City codes, and regularly inspected thereafter and throughout the project to confirm structural integrity. City Solid Waste Department field managers will regularly inspect the Debris Management Sites for safety issues and report all violations, concerns and issues immediately to the Debris Manager. City inspectors and field managers may also refer to the FEMA "Debris Collection, Transfer and Reduction Sites Safety Audit Form" as a guide to assessing site safety issues. Site Monitors will likewise be required to be attentive to safety issues and report any and all concerns to their Supervisor and the City representative on site. The Debris Site Monitors and City representatives will be authorized to halt Site operations in the event any serious safety violation is identified, until such time as the problem is rectified. (See Appendix 13 — "Debris Collection and Management Site Hazard Analysis," "Debris Collection, Transfer and Reduction Sites Safety Audit Form" and the Monitoring Contractor's Safety Policies) MY OF M AM! DEBRIS MANAGEMENT PLAN 45 B. Establishment and Operations Planning The Virginia Key site is an established and currently operating City facility used for the storage and reduction of yard and vegetative waste. It will, therefore, require minimal effort to activate it as a storm Debris Management Site, other than the selection of areas to segregate out C&D, mixed and hazardous materials. Any new sites which the City elects to utilize will be set up and operated by the Debris Removal Contractor assigned to them, under the direct supervision of the Solid Waste Department and the Debris Monitoring Contractor. While the Removal Contractor will be tasked with site establishment and management, the City is ultimately responsible for the sites and will take all prudent measures to ensure that they are being managed in a safe and legal manner in compliance with all environmental regulations. (See Appendix 14 — DMS Site Set-up and Closure Procedures) 1. Environmental Permits and Authorizations The City Debris Manager will secure permits, approvals or authorizations from all governing agencies for the operation of any temporary Debris Management Sites used by the City or its Debris Contractors. It is ultimately the City Debris Manager's responsibility to ensure that all required permits and authorizations pertaining to the debris project are secured. Permits, approvals or authorizations should be requested from Florida Department of Environmental Protection (FDEP) and the Miami -Dade County Department of Resource Management (DERM) where appropriate. Burn permits may be required from the Florida Division of Forestry as well. Types of permits that may be required for debris operations and temporary debris management sites include: ➢ Waste processing and recycling permit ➢ Temporary land use permits ➢ Land use variances ➢ Traffic circulation plans ➢ Air quality permits ➢ Water quality permits ➢ Coastal Commission land use permits ➢ Household Hazardous Waste permits ➢ Fire Department Permits The Debris Removal Contractor will be responsible for paying any and all costs associated with violations of law or regulation relative to its activities, in accordance with the terms of its contract. Such costs might include but are not limited to: site cleanup and/or remediation; fines, administrative or civil penalties; third party claims imposed on the City by any regulatory agency or by any third party as a result of noncompliance with Federal, State, or Local environmental laws and regulations by Contractor, his/her subcontractors, or any other persons, corporations or legal entities retained by the Contractor under this contract. rr ; itf±€ h/ D- nR€S MANAGEMENT PLAN 46 2. Site Preparation and Baseline Data The establishment of the Debris Management Sites will be supervised by the Debris Manager and Solid Waste Department field personnel. The Debris Removal Contractor may prepare each Debris Management Site for operation by installing the following features, as conditions and requirements dictate: > Perimeter fencing to secure the site from illegal dumping ➢ Entrance gate ➢ Built-up aggregate access roads i Drainage and storm water retention features (where applicable) • Erosion and sediment control fencing > Constructionof an inspection tower • Operations trailer > Truck Inspection tower(s) > Signage at the site entrance to identify the site and Iistemergency contacts > Safety equipment, such as first aid and eye flush kits, fire extinguishers > All other site improvements necessary for the safe, efficient, economical and environmentally sound operation of the sites. The Contractor must construct berms or provide suitable secondary containment around fuel storage tanks, hazardous waste areas and stockpiled ash to prevent runoff of these materials into adjacent ditches and surface waters. The Contractor and/or the City may collect and test soil and groundwater samples at the temporary debris staging site in areas designated for storm water retention, vehicle maintenance, fuel dispensing operations and any areas where hazardous substances and petroleum products are or might be generated, stored or used. Sample locations must be coordinated with the City prior to acquisition. Samples must be tested for Total Petroleum Hydrocarbons (TPH) and Resource Conservation and Recovery Act (RCRA) metals. The Contractor and/or City must perform independent laboratory analytical tests on the soil samples and document the results. Additional baseline data should include: • Sketches, videotape and/or photographs of the site (ground and aerial) ➢ Documentation of the physical features of the site such as: structures, fences, culverts, irrigation systems, etc. • An inventory of any endangered species or rare plant life identified > Documentation of any pertinent legal, environmental or other issues that arose during the site preparation process The City and its contractors will confirm the location of any existing underground electric, telephone and television cables and conduits, gas, water and sewer utility lines, to ensure that they are not damaged during the debris operation. Temporary utilities, including portable toilets, electrical generators and potable water, may be provided by the Contractor. CITY OF MIAMI DEBRIS MANAGE. T PLAN 47 The Contractor will develop and provide to the City the following materials prior to start-up: S Site layout plan, including proposed location for such things as • Ingress and egress routes ■ Debris tipping areas for each type • Debris loading areas ■ Sorting/processing areas for mixed debris or recyclables • Storage of white goods, metals • Segregated hazardous waste storage • Reduction/incineration operations ■ Monitoring towers • Traffic circulation pathways Fuel/oils, fluids storage ■ Equipment storage • Buffer zones • Fire suppression equipment access • Portable sanitary facilities ➢ Proposed operating procedures to be followed by it staff • Site safety and emergency plans The ingress and egress of trucks at the sites will be designed with maximum safety in mind, with attention to blind spots, public roadway traffic, signalization, traffic control demands and operational efficiencies. The sites which the City has identified have established inbound and outbound routes; during the process of identifying additional sites the Debris Manager will give priority to the consideration of ingress and egress routing. When site preparations are completed, the Contractor will notify the City Debris Manager who will inspect the site and give formal approval for the commencement of debris storage and reduction operations. Below is a diagram of a typical DMS layout for reference. CITY Y OF !CANN DEBRIS MANAGEMENT PLAN 48 C&D Public Disposal Tower Parking /Portable Restrooms Offices Flagman Tower ENTIRE SITE = 100 ACRES Construction & Demolition (C&D) Debris Adequate Tumaround Dumping Area O. 1.25' -.3 HW Ash Pit i Vegetative. Debris Air. Curtain Incinerators 15' =20' i Tub,Grinder ` J \\ 300' Exclusion,/ �..� LZone Figure 4 — Typical Debris Management Site Layout 3. Volume Reduction Methods Reducing vegetative debris may have financial and environmental benefits. By reducing the volume of material required to be hauled to final disposal sites, project efficiencies and economic savings may be realized. Various methods of debris volume reduction may be utilized, at the discretion of the Debris Manager and the Debris Removal Contractor, depending of the types and volumes of debris encountered, as well as available disposal and recycling options. a. Incineration The burning of debris or other waste is currently prohibited within the City limits and the Debris Manager has no plans to pursue permits for the incineration of storm debris. However, in the event that large volumes of burnable debris are generated by and event which proves to be unmanageable via other reduction methods, burning may be considered and special permits to burn storm debris at temporary Debris Management Sites will be requested of the Florida Division of Forestry, Miami -Dade DERM and the Florida Department of Environmental Protection. Theincinerating of vegetative debris is the most inexpensive means for the volume reduction and disposal of large amounts of debris. ~Through incineration.;the volume., CITY OF MIAMI DEMS MANAGEMENT PLAN 49 of debris can be reduced by as much as 95%. The resultant ash may have beneficial use as a soil additive or, if deposited in landfills, will consume substantially less capacity than chipped vegetative debris: If the City Debris Manager elects to pursue options of burning debris, daily burn authorizations will be required from the State of Florida Division of Forestry. There are four primary methods of incineration: ➢ Uncontrolled Open -Air Incineration: This technique is the burning of debris with no control over how much or how quickly the debris is allowed to burn. It is the least desirable method of volume reduction because it lacks any type of environmental control or reduction capacity estimates. ➢ Controlled Open -Air Incineration: This method burns debris within a managed designated area assuring a higher level of control of the amount and speed of the reduction. ➢ Air Curtain Pit Incineration: This technique expedites the volume reduction process while substantially reducing the environmental concerns caused by open-air incineration. The air curtain incineration method uses a pit constructed either below grade or above -grade (if a high water table exists) in combination with a blower unit. The .blower unit and pit when configured correctly can be very effective and efficient. This method of incineration is covered by the Florida Department of Environmental Protection's Emergency Order and does not need a burn authorization from the local office of the State of Florida Division of Forestry. ➢ Portable Air Curtain Incinerators: This equipment operates on the same premise as air curtain pit incinerator systems, except that the portable incinerators use a pre -manufactured pit rather than an earth/limestone pit constructed on -site. Because the portable units are engineered to precise specifications they are the most efficient and hence the most desirable to utilize. b. Grinding/Chipping Vegetative storm debris will be ground or chipped with the use of industrial size tub grinders provided by the Debris Removal Contractors at temporary sites to reduce its volume prior to disposal. This method will typically reduce debris by a factor of 75%. The resulting mulch may be utilized as a soil additive for agricultural purposes, for erosion control, fuel for bio-energy plants or it can be disposed of in a landfill. The =benefit of =grinding/chipping over incineration is, operationalefficiency;__. production rates of Marge tub grinders can be as high as 500 cubic yards per hour:' If CITY OF IVItANII DEERS MANAGE M NT P Ai i 50 in operation 12 hours daily; up to 6,000 cubic yards of debris can be reduced per day, thus substantially increasing the area available for 'incoming debris, and reducing 'the acreage needed for temporary Debris Management Sites. Grinding/chipping may also be used to reduce the volume of rubber debris and some metals prior to these materials being shipped to a recycling facility. 4. Storm Debris Recycling Plan Although the City did not have plans to recycle storm debris at the time this Plan was promulgated, the Debris Manager will explore options for the recycling of storm debris as part of the City's continual planning efforts and incorporate any recycling plans into the Debris Management Plan during its annual review and revision. The Debris Manager will direct staff to research and report on local and state-wide markets to identify potential purchasers of recyclable storm debris materials, and will develop a system to document any revenues derived from the sale of recycled or salvaged debris. The recycling of storm debris may save landfill capacity and generate revenues to the City which can be used to offset debris project costs (FEMA will allow the retention of revenues derived from the recycling of debris under the Pilot Program). It also has environmental benefits. Types of debris amenable to recycling and with potential residual value include: ➢ Construction lumber ➢ Metals ➢ Concrete ➢ Drywall ➢ Plastics ➢ Glass i Soil ➢ Sand Mulch may also be recycled for beneficial use as fuel, landfill cover, and agricultural applications to replenish soils. The Debris Manager may explore beneficial use and agricultural applications for mulch and will ensure that any mulch destined for sites other than a permitted landfill will be deposited in accordance with all local, State and Federal environmental regulations. If mulch issold, any revenues that accrue to the City must be documented and reported to FEMA. Mulch may also be used at the City's parks and the Debris Manager will coordinate with the Parks Director if this option is considered. All mulch destined for final disposal at facilities other than landfill will be tracked and its volumes documented. Mulch destined for beneficial use applications must not be contaminated with more • 'than 10% of other materials and can not contain any plastics The City is responsible for :the -final disposition of all of' its debris and all efforts to 'confirm that mulch will„be = CITY OF MAW DL R S MANAGEMENT PLAN 51 deposited at permitted and authorized facilities in accordance with all applicable State, Federal and Local laws and regulations must be made by the Debris Manager. The Debris Monitoring Contractor may be tasked with assigning debris monitors to track, confirm and document the final disposal of mulch if it is destined for sites other than a landfill. Boats may be salvaged for scrap or sold at auction if due diligence to find the rightful owner was exercised and all applicable State and local laws and ordinances were followed in the recovery of abandoned vessels. 5. Environmental Monitoring Program The City will comply with all environmental monitoring requirements mandated by the State Department of Environmental Protection, NEPA guidelines, FEMA and other governing agencies. The Debris Manager will require the collection of soil, water and air samples at all temporary Debris Management Sites prior to and after the debris operations to identify environmental hazards that may have resulted from the debris project. Any environmental issues identified will be immediately addressed for remediation by the contractors and the City. All sites will also be reviewed and inspected for endangered species of wildlife or plants as part of the site selection and identification process and prior to the establishment of any new site. The Monitoring Contractor may be tasked with some environmental monitoring functions, and the Debris Manager will seek independent qualified firms to support the program. 6. Site Closure and Restoration The Debris Manager or a Deputy Debris Manager will be responsible for overseeing the proper closure and restoration of all temporary Debris Management Sites used in support of the debris project. The primary Debris Removal Contractor with management authority over each site will be responsible for the clearance and haul out of all remnants of debris from the site, restoration of the site to pre -use conditions, and final site closure. The Debris Manager will review and ensure compliance with Florida Department of Environmental Protection guidance pertaining to site closures and restoration. The Debris Manager will have staff inspect each site to ensure no environmental or other issues persist and will certify that the Debris Removal Contractor is released from further responsibility. (See Appendix 14 — DMS Set-up and Closure Procedures) Site closure procedures include: i Completion of all site activities and removal of all •debFis'from'site:"' ➢-:Coordination -with FDEP.to.discuss what_will be required.forclosure CITY OF ?i Aiifli : E.E3R S MANAGEMENT Ex .r3. d 52 > Conduct an environmental assessment, comparison of sampling to initial sampling parameters. > Remediate site elements as necessary. > Review initial photographic or video -graphic documentation to ensure site is returned to pre -use condition. > Remove all structures, equipment, storage tanks, berms, liners, fencing, road base, inspection towers and other equipment or facilities. > Grade, replace topsoil, landscaping or undertake other activities as necessary to restore site to pre -use conditions. SECTION VI CONTRACTED SERVICES A. Procurement Procedures & Contract Provisions In order for the City to benefit from disaster recovery grants under the FEMA Public Assistance Program and FHWA Emergency Relief Program (as well as other funding opportunities), any contracts it utilizes for debris operations must be of reasonable cost, be competitively bid and comply with Federal (44 CFR Part 13.36 Procurement), State and local procurement standards. Therefore, the Solid Waste Department will follow contract procurement procedures (as discussed above in Section III-D) which conform to the City's standard procurement codes. (See Appendix 1 — City Codes and Ordinances; and 44. CFR 13.36 Procurement) In the event that the City must secure contracted services on an emergency basis and it is not possible to solicit bids from three contractors due to the exigencies of the situation, guidelines for emergency contracting found in the City Code 12271, Section 18-90, as well as FEMA guidelines,will be adhered to. "Piggyback" contracts may be entered into under emergency conditions, but the Debris Manager will confer with the State and FEMA Public Assistance specialists and the City Attorney before entering into such contracts to ensure that proper due diligence is executed and that.the City's interests are protected. FEMA Contract Provisions All debris removal contracts utilized for the debris project should contain the following general provisions (See Appendix 7 for FEMA Fact Sheet 9580.201 and Debris Removal: Applicant's Contracting Checklist): > All payment provisions must be based on unit prices. > No payments may be based on time and material costs unless limited to work performed during the first 70 hours of actual work following a disaster event. > That payment will be made only for debris that FEMA determines eligible, referencing -FEMA regulations and Public Assistance guides and fact sheets (This is an optional -., • provision to protect the City, and is used only following a major disaster declaration. CITY OF MAN DEBRIS MANAGEMENT PLAN 53 ➢ An invoice provision requiring contractors to submit invoices regularly and for no more than 30=day periods. A A "Termination for Convenience" clause.allowing contract termination at any time for any reason. ➢ A reasonable limit on the period of performance for the work to be done. ➢ A subcontract plan including a clear description of the percentage of the work the contractor may subcontract out and limiting use of subcontractors to only those you approve. ➢ The preference that the contractor use mechanical equipment to load and reasonably compact debris into the trucks and trailers. ➢ The requirement that the.contractor provide a safe working environment, including properly constructed monitoring towers. ➢ Option of a unit price for extracting from ground and removing FEMA-eligible stumps (only for stumps with diameters larger than 24 inches, measured 24 inches above the ground, and with 50% or more of the root ball exposed), or including all stumps in the unit price. Unit price options for leaning tree and hanging limb removal should also be considered. ➢ Requirement that all contract amendments and modifications be in writing. ➢ Requirement that contractor obtain adequate payment and performance bonds and insurance coverage. FHWA Emergency Relief Program Contract Provisions Contracts for debris removal must also incorporate the following provisions to ensure compliance with FHWA Emergency Relief Program funding requirements: ➢ FHWA Form 1273 ➢ '.Davis Bacon and Related. Acts (DBRA) ➢ Buy America ➢ Disadvantaged Business. Enterprises ➢ Americans with Disabilities Act ➢ Inmate Labor Provisions ➢ Compliance with NEPA ➢ FDOT Standard Specifications B. Debris Operations to be Outsourced The City has elected to procure pre -event contracts with debris removal and monitoring firms to compliment its in-house forces and supplement its debris management capabilities. In addition to these contractors, with whom the City has entered into formal service agreements, the Debris Manager will maintain a --list of other pre -qualified contractors. Specific scopesof work are contained in the contractsattached:to this plan.(See Appendix CITY OF M AMI DE tlS MANAGEMENT PLAN 54 6 — Debris Management Contracts) The general debris tasks assigned to the City's current debris contractors are: 1. Debris Removal Contractors ➢ Provides overall supervision and management of its staff and all debris removal sub -contractors under its authority ➢ Collects, hauls, manages, reduces and disposes of storm debris as directed by the Debris Manager, in accordance with all contract provisions ➢ Establishes, manages and restores all Debris Management Sites ➢ Provides security at all Debris Management Sites ➢ Resolves damage claims to public and private property ➢ Complies with all other contractual obligations 2. Debris Monitoring Contractor ➢ Provides monitors at all Debris Management Sites to estimate debris load volumes and complete load tickets ➢ Provides monitors for all debris collection crews to record information on load tickets and certify that debris collected is storm -related and from public rights - of -way or property ➢ Measures, certifies, photographs and documents volumetric capacity of debris removal trucks and trailers ➢ Provides data entry and management of all load ticket information ➢ May reconcile all invoices from debris removal contractor with debris volume data from load tickets ➢ May establish and maintain maps of areas where debris clearance and removal are completed ➢ Documents and reports damages caused by contractors to public or private property ➢ Provides the Debris Manager with daily debris quantity tallies and project reports ➢ Complies with all other contractual obligations 3. Current Contractors and Points of Contact Debris Monitoring Services ■ Solid Resources Inc. (SRI) (Primary) 6505 Blue Lagoon Drive, Miami, FL 33126 Miami Office Phone: 786. 662-3144 Sarasota Headquarters Phone: 941.379.8100 Contact: Gary Stankovich, President, 714.577,2100 cell Jared George, Debris Manager, 850:980:9700- CITY'OF MIAMI DEBRIS MANAGEMENT PLAN 55 • Beck Disaster Recovery (Alternate) 800 North Magnolia Ave., Suite 400, Orlando, FL 32803. Office Phone: 407.803.5700 Contact: Nathaniel Counsell, Director, Client Services, 407.619.2781 cell Jonathan Burgeil, CEO, 407.342.2282 cell Debris Clearance, Removal and Disposal Services • Grubbs Emergency Services, LLC (Primary 1) P.O. Box 12113, Brooksville, FL 34603 Office Phone: 352.796.7127 ' Contact: Robert Carpenter, President, 813.326.1887 cell Kelly Underwood, Vice President of Operations, 352.279.7196 cell Brian Thomason, Assistant Vice President, 352.796.7127 • Bamaco Inc. (Primary 2) 6869 Highway 100 West, Bunnell, FL 32110 Office Phone: 386.586.3656 Contact: Robert Mitchell, President, 251.747.4459 • Storm Reconstruction Services (SRS) (Alternate) 1609 Veterans Memorial Parkway, Tuscaloosa, AL, 35404 Office Phone: 205.556.0049 Contact: Clifford Barnett, 251.583.1941 Marine Debris Removal In the event that large quantities of marine deb.ris.and abandoned storm damaged vessels result from the disaster event, which render a situation beyond the City's capability of managing with in-house resources, the Debris Manager will seek contracts with qualified marine salvage and debris removal firms to perform the work in accordance with the City's standard procurement policies. The Marina Manager for the City of Miami will participate in the contracting process and oversee debris removal from the City' three public marinas. The Debris Manager will coordinate with the Marina Manager to maintain a list of pre -qualified contractors for the removal marine and water -borne debris. Arborists The Parks and Recreation Department maintains a list of pre -qualified professional arborist which may be called upon by the Debris Manager to assist with the identification of trees which sustained storm damages from which they may be unlikely to survive, and to isolate those leaning or damaged trees which might be saved by up -righting and staking. CITY OF WW1 DEBRIS MANAGEMENT PLAN 56 C. Qualification Requirements and Contract Solicitation The Solid Waste Department will develop standard debris removal and monitoring scopes of work and contractor qualification checklists for the purposes of evaluating contractors prior to an event. Contractors under consideration but not yet contracted for debris -related projects should be pre -qualified prior to an event. Qualification criteria and standards may be based upon: NA Prior experience with disaster debris projects Size of firm, resources and equipment on hand and capabilities References from prior clients Insurance and bonding Price for services Mobilization/response plan and guarantee Disadvantage Business Enterprise status Other criteria identified by the Debris Manager Contractors that have been de -barred in the State of Florida will not be considered. FEMA maintains a list of debris removal contactors at www.FEMA.gov. Debris removal, management and monitoring contracts will be solicited by Request for Proposals from qualified firms by the Solid Waste Department following standard _City and Departmental procurement policies and City ordinance 12271. (See Appendix 1 and Section II-C above) SECTION VII PRIVATE PROPERTY DEBRIS REMOVAL AND DEMOLITION A. Private Property Debris Removal Generally, it is the responsibility of a home or property owner to remove debris from privately owned property, and the City of Miami and its contracted representatives will not enter private property for the purposes of removing storm debris, unless it is to rescue a resident from certain harm. Disaster generated debris on non-commercial private property must be moved to the curb or right-of-way of a City maintained street by the property owner before it may be collected by City or contracted forces. Private contractors hired by the City will not be authorized to enter and remove debris from private property without a signed Right-of-Entry/Hold Harmless agreement executed by the City, which indemnifies the City and the Federal Government from all potential liabilities. Debris from commercial private property will not be placed at the curb or collected by City workers or contractors and must be- removed -at the business owner's expense. -_ (See Appendix 12 —_Sample Hold Harmless Agreement) CITY OF i`ViAMI DEERS MANAGEMENT PLA • 57 Legal Responsibility and "Immediate Threat" Determination FEMA guidelines state that, in order for private property debris removal work to be eligible for funding, "The applicant must demonstrate its authority and legal responsibility to enter private property to remove debris. The legal basis for this responsibility must be established by law, ordinance, or code at the time of the disaster and must be relevant to the post -disaster condition representing an immediate threat to life, public health, and safety, and not merely define the applicant's uniform level of services. Typically, solid waste disposal ordinances are considered part of -an applicant's uniform level of services. (Debris Management Guide 325, 2007, page 34) City Codes and Ordinances pertaining to Nuisance Abatement, Health and Safety, Illegal Dumping and Solid Waste do grant legal authority and provide formal legal processes to enable it to enter private property to remove materials which present an immediate threat to public health and safety, which will be adhered to in the event that disaster debris presents such a threat. (See Appendix 1) The City Debris Manager will include, as part of the disaster debris management planning and training regime, efforts to identify pertinent City codes and ordinances, and work with City Managers and Code Enforcement to revise and devise City codes and ordinances, which clearly define the City's legal responsibility and authority to enter private property for the purposes of disaster debris removal. The City must also provide FEMA with documentation that debris on private property constitutes an immediate threat to life, public -health and safety. In the event that it is determined by the Debris Manager or other City officials that storm debris on private . property presents a clear threat to public lives, health or safety, or that the community's economic recovery is in jeopardy due to this debris, the City will consult with State and FEMA Public Assistance officials about the threat. Only upon receiving authorization from FEMA shall the City allow its personnel or contractors to enter onto private property for the purposes of removing disaster debris. If, upon consultation with the State and FEMA, the Debris Manager determines that the City will initiate a program of debris removal from private property, Hold Harmless and Right of Entry forms will be signed by property owners before work commences, and every effort to determine the amount and extent of insurance coverage carried by the property owner will be made by the City. The Debris Manager will confirm that the following documents are secured before allowing any City forces or Debris Removal Contractors to access private property to retrieve debris: i Right -of -Entry - A right -of -entry signed by the property owner should include a hold harmless agreement and indemnification applicable to the project's scope -of -work. CITY OF MIAMI DEBRIS MANAGE LAN 58 i Photographic documentation will be made to show the condition of the property prior to the beginning of the work. Generally, pictures are used to confirm the address and identified scope -of -work on the property. ➢ A Private Property Debris Removal Assessment - A property -specific assessment which establishes the scope of eligible work. This may be a map which serves as a guide indicating the location of the eligible items of work that present an immediate threat relative to improved property or ingress and egress routes. Documentation of Environmental and Historic Review - Debris removal work from private property must satisfy compliance review requirements as established by 44 CFR Parts 9 and 10 and all other applicable Federal environmental and historic preservation requirements. Private Roads and Gated Communities The City of Miami contains sixteen private gated communities and 24 privately maintained roads which are regularly serviced by the Solid Waste Department's franchised contractors for garbage and trash collection. In order for the City's contractors or personnel to enter these communities and roads for the purposes of removing storm debris, FEMA and State Public Assistance officials must first be consulted. With reference to the City's Solid Waste and Garbage collection codes and ordinances to show legal responsibility, the City Debris Manager may seek FEMA authorization to direct Debris Removal Contractors to enter private communities and roads to extract debris which was bought to the curb -side by residents. At no time, however, will contractors or City personnel enter onto private lands to remove debris without the express permission of the Debris Manager, who will not give this permission unless the, conditions and procedures identified, above for private, property debris removal are satisfied. (See Appendix 15 — List of Private Roads and Gated Communities; and Appendix 1 — City Codes and Ordinances) B. Condemnation and Demolition Procedures Privately owned buildings and structures which severely damaged are the responsibility of owner to demolish and remove at their expense. However, unsafe structures often will remain in place after a major disaster due to lack of insurance or absentee landlords. In the event that damaged buildings present a clear threat to the health and safety of City residents, the City may be legally responsible for alleviating that threat by demolishing the structure and hauling away the resultant debris. In such a case, the City will follow City Codes and Charter Chapter 10, Buildings, Article I, Section 10-2, which provides the regulatory authority upon which the City is empowered to act. (See Appendix 1 - City Codes and Ordinances) CITY OF MIAMI DEBRIS MANAGEMENT PLAN 59 The demolition of unsafe privately owned structures and subsequent removal of demolition debris may be eligible for FEMA Public Assistance funding when the following conditions are met: The structures were damaged and made unsafe by the declared disaster, and are located in the area of the disaster declaration; The City certifies that the structures are determined to be unsafe and pose an immediate threat to the public. The City Building Department must assess the damage and certify that it meets the criteria contained in the City codes for demolition; The City must demonstrate that it has legal responsibility and authority to perform the demolition; A legally authorized City official must order the demolition of unsafe structures and removal of demolition debris; The City must indemnify the Federal government and its employees, agents, and contractors from any claims arising from the demolition work; and The demolition work must be completed within the completion deadlines outlined in 44 CFR §206.204 for emergency work. In the event the City determines that condemnation and demolitions procedures will be initiated, The Debris Manager will assist with the verification of: > Identification of property owner, i Absence of insurance coverage on the structure That the property owner is unwilling or unable to pay for the work i There is no opportunity to recoup costs from property owner > That the damages are properly documented with photos and assessment reports All properties considered for demolition will be reviewed in accordance with Environmental, . Historic and other federal laws pertainingto the demolition of structures and buildings. Before any work is commenced, the Debris Manager, in coordination with the City Attorney's Office and the Building Department, will execute the following: Official City assessment and report Right of Entry and -Hold Harmless agreements ➢ Insurance coverage and liens review ➢ Notice of Demolition ➢ Historical review (SHPO) > Environmental review Archeological review > Hazardous Materials review > Wetlands / Floodplains review FEMA, the ,State and the Debris Monitoring Contractor will be consulted by the Debris Manager- throughout the condemnation and demolition process to ensure that federal guidelines on eligibility and local laws are fuily adhered to. CITY OF WWI DEBRIS MANAGEMENT PLAN 60 Prior to the demolition of any private -owned storm damaged structure and the removal of the resultant debris, the City must confirm that all permitting requirements have been satisfied, with documentation including: Site maps i Site ingress and egress plan and traffic strategy ➢ Site preparation documents Staging strategies > Hazardous Waste handling requirements C. -Mobile Home Park Procedures Mobile homes have historically been vulnerable to damage from severe storm events and the City has identifiedthis as a substantial risk. The City maintains a list and maps (see Map 5 below) of mobile home parks and will be vigilant to debris issues that ensue within these private facilities subsequent to a major storm event. The Solid Waste Department does, in accordance with City Code and Charter Chapter 22, Article IV, regularly service mobile home parks through the collection of yard waste, garbage and trash. (See Appendix 1— City Codes and Ordinances) Residents of these parks will be instructed to take their storm related debris to the public right-of-way outside of their park for collection by the City's Debris Removal Contractors and/or the Solid Waste Department. If the Debris Manager determines that the extent of debris within the mobile home parks warrants entrance by the City's contractors or personnel into the parks to remove storm debris, FEMA and State Public Assistance officers will be consulted first. The Debris Manager will plan for mobile home park storm debris removal by investigating the legal authority of debris removal from the parks and establishing current ownership of them. Any debris removal will be coordinated with the owners of the parks. Pre -event agreements between the City and mobile home parks may be entered into, in order to define and clarify roles, expectations, responsibilities, strategies for debris separation and other issues. In the event that the City Debris Manager, after consultation with FEMA, the State and mobile park owners, determines that it is in the best interest of the community to proceed with the removal of storm debris from mobile home parks, all procedures discussed above pertaining to private property debris removal and Hold Harmless agreements should be followed. If it is determined by the City that mobile homes are damaged beyond repair and represent a clear and immediate threat to public health and safety, it may pursue condemnation and demolition action, in which case the Debris Manager will ensure that all procedures cited above are adhered to. CITY OF MCAM! DEBRIS MANAGEMENT PLAN 61 City (.Miami Mobile Home Parks Map 5 — Mobile Home Parks within the City D. Navigation Hazard Removal Procedures The City of Miami operates, maintains and manages three public municipal marinas from which it is responsible for removing storm debris. Privately owned boats within these marinas which are severely damaged or sunken by a storm event will be the responsibility of their owners to remove, under the provisions of their insurance policies. Upon a determination by the Marinas Manager and the Debris Manager, in Coordination with the State Marine Patrol, Miami Marine Police, the US Coast Guard and the Florida Fish and Wildlife Commission, that damaged privately owned vessels within the City's Marinas present a threat to public health and safety, and that they need to be removed expeditiously, private marine salvage contractors will be deployed to remove vessels. All City Codes and Ordinances pertaining to abandoned property and derelict vessels removal procedures will be adhered to, and the Debris Manager will consult with the City Attorney. Costs for removing privately owned boats from the City's marinas may be recouped -from -- the owners and their insurance companies, and the Marina Manager will pursue this course of action according to City Codes, Ordinances and procedures in place. If, after due CITY OF Mi tt DEERS MANAGEMEt T F LAB 62 diligence via thorough records research and public notification, the owners of a storm damaged derelict vessel can not be located or is uncooperative, the `City will deploy private marine salvage contractors to remove the debris in order to restore safe navigability to the waterways and marinas. All debris removal activities will be monitored by the Debris Monitoring Contractor. Waterborne debris other than boats deposited in City Marinas will be cleared and removed by the City's private Debris Removal Contractors under the supervision of the Debris Monitoring Contractor and after consultation by the Debris Manager with FEMA and State debris specialists on proper procedures, eligibility criteria and documentation requirements. (Reference: Miami Codes and Charter Chapter 22, Article V, "Removal of Abandoned Property." See Appendix 1— City Codes and Ordinances) SECTION VIII PUBLIC INFORMATION PLAN A. Public Information Officer The dispersal of information on the debris project to the residents of the City of Miami, being critical to the efficiency of the operation, the well being and safety of the public and the overall recovery of the community from the disaster shall be a primary responsibility of the Debris Manager. Vital and timely information about the City's debris removal operations will be communicated to the public via various media outlets by the Public Information Officer within the Emergency Management Department in coordination with the City Manager, Code Enforcement and the Debris Manager. Public information about how the public can best assist the debris operation will be broadcast consistently throughout the project. B. Pre -scripted Information The Debris Manager will coordinate with his/her debris management staff to: ➢ Prepare pre -scripted information to be distributed after a debris event ➢ Develop processes and media to distribute the information > Plans to revise and update information as the project progresses > Plan for the establishment of a debris information center either in the EOC or in the Debris Management Center within the Solid Waste Department > Establish a venue or system to address public complaints, inquiries, concerns Information about the debris project may be disseminated through the use of flyers, door hangers, mailing campaigns, newspapers, radio, the City web -site and its municipal public access TV channel (Channel 77), to inform the public about: > Separating burnable and non -burnable debris; ➢ Segregating Household Hazardous Waste; CITY OF MIAIVII DEBRIS MANAGEMENT PLAN 63 ➢ Placing storm debris at the curbside; ➢ Keeping debris piles away from utility structures, fire hydrants, driveways, mailboxes; ➢ Reporting incidents of illegal dumping; ➢ What types of debris are acceptable; ➢ Who will be collecting debris in their neighborhood — Contractors or City workers; ➢ Schedules of collection passes; ➢ To whom to report damages done to private property by debris removal crews; ➢ Segregating recyclable materials. The public must also be made aware of the availability of disposal facilities where citizens may take their own household hazardous waste material and other storm debris for disposal or recycling, as well as the operating schedules for these facilities. The Debris Manager will provide timely information about the debris project to the Public Information Officer. The City or Miami's 311 hotline will be used to field questions and complaints from the public and its staff will be regularly updated with debris project information and policies. The Debris Monitoring Contractor may provide personnel to staff a debris information or complaint phone center, and its field staff may distribute public information fliers, door hangers or ineligible debris notices to the City's residents. SECTION IX WEAPONS OF MASS DESTRUCTION In the event that the City of Miami experiences a major terrorist attack via a Weapon of Mass Destruction (WMD) - biological, chemical, radiological or technological unique debris management challenges may arise. The Incident Command System will likely be implemented, with an Incident Commander presiding over response, damage assessment and recovery activities, in coordination with the City EOC and State and Federal agencies. The City Debris Manager will continue to be the single point of contact for all debris removal and disposal issues within the City following a WMD event. However, increased coordination between the City Debris Manager, the City EOC, the Incident Commander and various Federal and State agencies will be required. Contaminated debris generated by a Weapons of Mass Destruction (WMD) or other terrorist attacks may well exceed City and County management capabilities. In this event, the Incident Commander and City Emergency Manager will request State and Federal assistance through the City EOC. The nature of the debris and its level of contamination by toxins, radiation or other hazards will dictate removal and disposal methodologies. Debris management considerations unique to this type of scenario include: ➢ The affected area may be a crime scene. Therefore, debris may have to be examined for forensic evidence at the scene and then taken to a secure Debris Management Site for further analysis. ➢ Debris may be contaminated by chemical, biological, or radiological agents, in which case it must be contained; -stabilized, neutralized and disposed of at a specialized facility. Debris C4TY OF sRlA vii DEBRIS 1 # GEME VT PLAN 64 operations may be under the supervision and direction of a Federal agency and specialized contractors retained by that Federal agency. Debris may require specialized decontamination, packaging, and transportation techniques, equipment and handling. Public information about the risks posed by the debris will have to be developed and disseminated quickly to protect the public from risks. In this type of event, the City Debris Manager and his or her staff will act in support of the U.S. Army Corps of Engineers and will coordinate all debris management activities with the USACE WMD Emergency Response Team. The City Debris Manager will develop and incorporate WMD and terrorist attack scenarios into planning and training exercises for debris management and update the Debris Management Plan accordingly. SECTIONX CONCLUSION This Debris Management Plan is intended to be a dynamic and adaptive document which should be reviewed and updated annually by the Debris Manager in collaboration with all participating parties, departments and agencies. Particular elements of the Plan to be reviewed and revised as needed include: i Debris staff and contractor contact information, Debris management organizational chart, • Temporary DMS locations, • Debris removal and monitoring contracts, Intra-local and mutual aid agreements, • New or revised codes and ordinances, i Pertinent changes to the CEMP, and FEMA or FHWA policy changes The Plan is also meant to be an operational guide to improve the City's capacity and ability to respond to and recover from a debris event. Adherence to its core directives will ideally enable the City of Miami to effectively implement debris management operations with these goals achieved: i Expedited and coordinated response and recovery efforts • Rapid identification and alleviation of risks to public health and safety ➢ Improved debris project efficiencies • Maximization of federal disaster recovery funding • Reduced environmental impacts CITY OF ilium! DEBRIS MANAGEMENT PLAN 65 DEBRIS MANAGEMENT REFERENCES Code of Federal Regulations, Title 44, Emergency Management and Assistance, Chapter 1, Federal Emergency•Management Agency (FEMA), Department of Homeland Security, Part 206- Federal Disaster Assistance for Disasters Declared on or After November 23, 1988, establishes the regulatory framework for FEMA (Federal Emergency Management Agency) the coordinating agency for response and recovery efforts for all Presidential declared disasters. Public Assistance Guide FEMA 322: A general overview of the FEMA Public Assistance Program (PA) which provides information to determine which entities are eligible for the PA program, information on the application process, special considerations, and project management (records). Applicant Handbook FEMA 323: Provides general application information, explains project formulation (large and small projects) and project worksheet development, stresses the importance of documentation and maintenance of records and discusses project worksheet closeout. Debris Management Guide FEMA 325: Guidance document for debris removal operations and monitoring. Specifies eligibility guidelines for debris types, provides guidance on planning, environmental issues, contracted services, discusses cost reasonableness, and covers operational field issues. Disaster Specific Guidance Policies and Fact Sheets: 9500 policy series providing additional guidance on a variety of topics from Demolition of Private Structures to Fact Sheets on Debris Removal Contracts and Debris Monitoring. FEMA Public Assistance Pilot Program: A description of the voluntary participation program which offers applicants incentives to develop a debris management plan, increase recycling efforts, utilize force account on debris related activities or participate in a dollar limited grant opportunity which reduces paperwork and expedites reimbursement. Federal Highway Administration Emergency Relief Manual: Provides information pertaining to eligible emergency and permanent repairs and associated costs under the FHWA-ER program for Federal Aid roadways and facilities. GLOSSARY OF TERMS Burning — Reduction of woody debris by controlled burning. Woody debris can be reduced in volume by approximately 95% through burning. Air curtain burners are recommended because they can be operated in a manner to comply with clean -air standards. Chipping or Mulching — Reducing wood related material by mechanical means into small pieces to •be used as mulchor fuel.'Woody debris can be reduced involume by approximately 75%, CITY OF M€AMI DEBRIS MANAGEMENT PLAN 66 based on data obtained during reduction operations. The terms "chipping" and "mulching" are often used interchangeably. Construction and Demolition Debris — Storm generated debris emanating from buildings or structures. May be roofing materials, plywood, drywall, aluminum siding, glass or cabinets. Construction, Demolition and Land -Clearing Wastes — Any type of solid waste resulting from land -clearing operations, the construction of new buildings or remodeling structures, or the demolition of any building or structure. Debris — Scattered items and materials that were broken, destroyed, or displaced by a natural disaster. Examples: trees, construction and demolition material, personal property. Debris Clearance — Initial clearing of major roadways by pushing debris to the roadside to allow for the passage of emergency vehicles. Debris Management Site — A location where debris is temporarily stored, sorted, processed, and reduced in volume before transport to a permanent landfill. Debris Removal — The collection, loading and hauling of debris. Federal Response Plan — A plan that describes the mechanism and structure by which the Federal government mobilizes resources and conducts activities to address the consequences of any major disaster or emergency that overwhelms the capabilities of State and local governments. Final Debris Disposal — The final hauling of storm debris, either from temporary sites or directly from collection sites, to permanent landfills or other disposal facilities. Force Account Labor — The City's regular employees engaged in debris removal operations work. Garbage — Generally regular household waste that is collected by the City's Solid Waste Department's personnel or franchised contractors, such as food, plastics, wrapping, papers. Hazardous Waste — Any waste or combination of wastes of a solid, liquid, contained gaseous or semisolid form which, because of its quantity, concentration, or physical, chemical, or infectious characteristics may: • Cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible illness; or • Pose a substantial present or potential hazard to human health or the ,environment when improperly_treated, stored, transported, disposed of, or otherwise managed. • Also includes material and products from institutional, commercial, recreational, industrial, or agricultural sources- that- contain certain chemicals with one or more of the following CITY OF WHAM; DEBRI IANAGEMENT PLAN 67 characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive; and/or 4) Reactive. Such wastes may include, but are not limited to, those that are persistent in nature, assimilated, or concentrated in tissue, or which generate pressure through decomposition, heat, or other means. The term does not include solid or dissolved materials in domestic sewage, or solid dissolved materials in irrigation return flows or industrial discharges, which are point sources subject to state or federal permits. Household Hazardous Waste (HHW) — Used or leftover contents of consumer products that contain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include small quantities of normal household cleaning and maintenance products, latex or oil based paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, and propane gas cylinders. Hot Spots — Generally, piles of debris, trash or garbage that was deposited illegally. Illegal Dumping — Dumping garbage and rubbish, etc., on open lots is prohibited. No garbage, refuse, abandoned junk, solid waste or other offensive material shallbedumped, thrown onto, or allowed to remain on any lot or space within the City. Industrial Waste — Any liquid, gaseous, solid, or other waste substance, or a combination thereof, that results from any process of industry, manufacturing, trade, or business, or from the development of any natural resources. Monitoring — Actions taken to ensure that a Debris Removal Contractor complies with its contract scope of work and to document all debris removal activities Mutual Aid Agreement — A written understanding between communities, states, or other government entities delineating the process of providing assistance during a disaster or emergency. NEPA - The National Environmental Policy Act which requires federal agencies to integrate environmental values into their decision making processes by considering the environmental impacts of their proposed actions and reasonable alternatives to those actions. Recycling — The recovery and reuse of metals, soils, or construction materials that may have a residual monetary value. Rights -of -Way —The portions of land over which facilities, such as highways, railroads, or power lines are built. Includes land on both sides of the highway up to the private property line. Sanitation Team — Team typically responsible for managing and overseeing the collection of municipal solid waste, construction debris, recyclables, and disaster -related debris, and composting sites: CITY OF WHAMWHANII1 DEBRIS MANA. ENT PLAN 68 Scale/Weigh Station — A scale used to weigh trucks as they enter and leave a landfill. The difference in. weight determines the tonnage dumped, and a tipping fee may be charged accordingly. Also may be used to determine the quantity of debris picked up and hauled. Sweeps The number of times a Contractor passes through a community to collect all disaster related debris from the rights -of -way - usually limited to three passes through the community. Temporary Debris Storage and Reduction (TDSR) Site — See Debris Management Site. Tipping Fee — A fee based on weight or volume of debris dumped that is charged by landfills or other waste management facilities to cover their operating and maintenance costs. The fee also may include amounts to .cover the cost of closing the current facility and/or opening a new facility. Trash — Non -disaster related yard waste, white metals, or household furnishings placed on the curbside for pickup by local solid waste management personnel. Not synonymous with garbage. United States Army Corps of Engineers (USACE) — The primary missions of the USACE are the design and management of construction projects for the Army and Air Force, and to oversee various flood control and navigation projects. The USACE may be tasked by FEMA to direct various aspects of debris operations when direct Federal assistance, issued through a mission assignment, is needed. Volume Reduction Operations — Any of several processes used to reduce the volume of debris brought to a temporary debris storage and reduction site. It includes chipping and mulching of woody debris, shredding andbaling of metals, air curtain burning, etc. White Metals or Goods — Household appliances such as refrigerators, washers, dryers, and freezers. ACRONYMS C&D Construction and Demolition DMS Debris Management Site DOT Department of Transportation DPW Department of Public Works DRM Disaster / Operations Recovery Manager EOC Emergency Operations Center EPA Environmental Protection Agency ER Emergency Relief (FHWA Program) ESF Emergency Support Function FCO FederalCoordinating Officer FEMA Federal Emergency Management Agency FHWA Federal Highway Administration Ci T ;' OF id%IiM DEBRIS MANAGEMENT PLAN.69 FRP Federal Response Plan GAR Governor's Authorized Representative GIS Geographic Information System HHW Household Hazardous Waste NEPA National Environmental Policy Act PA Public Assistance PIO Public Information Officer SCO State Coordinating Officer SHPO State Historic Preservation Office SWM Department of Solid Waste Management TDSR Temporary Debris Storage and Reduction USACE U.S. Army Corps of Engineers USDA U.S. Department of Agriculture LIST OF APPENDICES Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Appendix 6 Appendix 7 Appendix 8 Appendix 9 City of Miami Codes and Ordinances & 44 CFR 13.36 Procurement List of City Debris Management Contacts USACE Debris Forecasting Model Maps of Critical Facilities and Public Shelters Damage Assessment Grid Map, Public Works Department Debris Removal and Monitoring Contracts Federal Emergency Management Agency (FEMA) Debris Management and Public Assistance Policies and Guidance Federal Aid System Road List and Maps City Canals Map Appendix 10 City Parks List and Contacts Appendix 11 Maps and Photos of Temporary Debris Management Sites Appendix 12 Sample Hold Harmless / Right of Entry Agreement Appendix 13 Debris Site Safety Checklists Appendix 14 DMS Set-up and Closure Procedures Appendix 15 List of Private Roads and Gated Communities Appendix 16 Increased Federal Share Incentive Checklist CITY OF PJ :A r11 DEBRIS MANAGEMENT PLAN • 70