HomeMy WebLinkAboutChildren's Trust Board ResolutionThe Children's Trust Board Meeting
Date: November 14 17, 2011
Resolution: 2012-06
Action: Renewal of four Service Partnership contracts for truancy prevention, each for a
nine -month term at a pro -rated amount not to exceed $1,490,507.00.
Budget Impact: Sufficient funding for this action is available in The Children's Trust's
approved operating budget for FY 2011-12, Sustain and Expand Direct Services, and
Improved Systems of Care: Resource Networks; Service Partnerships; and Youth Violence
Prevention.
RESOLUTION NO. 2012-06
AUTHORIZATION FOR THE PRESIDENT/CEO TO NEGOTIATE AND EXECUTE THE RENEWAL
OF FOUR SERVICE PARTNERSHIP CONTRACTS WITH CURRENT PROVIDERS FOR TRUANCY
PREVENTION SERVICES:
BELAFONTE TACOLCY CENTER, INC. $387,000.00
CITY OF MIAMI, OFFICE OF THE MAYOR $634,007.00
CITY OF MIAMI BEACH $211,500.00
FRESH START FAMILY SERVICES, INC. $258,000.00
EACH FOR A PRO -RATED AMOUNT FOR A NINE -MONTH TERM NOT TO EXCEED
$1,490,507.00, A 9.64 % REDUCTION IN FUNDING FROM LAST YEAR, FROM NOVEMBER 1,
2011 TO JULY 31, 2012, AND PROVIDING FOR THE OPTION OF ONE REMAINING
CONTRACT RENEWAL FOR A TWELVE-MONTH TERM BASED UPON SATISFACTORY
PERFORMANCE, AS DETERMINED AT THE SOLE DISCRETION OF THE CHILDREN'S TRUST,
SUBJECT TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM.
WHEREAS, Service Partnerships are intended to enhance existing systems of care through a
wrap -around community -based care coordination focus on targeted Miami -Dade neighborhoods, or
with services that are provided countywide for specific at -risk populations through which families
identify their needs and partnerships collaborate to address them; and
WHEREAS, four contracts for Service Partnerships for Truancy Prevention expired on October
31, 2011 and are being recommended for renewal for nine months prorating the annual amount of
12 months in order to make their contract periods align with the academic year, August -July; and
Resolution 2012-06
October 17, 2011
53
WHEREAS, the above contracts have been reviewed in detail by staff as more specifically
described in the attached narrative, and the President/CEO and staff recommend approval of this
action; and
WHEREAS, this resolution was initially presented to the,Board at its meeting of October 17,
2011, however, due to lack of quorum there was no action taken on the resolution, and it is being
presented to the Board again at this time; and
WHEREAS, the Board has been apprised of the specifics of these truancy prevention programs
in the attached narrative and the Board is in agreement with the goals as described therein; and
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE CHILDREN'S TRUST, MIAMI-DADE
COUNTY, FLORIDA authorizes the President/CEO to negotiate and execute the renewal of four
Service Partnership contracts with current providers for truancy prevention services as follows:
Belafonte Tacolcy Center, Inc. $387,000.00
City of Miami $634,007.00
City of Miami Beach $211,500.00
Fresh Start Family Services, Inc. $258,000.00
Each for a pro -rated amount for a nine -month term not to exceed $1,490,507.00, a 9.64% reduction
in funding from last year, retroactive from November 1, 2011 to July 31, 2012, and providing for the
option of one remaining contract renewal for a twelve-month term based upon satisfactory
performance as determined in the sole discretion of The Children's Trust, subject to approval for
legal sufficiency and form.
The foregoing recommendation was offered by who moved its approval.
The motion was seconded by and upon being put to a vote, the vote was as
follows:
Resolution 2012-06
October.17, 2011
54
The Chairperson thereupon declared the resolution duly passed and adopted this 14th day of
November 2011.
THE CHILDREN'S TRUST
MIAMI-DADE COUNTY, FLORIDA
BY
SECRETARY
Approved by County Attorney as to form and legal sufficiency
Resolution 2012-06
October 17, 2011
55
Background:
Service Partnerships are intended to enhance existing systems of care through a wrap -around
community -based care coordination focus on targeted Miami -Dade neighborhoods, or with services
that are provided countywide for specific at -risk populations. Families identify their needs and
partnerships collaborate to address them. Resources may include the families themselves, natural
supports within the community and professional services. The partnerships coordinate supportive,
family -friendly activities, bring additional services as needed, and link families to specialized
services.
The contracts were awarded as a result of RFP #2010-04, "Safe and Supportive Community"
Programs released in May 2010.
Current Status of the Truancy Programs:
Each contract is reviewed by staff in five areas: outputs, outcomes, fiscal compliance, administrative
compliance and overall performance. The midyear performance review determined the minimal
amount by which to reduce the prorated (nine -month) contractual amount. The minimum percentage
reduction is based on these scoring ranges: 6% - above 86, 10% - less than 86 and above 76, and
14% for 76 or below. The start up or one-time costs may also reduce the amount of renewals; such
items include but are not limited to training for evidence -based models, hardware, and software
development.
When taken together, the performance -based reductions and one-time cost reductions allow staff to
approximate the targeted 10% reduction for the service partnership and youth violence prevention
programming necessitated by overall revenue reductions impacting The Trust's budget for Fiscal Year
2011-12.
The mid -year performance scores for these four contracts were:
Belafonte Tacolcy Center, Inc.:
City of Miami:
City of Miami Beach:
Fresh Start Family Services:
54.70
87.48
87.14
44.77
These performance scores and the renewal of contracts were considered in the context of start-up
challenges faced in particular by the Belafonte Tacolcy and Fresh Start programs. Those two
programs are in their first year of service as Service Partnerships. Programs such as service
partnerships require time to build necessary referral and service relationships; in short, to "ramp up"
their programs. Moreover, these two programs respectively serve neighborhoods and public schools
facing multidimensional challenges in Liberty City/Brownsville and Florida City (and surrounding
southwest Miami -Dade). Additionally, when these programs commenced they had to develop
operational relationships with the principals of many public schools, which took somewhat longer
than anticipated during the course of the initial contract term, particularly in schools that have since
changed administrations. The summer recess fell in the middle of the contract term, which also
contributed to start-up delays in referrals for truant youth from some of the public schools to be
served. These relationships have been strengthened and we will continue discussions in an effort to
obtain umbrella district agreements for these truancy programs, rather than relying only on school
agreements. We anticipate that referrals will be received at a much higher rate this coming school
year.
Additionally, these providers have examined their practices. Belafonte Tacolcy has strengthened its
recruitment of eligible youth and their parents by commencing to work closely with small focus
groups of parents with assistance of local Parent Teacher Association (PTA) volunteers. They are
developing bridges to eligible families by gaining insights from other parents on how effectiv ely to
communicate with them. Using this method for reaching eligible families while strengthening school
Resolution 2012-06
October 17, 2011
56
Program Name: City of Miami Truancy Reduction Plan
Contract Amount: $634,007.00, December 1, 2011 to July 30, 2012
Funder: The Children's Trust
Program Overview:
As a part of the Education Compact with the City of Miami, the Miami Partnership for the
Truancy Reduction Plan / Truancy Court Pilot Program was developed was formed during
the 2007-2008 school year. The program is a partnership between the City of Miami
Mayor's Office, Miami -Dade County Public Schools (M-DCPS), Eleventh Judicial Circuit
Court, Miami Dade Schools Police Department, Florida Department of Juvenile Justice,
and the Department of Children and Families, and other community agencies. M-DCPS
received federal funding from a Safe Schools/Healthy Students grant and the City of
Miami Mayor's Office received funding as a service partnership from The Childrens Trust.
This program is a truancy prevention, truancy intervention, truancy court program with a
multidisciplinary comprehensive approach to improving student attendance and academic
performance.
Students exhibiting a pattern of non -school attendance are provided meaningful and
comprehensive services catered to the specific needs of the families through a truancy
child study team meeting at the school. The truancy child study team meetings utilize a
multi -disciplinary approach. They are escalating in nature, and only when all resources
have been exhausted through a series of three (3) Truancy Child Study Team Meetings
with a student and his/her family and the truancy continues, would a truancy petition be
filed by the superintendent of schools. Florida statute allows the Superintendent of
Schools to file a formal court petition once all efforts have been exhausted with a truancy
case, and the filing of such a petition allows for a juvenile court judge the authority to
preside over the case and to assume jurisdiction.
Once a formal truancy petition is filed the student and parent/guardian are summoned to
appear in court. The truancy court judge hears the petition, and asks the family if they are
willing to participate in a family conferencing session in an effort to remedy the truant
behavior. After participating in the family conferencing session all participants appear in
court on the designated date. The attendance action plan and synopsis of the family
conferencing session is presented to the judge. The judge then orders the attendance
action plan. The student is monitored continuously by school personnel and frequent court
reports are held to determine if progress is being made and compliance of the attendance
action plan is being complied with. If the student demonstrates success, and the
attendance action plan is being implemented the truancy court case is closed. In the event
.that all resources have been exhausted through the truancy court process and the student
continues to miss school, then a Child in Need of Services/Family in Need of Services
(CINS/FINS) petition may be filed, or the Superintendent of Schools may seek criminal
prosecution of the parent/guardian depending on the lack of compliance issues that arise.
The Truancy Reduction Plan serves 1500 students combined, ages 5 — 18 years, who
have 5 or more unexcused absences and attend Miami Senior High, Miami Jackson
Senior High, Allapattah Middle, Citrus Grove Middle, Shenandoah Middle School, Lenora
• B. Smith Elementary School, Santa Clara Elementary School, Citrus Grove Elementary
..School, Kensington. Park Elementary School, Shenandoah- Elementary.School, Miami
Edison Senior High School, Miami Edison Middle School, Edison Park Elementary 'School,
Toussaint L'Ouverture Elementary School, Shadowlawn Elementary School. Of the
12,257 students in all fifteen school locations will receive a pre -intervention letter.
2009-2010 ANALYSIS OF DELIVERABLES
S Cit of Mi mr ` f1Aa�/or.s Office
«, ` I r �. a ef: h �•xk' Yk' "�`1 'f' ' t is 1 fcciyr ,,,,
- n.. Y, .•fl.,;e4f'., , £•k 1_ » +f" - ;C_ L1: t 7�•� 4y 0 ,:, .. ', aS zn>'..54+T$ .....
L TruancY�Reduction Plan
F ' t3 ' F y{ K „.1,. -, ,.�.y N�
.w"," <...n ris rvb § %:i?Sa;'t
�p
,,`,. "
5t u "'
%'
M. ��}1 T.%
Target
k.� .5.
AL
ti. }
:Cs u trs�, Y
Total#
d•Y t
of
�u:Y� '�
4 $ a
Students
t A? iA
�
� s,.§. �
% of,
" :
Students f
cY '°`,.
t r
✓ d k ♦> '�'
x�Y"i
�� C"4 'CC1Y . �"t
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'g.A.i .:
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o p
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a
�.}y { Tt ^ 11i 7
aC � f 3 'Nh 4.ek
s.m ..M:>t ., c k'�"+ s v
utcome Indicator �
n3�
,_g, _ ��Tool
j k��•a �'r i ` Cc•.'
'ktF$k'2�T'� •fy, �"',r i r�'�t
,ir S Sri
Y ,� x��
,�( " ,t W w 'fi.� `
"ts°a � ±� J�
Myeasurement
M -- 1a`
; -g 'S Gs#.
4 i
J` K's
70%
516
(total# ofSWden0in
cohort,)
295
(Total #of Cohort
1 students that
did not accrue
more than 10
unexcused
absences)
57%
295/516
Cohort 1
returning
participants
70% of children/youth (cohort
1) will not accrue more than
10 unexcused absences
within the school year.
Attendance records
(reviewed weekly and
reported at the end of
the school year)
80%
338
(totals of Students in
^oCNention) a
249
(Total # of Pre-
intervention
students that did
not accrue more
than 10
unexcused
absences)
73%
249/338
Cohort 2,
new
participants
80% of the children/youth
(cohort 2) will not accrue
more than 10 unexcused
absences after pre -
intervention services are
provided (no needed TCST
meeting level 1)
Attendance records
(reviewed weekly and
reported at the end of
the school year)
60%
152
(total #of students
who had Level 1
TCST meewg)
93 (,otal#or
students that did not
get more than 5
absunexcused
absences.)
61 %
93/152
Level 1
participants
60% of children/youth will not
accrue 5 or more unexcused
absences after the TCST
meeting level 1 (no needed
TCST meeting level 2)
Attendance records
(reviewed weekly and
reported at the end of
the school year)
60%
4
(total# of Students
who had Level
TCST meeting)
3 (total #of
students that did not
get more than 5
unexcused
absences.)
75%
3/4
Level 2
Participants
60% of children/youth wit not
accrue 5 or more unexcused
absences after t he TCST
meeting level 2 (no needed
TCST meeting level 3)
Attendance records
(reviewed weekly and
reported at the end of
the school year)
85%
9730...
Students who
participated in the
program)
1 (total 6 of
student(s) that went
to Truancy Court
99.9%
1/973
All registered
participants
85% of children/youth will not
be petitioned for truancy
court
Attendance records
(reviewed weekly and
reported at the end of
the school year)
27
2009-2010 ANALYSIS OF FCAY SCORES
~READING
AMA+THE
p4�TrA Hof t
ud t Stents TESTED, 0
363
362
ta'#`y^f l
239
287
Studnts etlearmng
Gales y ��
pf`Students
66%
79%
�{
x
l°�ofStudents
1 %
4%
z23h;s28}
%° of Studen „
6%
8%
11446l.3 qs
62 a
105'
29%
%°:of Students: t
17%
L ve
1.09 y>
.1QY..
4.#0ri.StilidentsarrLevel t2 nh
irWh Made Learning ? g,�', i.
�.
Gams.:.
84
88
:,%°hofrStudentsWho s,
Scored L`e'.ve12 & Madek
Learning Gams
77%
82%
sLeverl.;��Fjxt1fn7'tiv:1.79a,
k# of Students in?Level 1 ;"
WkMadegLearmng r�
Gains r ; � It
1.-; . ..?.ii ^
85
78
of'Studenta°Who X;`.
Scored Level 2 & Made
earning,Gams,,r
51%
66%
READINGIVIATH
u
- _ ;
278
274
SOTAL#1of
tudents.
i ESTE
xitaTkitifep'
%�udents`
208
197
he arning
ice
Gainst,
toofStudentsi'
75%
72%
*%o uients
2%
6%
°A of,Students-
8%
9%
iL eveli3 �
s_s
sic
°Ikof�Students ;
23%
25%
„�
r. _.
# of Students to h
Lever2hWho Made
earning A_ ,:i7ATiTiZIN,Gains
53
52
'cif StudentsWho'
Scored Level`2, v
Made Learning
'Gains } a '
88%
80%
Level :
a" i12s�"111..'
# ofaStudents=m ,
Level 1 Who Made
LearntngGains,
78
58
% of StudentsaWho
Scored Level 2�&
Made Learning;
Gansu ••
62%
52%
28