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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-01151 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT
FOR PROPRIETARY SOFTWARE PRODUCTS, IN SUBSTANTIALLY THE
ATTACHED FORM, WITH B & L ASS.00IATES, INC., PURSUANT TO SECTION
18-86(a)(3)(d) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
FOR THE CONTINUED RE -LICENSING, MAINTENANCE AND PRODUCT
SUPPORT OF ITS PROPRIETARY SOFTWARE, FOR AN INITIAL PERIOD OF
ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR ONE (1) ADDITIONAL
YEAR, WITH LICENSE FEES IN THE AMOUNT NOT TO EXCEED $27,846
ANNUALLY, AND MAINTENANCE AND PRODUCT SUPPORT, IN THE AMOUNT
NOT TO EXCEED $26,676 ANNUALLY; ALLOCATING FUNDS FROM ACCOUNT
NO. 00001.251000.546000.0000.00000, SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, the Department of Information Technology has been using the software provided by B
& L Associates, Inc. since 1984, this software provides for the ability to operate the City of Miami's
Unisys mainframe efficiently by providing the ability to log and keep track of tapes, archive and recover
files, automatically schedule jobs in a flexible, efficient and effective manner and create mainframe
user reports for reviewing and distribution with the use of a personal computer; and
WHEREAS, B & L Associates, Inc., is the sole author and marketing agent for these products and
is responsible for all maintenance; and
WHEREAS, pursuant to Section 18-86(a)(3)(d) of the Code of the City of Miami, Florida, as
amended ("City Code"), competitive negotiations/competitive sealed proposals in the procurement of
personal and professional services is waived for maintenance agreements to support proprietary
software applications; and
WHEREAS, on March 11, 2010, the City Commission adopted Resolution No. 10-0101, authorizing
the City Manager to execute a new License Agreement (#2010-48264) for Proprietary Software
Products with B&L Associates, Inc., pursuant to Section 18-86(a)(3)(d) of the City Code, for the
continued re -licensing, maintenance and product support of its proprietary software, for an initial
period of one (1) year, with the option to extend for one (1) additional year, with license fees in the
amount not to exceed $40,968 annually, and maintenance and product support, in the amount not to
exceed $47,768 annually, with funding allocated from Account Code No. 00001.251000.546000.0.0,
subject to the availability of funds and budgetary approval at the time of need; and
WHEREAS, the License Agreement approved pursuant to Resolution No. 10-0101 expired on
September 30, 2011; and
WHEREAS, the City Chief Procurement Officer and the City Manager .have :indicated -that B.&.L:.
City of Miami Page 1 of 2 File Id: 11-01151 (Version: 1) Printed On: 12/5/2011
File Number: 11-01151
Associates, Inc., remains the provider for its proprietary software products, and the Department of
Information Technology has indicated the need to execute a new License Agreement (#201107-48264)
for Proprietary Software Products, for the continued re -licensing, maintenance and product support,
subject to the availability of funds and budgetary approval at the.time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1 } to execute a License Agreement for Proprietary
Software Products, in substantially the attached form, between the City and B & LAssociates, Inc.,
pursuant to Section 18-86 (a)(3)(d) of the City Code, for the continued re -licensing, maintenance and
product support of its proprietary software, for an initial period of one (1) year, with the option to renew
for one (1) additional year, with license fees in the amount:not to exceed $27,846 annually, and
maintenance and product support, in the amount not to exceed $26,676, annually, with funds allocated
from Account No. 00001.251000.546000.0000.00000, subject to the availability of funds and budgetary
approval at the time of need.
Section 3. This Resolution shall become effective immediately upon adoption and signature of the
Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS "
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it -was passed and adopted. If the Mayor vetoes this Resolution, it shall
-become-effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 11-01151 (Version:_l) Printed On: 12/5/2011