HomeMy WebLinkAboutSummary FormFILE ID: °138'
Commission Meeting Date: 12/15711
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Matter ID No.
Requesting Department: Risk Management
District(s) Impacted: ALL
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to accept the recommendation of the City Manager approving the findings of the evaluations
committee. pursuant to RFP•No. 278253, that Minnesota Life Insurance Company as the highest -ranked firm and to
authorize the City Manager to negotiate and execute a Professional Services Agreement with them to provide
Employee Benefit Life and AD&D Plans.
Purpose of Item:
To respectfully request approval of the attached resolution, authorizing the City Manager to negotiate and execute a
Professional Services Agreement, with Minnesota Life Insurance Company, the highest ranked firm for providing Life
and AD&D insurance plans, for a period of three (3) years with no option to renew. Allocating funds fiom•the various
sources of funds of the user department, subject to availability of funds and budgetary approval; Funds are•to be
allocated from the City's Risk Management Budget account code 05002.301001.523000.0000.00000.
Background Information:
The Risk Management Department procured through the Purchasing Department a Request for Proposals (RFP) No.
278253 issued on October 6, 2011. The City Manager is authorized, after consultation with the City Attorney, to
negotiate and execute a PSA, with the highest -ranked firm, for a period of three (3) years, with no option to renew, with
fiords allocated from the City's Risk Management Budget account code 05002.301001.523000.0000.00000, subject to
the availability of funds and budgetary approval at the time of need. Since only two (2) proposals were received the Per
the Evaluation Committee's recommendation that should negotiations fail with the highest ranked firm, the City
Manager is authorized to reject all proposals and issue a new RFP Solicitation for the Employee Benefit Life and
AD&D insurance plans.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
Risk Management Budget Item: 05002.301001.523000.0000.00000
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
Final Approvals
(SIGN AND DATE) •
N/A Budget
If u. ng or receiving enpitdl'funds
Grants 1v/A Risk Management
Purchasing Dept. Director
• Chief City Manager