HomeMy WebLinkAboutAgenda Item SummaryAGENDA ITEM SUMMARY'FORM
FILE ED:
Date: N9V /1 0 2011
Commission Meeting Date: iL/1_7///
Requesting Department: Police
District Impacted: ALL
Type: Resolution Ordinance Emergency Ordinance
E Other
Discussion Item
Subject: Authorizing the Acceptance of an Award of a COPS Hiring Program
Purpose of Item:
Law Department
Matter ID No.
t is recommended that the Miami City Commission adopt the attached Resolution establishing a new
Special Revenue. Project entitled: " Fiscal Year 2011 COPS Hiring Program," consisting of a grant
award from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS),
in the amount of $5,786,825, to provide funding for the rehiring of police officers; authorizing the City
Manager to execute the grant agreement, in substantially the attached form, and any other documents
in order to implement the acceptance and administration of said grant award.
Background Information:
SEE ATTACHMENT.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: T.B.D
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $5,786,825.00
Final Approvals
fSIGN AND DATO
ciP Budget
If lisitig:oi receiving capital:funds
Grants Risk Management
Purch Dept. Director
Chief City Manager
Authorizing the Acceptance of an Award ofuCOPS Hiring
OnSeptember 30th.2O11.the City of Miami Police Department (MPO) was notified ofaCOPS Hiring ,
Grant avvard, in the amount of $5.706.825. from the COPS CVffice, U.G. Department of Justice. In order to
officially accept this gnart, all award documents must be properly signed by City officials and returned to
the COPS C)ffioexvithin SO days from the date of notification. This gives the City of Miami until at the
latest December 2Sm . 2011 to comply, with all requirements for acceptance. Because there will only be
two more Commission meetings before this deod|ine. MPDis respectfully requesting your approval to
include the attached resolution at the November 17th, 2011, City Commission meeting. Please note that
failure to comply with the stipulated deadline may result in the loss ofgrant funding.
CJnMay 26m .2011.anapp|icabonxxas submitted inresponse toanopen solicitation issued bythe COPS
Office for new hires or rehires of career law enforcement officer to increase local community policing
capacity and enhance crime prevention. At the time ofapplication, due toits economic conditions, the
City was projecting a $54million dollars budget deficit for the upcoming 2O11'12fiscal year. Given this
ocenario, it was anticipated that that there could be potential for lay off mfpo|ice uffiomrs as was
experienced in fiscal year 2009-10, when the City was faced with a $118 million dollar budget deficit and
the possibility ofCity-wide lay-offs with
asmany os177officers subject to|ay'mff.some Vfwhich. had
actually received their termination notice. This situation prompted the need tVask for a change inthe
funding category under the 2009 COPS Hiring Grant awarded the City ofMiami from new hires to rehires
in an attempt to save officers'jobs that were scheduled to be laid off in FY2009-10.
|naDeffort UJbe proactive and without knowing inadvance Oyintervention, the COPS Hiring grant
application requested $11.573.65Ofunding tnrehire 5Opolice officers and was awarded $5.786.825for
the purpose ofrehiring 25police officers. This funding will cover the entry level salaries and allowable
fringe benefits for 25officers for mthree-year period. Adthe end ofthe three year grant period the City is
obligated touse General Fund dollars to retain these officers for anadditional one year, asper the grant
condition ofaward for. retention.
For the PY2011-12nolay-offs of police officers occurred. Abalance budget was achieved without
impacting services to the citizens Within the City ofMiami through conoesoiunsnnadebxFC)PVnion
members and the other labor unions. In lieu of no |mv-offa, the grant funds are no longer required to
rehire officers and this necessitates a need to request a grant modification to allow the monies tobeused
to hire new officers; bovxmwer before we can proceed with said request, the Department of Justice
(grantor) requires.that the City of N1iorni (awarded agency)firnt accept the ovvmnjmd grant prior to
requesting amodification. Additionally, the modification request must be submitted in accordance with
procedures and approved bythe Department ofJustice /grantohbefore utilization oYany ofgrant funding.
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