HomeMy WebLinkAboutMemo - Auth. Agreement - Belafonte TacolcyCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM:
Johnny Martinez
City Manager
ZU4-
Ernest W. 4urkeen, Director
Departmet of Parks and Recreation
October 6, 2011
DATE : FILE :
SUBJECT:
REFERENCES:
ENCLOSURES:
Authorizing an Agreement
with Belafonte Tacolcy
Center, Inc. a Florida
not -for profit Organization
(BTC)
The Department of Parks and Recreation respectfully requests your approval and action
of the Miami City Commission by a 4/5ths affirmative vote, after an advertised public
hearing, ratifying, approving and confiuuiing the City Manager's recommendation, and
finding that competitive negotiation methods are not practicable or advantageous
regarding the agreement for sports development programs and activities described below.
The Department respectfully requests such recommendation, finding, and authorization in
order to proceed with executing an agreement, in the amount of $86,675 with an option to
renew for a one (1) year period for the same amount and under the same terms and
conditions, to the Belafonte Tacolcy Center, Inc. a Florida not -for profit corporation
(BTC), to operate the Sports Development Program at Belafonte Tacolcy Park, which
provides structured recreational/sports activities, team sports and cultural awareness
workshops to enhance the quality of life of the young adults in the Liberty City
neighborhood and community, for the 2011-2012program year. The existing agreement
with BTC expired September 30th, 2011. The normal contract period is from m October 1st
to September 30th of each year.
During the previous years, BTC has demonstrated its qualifications and capacity to serve
the City through the following:
1. Operating a T-ball/baseball program for younger children from march to june
of every year.
2. Operating a basketball league for children from 5 to 17 years of age, from
December to March of every year.
3. Operating a football league and cheerleading for children 4 to 15, from June to
December of every year.
4. Operating a track and field program for ages 4 to 17, from February to August
of every year.
5. Providing special sports events at least two times a . year, serving
approximately 500 youth.
For the reasons stated above, as required by Section 18-86(3)(c) of the Code of
the City of Miami, the Department of Parks and Recreation (1) recommends that
an agreement for the 2011-2012 contract year be awarded to BTC, which is
qualified and has been providing said services described above for many years,
and (2) finds that competitive negotiated methods are not practicable or
advantageous for obtaining a provider of said sports Development programs and
workshops at Belafonte Tacolcy Park.
If these recommendations and findings meet with your approval, please indicate by
signing below. This legislation item will be placed on the agenda for the November 17th,
2011 City Commission Meeting.
Date: 7 0�
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