HomeMy WebLinkAboutMemo - Auth. Agreement FOCALCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM :
Johnny Martinez
City Manager
Ernest W. Bu een. Director
Department of Parks and Recreation
October 14, 2011
DATE : FILE :
SUBJECT :
REFERENCES:
ENCLOSURES:
Authorizing an Agreement
with Foundation of
Community Assistance and
Leadership, Inc. a Florida
not -for profit Organization
(FOCAL)
The Department of Parks and Recreation respectfully requests your approval and action
of the Miami City Commission by a 4/5ths affirmative vote, after an advertised public
hearing, ratifying, approving and confirming the City Manager's recommendation, and
finding that competitive negotiation methods are not practicable or advantageous
regarding the agreement for educational and park services and activities described below.
The long history of cooperation between the City and FOCAL combined with the
organization's professional ties with the school system and the community make it not
practicable or advantageous for the City to seek other vendors to provide the same service
that FOCAL has been successfully providing in this community for many years.
The Department respectfully requests such recommendation, finding, and authorization in
order to proceed with executing an agreement, in the amount of $94,452.00 with an
option to renew for a one (1) year period for the same amount and under the same terms
and conditions, to the Foundation of Community Assistance and Leadership, Inc. a
Florida not -for profit corporation (FOCAL), for the provision of after -school tutoring,
counseling and computer educational services for at -risk youth at the City's Moore Park.
FOCAL has provided such after -school services in previous years pursuant to one-year
agreements. The existing agreement with FOCAL expired September 30th, 2011, the
noinial contract period is from October 1st to September 30th of each year.
During the previous years, FOCAL has demonstrated its qualifications and capacity to
serve the City through the following:
1. The learning and technology program operated by FOCAL assists an average
of 75 children monthly.
2. By refining the science and technology program curriculum participants have
learned how to develop their own web page and understand the platform to
basic science experiments.
Johnny Martinez
City Manager
October 14, 2011
3. While the children assisted by FOCAL range in ages from six to eighteen, this
year FOCAL, provided access to college students who are residents of the
neighborhood, for access to the interne for the purpose of doing research
work after regular program hours.
4. During the summer more than 125 youths took part in the program activities
and services daily.
5. During the summer FOCAL sponsored educational/social and environmental
field trips to various sites in the state.
For the reasons stated above, as required by Section 18-86(3)(c) of the Code of
the City of Miami, the Department of Parks and Recreation (1) recommends that
an agreement for the 2011-2012 contract year be awarded to FOCAL, which is
qualified and has been providing said services described above for many years,
and (2) finds that competitive negotiated methods are not practicable or
advantageous for obtaining a provider of said educational and park activities and
services in Moore Park.
If these recommendations and findings meet with your approval, please indicate by
signing below. This legislation item will be placed on the agenda for the November 17,
2011, City Commission Meeting.
Approv
EWB/lm
isapprova
Cit_ty anc9er
any Martinez
City Manager
Date:
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