HomeMy WebLinkAboutMemo - Fire-Rescue Exam ContractCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM:
Johnny Martinez, P.E
City Manager
Officer of the City Manager
Beverly Pruit
Director
Department of mployee Relations
DATE : October 5, 2011
FILE :
SUBJECT :Request to Waive Requirements
for Competitive Sealed Bidding
Fire -Rescue Exam Contract
REFERENCES:
ENCLOSURES:
This is a request to waive competitive procurement, by a four -fifths (4/5ths) affirmative vote of
the City of Miami ("City") Commission, for a vendor to provide legally defensible promotional
examination services to develop, administer, score and report for one (1) promotional
examination processes each for the classifications of Chief Fire Officer, Fire Captain, and Fire
Lieutenant for the Department of Human Resources. It is requested that the City waive the
requirements for competitive sealed bidding as this action is not practicable or advantageous to
the City. In lieu of competitive sealed bidding, it is requested that the City execute an
amendment to extend, for a period of six (6) months, the current Professional Services
Agreement (PSA) for promotional examination processes in the Department of Fire -Rescue with
the current provider, EB Jacobs, LLC for a maximum amount .of $380,972.18 — the amount
included in the original PSA — approved via City Commission resolution number 06-0031. No
additionalfunding will be added to the terms of the PSA.
The City Department of Human Resources is required by Collective Bargaining and the Civil
Service Rules to provide promotional examination processes for the Civil Service promotional
classifications in the Department of Fire -Rescue. The City experienced delays in the execution of
agreements due to the May 7, 2009 hiring and promotional freeze, and collective bargaining
negotiations. In an effort to meet the timing requirements of the promotional examination needs
for development, implementation and administration, scoring and reporting, the Department of
Human Resources has determined that it is not practicable and advantageous to the City to
adhere to competitive bidding and therefore waive competitive bidding .to provide consulting
services for Chief Fire Officer, Fire Captain, and Fire Lieutenant examination processes to the
City and has presented this determination to the City, Manager. Development of promotional
examinations for the classifications of Chief Fire Officer, Fire Captain, and Fire Lieutenant are
currently underway with the current vendor, EB Jacobs,LLC. To engage in competitive bidding
to provide said services in lieu of a six (6) month extension will jeopardize examination
materials developed to date. Competitive bidding at this juncture would likely result in cost
overruns to the City in the event that already developed promotional examination materials
would need to be redone. In addition, time delays would likely result in the establishment of
Eligible Registers for the three (3) sworn, promotion classifications in the Department of Fire-
Request to Waive Requirements for Competitive Sealed Bidding of Fire -Rescue Promotional Examinations
Page 2
Rescue to allow for the solicitation of a new vendor as well as for negotiations and the
finalization of a new contract.
As a result, the City wishes to execute an amendment to the Professional Services Agreement
with the current consulting firm, EB Jacobs, LLC, for a period of six (6) months, for promotional
examination services for the classifications of Chief Fire Officer, Fire Captain, and Fire
Lieutenant to include time period of February 27, 2012 to August 26, 2012.
Approved/ Disapproved:
Disapproved:
W
BP K
K,,nneth Roberts • n, Director Dat
Department of Purchasing
Johnn artinez,
City ager
Date