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HomeMy WebLinkAboutExhibit-SUBFIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This First Amendment to extend the PROFESSIONAL SERVICES AGREEMENT ("Agreement") made this day of , 2011 between the City of Miami, a municipal corporation of the State of Florida (hereinafter, "City"), and EB Jacobs, LLC., a Pennsylvania Corporation authorized to transact business in the State of Florida (hereinafter, "Provider"), in order to amend term limitations and extend original Agreement ("Agreement") dated this 27th day of February, 2006. NOW THEREFORE, in light of a waiver of competitive bidding for solicitation of this service in the manner provided by § 18-85 of the City of Miami Code, as amended, having been approved and in consideration of the mutual conditions and covenants of the parties as set forth in the Agreement, the City and EB Jacobs, LLC agree as follows: *** 1. Section 3 respectively, of the Agreement is hereby amended to extend the applicable period of time for this Agreement by six (6) months as follows: 3. OPTION TO EXTEND: The City having waived the requirements for competitive sealed bidding methods as it is not practicable or advantageous to the City, in this particular instance and notwithstanding the exercise of two (2) extensions of two (2) years each provided for in the Agreement, the parties shall further extend the term hereof for a period of six (6) months. The six (6) months will commence on February 26, 2012 and end on August 26, 2012. At the end of this time (unless earlier terminated pursuant to other provisions of the Agreement), this Agreement will automatically expire without the necessity of further action by either party. 2. Section 5 of the Agreement is hereby amended as follows by the addition of the following new subsections: 5. COMPENSATION C. For the above referenced extended period of six (6) months referenced in Section 3 above the amount of compensation payable by the City to Provider shall be based upon the rates and schedules described in Attachment "B" to the 2006 Agreement between the parties which is attached to this First Amendment and incorporated by reference into this First Amendment; provided, however, that in no event shall the amount of compensation, inclusive of authorized reimbursable expenses and travel expenses in compliance with § 112.061, Fla. Stat., exceed a total of $380,972.18. The compensation payable by the City may be less than this amount, which amount serves as a guaranteed maximum payment by the City to this Provider. D. The above extension will be paid from monies previously allocated to the Provider for professional services in total not to exceed $380,972.18, with no additional increase in funds. 3. Except as specifically provided herein, all of the terms and provisions of the Agreement shall remain in operative force and effect. THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. l!- ©O 2- £ h;b►'+ - sus THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. CITY OF MIAMI, a municipal EB Jacobs, LLC. corporation By: By: Johnny Martinez, P.E. Rick Jacobs, Ph.D. City Manager President Date: Date: Attest: Attest: By: Priscilla A. Thompson Date: APPROVED AS TO LEGAL FORM AND CORRECTNESS: By: Julie O. Bru City Attorney Date: APPROVED AS TO INSURANCE REQUIREMENTS: By: Calvin Ellis, Director Risk Management Date: By: Corporate Secretary (AFFIX CORPORATE SEAL) 2 Doc. No.: 289293 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. ATTACHMENT "B" A. Fees for Lieutenant Assessment: -'14 $1�,1 f'��L,� v+�Y.; !24" y,�{'��Fi .�fr�' eFa `y+L� �_1 LAF•" !'y .A "+n!; sri ��,q^ K� W BqS ,p.. Yi •^F .,4ti��*r. a L'z�.� R' d 'Y� �1', J `ss 4.. w4Y^'�-� ,*. 'iYo .,.4 1. Job Analysis .,...rr S10,,000 Includes SME meetings, necessary travel, assembling survey, analyzing survey data, and writing exam plan. 2. Open and Closed -Book Technical Knowledge Test Development and Administration $13,300 Includes test development (two 100-item tests), SME meeting to review materials, necessary travel, camera ready copy of test materials, monitor training and one stafffor one day of administration, and appeal process for one version. Assumes that all written tests are administered on the same day. 3. Situational Judgment Test Development and Administration $12,500' Includes test development (two 30-items tests), SME meeting to review materials, necessary travel, camera ready copy of test materials, monitor training and one stafffor one day of administration, and appeal process for one version. Assumes that all written tests are administered on the same day. 4. Candidate Preparation Manual and Tutorial Sessions $8,400 Includes camera ready copy ofpreparation guide with sample exercises, on -site tutorial sessions (over 3 consecutive days to accommodate candidate work schedules), and camera-ready copy of "Questions and Answers" packet. 5. Test Scoring and Appeals _ S6,500 scorin_gQf all test compnnentslrnd incarporation..ofxesults from -the - .Includes appeal process. 6. Final Report S7,500 Includes camera-ready copy of project report for job analysis and testing. Fixed Price Consulting Fees S58,200 seutena�t. 'otuh , = Assumes Lieutenant SME meeting for Situational Judgment Test materials occurs at the same time as the review of the open and closed -book Technical Knowledge Test materials review. THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. B. Fees for Captain Assessment: 1. Job Analysis ' S10,000 Includes SME meetings, necessary travel, assembling survey, analyzing survey , data, and writing exam plan. 2. Situational Judgment Test Development and Administration S20,700 Includes test development (two 50-item tests), SME meeting to review materials, necessary travel, camera ready copy of test materials, monitor training, one staff for one day of administration, and appeal process for one version. 3. Oral Board Development and Administration S34,7002 Includes development of three oral board exercises (Subordinate Conference, Incident Command, and Group Meeting [with training focus]), assessor/role- player acquisition and training, assessor/role-player training materials, monitor administration, up to 7 days of 2 staff persons of on -site administration and assessment materials. Includes cost of one role-player for one exercise. Includes one extra version of each exercise beyond the seven versions for the seven days of assessment. 4. Candidate Preparation Manual and Tutorial Sessions S8,400 Includes camera ready copy ofpreparation guide with sample exercises, on -site tutorial sessions (over 3 consecutive days to accommodate candidate work schedules), and camera-ready copy of "Questions and Answers" packet. 5. Test Scoring, Appeals, and Candidate Feedback Reports S6,500 Includes scoring of all test components, incorporation of results from the Situational Judgment Test appeal process, written feedback reports, and impr-o performance e-meat plw7s . 6. Final Report S7,500 Includes camera-ready copy of project report for job analysis and testing-. Fixed Price Consulting Fees S87,800 Assessor Travel Fees Includes cost for one extra assessor for the Oral Boards. $30,3603 Ca tarn 3 'i ,fal : `'' i; °'` : 2 Assumes Captain SME meeting for Oral board materials occurs at the same time as the review of the Situational Judgment Test materials. 3 Travel will be billed on a direct reimbursement basis (plus 10% administrative fee) and we expect these to be high -end estimates assuming schedules can be confirmed with the City in time to purchase advance fare tickets. THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. C. Fees for Chief Fire Officer Assessment: 1. Job Analysis :ini'{�fs,•..i.'`! {�.a._3Mgv'nj'P_17. �1111 510,000 Includes SME meetings, necessary travel, assembling survey, analyzing survey data, and writing exam plan, 2. Written In -Basket Exercise Development and Administration S15,100 Includes test development (two versions), SME meeting to review materials, assessor training, necessary travel, camera ready copy of test materials, monitor training and one staff for one day of administration. 3. Oral Board Development and Administration $26,2004 Includes development of three oral board exercises (In -Basket Interview, Incident Command, and Group Meeting (with community focusJ), assessor acquisition and training, assessor training materials, monitor administration, up to 3 days of 2 siaffpersons of on -site administration and assessment materials. Includes one extra version of each exercise beyond the three versions for the three days of assessment. 4. Candidate Preparation Manual and Tutorial Sessions S8,400 Includes camera ready copy ofpreparation guide with sample exercises, on -site tutorial sessions (over 3 consecutive days to accommodate candidate work schedules), and camera-ready copy of "Questions and Answers" packet. 5. Test Scoring and Candidate Feedback Reports $6,500 Includes scoring of all test components, written feedback reports, and performance improvement plans. 6. Final Report $7,500 x ludes-eamera»ready -copy of pruject report for job analysis and Testing. Fixed Price Consulting Fees $73, 700 Assessor Travel Fees Includes cost for one extra assessor for the Oral Boards. S24,3935 hf FzreIfcet'v1ar7 $9$:Q93 Assumes Chief Fire Officer SME meeting for Oral board materials occurs at the same time as the review of the Written In -Basket exercise materials. 5 Travel will be billed on a direct reimbursement basis (plus 10% administrative fee) and we expect these to be high -end estimates assuming schedules can be confirmed with the City in time to purchase advance fare tickets. THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. D. Costs for One Additional Administration of the Lieutenant Exam: AARi Jd/-- . aM - yi_ may- ` �. . 1. Open and Closed -Book Technical Knowledge Administration S2,000 Includes necessary travel, camera ready copy of test materials, monitor training and one stafffor one day of administration, and appeal process for one version. Assumes that all written tests are administered on the same day. 2. Situational Judgment Test Administration S1,000 Includes necessary travel, camera ready copy of test materials, monitor training and one stafffor one day of administration. Assumes that all written tests are administered on the same day. 3. Candidate Preparation Manual SO Includes camera ready copy of preparation guide with sample exercises. 4. Test Scoring and Appeals S3,200 Includes scoring of all test components and incorporation of results from appeal process. Lt i fent�t t 'at•a1 or n ddiiio iul.E a rz t d t isbation $ Z ?t ' E. Costs for One Additional Administration of the Captain Exam: 1. Situational Judgment Test Administration 4.74)st • S2,500 Includes necessary travel, camera ready copy of test materials, monitor training - .and une .5tafffor one day -of -administration. Assumes--thatali-ex-enz-c-empane-nt-s - are administered consecutively on multiple days in the same trip. 2.` Oral Board. Administration S7,500 Includes necessarytravel, assessor/role-player acquisition and training, monitor administration,. up to 2 days of 2 staff persons of on -site administration. Includes cost of one role-player for one exercise. Assumes that all exam components are administered consecutively on multiple days in the sane trip. . 3. Candidate Preparation Manual S0 Includes camera ready copy of preparation guide with sample exercises. 4. Test Scoring, Appeals, and Candidate Feedback Reports S5,000 Includes scoring of all test components, incorporation of results from the Situational Judgment Test appeal process, written feedback reports and performance improvement plans. Assessor Travel Fees Includes cost for one extra assessor for the Oral Boards. $16,600 00ain= `oti4 fo , t 'i lrinal 1 x rstr#+ tq s:. `� _ _ 5;40 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. F. Costs for One Additional Administration of the Chief Fire Officer Exam: L t, 3t �h t � .,:u (NW- ye��"* Y ) .• at. �1�t115,f, 1T6,t: lk 5c.:es�lro-fitN�TH. c� 4,:-.. Fb.._ U}�".': tom V,,,.r;11,.. -'A}! .�. , $2,500 1. Written In -Basket Administration _ Includes necessary travel, camera ready copy of test materials, monitor training and one stafffor one day of administration. Assumes that all, exam components are administered consecutively on multiple days in the same trip. 1- 2. Oral Board Administration S7,500 Includes necessary travel, assessor/role-player acquisition and training, monitor administration, up to 2 days of 2 staff pf persons of on -site' administration. Includes cost of one role-player for one exercise. Assumes that all exam components are administered consecutively on multiple days in the same trip. 3. Candidate Prejaration Manual $0' Includes camera ready copy o preparation guide with sample exercises. 4. Test Scoria: and Candidate Feedback Reports S3,800 Includes scoring of all test components, incorporation of results from the Situational Judgment Test appeal process, written feedback reports and performance improvement plans. Assessor Travel Fees Includes cost for one extra assessor for the Oral Boards. S 19,500 • f ` `x c c �`att r: n a u . xrtrrr r ustra7` on G. Overall Pricing: • r`= Lieutenant Total S 58,200 Captain Total $ 118,160 Chief Fire Officer Total $ 98,093 Costs for One Additional Administration of the Lieutenant Exam 5 6,200 Costs for One Additional Administration of the Captain Exam $ 31,600 Costs for One Additional Administration of the Chief Fire Officer Exam S 33,300 .-:Itzeutenaut Captain . a Chtecer:ToStiii . 5,5 *These costs include: consultant travel, accommodations and per diem; communications (voice, fax, and e-mail) and economy courier services; reproduction of all test materials and printing costs of surveys (excluding candidates preparation booklet, book Iist, and "Questions and Answer" packet); clerical support; administrative supplies; general overhead; and three days (8 hour days) of litigation services. These costs also assume 3-week advance purchase airfares; government hotel rates (based on letter provided by the client); and a $55 per Diem for assessors. Costs exclude test facility -related costs (acquisition, booking, rental, furniture, and equipment). THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. F. Discounts A 'cash discount of 1% on consulting fees (excluding consultant travel costs, direct assessor costs, and assessor administrative fees) will be provided for payment received within 30 days of invoice letter postmark. G. Project Rates The following rates have been used as the basis of the Cost Proposal: Principal $400/hour Project Directors and Managers $300/hour Project Staff $250/hour Administrative Staff $100/hour These rates are subject to a 5% cost of business increase for each two (2) year period and pertain to project -related work only. Assessor costs for future administrations beyond the first two (2) year period will reflect actual travel and lodging costs for assessors. H. Payment Schedule Payment will be made to EB Jacobs, LLC upon a benchmark system of project completion. Payments will be made once invoices for services have been received as follows for each examination process: 1. After the development, administration and data analysis for each Job Analysis. 2. After the development of each written or oral board exercise. 3. After receipt of the candidate preparation manual. 4. After --tl - st-r-atton .of the Tutorial .Sessirzns_and receipt .of "Questions. and .Ansmter" packet. 5. After completion of the administration of each written and oral board exercise. 6. After completion of the scoring of each written and oral board exercise. 7. After feedback reports are generated. 8. After receipt of the final report. SUBSTITUTED FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT his First Amendment to extend the PROFESSIONAL SERVICES AGREEMENT ( greement") made this day of , 2011 between the City of Mi.ei, a municipal corporation of the State of Florida (hereinafter, "City"), and EB Jacobs, LLC., . Pennsylvania Corporation authorized to transact business in the State of Florida (herein. ' er, "Provider"), in order to amend term limitations and extend original Agreement ("Agreem, et") dated this 27`t' day of February, 2006. NO ` HEREFORE, in light of a waiver of competitive bidding for solicitation of this service in the ier provided by §18-85 of the City of Miami Code, as amended, having been approved and in • ' sideration of the mutual conditions and covenants of the parties as set forth in the Agreement, City and EB Jacobs, LLC agree as follows: 1. Section 3 respecti period of time for thi y, of the Agreement is hereby amended to extend the applicable greement by six (6) months as follows: 3. OPTION TO EXT sealed bidding methods particular instance and no years each provided for in the for a period of six (6) months. and end on August 26, 2012. At to other provisions of the Agreeinen it The City having waived the requirements for competitive is not practicable or advantageous to the City, in this hstanding the exercise of two (2) extensions of two (2) Bement, the parties shall further extend the term hereof e six (6) months will commence on February 26, 2012 end of this time (unless earlier terminated pursuant this Agreement will automatically expire without the necessity of further action by either y. 2. Section 5 of the Agreement is hereby • ended as follows by the addition of the following new subsections: 5. COMPENSATION C. For the above referenced extended period of six •) months referenced in Section 3 above the amount of compensation payable by the Cit to Provider shall be based upon the rates and schedules described in Attachinent "B" to t1 2006 Agreement between the parties which is attached to this First Amendment and inco . trated by reference into this First Amendment; provided, however, that in no event shall thamount of compensation, inclusive of authorized reimbursable expenses and travel expe es in compliance with §112.061, Fla. Stat., exceed a total of $380,972.18. The compe .tion payable by the City may be less than this amount, which amount serves as a anteed maximum payment by the City to this Provider. D. The above extension will be paid from monies previously allocated to th Provider for professional services in total not to exceed $380,972.18, with no additional .crease in funds. P-zft& ans perfo indirect omissions, or subcontra alleged to be, act, omission, any of them, unle grossly negligent o failures of the Provide the Provider, or the Inde regulations or requiremen in connection with the grant this Agreement, or any actions Agreement by, as due to alleg requirements or similar limitatio expressly agrees to indemnify and h and against all liabilities which may b Provider, or any of its subcontractors, liability to such employee or former empl under state Worker's Compensation or simi the cancellation or expiration of the Agreement. SUBS Section 11 of the Agreement is hereby amended as follows, to update and modemize the Indemnification Section as follows: 11. INDEMNIFICATION: - Provider' shall indemnify,- defend and hold harmless the City and its officials, employees and agents (collectively referred to as "Indemnitees") d each of them from and against all loss, costs, penalties, fines, damages, claims, e -nses (including attorney's fees) or liabilities (collectively referred to as "liabilities") out of, resulting from or in connection with (i) the performance or non- ance of the services contemplated by this Agreement which is directly or caused, in whole or in part, by any act, omission, default, professional errors or r negligence (whether active or passive) of Provider or its employees, agents ors (collectively referred to as "Provider"), regardless of whether it is, or is used in whole or part (whether joint, concurrent or contributing) by any ult, or negligence (whether active or passive) of the Indemnitees, or such injuries or damages are ultimately proven to be the result of illful acts or omissions on the part of the Inder nitees; (ii) the o comply with any of the paragraphs herein or (iii) the failure of tees, if applicable, to conform to statutes, ordinance, or other of any governmental authority, federal, state, county, or city or performance of this Agreement, or any Amendment to challenges that may arise out of this Amendment of the failure to comply with any applicable procurement imposed on such agreements by law, Provider d harmless the Indemnitees, or any of them, from serted by an employee or former employee of s provided above, for which the Provider's ee would otherwise be limited to payments laws. This Indemnification shall survive 4. Except as specifically provided herein, all of the t- • s and provisions of the Agreement shall remain in operative force and effect. 2 Doc. No.: 289293 SUBSTITUTED CITY OF MIAMI, a municipal EB Jacobs, LLC. orporation By. By: Johnny Martinez, P.E. Rick Jacobs, Ph.D. ity Manager President Date: Date: Attest: Attest: By: By: Priscilla A. Thom . •n Corporate Secretary Date: (AFFIX CORPORATE SEAL) APPROVED AS TO LEGAL FORM AND CORRECTNESS: By: Julie O. Bra City Attorney Date: APPROVED AS TO INSURANCE REQUIREMENTS: By: Calvin Ellis, Director Risk Management Date: 3 Doc. No.: 289293 SUBSTITUTED ATTACHMENT "B" A Fees for Lieutenant Assessment: cX" L' - ,,o v. s444 - , u m Ff , ; ,- L 4 r/,1' el' s y r.' tT'7 llti .'''t4�+ .} f^t .t -r -N-$4" Lat"Pi "::;''• '. 1. Job • . alysis S10,000 Includes • meetings, necessary travel, assembling survey, analyzing survey data, and w ng exam plan. 2. Open and ► osed-Book Technical Knowledge Test Development and Administration S13,300 Includes test devel. •ment (two 100-item tests), SME meeting to review materials, necessary travel, c• a ready copy of test materials, monitor training and one stafffor one day of a• istration, and appeal process for one version. Assumes that all written tests are . • inistered on the same day. 3. Situational Judgment •st Development and Administration S12,5001 Includes test development (tw. 0-items tests), SME meeting to review materials, necessary travel, camera ready .. • of test materials, monitor training and one stafffor one day of administratio • nd appeal process for one version. Assumes that all written tests are administere• on the same day. 4. Candidate Preparation Manual a.. Tutorial Sessions S8,400 Includes camera ready copy ofpreparatz.. guide with sample exercises, on -site tutorial sessions (over 3 consecutive days . accommodate candidate work schedules), and camera-ready copy of "Dues ••ns and Answers" packet. 5. Test Scoring and Appeals S6,500 Includes scoring (if all test components and incar• •r_ation-vf results from -the • appeal process. 6. Final Report S7,500 Includes camera-ready copy of project report for job an. sis and testing. Fixed Price Consulting Fees $58,200 .... ..sa... . .- : ..r. .?..-r! e ., _._.,.:i V - et ' Assumes Lieutenant SME meeting for Situational Judgment Test materials occurs at .e same time as the review of the open and closed -book Technical Knowledge Test materials revi SUBSTITUTED B. Fees for Captain Assessment: !):Ct:,�p'y 7C Si ^+ t ; Vi 3 w -• 'y , . • 16 ' ,k,,�'�,� X's V�1 ���,-,�y,.. ' p7 y e; yam,j�.� Jjt i�' r' . • ' "u,a•N -. ff, at y •^L'} `�i' Z .rt ' �' ' •!t` s r.- '°`ff, y-- - i`4a .. y�'4 "a "`.", : " L 1 , r. Lfr �'�• .• "..1. ,'1l 'i :+: P y �' . '��`�.., .. . A•, ,•� e "' -sue p , � �i to Y ^ Ev f ..v� ''j S10,000 1. ob Analysis Inc! —s SME meetings, necessary travel, assembling survey, analyzing survey data, • • writing exam plan. 2. Situa inal Judgment Test Development and Administration S20,700 Includes to development (two 50-item tests), SME meeting to review materials, necessary tr• •1, camera ready copy of test materials, monitor training, one staff for one day of •. inistration, and appeal process for one version. 3. Oral Board D • elopment and Administration S34,7002 Includes developme . of three oral board exercises (Subordinate Conference, Incident Command, a • Group Meeting [with training focus]), assessor/role- player acquisition and • ining, assessor/role-player training materials, monitor administration, up to 7 d• of 2 staff persons of on -site administration and assessment materials. Inclus cost of one role-player for one exercise. Includes one extra version of each exer • e beyond the seven versions for the seven days of assessment. 4. Candidate Preparation Manu and Tutorial Sessions S8,400 Includes camera ready copy ofprepa on guide with sample exercises, on -site tutorial sessions (over 3 consecutive d• to accommodate candidate work schedules), and camera-ready copy of "Q Q. • tions and Answers" packet. 5. Test Scoring, Appeals, and Candidate -edback Reports S6,500 Includes scoring of all testcomponents, incor.. ation of results from the Situational Judgment Test appeal process, writte eedback reports, and ,, ,-e ,.>, ; .. _ ance p-ove-rnent-plans . 6. Final Report S7,500 Includes camera-ready copy ofproject report for job a • lysis and testing. Fixed Price Consulting Fees _ S87,800 Assessor Travel Fees Includes cost for one extra assessor for the Oral Boards. $30,3603 2 Assumes Captain SME meeting for Oral board materials occurs at the same ti - as the review of the Situational Judgment Test materials. 3 Travel will be billed on a direct reimbursement basis (plus 10% administrative fee) a we • expect these to be high -end estimates assuming schedules can be confirmed with the Ci in time to purchase advance fare tickets. SUBSTITUTED C. Fees for Chief Fire Officer Assessment: �' MT1i t 5 "%: ,.., !, i_.1� =iI .1 4 !f �N! �. �� '9. 1:• c�,,t �: ��y +� d� M t'� .9 F.,, 4 N "����. & it' >� Y' 2 Yf � ,f:,.c� ,i7't t 1�t';Il r � Y.7c . � 4'17i s .., 4 �?� sfiF) tgt„ . ':�.' ,1tU, a I4t,1 d-tkagiS � 1,, _.. ,, lu,r_i, � 3;.: t�. , . _ Job Analysis $10,000 Inc des SME meetings, necessary travel, assembling survey, analyzing survey data, • writing exam plan. 2. Wri •n In -Basket Exercise Development and Administration S15,100 Includes - development (two versions), SME meeting to review materials, assessor tra 'rig, necessary travel, camera ready copy of test materials, monitor training and o • stafffor one day of administration. 3. Oral Board ► -velopment and Administration $26,2004 Includes developm. ' t of three oral board exercises (In -Basket Interview, Incident Command, and Gro . eeting (with community focus]), assessor acquisition and training, assessor •ining materials, monitor administration, up to 3 days of 2 staffpersons of on -site . • inistration and assessment materials. Includesone extra version of each exerc • beyond the three versions for the three days of assessment. 4. Candidate Preparation Ma al and Tutorial Sessions $8,400 Includes camera readycopy ofpr• •• ation guide with sample exercises, on -site tutorial sessions (over 3 consecutive • s to accommodate candidate work schedules), and camera-ready copy o Suesinions and Answers" packet. 5. Test Scoring and Candidate Feedba Reports $6,500 Includes scoring of all test components, wr en feedback reports, and performance improvement plans. 6. Final Report - S7,500 .• - Includes me -ready -Copy of pi uject report for analysis and testing. Fixed Price Consulting Fees $73, 700 Assessor Travel Fees Includes cost for one extra assessorjor the Oral Boards. S24,3935 C• h :.. filal , ..,.•, Assumes Chief Fire Officer SME meeting for Oral board materials occurs . he same time as the review of the Written In -Basket exercise materials. 5 Travel will be billed on a direct reimbursement basis (plus 10% administrative fey and we expect these to be high -end estimates assuming schedules can be confirmed with t City in time to purchase advance fare tickets. SUBSTITUTED D. Costs for One Additional Administration of the Lieutenant Exam: A i '! P 5- iF•Z5� J 6:' i iAr .S , 0" ♦ry;'fti...` k" 1 �` �,4j� �1,''SY � fit. i� fMyy '7'} f �� ��" C' �7'tifl, t� c }yfiSf Yit ♦1.[yAF�SiJ�, �I. �a •I,.y�r xe- -si�.i-INV,:C it �� yam` .y .�in`.�.-.a{� a�; y. S2,000 1. • pen and Closed -Book Technical Knowledge Administration ' Inc . •es necessary travel, camera ready copy airiest materials, monitor training and o - stafffor one day of administration, and appeal process for one version. Assume •t all written tests are administered on the same day. 2. Situati )'. al Judgment Test Administration S1,000 Includes nec. sary travel, camera ready copy of test materials, monitor training and one staff • one day of administration. Assumes that all written tests are administered on • e same day. 3. Candidate Pre. , ration Manual SO Includes camera rea•_ copy ofpr paration guide with sample exercises. 4. Test Scorin_ and A, .eals S3,200 Includes scoring of all to components and incorporation of results from appeal process. Li uteniifi td!4 n •:� ddzt a-a-EEan:At inra ra n : `' fi E. Costs for One Additional Admin%tration of the Captain Exam: 1. Situational_Judgment Test Administra - n S2,500 Includes necessary travel, camera ready copy . test materials, monitor training - .and une stufffur Dire l -offritirrrini-strdo . A ' • • -thatQ-11- xa c-a [panent-s _ are administered consecutively on multiple days in e same trip. 2.- Oral.Board Administration S7,500 Includes necessarytravel, assessor/role-player acquisit and training, monitor administration,' up to 2 days of 2 staff persons of on -site • .• inistration. Includes cost of one role-player for one exercise. Assumes that all • . components are administered consecutively on multiple days in the same trip. 3. Candidate Preparation Manual S0. Includes camera ready copy ofpreparation guide with sample ex ises. 4. Test Scoring, Appeals, and Candidate Feedback Reports S5,000 Includes scoring of all test components, incorporation of results from .e Situational Judgment Test appeal process, written feedback reports a • performance improvement plans, Assessor Travel Fees Includes cost for one extra assessor for the Oral Boards. $16,600 istnt i raz s z>o , lil' SUBSTITUTED F. Costs for One Additional Administration of the Chief Fire Officer Exam: t t rYr ,�jy 1 ;e; ,�y '. a r ;,:.• %i�+� 17.4l y.. wQ 'l,51}y, 1' n `.'1`4 } 111 i K Yam 4 i wi i 5t [Ft'+'. 1,f;5 1. ''ritten In -Basket Administration : k £. f �;{,. s ram. `'N '' "•` T •,,,^ P- "f " °• 'Itr i1 rC. ?e•. z5^ r L ' .1. 'R . .: .. d Er '� F r V S'• '.V ,�' 1` i�.-fib $2,500 Inclu• s necessary travel, camera ready copy of test materials, monitor training and on tafffor one day of administration. Assumes that all exam components are admit " tered consecutively on multiple days in the same trip. 2. Oral Bo . d Administration S7,500 Includes nece .ry travel, assessor/role-player acquisition and training, monitor administration, .. to 2 days of 2 staff persons of on -site 'administration. Includes cost of one role p • , er for one exercise. Assumes that all exam components are administered conse ively on multiple days in the same trip. 3. CandidatePrepar• 'on Manual SO' Includes camera ready c..,1 of preparationguide with sample exercises. 4. Test Scoring and Can. • ate Feedback Reports $3,800 Includes scoring of all test c. • . onents, incorporation of results from the Situational Judgment Test app • . process, written feedback reports and performance improvement plans. Assessor Travel Fees Includes cost for one extra assessor fo . ' he Oral Boards. $19,500 te'f'_1'=`fizt :tr. ..*rtfrt +ittt�'alri= .._;_? =..... G. Overall Pricing: Jieni `CvSt t- r i_ Lieutenant Total S 58 2-01._ ....._ Captain Total $ 118,160 Chief Fire Officer Total $ 98,093 Costs for One Additional Administration of the Lieute. • it Exam $ 6,200 Costs for One Additional Administration of the Captain : am $ 31,600 Costs for One Additional Administration of the Chief Fire .` fficer Exam $ 33,300 Liet tea a , np a n Chief Fi r f .,_ ., *These costs include: consultant travel, accommodations and per die fax, and e-mail) and economy courier services-,, reproduction of all test ni of surveys (excluding candidates preparation booklet, book list, and " packet); clerical support; administrative supplies; general overhead; and thr of litigation services. These costs also assume 3-week advance purchase hotel rates (based on letter provided by the client); and a $55 per Diem for exclude test facility -related costs (acquisition, booking, rental, furniture, and equip communications (voice, erials and printing costs estions and Answer" days (8 hour days) arcs; government sessors. Costs t). SUBSTITUTED F. Discounts A cash discount of 1 % on consulting fees (excluding consultant travel costs, direct assessor costs, and assessor administrative fees) will be provided for payment received within 30 days of invoice letter postmark. G. P ' ect Rates The follo g rates have been used as the basis of the Cost Proposal: Principal $400/hour Project Directors d Managers $300/hour Project Staff $250/hour Administrative Staff $100/hour These rates are subject to 5% cost of business increase for each two (2) year period and pertain to project -related work only. sessor costs for future administrations beyond the first two (2) year period will reflect actual trave •d lodging costs for assessors. H. Payment Schedule Payment will be made to EB Jac°. LLC upon a benchmark system of project completion. Payments will be made once invoi for services have been received as follows for each examination process: 1. After the development, administratio and data analysis for each Job Analysis. 2. After the development of each written . oral board exercise. 3. After receipt of the candidate preparation ... ual. 4. After4--administration -of -the T-utozial packet. 5. After completion of the administration of.each ' . - and oral board exercise. 6. After completion of the scoring of each written an..ral board exercise, 7. After feedback reports are generated. 8. After receipt of the final report. _and receipt _of "Questions and Ancw.er"