HomeMy WebLinkAboutExhibitEXTENSION AND AMENDMENT 42 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI
HOTEL/MOTEL PLACEMENT PROGRAM/CONTRACT #PC-1112-HTMT-1
FEEDING COORDINATION PROGRAM/CONTRACT #PC-1112-FC
HMIS STAFFING PROGRAM/CONTRAC1 4PC-1112-H1MS-1
THIS AMENDMENT OF AGREEMENT -F-`,'2 (the "Agreement Amendment") is made as of
.-:-. by and. between. Miami-Dade._County,..through_tlike _Miami:Dade_ County_
Homeless Trust (the "County") and The City of Miami, a provider of services to homeless
individuals, hereinafter referred to as the "Provider".
WITNESSETH:
WHEREAS, On February 1, 2010, the County and the Provider entered into an Agreement
("Agreement") which provides funding for the provision of housing and services to homeless
individuals in Miami -Dade County.
WHEREAS, On January 18, 2011, said Agreement was amended and extended for one (1) year; and
WIIEREAS, this Agreement provides for certain rights and responsibilities of the County; and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of the
County; and
WHEREAS, the County is desirous of extending and amending Agreement for one (1) additional
year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment of the Agreement #2,
the receipt and sufficiency. of which are acknowledged, the County and the Provider amend this
Agreement as follows:
ARTICLE I —Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the
Agreement #2.
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect.
7/-0/63o E(11;bil-
The City of
Emergency 1-lotel/Motel Placement Program (PC -I 1 12-1-1TN1T-1): Feedine Coordination (PC -I I 12-FC), HMIS Stalling (PC -I !2-1-IM IS- 1 )
ARTICLE — Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under this
contractshall-not exceed: _ . .
1. Emergency Hotel/Motel Placement Program
(S362,500.00 + S45;000 for additional placements)
2. Feeding Coordination Program
3. HIVLIS Staffing Program
Total Contract Amount
S 407,500.00
S 15,000.00
$ 24,666.00
S447,166.00
Both parties agree that should available County funding be reduced, the amount payable under
this Contract may be proportionately reduced at the sole discretion and option of the County.
All services undertaken by the Provider before the County's execution of this Contract shall be at
the Provider's risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet the
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its sole discretion, may allow Provider an advance of N/A once the Provider
has submitted an appropriate request and submitted an invoice in the form required by the
County.
Article 3 is replaced as follows:.
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 2011-2012 Scope of Services
incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A in a
manner deemed satisfactory to the County. Any modification or amendment to the Scope of
Services shall not be effective until approved by the County and Provider in writing
The City of Miarni
Emergency Hotel/Motel Placement Program (PC -I I 12-1-ITMT. I), Feeding Coordination (PC -I I .12.4,C), HMIStall-mg (PC-1 I I 2-1-1MIS- 1)
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with the
2011-2012 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider may, with the County's prior written approval; revise
the schedule of payments or the line item budget, and such revision shall not require an
ainencirnent to dus C,ontract. • .• „
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall commence on
October 1. 2011 and terminate at the close of business on September 30, 2012.
SIGNATURESAPPEAR ON THE FOLLOWING PAGE
IN WITNESS WHEREOF, the parties
and duly authorized officers the day and
(SEAL)
A EST:
By:
Witness
By:
PRISCILLA A. THOMPSON
CITY CLERK
Approved as to Form and Correctness:
By:
JULIE O. BRU
CITY A I-1 ORNEY
A 1 1 EST:
HARVEY RUVIN, CLERK
BY:
DEPUTY CLERK
(DATE)
See memorandum dated
GRANT NUMBER: 2011/2012 Primary Care Program
City of Miami HM1S/Hotel-MoteUFeeding Coordination
hereto have caused Agreement to be executed by their respective
year first above written.
CITY OF MIAMI, FLORIDA
A municipal corporation
of the State of Florida
By:
JOHNNY MARTINEZ
CITY MANAGER
Approved as to Insurance Requirements:
By:
CALVIN ELLIS
RISK MANAGEMENT
(AFFIX SUBRECIPEENT INCORPORATION SEAL)
MIAMI-DADE COUNTY
A political subdivision
of the State of Florida
CARLOS GIMENEZ
COUNTY MAYOR
approved as to form and legal sufficiency:
Date:
To:
rerA
IAA •
EXHIBIT "A" .4.CENDA ITEM #5
September 21, 2011
Miami -Dade CounWHomeless Trust Members
David Raymorr4PE---':;.ecutive Director
Homeless TrUsf
urrel •ji !,rd • Vt) irp F,
g 3a aL0
"4,
Subject: 2011-12 Food and Beverage funded prom-Einas- Request for Applications and contract
renewals -ratification
As you may recall, in 2008 and 2010 at the Homeless Trust Executive and Board meetings, the Board
approved and staff issued Request for Applications/Qualifications for Primary Care, Housing,
Emergency Shelter Beds and Homeless Services for a variety of services. The services and resultant
awards were as follows:
December, 2010 (4 Year. 8 Month RFA next bid March, 2015))
• Identification Assistance- City of Miami Beach and City of Miami Outreach $25,000 each
• Emergency Shelter Beds- Miami Rescue M.ission- S118,260 for 18 beds
• Emergency Shelter Beds- Harbor House $459,900 for 70 beds (increased from the original 30
beds with the Trust's approval,
May, 2010 (5 year RFA next bid March 2015)
e Memorandum of Aueement-City of Miarni-$340,000
Prevention- Cpmillus House-$500,000
Jr, 2009 (3 vear REA)
• Emergency Housing- Salvation Army- $390,200 for 60 beds
Revenue Maximi7ation- Community Partnership for Homeless (Emergency Housing) $352,100
for 54 be,ds.
New Hope Prd Sundaa-i (Transitional Housing) the amounts of 5260,000 (24 beds) and
$92,100 (24 beds) respectively
Housing lst- Lutheran Services of Florida- $ gl 8;000-case rate program goal of serving, 40 clients
Coordinated Outreach- Citrus Health Network- 5412,000- goal of serving 49 clients
An analysis of performance, utilization and expenditure, rates tiarough the first three quarter (or more
current data where available) of 201 0-1 1 has been.conducted. The results are outlined on the attached
spreadsheets.
Start Recommendations
At the September Homeless Trust Executive Committee, staff recommended and the Executive
Com..mittee approved the following actions: Renewing each of the contracts for a one year term at the
current contract aunotuits. Ru-ther: due to the coutinued need for emergency shelter beds, (all of the
newly funded 88 beds we recently added are full) I'vriami Rescue Mission has offered another 10 beds at
a cost of $1.8/day. staff reconunended and the Executive Committee approved increasing their contract
by an amount of $65,700 for a total of $183,960. Additionally, the carrent level of funding for hotel
assistance is 5111,500 for the CitV, of Miami, 25,000 for Miami Beach and 550,000 for Citnzs Health
Network (Citrus is only for chronically homeless persons). Given the huge increase in demand for
Date:
To:
From:
Subject:
October 4, 2011
Estephanie Res stant County Attorney
Miami -Dade Cou orney's Office
David RayrnoWe'ecutive Director
Miami-Dacle'C'Ounty Homeless Trust
Memorandum
Approval of Agreement
0 Sub -recipient 0 U.S. HUD Grant Agreement 0 State
Other: Extension and Amendment Agreement
Attached, please find for your review and approval, three (3) originals of the referenced Grant Agreement
between Miami -Dade Coimty, through the Miami -Dade County Homeless Trust and the agency listed below:
Agency: The City of Miami " •
Contract Number / Natne:
Contact Amount:
PC-1112- HTMT-1/Emergency Hotel Motel Placement Program
PC-1112-FC/Feeding Coordination Program
PC-1112-BA41S-1/111VIIS Staffing Program
PC-1112- HTMT-1
PC-1112-FC
PC-1112-111‘11S-1
S407,500.00
S15,000.00
S24.666.00
S447,166.00
SHP: 0 F B
STATE: 0 OTTER (Specify):
Authorized by Resolution: 0- R-859-09
Authorized by A) 3-38:
New
Renewal
0
New Renewal
We are requesting your assistance with reviewing and approving the Agreement as to form and legal sufficiency
as soon as possible. Please contact our office once the Agreements have been signed at (305) 375-1490. As
always, thank you for your assistance.
I approve the above referenced agreement for form and legal sufficiency.
et cdi
1-tcr<r-
1-‘
kr-N.
"V-1 Figs)
\auvteik,1-1\
a
4/4--
Esteohanie Resnik
Assistant COLIllty Attorney
Date
I do not approve the above referenced agreement for form and !eg
sufficiency because:
Please resubmit again for review after these problems have been addressed.
please return to Terrell Thomas Ellis, Contract Monitoring and Management Supervisor.
::i]1f..1;! 'll
is [C 5; (7) tia
if ; 111;1i' t;- provhae'C
rir,c of S(r•,'i
'llli t' niaceri;!ll1i; C"sr IICN]1CIC'_4 i;Ullilh_S: 'r'it'11
IIIC`; 1,r'1Lh 11101C Ei1;LI1 10L11 ( '
Re 11DuI::;:.t nc;,`tt; \•\'}il L)111'y, I:Ic r;?ade for )Jr,.7irie •l\' duct. mini d CJ!SI]LI!-:;t'frP21t L I iC U(J ;'i1u bars.
\,II I'C'If1iburse rent` n
month of service.
;Liunlltf •d t(1 the Count
requests must be approved b1:
i 'rtn a�<s
In .,LL•, of each moths
the disbursement o
1 h ate. i•e—din, prourams for the hollle.less in the Cir,' of 1\fliull?i to ensure
fe.edin+� is conducted in a clean, convenient and humane. ellvironme,nt. The onllllunity
Liaison/Feeding Coordinator shall develop and maintain a list of all participating onganizati
and homeless individuals no later that thirty (30) days prior to the end of each quarter; distribute
Correspondence as needed tc parricipatin2 organizations: and ensure the coordination of glitrea.Ch
activities at the feedinersites listed blow:
e• Ca H I� I
rnilius �ol�e,.nc. 726 E 1' Avenue. i'\tirida 33135 atnt,Fio
ani i J escue Mission 2030 NE 1 AVenue. iv1!aml, Florida 33127
J\!io(Int Zion Eaptist Church 7;01 NW 9'h Streethfiami, Florida 33l36
' oe the
�.Sl� i•S .tii.It ira T t'd":i'r�;!s l:
The 1-Ii',11IS Oatr';ien shill' person. The. pi. ,rt:u i;%; c',r this staIT
pi-isi lQli is to lila.initiltl Clslt(i C1!!-rent' IIl Che' 1'(MIS .iincl includes, blli IS no; !Ilhliic'd to !1111L:1 of client
3tnn iiiCalte, updates of lient filet;. compilation ill`rti ores and trucrin,r d ird for stniisl:ical
DLII'r'iC?SCs. i'13(lliri` 1(? iila(Ilia117 tlL's t1:Jt; CLII"i'e•IIL (15 evidenced I-!\' rlf>'lll Cel'1cl',ilcd I1%1i111.1111'
I'ro,ress r ...l) suhniirted Ita t!7'.. County each ninth Linder the I_)Iiued st3lc•1; i-1 usir1',
Lind Lirlan e.ye..1c�1lnle17i (1. i SI-I1.ii ,cull-reicihi_'nI ',I_ree'nienl hsr\��ecn the Prlvicier n11Cf tr h
_ ;um\' Is rla\` rer;1.3!( ill L e 1" I ni inn boil or rhif Ailr: n1'c;1t
t
City of
EXHIBITS PC-1 1 I 2-I-IMIS-1
(.11 T CiF .;
Inrormv.thin ra
2009-2,0 ra
13, L; DC ET
I Objec.,-t. Os
1. Supportive
Service Costs
Personne.I-Salary
1 FT Homeless
PrOC473M Clerk- HMS
Adn-linistrator
E.)514.49/r,
DTA_
ost
City.of
Misrni
j D'HI%
75 'A 24 %
$24E-35
Justification
laries for the City of
mi Homeless Prognam
HMIS Administrator
-179
E-Pf: 2 oi
Ci.;:y of
Prwrram-PC-1112-FC
f H) iELES A F R.0 (.:R.A.!*...
Ce4-1-tl-p2t
B ET
1 bjeci
1 CI ss
. Staffing
P%--rsonnel-Salary
FT Homeless
Program Feeding
Coordinator (5
514.49/h
Cost
m H
VIDHT tiro %
$32.445
City of
Mani i 'V, Justification
46 % 31%
23 %
Salaries for the Oily
of Miami
Homeless Program
F=eding Coordinator
TOTAL
532,445
$15,000
$10,000 $7,445
PC-11 12-HTMT-1
The City of Miami
Emergency Hotel/Motel Placement— FY 11-12
CITY OF MIAMI HOMELESS ASSISTANCE PROGRAM
Emergency Hotel/Motel Placement
2011-2012
Object Class
Cost
M D HT %
City of Miami
%
Justification
Emergency Housing,
Hotel/Motel
7150 days/units @
$50.00 per day
$357,500.00
100°/0
Emergency Hotel/Motel
placements for elegible
families due to
unavailability of beds
within the continuum of
care.
. Food Vouchers
250 vouchers @
S20.00 per voucher
S5,000,00
100%
Food vouchers for
elegible families.
TOTAL
$352,500,00 i