HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-00848 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY
A FOUR -FIFTHS (4/5THS), AFFIRMATIVE VOTE, PURSUANT TO SECTION
18-92(A)(1) AND (3) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE
SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDDING PROCEDURES AND APPROVING THE PURCHASE, FROM WESTNET,
INC., OF COMPONENTS TO THE ALERTING SYSTEM OF FIRE STATION NO. 1
AND UPGRADES TO THE SOFTWARE AND ALERTING SYSTEM FOR OTHER
FIRE STATIONS, FOR A TOTAL AMOUNT OF $326,979.40; ALLOCATING FUNDS
FROM ACCOUNT CODE (PTAEO): P:40-B-72806, T:05, A:1105, E: EQUIPMENT,
0: 181000; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH WESTNET,
INC., FOR THE PROVISION OF ON -SITE MAINTENANCE AND TOLL -FREE
TECHNICAL SUPPORT FOR THE ALERTING SYSTEM OF ALL CITY OF MIAMI
FIRE -STATIONS, FOR A TOTAL OF FIVE (5) YEARS, PAYABLE IN ANNUAL
INSTALLMENTS, IN A TOTAL AMOUNT FOR ALL FIVE (5) YEARS NOT TO
EXCEED $395,266.92, ALLOCATING FUNDS FROM ACCOUNT CODE:
00001.186000.546000.0000.00000; FURTHER AUTHORIZING THE CITY
MANAGER TO EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL
FIVE (5) ONE (1) YEAR PERIODS, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER
AUTHORIZING A REPAIR CONTINGENCY AMOUNT NOT TO EXCEED $10,000
PER YEAR, FOR FIVE (5) YEARS, EFFECTIVE THROUGH DECEMBER 31, 2016,
TO BE UTILIZED BY THE DEPARTMENT OF FIRE -RESCUE WITHOUT
FURTHER CITY COMMISSION APPROVAL FOR REPAIR SERVICES ON AN
AS -NEEDED BASIS, ALLOCATING FUNDS FOR THE FIRST YEAR, FROM
ACCOUNT CODE (PTAEO): P:40-B-72806, T:05, A:1105, E: EQUIPMENT, 0:
181000 AND AUTHORIZING THE ALLOCATION OF FUNDS FOR THE
REMAINING FOUR (4) YEARS, FROM THE VARIOUS SOURCES OF FUNDS OF
THE DEPARTMENT OF FIRE -RESCUE SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, pursuant to Resolution No. 00-605, adopted July 20, 2000, the City of Miami ("City")
entered into a Service Agreement ("Agreement") with Westnet, Inc., the sole source provider, dated
October 11, 2001, for the acquisition and installation of a First -In Fire Station Alerting System
("Alerting System") to be installed at Fire Station No. 3 for initial testing; and
WHEREAS, Westnet's Alerting System is linked directly to the City's Computer Aided Dispatch
(CAD).S.ystem, which automatically notifies the fire station, purging any potential communication
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File Number: 11-00848
delays, streamlining the method of deploying firefighters and apparatus and shortening response time;
and
WHEREAS, as a result, the Alerting System proved to minimize emergency response time and
enhanced the firefighter's safe response within the fire station by means of a low level lighting system,
which reduces eyestrain and night blindness while permitting safe passage to the response vehicle;
and
WHEREAS, the City, after the successful implementation of the Alerting System located at Fire
Station No. 3, acquired and installed the Alerting System, throughout the remaining City fire stations,
in an amount not to exceed $1,065,536.65, from Westnet, Inc., and further authorized the City
Manager to execute an Agreement pursuant to Resolution No. 04-0631; adopted September 23, 2004;
and
WHEREAS, the subject Agreement included the option for On -Site Maintenace and Toll -Free
Technical Support ("Total System Support") in an additional amount of $248,905, as outlined in
"Exhibit A-6" of the Agreement, but was not exercised by the City upon contract execution on January
21, 2005; and •
WHEREAS, the City eventually utilized the Total System Support for years 2008 and 2009 without
compensation to Westnet, Inc.; and
WHEREAS, during the City Commission meeting of December 17, 2009, the Department of
Fire -Rescue ("Fire -Rescue") presented to the City Commission a Resolution to authorize the City
Manager to execute an amendment to the Agreement between the City and Westnet, Inc., for Total
System Support retroactively for years 2008 through 2011, as outlined in Exhibit A-6 of the Agreement,
in amount not to exceed $248,905 with Westnet, Inc., and further requested the approval of a separate
Total System Support, for an additional five (5) years (years 2012 through 2016) in the total amount
not to exceed $416,229.23; and
WHEREAS, pursuant to Resolution No. 09-0586, adopted December 17, 2009, the City
Commission only authorized the City Manager to execute an amendment to the Agreement between
the City and Westnet, Inc., for Total System Support retroactively for years 2008 through 2011, as
outlined in Exhibit A-6 of the Agreement, in an amount not to exceed $248,905 with Westnet, Inc.; and
WHEREAS, the City Commission requested that Fire -Rescue further negotiate the Total System
Support for the additional five (5) years (years 2012 through 2016) to obtain pricing closer to the Total
System Support for years 2008 through 2011; and
WHEREAS, Fire -Rescue has further negotiated the Total System Support for the next five (5)
years (years 2012 through 2016) to bring an additional five -percent (5%) in savings; and
WHEREAS, Fire -Rescue is now also in need of acquiring, from Westnet, Inc., the following
additional goods/services: 1) upgrades to the software currently used to activate the Alerting System
for all City fire stations, 2) upgrades to the Alerting System of Fire Station No. 3 and 3) purchase and
installation of components to the Alerting System of Fire Station No. 1; and
WHEREAS, pursuant to Section 18-92(a) (1) and (3) of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer has adopted a finding that Westnet, Inc., is the
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sole source provider of repair and maintenance to the First -In Fire Station Alerting System to include
the purchase of software upgrades and purchase and installation of additional components; and
WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the
finding of the City Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the
requirements for competitive formal sealed bids be waived and that the procurement of upgrades to
the software currently used to activate the Alerting System for all fire stations, upgrades to the Alerting
System of Fire Station No. 3, the purchase and installation of components to the Alerting System of
Fire Station No. 1, and a new five (5) year Agreement for Total System Support from Westnet, Inc., as
the sole source provider, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-92(a)(1) and (3) of the
Code of the City of Miami, Florida, as amended ("City Code"), after an advertised public hearing, the
City Managers finding of a sole source, is ratified, approved and confirmed, the requirements for
competitive sealed bidding procedures are waived, and the procurement, from Westnet, Inc., for the
following goods and services is hereby approved:
• Upgrades to the software currently used to activate the First -In Fire Station Alerting System for
all City fire stations, in an amount not to exceed $42,738 (as shown in "Attachment No. 1")
• Upgrades to the First -In Fire Station Alerting System of Fire Station No. 3, in an amount not to
exceed $69,084 (as shown in "Attachment No. 2")
• Purchase and installation of components to the First -In Fire Station Alerting System of Fire
Station No. 1, in an amount not to exceed $189,157.40 (as shown in "Attachment No. 3"),
The amount for all upgrades and installation of components will not exceed $300,979.40, with a
contingency reserve of $26,000, for a total amount of $326,979.40, with funds allocated from Account
Code (PTAEO): P:40-B-72806, T:05, A:1105, E: Equipment, 0:181000.
Section 3. The purchase of Total System Support, for a total of five (5) years, payable in annual
installments, with year one (1) totaling $71,533.35, year two (2) totaling $75,110.02, year three (3)
totaling $78,865.52, year four (4) totaling $82,808.80, and year five (5) totaling $86,949.23, in a total
amount for all five (5) years not to exceed $395,266.92, with funds allocated from Account Code
00001.186000.546000.0000.00000, is approved.
Section 4. A repair contingency reserve in an amount not to exceed $10,000 per year, for five (5)
years, for a total repair contingency of $50,000, effective January 1, 2012 through December 31, 2016,
to be utilized by Fire -Rescue without further City Commission approval for repair services (not
maintenance), which are not covered under the Services Agreement ("Agreement") for Total System
Support, allocating funds for the first year from Account Code (PTAEO): P:40-B-72806, T:05, A:1105,
E: EQUIPMENT, 0: 181000 with the allocation of funds for the remaining four (4) years, from the
various sources of funds of Fire -Rescue, subject to the availability of funds and budgetary approval at
City of Miami
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File Number: 11-00848
the time of need, is authorized.
Section 5. The City Manager is authorized {1} to execute an Agreement, in substantially the
attached form, with Westnet, Inc., for Total System Support of the First -In Fire Station Alerting System
of all City fire stations.
Section 6. The City Manager is further authorized {1} to extend the term of the Agreement for an
additional five (5), one (1) year periods.
Section 7. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS"
JULIE O. U yA
CITY AT ORNEY (`
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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