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FY 2011 Justice Assistance Grant Prgm
Grants Management Handbook Page 1 of 3 Manage Users Applications Victim Compensation Certification Awards Funding Opportunities Grant Adjustments Grant Monitoring Conference Reporting Financial Status Reports Closeouts Reports Profile CCR Claim Change Password Log Off Help/Frequently Asked Questions Grant Management System Awards Home FY 2011 Justice Assistance Grant Program Year Award Number Status Grant Manager Correspondence Action .2011 2011-DJ-BX-,2712 • Grantee Notified On 08/12/11 • Awarded, But Not Yet Accepted Harris, Name: Stefanie Phone:202 305- 8069 Ext: 5-8069 Fax: Other: 1 New Message(s) View Award Instructions Grant Compose message Monitoring Closeout FY2010 Paul Coverdell Forensic Science Improvement Grants Program Year Award Number Status Grant Manager Correspondence Action 2010 2010-CD-BX-0099 • Grantee Notified On 09/14/10 • Active Name: Spanbauer, Alan Phone:202 305- 2436 Ext: 5-2436 Fax: Other: No Messages Compose message View Award Instructions Semi- Annual Progress Reporting Financial Status Reports Grant Monitoring Closeout BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation Year . Award Number Status Grant Manager Correspondence Action 2008 2008-DJ-BX-0348 • Grantee Notified On 08/15/08 • Active Harris Name: Stefanie 202 305- Phone:8069 Ext: 5-8069 Fax: Other: No Messages Compose message View Award Instructions Annual Progress Reporting Financial Status Reports Grant Monitoring Closeout 2007 Justice Assistance Grant Program Year Award Number Status Grant Manager Correspondence Action • Grantee View Award Instructions Annual https://grants.ojp.usdoj.gov/gmsexternal/awards.do 8/16/201] FY 2011 Justice Assistance Grant Program Page 1 of 1 Award FY 2011 Justice Assistance Grant Program 2011-DJ-BX-2712 Financial Status Reports Correspondence" New Mail New Mail Sent Mail Old Mail Send a Message Help/Frequently Asked Questions GMS Home Log Off Annual Progress Reports Correspondence Date Sender Subject (Click to Read Message) 12-Aug-2011 System User, null GMS Award 2011-DJ-BX-2712 https://grants.ojp.usdoj.gov/gmsexternal/newAwdCorrespondence.do 8/16/201 FY 2011 Justice Assistance Grant Program Page 1 of 1 FY 2011 Justice Assistance Grant Program 2011-DJ-BX-2712 Award Financial Status Reports Correspondence New Mail Sent Mail Old Mail Send a Message Help/Frequently Asked Questions GMS Home Log Off Annual Progress Reports Correspondence To: FY 2011 Justice Assistance Grant Program Subject: GMS Award 2011-DJ-BX-2712 Message: Congratulations. You have been awarded a grant by the Office of Justice Programs at the Department of Justice. Accepting your award is a two step process. The first step is to designate a Financial Point of Contact (FPOC) for your award. To designate a FPOC please follow these steps: https://grants.ojp.usdoj .gov/gmsexternal/readAwdCorrespondence.do?corrID=210614&isNotificationDetail... 8/16/201: Congratulations. You have been awarded a grant by the Office of Justice Programs at the Department of Justice. Accepting your award is a two step process. The first step is to designate a Financial Point of Contact (FPOC) for your award. To designate a FPOC please follow these steps: 1. Log into GMS. 2. Click the "Awards" link on the navigation bar on the left hand side. 3. Click the "View Award Instructions" link to the right of the award you want to accept. 4. A new page displays with this message near the top: "The FPOC designation must be submitted before the Award Package can be accessed." The page contains text boxes highlighted in light yellow to capture the FPOC registration information. a. If information for the FPOC of this award already exists in GMS, the first table entry will contain a box with the text "Available Financial Points of Contact." There is a box with a.dropdown arrow to allow the selection of the FPOC. Select the name and click the "Load POC" box. GMS will populate the data entry fields with information from the user Profile. Click the button near the bottom of the page labeled "Submit." b. If the name of the FPOC is not one of the choices using the dropdown arrow, type the appropriate information in each of the fields. Fields with an asterisk (*) are required. Click the button near the bottom of the page labeled "Submit." The FPOC will receive an email requesting them to complete the FPOC registration. 5. Click "Yes" on the confirmation page. 6. You are allowed to assign more than one FPOC to each award. You are able to change the FPOC under the "Manage Users" link on the GMS home page. NOTE: If you come to the Financial Point of Contact designation screen and the information in the fields are already grayed out and no "Submit" button is available, then the Financial Point of Contact has already been chosen. You will have to accept your award and await confirmation before you can change this designation. If, at that time, you need instructions on how to proceed, you can review the "Creating a Financial Point of Contact instructions" or contact the GMS Helpdesk for assistance. The second step is to click on the "Award Document" link and download the award documents. If you choose to accept the award and ALL the special conditions, please: 1. Print the Award Document and Special Conditions. 2. Have the Award Document signed by the Authorized Grantee Official (Note: In Box 18 of the Award Document, the name and the title of the authorized grantee official are preprinted. The person named as the official in Box 18 should sign the Award Document in Box 19 and enter the signature date in Box 19A). 3. Have the Authorized Grantee Official initial the bottom right comer of each page listing any Special Conditions of the Award Document. 4. Return BOTH the Award Document and the Special Conditions pages to the Office of Justice Programs, Control Desk by email to acceptance@usdoj.gov or by fax to (toll free) 1-866-388-3055 or (local) 202-354-4081. Select only ONE of these submission options to avoid duplicate submissions. If you choose not to accept the award, or if you do not agree with the terms/conditions of the award and would like to discuss options, then please contact your OJP program manager, Stefanie Harris at (202) 305- 8069. If the Authorized Grantee Official named on the Award Document is no longer authorized to accept this award on behalf of your organisation, do not alter the pre-printed name in box 18. Please go to the Grant Adjustment Notice (GAN) link and request an adjustment to the name of the authorized official. This GAN must be approved before you can accept the award. Once the GAN to change the name of the authorizing official has been approved, you should: 1. Print the approved GAN; 2. Print the original award document; 3. Have the new approving official sign the acceptance next to the former official's name and initial the special conditions page(s); 4. Email or fax the signed acceptance, special conditions, and the approved GAN to the Control Desk as noted above in #4; If you have programmatic questions, contact Stefanie Harris at (202) 305-8069. For financial questions, contact OCFO Customer Service at 1-800-458-0786. For questions about retrieving or printing these documents, designating a Financial Point of Contact, or creating a Grant Adjustment, please contact the GMS Help Desk at 1-888-549-9901 option #3 or email them at gms.helpdesk@usdoj.gov. Web link to GMS: https://grants.ojp.usdoj.gov Please follow these links to access important OJP instructions: Creating a fmancial.point of contact instructions: http://www.ojp.usdoj.gov/funding/pdfs/fsr_user_manual.pdf Post Award Instructions: http://www.ojp.usdoj.gov/funding/pdfs/post_award instructions.pdf OJP Financial Guide: http://www.ojp.usdoj.gov/fmancialguide/ Please do not reply to this message. You can contact your program manager Stefanie Harris at (202) 305- 8069. Award Instructions Page 1 of 1 FY 2011 Justice Assistance Grant Program 2011-DJ-BX-2712 Award Financial Status Reports Award Handbook Financial Point of Contact Designation Award Instructions Acceptance Instructions ACH Information Help/Frequently Asked Questions GMS Award Home Log Off Annual Progress Reports Correspondence Award Instructions The FPOC designation must be submitted before the Award Package can be accessed. To submit the FPOC Designation, please select the Financial Point of Contact Designation link. Please follow these links to access important OJP instructions 1. 03P Financial Guide 2. OJP Post Award. Instructions Supplement Number Award Package 00 Award Document https://grants.ojp.usdoj.gov/gmsextemal/ana/anaInstructions. st 8/16/201 Assigning FPOC Page 1 of 1 FY 2011 Justice Assistance Grant Program 2011-DJ-BX-2712 Award Financial Status Reports Award Handbook Financial Point of Contact Designation Award Instructions Acceptance Instructions ACH Information Help/Frequently Asked Questions GMS Award Home Log Off Annual Progress Reports Correspondence The FPOC designation must be submitted before the Award Package can be accessed. Please select an existing Point of Contact (POC) to serve as the Financial Point of Contact (FPOC) for this award. Alternately, you may designate a new FPOC by entering their information in the form below. Once you submit the FPOC information, an email notification will be sent to the designating FPOC to complete the registration process. Available Financial Point of Contacts s POCK' load Brown, Alexis N - ° � Prefix: i Ms. Prefix (Other): *FPOC First Name: 'Alexis FPOC Middle Initial: IN *FPOC Last Name: Brown Suffix: I-- Not Selected -- Suffix (Other): 1 Title: Accountant Address Line 1: !City of Miami Police Department, Business Managem Address Line 2: 1400 NW 2nd Avenue, 4th Floor - City 'Miami County: Miami -Dade State: I Honda Zip Code: 133 128 - 11786 Zip+4 Lookup Phone Number: 1305-603-6203 Ext: Fax Number: 305-579-6634 *FPOC E-mail Address: Email Help IAlexis.Brown@miaml-poiice:org *Confirm FPOC E-mail Address: Aiexis.Brown@miami-poiice.org ;Submit j Cancel ,1 https://grants.ojp.usdoj .gov/gmsexternal/ana/changeAvailablePOC.st 8/16/201 Assigning FPOC Pagel oft FY 2011 Justice Assistance Grant Program 2011-DJ-13X-2712 Award Financial Status Reports Award Handbook Financial Point of Contact Designation Award Instructions Acceptance Instructions ACH Information Help/Frequently Asked Questions GMS Award Home Lod Off Annual Progress Reports Correspondence Award Number Project Title Financial Point of Contact 2011-DJ-BX- 2712 Law Enforcement and Technology Improvement Project Alexis Brown 305-603-6203Ext Alexis.Brown@miami- police.org This action will assign the selected award(s) to the Financial Point of Contact. yl'es 1,Nb1 Would you .like to continue? .. https://grants.ojp.usdoj.goy/gmsexternal/ana/assignFPOCNoValidation.st 8/16/2011 Award Instructions Page 1 of 1 FY 2011 Justice Assistance Grant Program 2011-DJ-BX-2712 Award Financial Status Reports Award Handbook Financial Point of Contact Designation Award Instructions Acceptance Instructions ACH Information Help/Frequently Asked Questions GMS Award Home Log Off Annual Progress Reports Award Instructions Correspondence The FPOC designation must be submitted before the Award Package can be accessed. To submit the FPOC Designation, please select the Financial Point of Contact Designation link. Please follow these links to access important OJP instructions 1. OJP Financial Guide 2. OJP. Post Award. Instructions Supplement Number Award Package 00 Award Document https://grants.ojp.usdoj. gov/gmsexternal/ana/assignFP OCConfirm. st 8/16/201: Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington. D.C. 10531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Miami The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see http://www.ojp.usdoj.govBJA/resource/nepa.html. Please be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. .x, Department of Justice ig ,, 4" e�rya Office of justice Programs I^ 0 e F Bureau of Justice Assistance r um: GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Grant PROJECT NUMBER 2011-DJ-BX-2712 PAGE 1 OF 1 This project is supported undei FY11(BJA - JAG) 42 USC 3750, et seq. -1. STAFF CONTACT (Name & telephone number) • Stefanie Harris (202) 305-8069 2. PROJECT DIRECTOR (Name, address & telephone number) Lillian Blondet Acting Director, Grants Administration 444 S.W. 2nd Avenue Miami, FL 22130-1910 (305) 416-1536 3a. TITLE OF THE PROGRAM FY 2011 Justice Assistance Grant Program 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 4. TITLE OF PROJECT Law Enforcement and Technology Improvement Project 5. NAME & ADDRESS OF GRANTEE City of Miami 3500 Pan American Drive Miami, FL 33133 6. NAME & ADRESS OF SUBGRANTEE . 7. PROGRAM PERIOD FROM: 10/01/2010 TO: 09/30/2014 8. BUDGET PERIOD FROM: 10/01/2010 TO: 09/30/2014 9. AMOUNT OF AWARD $ 449,495 10. DATE OF AWARD 08/12/2011 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the following purpose areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation). The grantee will use the grant to support law enforcement and technology initiatives. Specifically, funds will be used to purchase an information database, thermal printers, a digital recording system, and desktop computers. The upgrade and addition of technology to every sworn and civilian employee of the Miami Police OJP FORM 4000/2 (REV. 4-88) Department (MPD) will improve productivity and increase the accuracy and speed in which vital information is obtained. NCAMCF Office of Justice Programs I Financial Guide Page 1 of OFFICE OF JUSTICE PROGRAMS in novoteoia + Portncrzhips• • Safer Nc:anbernoods OJP TOPICS American .Indian & Alaska Native Affairs Corrections Courts Juvenile justice Law Enforcement Research, Statistics & Evaluation Substance Abuse & Crime Technology to fight Crime Victims of Crime Bureaus and Offices OJP HOME I ABOUT 1 NEWSROOM U S..DEPARTMENT OF JUSTICE -SEARCH OJP..,, FUNDING I FOR CONGRESS I TRAINING & TA I CONTACT US 2011 Financial Guide General Preaward Postaward Organization Information Requirements Requirements Structure Foreword Table of Contents Top 10 Topics View Financial Guide in PDF format (1.34 Mb1 TOC I Contacts 1 Guide Home Appendices Welcome to the 2011 OCFO Financial Guide We hope you find this guide useful and informative. If you have any questions or comments, please contact the OCFO Customer Service Center. Foreword The Office of Justice Programs (OJP) provides Federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Office of the Chief Financial Officer (OCFO) provides policy guidance, financial control, and support services to OJP's Program Offices and Bureaus in the areas of grants, accounting, and financial management. The OCFO also provides technical assistance and training to OJP grantees in our grants financial management seminars. The OJP Financial Guide serves as the primary reference manual to assist award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and ensure funds are used for the purposes for which they were awarded. It compiles a variety of laws, rules and regulations that affect the financial and administrative management of your award. We have provided the references to the underlying laws and regulations as much as possible. The Guide should be the starting point for all recipients and subrecipients in ensuring the effective day to day management of your awards. The provisions of the Guide apply to Department of Justice awards. For additional information on grants management, please visit the Office of Management and Budget's (OMB) Web site at http:i/www.whitehouse.4ov/omb/circulars default to obtain copies of current circulars. The Government Printing Office also maintains electronic copies of the Code of Federal Regulations at htto:f/www.gpo.00vffdsys/browse/collectionCfr.action? collectionCode=CFR and e-CFR at http://ecfr.gpoaccess.00v/coi/t/text/text-idx? c=ecfr&tot=%2Findex.tpl. The OCFO also conducts financial monitoring of recipients through site visits and desk reviews. The purpose of financial monitoring is to review compliance with the regulations compiled in the Guide and to provide training and technical assistance as appropriate. We are pleased to respond to any questions not covered by this Guide and welcome suggestions to improve the utility of the Guide and its content. Please feel free to contact the OCFO's Customer Service Center at 1-800-458-0786 with any financial management questions or suggested revisions. In addition, questions and comments can also be directed to the OCFO via e-mail at ask.ocfoCcr7usdoi_gov. Leigh Benda Chief Financial Officer • Bureau of Justice Assistance Office of Justice Programs • Office for Victims of Crime 810 Seventh Street, NW Washington, DC 20531 • DOJ Horne • Archives http://www.ojp.usdoj.gov/financialguide/ 8/16/201 Office of Justice Programs I Financial Guide Page 2 of 2 • Bureau of Justice Statistics • • Community Capacity Development Office • National Institute of Justice • Office of Juvenile Justice and Delinquency Prevention • Privacy Polic • Contact OJP Y y • Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and • Accessibility • FOIA Tracking • • Legal Policies and • USA.gov Disclaimers httn://www.oin.usdoi.gov/financialg-uide/ 8/16/201 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Miguel A. Exposito Chief of Police wn A sistant Chief Administration Division DATE: Office of the Chief of PolicesUBJECT Miami, Fla AUG 0 4 2011 REFEREN RECEIVED, AUG 0 4 2011 2011 Justice Assistance Grant (JAG) VES: RES: FILE : E C E I V E AUS 0 4 2011 A,SSIcTANT CHIEF ADMINISTRATION DIV Attached are memorandums that notify the City Manager, Commissioners and Mayor, as required by Federal Government regulations, of the submission of an application for funding, in the amount of $449,495.00 that was allocated to the Miami Police Department under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation announced by the U.S. Department of Justice. These documents must be signed by you and the City Manager, respectively. \ I • The Miami Police Department plans to use this grant to fund the technology needs within several of its operational areas: Law Enforcement Project: Criminal Investigations Division, Robbery Unit, Pcrwn Shop Detail: ■ Purchase of Rapid Regional Automated Property Information Database for Law Enforcement Program for three years Technology Acquisition and Equipment Improvement Projects: Field Operations Division, Traffic Unit: 3 • Purchase 25 Zebra RW 420 Thermal Printers with Bluetooth Field Operations Division, Traffic Homicide Detail: ■ Purchase total Station Survey Equipment, accessories and training, Vericom (VC4000PC) Performance Computer, software and accessories, HP Officejet H470b Mobile Printers and Crash Data Retrieval System (CDR), including accessories Criminal Investigations Division, Homicide Investigations, Homicide Unit: ■ iRecord Digital Recording System for four (4) rooms, installation and training, three year extended warranty Administration Division, Information Technology Support Section: • Purchase and upgrading of approximately 161 desktops and their corresponding software, licenses and peripherals. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Johnny Martinez, P.E. City Manager FROM: Miguel A. Exposito Chief of Police AUG 0.5 2011 DATE: SUBJECT: 2011 Justice Assistance Grant (JAG) REFERENCES: •ENCLOSURES: FILE : Attached is a memorandum, for your signature, that notifies the Mayor and Commissioners, as required by Federal Government regulations, of the submission of an application for funding, in the amount of $449,495.00, that was allocated to the Miami Police Department under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation announced by the U.S. Department of Justice. The Miami Police Department plans to use this grant to fund the technology needs within several of its operational areas: Law Enforcement Project: Criminal Investigations Division, Robbery Unit, Pawn Shop Detail: • Purchase of Rapid Regional Automated Property Information Database for Law Enforcement Program for three years Technology Acquisition and Equipment Improvement Projects: Field Operations Division, Traffic Unit: 3 ■ Purchase 25 Zebra RW 420 Thermal Printers with Bluetooth Field Operations Division, Traffic Homicide Detail: ■ Purchase total Station Survey Equipment, accessories and training, Vericom (VC4000PC) Performance Computer, software and accessories, HP Officejet H470b Mobile Printers and Crash Data Retrieval System (CDR), including accessories Criminal Investigations Division, Homicide Investigations, Homicide Unit: ■ iRecord Digital Recording System for four (4) rooms, installation and training, three year extended warranty Administration Division, Information Technology Support Section: • Purchase and upgrading of approximately 161 desktops and their corresponding software, licenses and peripherals. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: FROM: Honorable Mayor Tomas P. Regalado and Members of the City Commission Johnny Martinez, P City Manager DATE : SUBJECT: REFERENCES: ENCLOSURES:_ .. AUG 1 5 2011 2011 Justice Assistance Grant (JAG) FILE : As per Federal Government regulations, this is notification of the submission of an application for the $449,495.00 allocated to the City of Miami Police Department under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2011 Local Solicitation, announced by the US Department of Justice. The Miami Police Department plans to use this grant to fund the technology needs within several of its operational are4s: Law Enforcement Project: Criminal Investigations Division, Robbery Unit, Pawn Shop Detail: • Purchase of Rapid Regional Automated Property Information Database for Law Enforcement Program for three years. Technology Acquisition and Equipment Improvement Projects: Field Operations Division, Traffic Unit: • Purchase 25 Zebra RW 420 Thermal Printers with Bluetooth. Field Operations Division, Traffic Homicide Detail: • Purchase total Station Survey Equipment, accessories and training, Vericom (VC4000PC) Performance Computer, software and accessories, HP Officejet H470b Mobile Printers and Crash Data Retrieval System (CDR), including accessories. Criminal Investigations Division, Homicide Investigations, Homicide Unit: • iRecord Digital Recording System for four (4) rooms, installation and training, three year extended warranty. Administration Division, Information Technology Support Section: • Purchase and upgrading of approximately 161 desktops and their corresponding software, licenses and peripherals. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : DATE.: . AUG. 0 1 2011. FILE : Edward Byrne Memorial Justice Assistance Grant (JAG) Program 1� tSr FROM : REFERENCES : FY 201 1 Local Solicitation + J Assistant Chief Administration Division . ENCLOSURES: - - Lt. Sean MacDonald Acting Commander Informa1,'on Technology Support Section SUBJECT: Attached please find an announcement for posting to comply with the application process for the $449,495.00 allocated to the City of Miami Police Department under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation announced by the US Department of Justice. The Department of Justice requires that applicant agencies make their application intent known to the public not fewer than 30 days before the submission date, to enable citizens and neighborhood or community organizations an opportunity to comment prior to the agency's application to the Bureau of Justice, Office of Justice Programs. As in previous years, the MPD is fulfilling this requirement through an internet posting. . Ms. Maria L. Gonzalez, from the Business Management Section, will also be providing you with the same information via e-mail so that you may post it on the MPD's official website under Legal Information. Please do not hesitate to contact Ms. Gonzalez at (305) 603-6201, should you need additional information on this matter. RB:MCS:mlg Attachments ECEIVE. AUG 0 1 2011 ASSISTANT RATI NI DIV Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation. The City of Miami .Police Depai intent wishes to announce its intention to apply for funding through the Edward Byrne M.eznofi.al Justice Assistance Grant .(JAG) Program FY 2011 Local Solicitation, as referenced on the attached. The Department of Justice requires that applicant agencies make their application available to the public to enable citizens and neighborhood or community organizations an opportunity to comment prior to the agency's application to the Bureau .of Justice Assistance, Office of Justice Programs. The City of Miami Police Department is hereby fulfilling this requirement through this internet posting. Should you have any questions or comments regarding the Police Department's grant application, please contact Assistant Chief Roy Brown at (305) 603-6.130 or via e-mail at Roy.B rown@miami-police:org. Program Abstract — Attachment 4 Applicant's Name: City of Miami Police Depai tnuent - Miami, Florida Title of Project: 2011 Law Enforcement and Technology Improvement Project Dollar Amount Requested: $449,495 Funds provided by JAG will allow the MPD to implement projects following the guidelines of the following purpose areas to prevent and reduce crime and violence: • Law Enforcement • Planning, evaluation, and technology improvement programs. Law Enforcement Project: • The Criminal Investigations Division, Robbery Unit, Pawn Shop Detail will purchase a Regional Automated Property Information Database to assist in the management of the 141 pawnshops and 62 second hand dealers within the City of Miami. Technology Acquisition and Equipment Improvement Projects: • The Field Operations Division, Traffic Unit will purchase twenty-five (25) Zebra RW 420 Thermal Printers with Bluetooth enabling the current electronic ticket writers the capability to communicate with the printers. • The Field Operations Division, Traffic Homicide Detail will purchase equipment to assist with investigations of a traffic crime scene. • The Criminal Investigations Division, Homicide Investigations, Homicide Unit will purchase an iRecord Digital Recording System to provide a more accurate audit trail of interviews and confessions. • The Administration Division, Information Technology Support Section will purchase and upgrade approximately 161 desktops to allow for more effective and efficient delivery of services. These projects are associated with the following Identifiers: • Computer software/hardware • Equipment - General • Equipment —Video/Audio Recording • Equipment — Forensic • Systems Improvements Page 1of1 FY 2011 Justice Assistance Grant Program Page 1 of 1 Application Application Handbook Overview Applicant Information Proiect Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Off FY 2011 Justice Assistance Grant Program 2011-H6238-FL-DJ Correspondence Switch to ... Assurances and Certifications To the best of my knowledge and belief, all data in this application/preapplication is true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. Your typed name, in lieu of your signature represents your legal binding acceptance of the terms of this application and your statement of the veracity of the representations made in this application. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the following: 1. Assurances 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace requirements. If you are an applicant for any Violence Against Women grants, this includes the Certification of Compliance with the Statutory Eligibility Requirements of the Violence Against Women Act. *Prefix Mr. Name Prefix:(Other) *First Name Johnny Middle Initial (if any) *Last Name Martinez Suffix Name Suffix:(Other) *Title City Manager *Address Line 1 3500 Pan American Drive Address Line 2 *City Miami County *State Florida *Zip Code 33133- *Phone 305-250-5400 Ext : Fax 305-250-5410 *E-mail johnnymartinez@miamigov.com provided here regarding the signing I am the signing authority, or have been as the signing authority by the appropriate the information requested throughout this of this jurisdiction. Information regarding the of such authority, has been placed in a file review. I;f I have examined the information authority and certify it is accurate. delegated or designated formally authority of official, to provide application system on behalf signing authority, or the delegation and is available on -site for immediate httus://uants.oip.usdoi.gov/gmsexternal/applicationAssurance.do 8/16/201 Assurances STANDARD ASSURANCES Page 1 of 1 OMB APPROVAL NUMBER 1121-0140 EXPIRES 12/31/2012 The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. '4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile'Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964.(42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34);'the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith -based and community organizations). 7. If a governmental entity: a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally -assisted programs; and b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction. st?method=assure&status=Y&id=1 8/16/201 Certifications Page 1 of 2 hl>U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE CHIEF FINANCIAL OFFICER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance of Nonprocurement Debarment and Suspension," and 28 CFR Part 83, "Government -wide Debarment and Suspension, and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will bepaid, -by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub -recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a): A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them fo commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, o local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default. B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for grantees, as defined at 28 CFR Sections 83.620 and 83.650: https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.st?method=certify&status=Y&id=2 8/16/201 Certifications A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; Page 2 of 2 (b) Establishing an on -going drug -free awareness program to inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and ........... . (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily -in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.st?method=certify&status=Y&id=2 8/16/201 FY 2011 Justice Assistance Grant Program Page 1 of 2 FY 2011 Justice Assistance Grant Program 2011-H6238-FL-DJ Application Review SF-424 Print a Copy Application Handbook Overview Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Loa Off Correspondence Switch to ... APPLICATION FOR FEDERAL ASSISTANCE 2. DATE SUBMITTED July 21, 2011 Applicant Identifier 1. TYPE OF SUBMISSION Application Non -Construction 3. DATE RECEIVED BY STATE State Application Identifier 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5.APPLICANT INFORMATION Legal Name City of Miami Address Organizational Unit Police Department 400 NW 2 Avenue Miami, Florida 33128-1786 Name and telephone number of the person to be contacted on matters involving this application Blondet, Lillian (305) 416-1536 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 59-6000375 7. TYPE OF APPLICANT Municipal 8. TYPE OF APPLICATION New 9. NAME OF FEDERAL. AGENCY Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 16.738 CFDA EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE TITLE: GRANT PROGRAM 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT 2011 Law Enforcement and Technology Improvement Project 12. AREAS AFFECTED BY PROJECT Citywide - Miami Florida 13. PROPOSED PROJECT Start Date: October 01, 2011 End Date: September 30, 2015 14. CONGRESSIONAL DISTRICTS OF a. Applicant b. Project FL18 FL17 15. ESTIMATED FUNDING Federal $449,495 Applicant $0 State $0 Local $0 Other $0 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? Program is not covered by E.O. 12372 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? https://grants.oip.usdoi.gov/gmsexternal/applicationReview.do 8/16/201 FY 2011 Justice Assistance Grant Program Page 2 of 2 TOTAL I $449,495 IN 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITHTHEATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do 8/16/201 FY 2011 Justice Assistance Grant Program Page 1 of 1 FY 2011 Justice Assistance Grant Program 2011-H6236-FL-DJ Application Correspondence I Switch to ... Application Handbook Submit Application Overview • Application submitted on 07/21/2011 Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Off https://grants.oip•usdoj.gov/gmsexternal/submitApplication.do 8/16/201 Page 1 of 1 Miami Police Department Dial 911 for EMERGENCIES ONLY Miami Police Non - Emergency: (305) 579-6111 CrimeStoppers:' (305) 471-TIPS Drug Tip Hotline: (305) 623-7847 Gang/Graffiti Hotline: (305) 808-6800 _11011C`_E itA1 NIAIC;; 'CENTER MTE ACCii .i)17:ATi(* lA FORMATION x• , LEGALINrQ atm HERE., O�OOOOOOi MESSAGE FROM THE CHIEF OF POLICE Welcome to the Miami Police Department website. Miami is an intemationally recognized tourist destination and business hub with an estimated daytime population of one million people. I am honored to be Chief of Police of this vibrant and multicultural city, and privileged to represent some of the most dedicated men and women in American law enforcement. The over 1,100 swom members of our police force are relentlessly committed to ensuring that the citizens of Miami are not deprived of their fundamental right to feel safe in their neighborhoods. Of equal importance is the safety and wellbeing of those who choose our municipality, the largest in Miami -Dade County, for pleasure and work. Read More ... Chief of Police Miguel A. Exposito View Biography Paul Philip's Final Assessment of the Miami Police Department Chief Miguel A. Exposito's response to Paul Philip's report One Thousand Sudents Take a Pledge Against Violence More MPD News ONTAA 69. Sexual Predators EL Crime Mapping Trainin MPD Receives 2010 Homeland Security Special Recognition Award DOYOU HAV£ INFoRMATI;ON CONCERN ING ,A C RI M? ONTACIC CR MES1 OPPERS TODAY AT;: (3015) 47.1-T1 PS Copyright © 2011 The City of Miami Police Department. All rights reserved. This information is made available to the public and law enforcement in the interest of public safety. Any unauthorized use of this information is forbidden and subject to criminal prosecution. httn://www.miami-police.org/index.asp 8/16/2011 Legal Information - Miami Police Depaf.talent Dial 911 for EMERGENCIES ONLY Miami Police Non - Emergency: (305) 579-6111 CrimeStoppers: (305) 471-TIPS Drug Tip Hotline: (305) 623-7847 GanglGraffiti Hotline: (305) 808-6800 INSIDE MPD > LEGAL INFORMATION EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2011 LOCAL SOLICITATION: The City of Miami Police Department wishes to announce its application for funding through the Edward Byme Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation, as referenced on the attached. The Department of Justice requires that applicant agencies make their application available to the public to enable citizens and neighborhood or community organizations an opportunity to comment on the agency's application to the Bureau of Justice Assistance, Office of Justice Programs. The City of Miami Police Department is hereby fulfilling this requirement through this Internet posting. Should you have any questions or comments regarding the Police Department's grant application, please contact Assistant Chief Roy Brown at (305) 603-6130 or via e-mail at Rov.Brown(a7miami-police.orq. JAG 2011 RFP Announcement L Page 1 of 1 Jus-teAssistsnce -Grant Program Copyright J 2011 The City of Miami Police Department. All rights reserved. This information is made available to the public and law enforcement in the interest of public safety. Any unauthorized use of this information is forbidden and subject to criminal prosecution. http://www.miami-police.org/legal info.html 8/16/201 OMB No. 1121-0329 U.S. Department of Justice • Office of Justice Programs Bureau of Justice Assistance The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) is pleased to announce that it is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation Eligibility Applicants are limited to units of local govemment appearing on the FY 2011 JAG Allocations List. To view this list, go to www.oio.usdoi.gov/BJA/grantAliagallocations.html. For JAG program purposes, a unit of local government is: a town, township, village, parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. In the District of Columbia or any United States Trust Territory, a unit of local government is any agency of the District of Columbia or federal government performing law enforcement functions for the District of Columbia or Trust Territories of the United States. Deadline Registration for this funding opportunity is required prior to application submission, by selecting the "Apply Online" button associated with the solicitation title in OJP's Grants Management System (GMS). (See "How to Apply," page 11.) All registrations and applications are due by 8:00 p.m. eastern time on July 21, 2011. (See "Deadlines: Registration and Application," page 4.) Contact Information For technical assistance with submitting the application, contact the Grants Management System Support Hotline at 1-888-549-9901, option 3, or via e-mail to GMS.HeIDDesk(c�usdoi.gov. Note: The GMS Support Hotline hours of operation are Monday —Friday from 6:00 a.m. to 12 midnight eastern time, except federal holidays. For assistance with any other requirement of this solicitation, contact the BJA Justice Information Center at 1-877-927-5657, via e-mail to JIC(telesishq.com, or by live web chat. The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time, and 8:30 a.m. to 8:00 p.m. eastern time, Monday through Friday, on the solicitation close date. You may also contact your State Policy Advisor: www.oip.gov/BJA/resource/ProgramsOffice.html. OMB No. 1121-0329 Approval Expires 02/28/2013 Release date: June 6, 2011 2 BJA-2011-3031 CONTENTS Overview Deadlines: Registration and Application 4 Eligibility 4 JAG Program —Specific Information 4 Performance Measures 10 Notice of New Post -Award Reporting Requirements 11 How to Apply 11 13 What an Application Must Include: Application for Federal Assistance (SF-424) (Required) Program Narrative (Required) Budget and Budget Narrative (Required) Review Narrative (Required) Abstract (Required) Tribal Authorizing Resolution (If Applicable) Additional Attachments (If Applicable) Other Standard Forms (Optional) Review Process Additional Requirements Application Checklist OMB No. 1121-0329 Approval Expires 02/28/2013 . 3 15 16 17 BJA-2011-3031 Edward Byrne Memorial Justice. Assistance Grant (JAG) Program: Local Solicitation CFDA #16.738 Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG -funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Deadlines: Registration and Application Registration is required prior to submission. The deadline to register in GMS is 8:00 p.m. eastern time on July 21, 2011 and the deadline for applying for funding under this announcement is 8:00 p.m. eastern time on July 21, 2011. Please see the "How to Apply" section, page 6, for more details. Eligibility Please refer to the cover page of this solicitation for eligibility under this program. JAG Program —Specific Information Formula Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is Tess than the minimum ("de minimus") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. 4. Determining local unit of government award allocations, which are based on their proportion of the state's three-year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these BJA-2011-3031 OMB No. 1121-0329 Approval Expires 02/28/2013 4 local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Award Amount Eligible award amounts under JAG are posted annually to BJA's JAG web page: www.oip.usdoi.Qov/BJA/orant/iact.html. All awards are subject to the availability of appropriated funds and any modifications or. additional requirements that may be imposed by law. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Note: The authorizing statute for the JAG Program provides that funds are to be used for the purposes above and notes that these purposes include all of the purposes previously authorized under the Edward Byrne Memorial State and Local Assistance Program (Byrne Formula) and the Local Law Enforcement Block Grant Program (LLEBG). This provision may be useful to applicants in understanding all of the allowable uses under the above purpose areas. For example, relying on this provision, it can. be .understood that the JAG Purpose Area "Prosecution and court programs" listed above, provides the states and local units of government with the authority to fund defender, judicial, pretrial, and court administration efforts as well as prosecution programs. For a listing of prior Byrne Formula and LLEBG purpose areas, see www.ojp.usdoi.gov/BJA/grant/byrnepurpose.html. Although these two programs have been eliminated, their prior purpose areas may be useful in appreciating the scope of the JAG purpose areas. JAG funds may also be used to address key statutory requirements that may not be otherwise funded, including requirements from the state and federal level, such as addressing limited English proficiency requirements and other similar mandates. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of the Byrne JAG funding at the state and local level. OMB No. 1121-0329 Approval Expires 02/28/2013 5 BJA-2011-3031 As an overall framework for success, we encourage both state and local comprehensive justice planning, bringing all of the system stakeholders together, including law enforcement, courts, prosecutors, defenders, corrections officials, and other stakeholders to create a comprehensive and strategic justice plan to ensure coordination and a more effective justice system. As a part of this strategic planning process, we strongly encourage state and local planners to consider programs that are evidence -based and have been proven effective; in a difficult budgetary climate, it is critical that dollars are spent on programs whose effectiveness is proven. However, we recognize that state and local programs can also be excellent laboratories for _ .. innovative programs that can be models for other states and localities addressing difficult problems. BJA has made resources available to SAAs and others to provide training and technical assistance in identifying and using evidence -based practices as the outcome of a comprehensive and strategic justice plan in the state or local community. We also strongly encourage SAAs and local recipients to use JAG funding to support, replicate and expand strategic efforts to assess system cost drivers and to make appropriate policy changes that can reduce system costs while not jeopardizing public safety. These efforts include justice reinvestment and court reengineering as well as others. In addition to these overarching considerations and in addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where we will be focusing nationally and invite each state to join us in addressing these challenges as a part of our JAG partnership. Counterterrorism and Information Sharing/Fusion Centers A key priority for DOJ and, indeed, the entire Administration, is effective counterterrorism and terrorism prevention programs. We recognize that state and local law enforcement are critical partners in detecting, identifying, preventing, and disrupting acts of violence against the United States by both domestic and international extremist organizations. Preventing terrorism remains the first goal of DOJ's strategic plan and remains a priority for BJA. A key priority of the National Strategy on Information Sharing for preventing terrorism includes support for State and Major Urban Area fusion centers (fusion centers) to address gaps in achieving full implementation of Global's Baseline Capabilities for fusion centers. Through the partnership of the U.S. Department of Homeland Security and DOJ the support for these fusion centers also enhances a state's response to "all crimes" by improving information sharing and coordination with local law enforcement agencies. Evidence -Based Programs or Practices OJP considers programs and practices to be evidence -based when their effectiveness has been demonstrated by causal evidence (generally obtained through one or more outcome evaluations). Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence -based. OMB No. 1121-0329 Approval Expires 02/28/2013 6 BJA-2011-3031 Economic Crime As our economy shows signs of recovery, it is essential that we not allow this progress to be thwarted by economic crime, including mortgage fraud, financial crimes, fraud, and intellectual property crimes that threaten our economic growth and stability. Reentry and Smart Probation In order to lessen the burden on what has been described as an overreliance on incarceration, it is essential that those who have served time can transition back into the community and into crime -free pro -social lives. To do this, we will emphasize smart and effective approaches to offender reentry and will support statewide and local efforts in justice reinvestment, which reduces costly spending on incarceration and reinvests a portion of the savings into other areas of the justice system without sacrificing accountability. Indigent Defense Another key priority area is ensuring that justice is truly done in the criminal justice system —the Attorney General has consistently stressed that the crisis in indigent defense reform is a serious concern of his, a concern which is shared by OJP and BJA. As a former prosecutor and judge, however, the Attorney General is also acutely aware that without adequate funding for the courts, prosecution, problem -solving courts, and other innovative, cost -saving alternatives to incarceration, true justice cannot be achieved. Children Exposed To Violence Last, but certainly not least, we must ensure that, in the context of our continued focus on addressing violent crime, children who are exposed to violence are responded to effectively so that these experiences do not risk the futures of these children and do not fuel the cycle of violence. These priorities and others will be the focus of our efforts during FY 2011, and we invite you as a partner and grantee to join us in our efforts to address these critical issues. Interoperable Communications Grantees (including sub -grantees) that are using FY 2011 JAG Program funds to support emergency communications activities should comply with the FY2011 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over- intemet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at www.safecomprogram.gov. Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC) in the state of the project. As the central coordination point for their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination andcollaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of BJA-2011-3031 OMB No. 1121-0329 Approval Expires 02/28/2013 SWICs for each of the 56 states and territories. Please contact OEC@ho.dhs.gov if you are not familiar with your state or territory's SWIC. If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Please note that for future year solicitations (FY 2012), BJA will require that the SWIC provide approval for changes in interoperable communication projects. Grantees should establish communications with the SWIC in their state or territory in the near future in order to ensure seamless coordination on all projects going forward. Grantees (and sub -grantees) should provide.a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to their assigned BJA State Policy Advisor once items are procured during any periodic programmatic progress reports. Responsibilities The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Extensions beyond this period may be made on a case -by -case basis at the discretion of the Director of BJA and must be requested via the Grants Management System (GMS) no less than 30 days prior to the grant end date. Administrative Funds A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Disparate Certification A disparate allocation occurs when a city or municipality is allocated one -and -one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. * Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which BJA-2011-3031 OMB No. 1121-0329 Approval Expires 02/28/2013 8 jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to www.oip.usdoj.gov/BJA/grant/jag11 /11 JAGMOU.pdf. Governing Body Review The applicant agency (fiscal agent in disparate situations) must make the grant application available for review by the governing body (or to the organization designated by the governing body) not fewer than 30 days before the application is submitted to BJA. Public Comment The applicant agency (the fiscal agent in disparate situations) must include a statement that the application was made public and that, to the extent of applicable law or established procedure, an opportunity to comment was provided to citizens and to neighborhood or community -based organizations. Budget Information Match Requirement While match is not required with the JAG Program, match can be used as an effective strategy for states and units of local government to expand justice funds and build buy -in for local criminal justice initiatives. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Please see BJA's JAG web page and the updated JAG FAQs for examples of supplanting. Trust Fund Award recipients may drawdown JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest -bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement only applies to direct JAG award recipients as well as subrecipients that are not on a reimbursement basis. Prohibited Uses No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: OMB No. 1121-0329 Approval Expires 02/28/2013 9 BJA-2011-3031 • Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions). • Any similar matters. *For information related to requesting a waiver to use funds for any prohibited item, please refer to the updated JAG FAQs on BJA's JAG web page. Reporting Requirements Once an award is accepted, award recipients must submit quarterly financial status (SF-425) and annual performance reports through GMS. In addition, applicants who receive funding under this solicitation must provide data that measures the results of their work. Please refer to "Performance Measures" below for further information. Performance Measures To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.biaperformancetools.org. The performance measure can be found at: www.biaperformancetools.orq/help/ARRAJAGandJAGCombinedlndicatorGrid.pdf. All JAG recipients should be aware that BJA is currently considering changes to the JAG performance reporting processes, including measures. While state administering agencies will play a role in the process, recipients are advised that the reporting requirements noted above may be subject to modification through this process. Submission of performance measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for performance measures. Please refer to the section "What an Application Must Include" (below) for additional information. Note on project evaluations: Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for purposes of applicable DOJ human subjects protections. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP's performance measure data reporting requirements likely do not constitute "research." Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research. OMB No. 1121-0329 Approval Expires 02/28/2013 10 BJA-2011-3031 Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge" (28 C.F.R. § 46.102(d)). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the "Research and the Protection of Human Subjects" section of the OJP Other Requirements for OJP Applications" web page (www.oip.usdoj.gov/fundinq/other requirements.htm). Applicants whose proposals may involve a research or statistical component also should review the "Confidentiality" section on that web page. Notice of New Post -Award Reporting Requirements Applicants should anticipate that all recipients (other than individuals) of awards of $25,000 or more under this solicitation, consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), will be required to report award information on any first -tier subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients. Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the reporting requirements should it receive funding. Reports regarding subawards will be made through the FFATA Subaward Reporting System (FSRS), found at www.fsrs.qov/. Please note also that applicants should anticipate that no subaward of an award made under this solicitation may be made to a subrecipient (other than an individual) unless the potential subrecipient acquires and provides a Data Universal Numbering System (DUNS) number. How to Apply Applications are submitted through OJP's Grants Management System (GMS). GMS is a web - based, data -driven computer application that provides cradle to grave support for the application, award, and management of awards at OJP. Applicants must register in GMS for each specific funding opportunity and should begin the process immediately to meet the GMS registration deadline, especially if this is the first time using the system. Complete instructions on how to register and submit an application in GMS can be found at www.oip.usdoi.gov/gmscbt/. If the applicant experiences technical difficulties at any point during this process, please e-mail GMS.HelpDesk(cr�usdoj.gov or call 888-549-9901 (option 3), Monday —Friday from 6:00 a.m. to midnight eastern time, except federal holidays. OJP highly recommends that applicants start the registration process as early as possible to prevent delays in submitting an application package by the specified application deadline. All applicants should complete the following steps: 1. Acquire a DUNS number. A DUNS number is required to submit an application in GMS. In general, the Office of Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS (Data Universal Numbering System) number in their application for a new award or renewal of an existing award. A DUNS number is a unique nine -digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life BJA-2011-3031 OMB No. 1121-0329 Approval Expires 02/28/2013 11 cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by calling Dun and Bradstreet at 866-705-5711 or by applying online at www.dnb.com. A DUNS number is usually received within 1-2 business days. 2. Acquire or renew registration with the Central Contractor Registration (CCR) database. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov registration. Please note, however, that applicants must update or renew their CCR registration annually to maintain an active status. Information about CCR registration procedures can be accessed at www.ccr.qov. 3. Acquire a GMS username and password. A new user must create a GMS profile by selecting the "First Time User" link under the sign -in box of the GMS home page. For more information on how to register in GMS, go to www.oip•usdoi.gov/gmscbt/. 4. Verify the CCR registration in GMS. OJP requests that all applicants verify their CCR registration in GMS. Once logged into GMS, please click the "CCR Claim" link on the left side of the default screen. Click the submit button to verify the CCR registration. 5. Search for the funding opportunity on GMS. After logging into GMS or completing the GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Please select the Bureau of Justice Assistance and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program —Local Solicitation. 6. Register by selecting the "Apply Online" button associated with the solicitation title. The search results from step 5 will display the solicitation title along with the registration and application deadlines for this funding opportunity. Please select the "Apply Online" button in the "Action" column to register for this solicitation and create an application in the system. 7. Submit an application consistent with this solicitation by following the directions in GMS. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, an applicant must wait for GMS approval before submitting an application. Applicants are urged to submit the application at least 72 hours prior to the due date of the application. Note: OJP's Grants Management System (GMS) does not accept executable file types as application attachments. The disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys," and ".zip." Experiencing Unforeseen GMS Technical Issues If an applicant experiences unforeseen GMS technical issues beyond the applicant's control that prevent submission of its application by the deadline, the applicant must contact the Bureau of Justice Assistance Programs Office staff within 24 hours after the deadline and request approval to submit the application. At that time, BJA Programs Office staff will instruct the applicant to submit specific information detailing the technical difficulties. The applicant must e- BJA-2011-3031 OMB No. 1121-0329 Approval Expires 02/28/2013 12 mail: a description of the technical difficulties, a timeline of submission efforts, the complete grant application, the applicant DUNS number, and GMS Help Desk tracking number(s) received. After the program office reviews all of the information submitted, and contacts the GMS Help Desk to validate the technical issues reported, OJP will contact the applicant to either approve or deny the request to submit a late application. If the technical issues reported cannot be validated, the application will be rejected as untimely. The following conditions are not valid reasons to permit late submissions: (1) failure to begin the registration process in sufficient time, (2) failure to follow GMS instructions on how to register and apply as posted on its Web site, (3.) failure to follow all of the instructions in the OJP solicitation, and (4) technical issues experienced with the applicant's computer or information technology (IT) environment. Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP funding web page, www.oip.usdoi.00v/funding/solicitations.htm. What an Application Must Include This section describes what an application is expected to include and sets out a number of elements. Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application and, should a decision nevertheless be made to make an award, will result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions. OJP strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget and Budget Narrative," "Memoranda of Understanding," etc.) for all required attachments. 1. Application for Federal Assistance (SF-424) The SF-424 is a standard form required for use as a cover sheet for submission of pre - applications, applications, and related information. Grants.gov and GMS take information from the applicant's profile to populate the fields on this form. 2. Program Narrative Applicants must submit a program narrative that generally describes the proposed program activities for the four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. " Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 3. Budget and Budget Narrative Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of BJA-2011-3031 OMB No. 1121-0329 Approval Expires 02/28/2013 13 how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the requested expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other category. For informational purposes only, a sample budget form may be found at www.oip.usdoi.gov/funding/forms/budget detail.pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. Failure to submitthis required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 4. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review to the governing body, or to an organization designated by that governing body, on a date not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens to the extent applicable law or established procedures make such opportunity available. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 5. Abstract Applicants must provide an abstract that includes the applicants name, title of the project, goals of the project, and a description of the strategies to be used. In addition, above or below the abstract narrative, applicants must identify up to five project identifiers that would be associated with proposed project activities. The list of all identifiers can be found at vwvw.oip.usdoi.gov/BJA/grant/iao11/JAGldentifiers.pdf. The abstract must not exceed a half -page, or 400-500 words. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 6. Tribal Authorizing Resolution (if applicable) If an application is being submitted by either (1) a tribe or tribal organization or (2) a third party proposing to provide direct services or assistance to residents on tribal lands, then a current authorizing resolution of the governing body of the tribal entity or other enactment of the tribal council or comparable governing body authorizing the inclusion of the tribe or tribal organization and its membership should be included with the application. In those instances when an organization or consortium of tribes proposes to apply for a grant on behalf of a tribe or multiple specific tribes, then the application should include a resolution from all tribes that will be included as a part of the services/assistance provided under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from OMB No. 1121-0329 Approval Expires 02/28/2013 14 BJA-2011-3031 all tribes in the consortium (i.e., without authorizing resolution or other enactment of each tribal governing body) may submit a copy of its consortium bylaws with the application in lieu of tribal resolutions. 7. Additional Attachments (if applicable) Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application_ process,. a Memorandum of.Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to www.oip.usdoi.gov/BJA/grant/jao11/11 JAGMOU.pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. 8. Other Standard Forms Additional forms that may be required in connection with an award are available on OJP's funding page at www.ojp.usdoj.gov/funding/forms.htm. For successful applicants, receipt of funds may be contingent upon submission of all necessary forms. Please note in particular the following forms. a. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements (required to be submitted in GMS prior to the receipt of any award funds). b. Disclosure of Lobbying Activities (required for any applicant that expends any funds for lobbying activities; this form must be downloaded, completed, and then uploaded). c. Accounting System and Financial Capability Questionnaire (required for any applicant other than an individual that is a non -governmental entity and that has not received any award from OJP within the past 3 years; this form must be downloaded, completed, and then uploaded). d. Standard Assurances (required to be submitted in GMS prior to the receipt of any award funds). Review Process OJP is committed to ensuring a fair and open process for awarding grants. The Bureau of Justice Assistance reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. Absent explicit statutory authorization or written delegation of authority to the contrary, all final grant award decisions will be made by the Assistant Attorney General (AAG). OMB No. 1121-0329 Approval Expires 02/28/2013 15 BJA-2011-3031 Additional Requirements Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. We strongly encourage you to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each can be found at www.ojp.usdoj.gov/funding/other requirements.htm. • Civil Rights Compliance • Faith -Based and Other Community Organizations • Confidentiality • Research and the Protection of Human Subjects • Anti -Lobbying Act • Financial and Government Audit Requirements • National Environmental Policy Act (NEPA) • DOJ Information Technology Standards (if applicable) • Single Point of Contact Review • Nonsupplanting of State or Local Funds • Criminal Penalty for False Statements • Compliance with Office of Justice Programs Financial Guide • Suspension or Termination of Funding • Nonprofit Organizations • For -Profit Organizations • Government Performance and Results Act (GPRA) • Rights in Intellectual Property • Federal Funding Accountability and Transparency Act (FFATA) of 2006 • Awards in excess of $5,000,000 — federal taxes certification requirement • Active CCR Registration OMB No. 1121-0329 Approval Expires 02/28/2013 16 BJA-2011-3031 Application Checklist FY 2011 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local. Solicitation The application checklist has been created to aid assist in developing an application. Eligibility Requirement: The jurisdiction listed as the legal nameonthe application corresponds with the eligible jurisdiction listed on BJA's JAG web page The federal amount requested is within the allowable limit of the FY 2011 JAG Allocations List as listed on BJA's JAG web page The Application Contains: Standard 424 Form (see page 13) Program Narrative (see page 13) Budget and Budget Narrative (see page 13) Review Narrative (the date the JAG application was made available to the governing body for review and that it was provided to the public for comment) (see page 14) Abstract (see page 14) Additional Attachment: Memorandum of Understanding (MOU), if in a funding disparity (see page 15) Tribal Authorizing Resolution (if applicable) (see page 14) Other Standard Forms as applicable (see page 15), including: Disclosure of Lobbying Activities (if applicable) Accounting System and Financial Capability Questionnaire (if applicable) DUNS Number (see page 11) CCR Registration (see page 12) OMB No. 1121-0329 Approval Expires 02/28/2013 17 BJA-2011-3031