HomeMy WebLinkAboutExhibit 1Department ofJustice
Office of Justice Programs
Bureau ofJustice Assistance
Office of Justice Programs
August 12, 2011
Mr. Johnny Martinez
City of Miami
3500 Pan American Drive
Miami, FL 33133
Washington, D.C. 20531
Dear Mr. Martinez:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 11 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local
Solicitation in the amount of S449,495 for City of Miami.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
Program Questions, Stefanie Harris, Program Manager at (202) 305-8069; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Denise O'Donnell
Director
Enclosures
Department of Justice
Office ofJustice Programs
Office for Civil Rights
Washington, D.C. 20531
August 12, 2011
Mr. Johnny.Martinez,
City of Miami
3500 Pan American Drive
Miami, FL 33133
Dear Mr. Martinez:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office ofJustice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department ofJustice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulationor the application of RFRAtothe statutes.that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe. Streets Act (Safe Streets Act) of 1968,.42 U.S.C. § 3789d(c), or other Federal grant,
program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
'7'=t Department of Justice
, f 1 r�';1 Office of Justice Programs
a:_:
,, iaf'
' ° „. Bureau of Justice Assistance •
Grant
PAGE 1 OF
6
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
City of Miami
3500 Pan American Drive
Miami, FL 33133
4. AWARD NUMBER: 2011-DJ-BX-2712
5. PROJECT PERIOD: FROM 10/012010 TO 09/302014
BUDGET PERIOD: FROM 10/01/2010 TO 09/302014
6. AWARD DATE 08/122011
7. ACTION
Initial
IA. GRANTEE IRSNENDOR NO.
596000407
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AWARD AMOUNT $ 0
3. PROJECT TITLE
Law Enforcement and Technology Improvement Project
10. AMOUNT OF THIS AWARD $ 449,495
11. TOTAL AWARD $ 449,495
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY 11(BJA - JAG) 42 USC 3750, et seq.
15. METHOD OF PAYMENT
GPRS
? ' AGENCY APPROVAL ; s 4_ -
r rPN GRANTEE ACCEPTANCE , :.
... K
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Denise O'Donnell
Director
18. TYPED NAME AND TITLE OF AUTHORIZED GRAN 1 Eb OFFICIAL
Johnny Martinez
City Manager
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A. DATE
',— a f ., ti.: AGENCY USE ONLY -.. _ e , „ ti:. w .. r . <
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 449495
21. KDJUGT0091
OP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
Department ofJustice
Office ofJustice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 2 OF 6
PROJECT NUMBER 2011-D1-BX-2712 AWARD DATE 08/12/2011
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office ofJustice Programs (OJP) Financial Guide.
2.
The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of 02.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
•similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department ofJustice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 3 OF 6
PROJECT NUMBER 201 1-DJ-B X-27 12 AWARD DATE 08/12/2011
SPECIAL CONDITIONS
8. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Depa, tment encourages recipients and sub recipients to adopt and enforce policies -
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and
applicable restrictions on subawards to first -tier subrecipients that do not acquire and provide a Data Universal
Numbering System (DUNS) number. - The details of recipient obligations are posted on the Office of Justice Programs
web site at http://www.ojp.gov/funding/ccr.htm (Award condition: Central Contractor Registration and Universal
Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
10. The recipient agrees to comply with applicable requirements to report first -tier subawards of 525,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own operate in his or her name).
11. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistanrp no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SF-425).
12. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
13. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http://www.niem.gov/implementatioriguide.php.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 4 OF 6
PROJECT NUMBER 2011-DJ-BX-2712 AWARD DATE 08/122011
SPECIAL COA'DITIONS
14. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
. The grantee undetstands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New. construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size; .
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity. •
15. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
16. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://www.it. ojp.gov/default: aspx?area=policyAndPracti ce&page=1046.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUAT1ON
SHEET
Grant
PAGE 5 OF 6
PROJECT NUMBER 2011-DJ-BX-2712 AWARD DATE 08/12/2011
SPECL4L CONDITIONS
17. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee ora sub -grantee mustbe voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equal_fbo.htm.
18. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
19. Grantee agrees to comply with the requirements of 28 C.F.R Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
20. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
21. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
22. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (bttps://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperfomiancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
23. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the 02 Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
24. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. if any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes. ,
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs -
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 6 OF 6
PROJECT NUMBER 201 1 -DJ-BX-2712 AWARD DATE 08/12/2011
SPECIAL CONDITIONS
25. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (internet-based) task force training. The training is provided free of
charge online through BIA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues
•including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
26. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received documentation demonstrating that the state or local governing body review and/or community notification
requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special condition.
27. The recipient agrees expeditiously to obtain active registration with the Central Contractor Registration (CCR)
database, and to notify the program office in writing of its registration. Following satisfaction of this requirement, a
Grant Adjustment Notice will be issued to remove this special condition.
28. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OSP official indicated in the program announcement under which this award is made.
OJP FORM 4000/2 (REV. 4-88)
.- Department of Justice
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Grant
<4' goA�TaFr °a
.4per ,. Office ofJustice Programs
'v a
R +
it ,. 4 Il Bureau of Justice Assistance
�, t
PROJECT NUMBER
2011-DJ-BX-2712
PAGE 1 OF I
This project is supported under FY11(BJA - JAG) 42 USC 3750, et seq.
1: STAFF CONTACT (Name & telephone number)
Stefanie Harris
(202) 305-8069
2. PROJECT DIRECTOR (Name, address & telephone number) . .. .
Lillian Biondet
Acting Director, Grants Administration
444 S.W. 2nd Avenue
Miami, FL 22130-1910
(305) 416-1536
3a. TITLE OF THE PROGRAM •
FY 2011 Justice Assistance Grant Program
3b. POMS CODE (SEE DiSTRUCTIONS
ON REVERSE)
4. TITLE OF PROJECT
Law Enforcement and Technology Improvement Project
5. NAME & ADDRESS OF GRANTEE
City of Miami
3500 Pan American Drive
Miami, FL 33133
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD
FROM: 10/01/2010 TO: 09/30/2014
8. BUDGET PERIOD
FROM: 10/01/2010 TO: 09/30/2014
9. AMOUNT OF AWARD
S 449,495
10. DATE OF AWARD
08/12/2011
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THJRD YEARS BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byme Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tribes, to support a broad range of
activities to prevent and cortrol crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical
assistance, training, personnel, equipment, supplies, contactual support, and information systems for criminal justice, including for any one or more of the
following purpose areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community
corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and
witness programs (other than compensation).
The grantee will use the grant to support law enforcement and technology initiatives. Specifically, funds will be used to purchase an information database, thermal
printers, a digital recording system, and desktop computers. The upgrade and addition of technology to every sworn and civilian employee of the Miami Police
OJP FORM 4000/2 (REV. 4-88)
Office of the Chief Financial Officer
Grant Award and Financial Management Information
Postaward Inshmctions
March 2011
FY 2011 Justice Assistance Grant Program
Page 1 of 1
Application
Application Handbook
Overview
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Project Information
Budget and
Proa ra m
Attachments
Assurances and
Certifications
Review SF 424
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FY 2011 Justice Assistance Grant Program 2o11-H6238-FL-DJ,
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This handbook allows you to complete the application process for applying to the FY 2011
Justice Assistance Grant Program. At the end of the application process you will have the
opportunity to view and print the SF-424 form.
*Type of Submission
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*Type of Application
New
If Revision,select appropriate
option
If Other, specify
*Is application subject to review by state
executive order 12372 process?
No Program is not covered by E.O. 12372
pit
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FY 2011 Justice Assistance Grant Program
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Application Handbook
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Budget and
Program
Attachments
Assurances and
Certifications
Review SF 424
Submit Application
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Questions
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Applicant Information
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*Is the applicant delinquent on any federal debt
No
*Employer Identification Number (EIN)
59-6000375
*Type of Applicant
Municipal
Type of Applicant (other):
*Organizational Unit
Police Department
*Legal Name (Legal Jurisdiction Name)
City of Miami
*Vendor Address 1
400 NW 2 Avenue
Vendor Address 2
,
*Vendor City
Miami
Vendor County/Parish
*Vendor State
Florida
*Vendor ZIP
33128-1786
Point of Contact Information for matters involving this application
Contact Prefix:
Ms.
Contact Prefix (Other):
Contact First Name:
Lillian
Contact Middle Initial:
Cotnact Last Name:
Blondet
Contact Suffix:
Contact Suffix (Other):
Contact Title:
Acting Director, Grants Administration
Contact Address Line 1:
444 S.W. 2nd Avenue
Contact Address Line 2:
Contact City:
Miami
Contact State:
Florida
Contact Zip Code:
22130-1910
•
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FY 2011'Justice Assistance Grant Program
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Contact Phone Number:
(305) 416-1536
Contact Fax Number:
(305) 416-2151
Contact E-mail Address:.
Iblondet@miamigov.com
on in.
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FY 2011 Justice Assistance Grant Program
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Application
Application Handbook
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Applicant
Information
Prolect Information
Budget and
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Attachments
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Certifications
Review SF 424
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Ouestions
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FY 2011 Justice Assistance Grant Program 2011-H6236-FL-DJ
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Project Information
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Descriptive Title of Applicant's Project
2011 Law Enforcement and Technology Improvement Project
Areas Affected by Project
Citywide - Miami Florida
Proposed Project
*Start Date
October/ 01/ 2011
*End Date
September/ 30/ 2015
*Congressional Districts of
Project
Congressional District 17, FL
Congressional District 18, FL
*Estimated Funding
Federal
$449495.00
Applicant
$0.00
State
$0.00
Local
$0.00
Other
$0.00
Program Income
$0.00
TOTAL
$449495.00
oritinde
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FY 2011 Justice Assistance Grant Program
Pagel oft
Application
Application Handbook
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Budget and Program Attachments
This form allows you to upload the Budget Detail Worksheet, Program Narrative and other
Program attachments. Click the Attach button to continue.
2011 JAG program narrative.pdf
2011 JAG Budget and Budget Narrative.0df
2011 JAG Review Narrative.pdf
2011 JAG abstract.pdf
trot]
Your files have been successfully attached, but the application has not been submitted to
OJP. Please continue with your application.
httus://grants.oip.usdoi.gov/gmsexternal/budget.do 8/16/201
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY °2011 LOCAL SOLICITATION
Program Narrative — Attachment I
This proposal, submitted by the City of Miami Police Depaituient (MPD), supports the
legislative intent and operational objectives of the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program FY 2011 Local Solicitation. Funds provided by JAG will allow the MPD
to implement projects following the guidelines under the following purpose areas:
• Law Enforcement Programs
• Planning, Evaluation, and Technology Improvement Programs
Overthe next four years the Miami Police Department will put into operation one Law
Enforcement project and four Technology Acquisition and Equipment Improvement projects.
Statement of Need:
-The City of Miami is the largest city in Miami -Dade County. According to American FactFinder
latest census estimate in 2009, Miami was populated by 433,136 residents. Miami has a 68%
Hispanic population, a 22% African -American population and a 10% White/other population.
Thoughts of Miami evoke images of beautiful beaches, warm weather, international flare and an
exciting lifestyle. However, it has the 3rd lowest median income and is ranked 6th with 25.5% of
its residents living below poverty in the nation. It is a dense urban area of nearly 36 square miles
with a median household income of $29,812 in comparison to the average US household income
of $51,425. Between 2005-2009, 26 percent of people were living in poverty. The Miami Police
Depai lnient is one of the largest police departments in thecountry with over 1,000 sworn
officers. In 2010, Miami had 68 homicides, 73 sexual batteries, 1,856 robberies, 2,882
1
aggravated assaults, 4,604 burglaries, 14,165 larcenies and 2,449 motor vehicle thefts for a total
of 26,097 Part I crimes.
Size and Scope of Problem
To help characterize the reality of violence in Miami consider the following:
• Miami Florida ranks 7t most dangerous City in the United States.
• Miami Florida averages a shooting every day and a half.
• In the greater Miami metropolitan area, the violent crime rate is well above the national
average, with 680 per 100,000 people, compared to the national figure of 429.
Program Plan:
Law Enforcement Project:
Criminal Investigations Division, Robbery Unit, Pawn Shop Detail:
■ Purchase of Rapid Regional Automated Property Information Database for Law
Enforcement Program for three years
The Rapid Regional Automated Property Information Database for Law enforcement will assist
in the management of the 141 pawnshops and 62 second hand dealers within the City of Miami.
This • acquisition will move MPD into the 2l st century by giving each investigator access to
current real time information from the computer and the ability to receive an e-mail and/or text
within minutes of a National Crime Jnfoiuiation Center (NCIC) hit or a reported stolen property.
Among its many features it will increase efficiency by eliminating manual data entry and delays
in the search for stolen property. The system will have cross-reference capability (NCIC, Federal
Citizen Information Center (FCIC) or Canadian Police Information Center (CPIC).
Technologv Acquisition and Equipment Improvement Projects:
Field Operations Division, Traffic Unit:
2
■ Purchase twenty-five (25) Zebra RW 420 Thermal Printers with Bluetooth
In the last year MPD has upgraded the handheld electronic ticket writer machine (PDA) to a
newer version with more capabilities. This has increased the Unit's efficiency and effectiveness
in writing summons and eliminating errors. The current printers are approximately ten years old
and not compatible with the newer PDAs. Motormen will have the capability of carrying the
printers on their person making them readily available for use. The current PDAs require
Bluetooth capability to communicate with the printer. The printers being utilized are constantly
breaking costing hundreds of dollars to repair each time. Efficiency and effectiveness will be
increased by:
• Increased productivity optimizing effectiveness
• Elimination of down time for repairs optimizing efficiency
• Compatibility with new PDAs
• Cost effectiveness through a newer printer with warranty
• Ability to use the PDAs to the fullest extent
• Minimize contact with the traffic violator (faster version)
• Each Enforcement Officer will have personal printers enhancing responsibility and
accountability for equipment
• Larger paper capacity, minimize paper cost.
Field Operations Division, Traffic Homicide Detail:
■ Purchase total Station Survey Equipment, accessories and training, Vericom (VC4000PC)
Performance Computer, software and accessories, HP Officejet H470b Mobile Printers and
Crash Data Retrieval System (CDR), including accessories
3
The above detailed equipment will be utilized to assist investigators during the course of their
daily duties and 'investigations. The Total Station .Survey Equipment will be used to document
forensic evidence of a crime scene; the Vericom Performance Computer will be used in
measuring time to road friction and vehicle perfoiniance used in traffic reconstruction; the HP
OfficeJet Mobile Printers will allow investigators in the field to print out actual reports and/or
photographs on the scene of an investigation thus expediting the dissemination of information to
other officers; and the Crash Data Retrieval System will be used to determine speed and the
working components of a vehicle that has been involved in a crash. The current Traffic Homicide
Detail is only able to download vital information from a small percentage of its current fleet,
vehicles which are from 2005 or older. Per the FOP contract, next year is the deadline to replace
the 2005 vehicles. The Crash Data Retrieval System is needed to download the infoluiation in
the cars slated for replacement. Otherwise MPD will not be able to obtain the aforementioned
crucial information.
Criminal Investigations Division, Homicide Investigations, Homicide Unit:
• iRecord Digital Recording System for four (4) rooms, installation and training, three year
extended
The iRecord system records in video format in a tamper -proof way via watermarking up
technology and algorithm hash coding. iRecord also provides an audit trail of all activity related
to each and every video recorded. It tracks who did the recording, when the recording was done,
who reviewed it and when, who copied it and when, who redacted a copy and when. Chain of
evidence is a very important feature not available in other systems. Video recording of
interviews and confessions of suspects in homicide investigations is critical for court
presentations. The MPD Homicide Unit has an older version of a video recording system which
4
has become obsolete. On several occasions, the system has failed during an interview or
confession of a suspect and as a result, the confession was not available for court presentation.
The current equipment was donated to MPD by the program "First 48 hrs", but is currently
obsolete. The original monitors and equipment were purchased in 2004. iRecord can connect to
the network so investigators can monitor the interview live on their own PC. In addition,
Detectives and Police Officers can retrieve interviews done in the past via their PC. The system
provides three methods to copy interviews and best of all it is non-proprietary. DVD (high
quality) in an MPEG-2 foiuuat; in a Window Media format and also into a .wma audio fouuiat.
Additionally, users can save an interview on USB Flash Drive. META SQL Database and
Searchable notes can be added to an interview during or after the fact.
Administration Division, Information Technology Support Section:
■ Purchase and upgrading of approximately 161 desktops and their corresponding software,
licenses and peripherals.
Seven desktops will be- allocated to the Traffic Homicide Unit to run the Accident and Crime
Scene Diagramming Applications. The remaining desktops will be allocated to investigators,
crime analysts, and other support personnel throughout the Depaitiuent that are over 5 years old,
out of warranty and are incapable of running newer applications such as COPLINK, Crystal
Reports, Crime Mapping, and other essential desktop applications. The recommended IT best
practice is a 3 year Desktop replacement cycle. Due to current fiscal cons li aint the City of Miami
IT has been unable to keep pace with this replacement cycle.
Purpose and Leveraging:
The upgrade and addition of technology to every sworn and civilian employee of the Miami
Police Department (MPD) will improve productivity and increase the accuracy and speed in
5
i
which vital information is obtained. Reports will be readily available to the City of Miami
citizens, State Attorney's Office; Detectives and Officers. Upgrading the current technology will
positively impact MPD's ability to perform its responsibilities and commitment to its mission:
"...to make our city a place where all people can live, work and visit safely without fear." MPD
received funding in 2010 from the United States Department of Justice Paul Coverdell Forensic
Science Improvement Grants Program for its Latent Palm Print program in the amount of
$150;050 and $1,000,000 from the Omni and Southeast/Overtown Community Redevelopment
Agency for its Police Visibility program. In its continued efforts to reduce and prevent crime,
MPD has also requested funding from the United States Department of Justice (USDOJ) Solving
Cold Cases with DNA, 2011 Paul Coverdell Forensic Science Improvement Grants Program,
USDOJ, Office of Juvenile Justice and Prevention FY 2011 Community -Based Violence
Prevention Demonstration Program, Office of Community Oriented Policing 2011 COPS Hiring
Program and the USDOJ Bureau of Justice Assistance FY 2011 Smart Policing Initiative. Funding
from the 2011 Edward Byrne Memorial Justice Assistance Program will leverage the efforts of
MPD by providing state of the art equipment and technology that will equip MPD with the tools
necessary to solve crimes and make arrests ultimately resulting in crime reduction.
Performance Collection Measures:
Data for required perfoi,uance measures will come from Miami Police Department program
records. Data collection and analysis (when needed) will be led and supported by MPD data
analysts. Data will be regularly monitored via meetings with agency personnel. Measures of
implementation progress will be collected and maintained and ideas, problems encountered, and
identification of solutions to impediments will be regularly assessed.
6
i •
Attachment 2
OMB APPROVAL NO. 1121-0188
EXPIRES 5-98 (Rev.1/97)
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of
the budget and budget narrative. You may submit the budget and budget narrative using this form or in
the format of your choice (plain sheets, your own form, or a variation of this form). However, all
required information (including the budget narrative) must be provided. Any category of expense not
applicable to your -budget -may -be -deleted,
A. Personnel - List each position by titleand name of employee, if available. Show the ann-nal
salary rate and.the percentage of time to be devoted to the project Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant
orgy ni7ation:
Name/Position
Postilion 1, each postilion entry limited to one line
Position 2 '
Postilion 3
Postiton-4
Postilion 5
Postilion 6
Computation
Cost
SUB -TOTAL S0.00
B. Fringe Benefits - Fringe benefits should be based on actual known costs.or an established
forrnula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA,
Workman's Compensation, and Unemployment Compensation.
Name/Position
Computation
Cost
Fringe benefit 1, each benefit entryis limited to one line
Fringe benefit 2
Fringe benefit 3 •
Fringe benefit 4
Fringe benefit 5
SUB -TOTAL $o.00
Total Personnel & Fringe Benefits
$o.00
OJP FORM 715D11 (5-95)
C. TraveI - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day
training at SX airfare, SX lodging, $X subsistence). In 'training projects, travel and meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved. Identify the
location of travel, if known,. Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations. •
Purpose of Travel Location Item Computation • Cost
Travel entry 1., two lines per
entry
1Travel entry 2
1Travel entry 3
1
J
}Travel entry 4
(Travel
entry 5
Travel entry 6
.
Travel entry 7
•
•
TOTAL $0.00
D. Equipment -List non -expendable items that are to be -purchased. Non -expendable equipment
is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or
more per 'unit. (Note: Orgpn7ation's own capitalization policy may be used for items costing_ less than
$5,000). Expendable items should be included either in the "supplies" category or in the "Other"
tategniy. Applicants shouldanalyze the cost benefits of purchasing versus leasing equipment, espe-
cially high cost items and those subject to rapid technical advances. Rented or leased equipment cost
should be listed in the "Contractual" category. Explain hour the equipment is necessary for the success
of the project. Attach a narrative describing the procurement method to be used.
Item
Zebra RW 420 Thermal Printers with Bluetooth
(Record Digital Recordng System for four (4) rooms
Rapid Regional Automated Property Information Databtj
es
Vericom performance computer including software and
Computation
25 x $785/ea.=
4 X 813,609.75/ea. =
13 x $50,000/ea. =
x $6,302.48 =
11 x $2,595.0D =
Cost
$19,625.00
1$54,439.00 I
$150,000.00
`$8,302.48
$2,595.00 I
TOTAL $234,961,48
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day
training at SX airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved. Identify the
location of travel, if known, Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations,
Purpose of Travel location
Travel entry 1, two lines per
entry
Item
Computation • Cost
Travel entry 2
'Travel entry 3
Travel entry 4.
Travel entry 5
Travel entry 6
Travel entry 7
TOTALo.00
D. Equipment - List non -expendable items that are to be purchased. Non -expendable equipment
is tangible property having a useful life of more than two years and an acquisition cost of S5,000 or
More per unit. (Note: Organization's.own capitalization policy may beused for items costing less than
S5,000). Expendable items should be included either in the "supplies" category or in the "Other" .
category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe-
cially high cost items and those subject to rapid -technical advances. Rented or leased equipment costs
should be listed in the "Contractual" category. Explain hour the equipment is necessary for the success
of the project. Attach a narrative describing the procurementmethod to be used
Item.
HP Officejet H470b Mobile Printer
Crash Data Retrieval System (CDR) with accessories
Desktop computers with software, accessories and ward
equipment entry 4
equipment entry 5
Computation
17 x $3001ea,
11 x S4,199.00 =
'Approximately 161.17485 x 810.43/ea.=
Cost
$2,100.00
$4,199.00
$130,620.94
TOTAL $136;919.94
E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and
expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and
show the basis for computation. (Note: Organization's own capitalization policy may be used for
items costing less than $5,000). Generally, supplies include any materials that are expendable or
consumed during the course of the project.
Supply Items
Computation .
!Zebra RW420 Cable (Serie, 6 ft.)
supply kern 4
supply item 5
supply item 6
supply Item 7
supply kern 8
supply item 9
11x529.00=
Cost
$29.00
TOTAL $29.00
F. Construction - As a rule, construction costs are not allowable.In some cases, minor repairs or
renovations may be allowable: Check with the program office before budgeting funds in this
category.
Purpose
Description of Work
four lines per entry, use boxes below or an addttionel
page for tiros e space if required
Cost
TOTAL $0.00
G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or
the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily
fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require
additional justification and prior approval from OJP.
Name of Consultant Service Provided
Computation Cost
'Supply Item 1, one line per entry
maximum of three fines
Supply item 1, one line per entry
,Supply.item 1, one fine per entry •
'Supply item 1, one line per entry
Subtotal $0.00
Conszzltarzt Expenses: List all expenses to be paid from the grant to the individual consultants in
addition to their fees (i.e., travel, meals, lodging, etc.)
"Lein Location • Computation Cost
Consultant expense entry 1, one line pad
maximum of three lines
Consultant expense entry 1, one line p
maximum of three lines
maximum of three lines
Subtotal $0'00
Contracts: Provide a description of the product or service to be procured by contract and an estimate
of the cost. Applicants -are encouraged to promote free and open competition in awarding contracts.
A:separate justification must be provided for sole source contracts in excess of $100,000.
Cost
Item
maximum of four lines, -additional informaticr should be attached on a separate shee.t(s)'
•
maximum of four lines
Subtotal $0-00
$0.00
TOTAL
H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services,
and investigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and
how many months to. rent.
Description
Computation
Cost
Zebra RW 420 Thermal Printers with bluetooth and cable
- Shipping end handling
Record-Digital-Recording-System—lnstallation-end
training
1 x $410.08 =
$410.08
Record Digital Recording System - Three year extended
warranty
1 x $13,569.00 =
3-x $6,218.67 =
$13,569.00
$18,656.00
TOTAL $32'635'08
I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If
the applicant does not have an approved rate, one can be requested by contacting the applicant's
cognizant Federal agency,' which Will review all documentation and approve a Tate for the applicant
organisation, or if the applicant's accounting system permits, costs may be allocated in the direct costs
categories.
Description
Administrative cost -
Administrative cost
Computation
$449,495.00 x 10%
$449,495,00 x 10%
Cost
$44,.949.5.0.. _
TOTAL $4'949.50
Budget Summary- When you have completed the budget worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate the
amount of Federal requested and 'the amount of non -Federal funds that will -support the project.
Budget Category
A. Personnel
Amount
B. Fringe Benefits
$0.00
$0.00
C. Travel
D. Equipment
E. Supplies 0
F. Construction
G. Consultants/Contracts
H.Other 0
Total Direct Costs
1. Indirect Costs
TOTAL PROJECT COSTS
Federal Request
$312,575.06
Non -Federal Amount N/A
$0.00
$234,961.48
$29.00
$o.op
$32,635.08
$267,625.56
$' ,949.50
$312,575.06
Continued on next page.
Budget Summary- When you have completed the budget worlcsheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate the
amount of Federal requested and the amount of non -Federal funds that will support the project.
Budget Category
A. Personnel
Amount
B. Fringe Benefits
$0.00
$0.00
C. Travel
D. Equipment
E. Supplies
E Construction
G. Consultants/Contracts
H. Oth er
Total Direct Costs
I. Indirect Costs
TOTAL PROJECT COSTS
Federal Request
Non -Federal Amount
$0.00
$136,919,94
$0.00
$0.00
$0.00
$0.00
$136,919.94
$0.00
$136,919.94
$44.9,495.00 •($312.575.06 T $136,919.94)
N/A
Budget Narrative:
A. Personnel
N/A
B. Fringe Benefits
N/A
C. Travel
N/A
D. Equipment
■ Purchase twenty-five (25) Zebra RW 420 Theluial Printers with Bluetooth $19.625.00
Sub -Total Amount — Planning, evaluation and technology programs $19,625.00
i
In the last year MPD has upgraded the handheld electronic ticket writer machine (PDA) to
a newer version with more capabilities. The current PDAs require Bluetooth capability to
communicate with the printer.
Total Station Survey Equipment, accessories and training
Vericom (VC4000PC) Performance Computer, software and accessories
HP Officejet H470b Mobile Printers (7 at $300/ea.)
Crash Data Retrieval System (CDR), including accessories
Sub -Total Amount - Planning, evaluation and technology programs
$ 8,302.48
$ 2,595.00
$ 2,100.00
$ 4,199.00
$17,196.48
The Total Station Survey Equipment will be used to document all forensic evidence of a
crime scene; the Vericom Performance Computer will be used in measuring time to road
friction and -vehicle performance used in traffic reconstruction; the HP Ofiicejet Mobile
Printers will allow investigators in the field to print out actual reports and/or photographs
on the scene of an investigation and the Crash Data Retrieval System will be used to
determine speed and the working components of a vehicle that has been involved in a
crash.
• iRecord Digital Recording System for four (4) rooms $54.439.00
Sub -Total Amount - Planning, evaluation and technology programs $54,439.00
-The iRecord-system- records in video format in a tamper -proof way -via watermarking -up
technology and algorithm hash coding. iRecord also provides an audit trail of all activity
related to each and every video you record.
• Cost of the Rapid Regional Automated Property Tnformation Database for Law
Enforcement Program for three years. $150,000.00
Sub -Total Amount Law Enforcement Programs $150,000.00
The Rapid Regional Automated Property Tnformation Database for Law enforcement will
assist in the management of the 141 pawnshops and 62 second hand dealers within. the City
of Miami.
• The remaining monies in the amount of $130,620.93 will be used for the purpose of
purchasing and/or upgrading approximately 161 desktops and their corresponding software,
licenses and peripherals.
One -hundred sixty-one (161.17485) desktop computers with software, accessories and
warranties X $810.43 each= $130,620.94
Sub -Total Amount - Planning, evaluation and technology programs $130,620.94
Equipment Total Amount: $3.71,881.42
E. Supplies
One (1) Zebra RW420 Cable (Serial, 6 ft.) $ 29.00
Supplies Total Amount - Planning, evaluation and technology programs $ 29.00
F. Construction
N/A
G. Consultants/Contracts
N/A
H. Other Costs
Zebra RW Thermal Printers with Bluetooth and
Cable - Shipping and handling
iRecord Digital Recording System - Tnstallation and training
iRecord Digital Recording System - Three year extended warranty
Other Costs Total Amount - Planning, evaluation and technology
programs
I. Administrative Costs
Ten (10%) percent of $449,495.00 X 10% =
Administrative Cost Total Amount
Total Grant Award
$ 410.08
$13,569.00
$18.656.00
$32,635.08
$44.949.50
$44,949.50
$449,495.00