HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
DateAl 1 /9 2011
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Requesting Department: Police
Commission Meeting Date:_/d/1312O// District Impacted: ALL
Type: ® Resolution E Ordinance ❑ Emergency Ordinance n Discussion Item
❑ Other
Subject: Authorizing Payment for Work Done that Exceeded the Approved $50,000 Contract Amount
Purpose of Item:
Law Department
Matter ID No.
To request that the City Commission authorize payment to C.A. Mechanical in an amount not to
exceed $13,733.27, for emergency air conditioning repairs at police facilities that exceeded the
$50,000 contract amount; allocating funds from the Police General Fund Account No.
00001.191501.546000.0000.
Background Information:
Pursuant to Invitation for Bid (IFB) Number 163128 issued on August 14, 2009, C. A. Mechanical
submitted the lowest responsive and responsible bid. On October 22, 2009, the Miami City
Commission enacted an emergency ordinance (Ordinance No. 13110) eliminating the applicability of
the Living Wage for future service related contracts, such as air conditioning maintenance services.:: It
was determined to be in the City's best interest to award a short term contract to C. A. Mechanical for
up to $50,000, while a new solicitation was prepared and issued for the establishment of a more cost
effective long term contract without the Living Wage requirement. Therefore, a new bid was issued on
August 6, 2010, with IFB number 235227. This item was passed by the Commission on December 16,
2010, awarding the new contract to Southern Comfort Solutions, Inc. During this transitional period,
cost of air conditioning repairs at to police facilities exceeded the approved $50,000 contract amount.
Due to this unforeseen expenditure, the City is required to pay C. A. Mechanical for work completed,
under the same price, terms and conditions of IFB No. 163128.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191501.546000.0000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
$13,733.27
Final Approvals
(SIGN AND DATE)
CIP Budge
If using or receiving capital funds
Grants
Purchasing
Chief l‘rk.ca9
Risk Management !/
Dept. Director
City Manager
9 2011 Page 1 of 1
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