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Home My WebLink AboutEarly Voting Sites Memo-SUBTHIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : FROM: Honorable Mayor and Members of the City Commission Priscilla A. Thompson, CMC City Clerk DATE: September 14, 2011 FILE : SUBJECT: Modification to Early Voting Ordinance Documentation REFERENCES: ENCLOSURES: 1 The City of Miami dosed the period for candidate qualifying for the November 1, 2011 General Municipal Election on Saturday, September 10, 2011 at 6:00 PM. Only one potential candidate qualified to run in the Commission District 4 race. Pursuant to City Code Section 16-8, an Election for Commission District 4 is not requited. The Office of the City Clerk, in coordination with the Miami -Dade County Elections Department, had initially selected the six (6) locations to utilize as early voting sites for what was originally a three (3) district race. The average estimated cost for an early voting site is $3,200 per site per day. The average estimated cost for an early voting site for the entire 8-day early voting period is $25,000. The Office of the City Clerk is requesting consideration to reduce the number of early voting sites from six(6) to five (5) for a potential cost reduction of $25,000. The five (5) remaining sites listed below, the locations of which can be viewed on the accompanying map, are strategically located to sufficiently serve the electors of Commission Districts 1 and 2. LOCATION TYPE DISTRICT ADDRESS ZIP PHONE Allapattah Branch Library Library 1 1799 NW 35th St. 33142 305 638-6086 Lemon City Branch Library Library 2 430 NE 61st St. 33137 305 757-0662 Miami City Hall City Hall 2 3500 Pan American Dr. 33133 305-250-5360 Shesgmndeah-Braneh Limey Library 4 2111 SW 190'-S 33115 305 851 5286 Stephen P. Clark Center Elections Branch Office All Districts 111 NW 1st St. 33128 305-375-5553 West Flagler Branch Library Library 4 5050 West Flagler St. 33134 305 442-8710 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM F.I ON '9(is(u , 11- c 7 7 2 - Car -i Ydfi'n9 sic Me roc - c'c-1 6 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. Florida Statute §101.657(e) enables municipalities to provide early voting in municipal elections that are not held in conjunction with county or state elections. A municipality may designate as many sites as necessary and shall conduct its activities providing that: • Electors are allowed to vote early in main or branch offices of the supervisor of elections, public libraries and/or city halls; • The supervisor shall designate each early voting site by no later than the 30th day prior to an election and shall designate an early voting area at each early voting site; and • All early voting sites shall be open on the same days for the same amount of time and shall allow any person in line at the closing of an early voting site to vote. Please be advised that all City of Miami registered voters from Districts 1 and 2 will be able to vote at any of the early voting sites, as the voting machines will print customized ballots on demand for the optical scan (paper ballot) system. The sites are proposed to be opened for 8 days, from 7:00 A.M. to 7:00 P.M. from Saturday, October 22, 2011 to Saturday October 29, 2011. Saturday OCT22 Sunday OCT23 7AM-7PM 7AM-7PM Monday OCT 24 Tuesday OCT 25 Wednesday OCT 26 Thursday OCT 27 Friday OCT 28 Saturday OCT 29 7AM-7PM 7AM-7PM 7AM-7PM 7AM-7PM 7AM-7PM 7AM-7PM We will not be scheduling early voting for a runoff election. This item has been scheduled for first reading by the Commission on the September 15, 2011 Commission meeting agenda. c. Johnny Martinez, City Manager Julie O. Bru, City Attorney Victoria Mendez, Assistant City Attorney Elvi Gallastegui, Agenda Coordinator Lester Sola, Miami -Dade County Supervisor of Elections Miriam Rivera, Miami -Dade County Early Voting Section Supervisor Anel Rodriguez, Administrative Assistant II, Hearing Boards Raymond Carvil, Sergeant -at -Arms 2 Proposed Alnenduzen t to City oI Midmi Early Votin6 Sites Municipal Election November 1, 2011 Legend Early Voting Site District 1 District 2 District 3 District 4 District 5 EARLY VOTING SITES -2011 -GENERAL MUNICIPAL ELECTION LOCATION ADDRESS DISTRICT ZP PHONE ANapattah Branch Library 1799 NW 35th Street 1 , 33142 305 638-6086 Lemon City Branch Library 430 NE 61stStreet 2 - 33137 305 757-0662 Miami City Hal 3500 Pan American Drive 2 305-250-5360 -33133 Stephen P. Clark Center 111 NW 1st Street Al 33128 305-375-5553 West Flag ier Branch Library 5050 West Flagier Street 4 33134 305 442-8710 Office of the City Clerk 3500 Pan American Drive Miami, FL 33133 iS 305-250-5358 t _ . LEMON CITY IL= SUBSTITUTED CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and embers of the City Commission Priscilla f Thompson, CMC City Clerk CATE August 24, 2011 SUBJEC- Request Early Voting Site — 2011 General Municipal Election REFERENCES ENCLOSURES 1 The Office of the Clerk is requesting consideration for early voting for the General Municipal Election schet. • d for November 1, 2011. Florida Statute y101.657 . enables municipalities to provide early voting in municipal elections that are not held in co nction with county or state elections. A municipality may designate as many sites as necessa nd shall conduct its activities providing that: • Electors arc allowed to vote ly in main or branch offices of the supervisor of elections, public libraries and/or city lls; • The supervisor shall designate eac .arty voting site by no later than the 30th day prior to an election and shall designate an iv voting area at each early voting site; and • All early voting sites shall bc, open on t same days for the same amount of time and shall allow any person in line at the closing an early voting site to vote. The Office of the City Clerk, in coordination wi the Miami -Dade County Elections Department, has selected the following six (6) locations utilize as early voting sites for the upconung election. LOCATION TYPE DISTRICT ADDRESS ZIP PHONE .\Ilaparrah Branch Library Library 1 1799 NW 35rh St. 33142 305 638-6086 Lemon City Branch Library Library 2 430 NE Glst Sr. 3137 305 "57-06G2 Miami City Hall City Hall 2 35U0 Pan-\mencan Dr, 33 305-250-5360 Shenandoah Branch Library Libran• 4 2111 SW 19'h Sr. 33145 305-854-52R6 Stephen P. Clark Center Elections Branch Office All Districts 111 NW 1st St. 33128 "5-5553 West Flagler Branch Library Library 4 5050 West Hagler St. 33134 305 44 710 SUBSTITUTED Please be advised that all City of Miami registered voters from Districts 1, 2, and 4 will )e able to vote at any of the early voting sites, as the voting machines will print customized lots on demand for the optical scan (paper ballot) system. sites are proposed to be opened for 8 days, from 7:00 .1.M. to 7:00 P.M. from Satur October 22, 2011 to Saturday, October 29, 2011. Saturday OCT 22 Sunday OCT 23 7 ,k\! -7 PM 7 AM -7 PM Monday OCT 24 Tu ay O Wednesday OCT 26 Thursday OCT 27 Friday OCT 28 Saturday OCT 29 7 AM -7 PM 7 .AM -7 P. 7 .1M -7 PM 7 AM -7 PM 7 AM -7 PM 7 AM -7 PM \X'c will not be schedu1in _ arty voting for a runoff election. Attached hereto is a map of -se early voting sites. This item has been schedu • ' for first reading by the Commission on the September 15, 2011 Commission me "ng agenda. c. Johnny Martinez, City Manager Julie O. Bru, Cite Attorney Victoria Mendez, Assistant City Attorne Elvi Gallastegui, Agenda Coordinator Lester Sola, Miami -Dade County Supervisor Elections Miriam Rivera, Miami -Dade County Early Voti Section Supervisor Anel Rodriguez, Administrative Assistant II, I -Ica ' Boards Raymond Carvil, Sergeant -at -Arms SUBSTITUTED City of Miami Early Votin,5 Sites Municipal Election November 1, 2011 Legend Early Voting Silo District 1 District 2 District 3 District 4 District 5 _ ONLY VOTING arras - 2011- GENERAL WNICPAL ELE LOCATION ADORES. ZIP PHONE^ AYpattah Branch Library 1799 NW 35t11 Street 1 33142 305 638-6080 Limon CI Blench Lib 430 NE 610 Stre 2 33137 305 757-0662 Miami City Hal 3500 Pan a Drna 2 305-250-5380 h Shenandoah Branch Litxary 2111 Street 4 _33133 33145 305 854-5286 Stephen P Clerk Canter 1 et Street At 33128 305-375-6553 MIN FYpkr Branch L 050 West nectar Sheet 4 33134 305 442-8710 Office of the Cory Chekt 3500 Pan Affiance Drive Miami. FL 33133 305-250-5358 *BQEAANDQdl MI4311 CITY HALL STEIWEV CL4R1C CENTER •