HomeMy WebLinkAboutSubmittal-Memo-Information For The FY 2011-12 Budget Sub. ItemSUBMITTED INTO THE
PU LIC RECORD FOr,',
INTER -OFFICE CITYOFrIMr IV I E Fr Vi 0) IF IADNAD U M TEMak\.3 ON cl 7 i
TO: Honorable Members of the
City Commission
FROM: Johnny Martinez, P
City Manager
DATE:
SUBJECT:
September 27, 2011
Information for the FY 2011
12 Budget Substitute Item
The FY 2011-12 Proposed Budget Resolution (BH.3 11-00770a), as shown in the Agenda for
September 27th, 2011, is to be substituted due to the need to properly allocate the impact of
the bargaining agreements and other changes that were made since the agenda information
was submitted on Monday, September i9th, 2011.
The changes to effectuate these adjustments are as follow.
Revenue
The FY2011-12 budgeted revenue as shown in the Tentatively Adopted Budget of September
15th, 2011 is increased by $6.409 million. The increase includes a $5.946 million associated with
the resolution of the Bargaining Agreements. The largest component is the $4.865 million
transfer from the State of Florida from the Section 185 pension funding for the International
Association Fire Fighters (IAFF). The IAFF agreed to allow the City to receive the Section 185
funding to offset the City's pension expense. Another part of the labor agreements calls for a
contribution from employees who have take home cars. Employees who have take-home cars
will contribute $1.081 million.
The remaining increase of $463,000 is associated with an ARRA grant transfer for
reimbursement of police officer pension cost. The ARRA Grant allows for the reimbursement of
pension cost for the officers paid for by the grant. The City has collected this reimbursement in
FY 2010-11, but was not previously budgeted for in FY 2011-12.
Bargaining Agreement Changes to Expenses (See Attachment 1. pages 2 and 3)
The significant changes made to the proposed budget include the elimination of the NDA credit
and its distribution throughout the City Budget can be noted in Column F (Attachment 1). In
that column the $8.54 million associated with the IAFF, the $11.31 million associated with the
Fraternal Order of Police, and the $1.75 million associated with the AFSCME 1907 and non -
bargaining employees is noted. Additionally, in Column E, an additional detail of a one furlough
day for the non -bargaining class is also included ($101,800).
//- eo 770
- =rifo r rnIxt; in For i PYzc',,.iz S4et S-49' Terri
Honorable Mayor and
Members of the City Commission
Page 2 of 4
In addition to the above noted changes due to Bargaining Agreements, other changes were
made and are reflected in Column D (Attachment 1) and further detailed below.
City Manager
The Tentatively Adopted Budget of September 15th, 2011 is increased by $200,000 which is
being transferred from the Building Department. The functions of Unsafe Structure Panel
which had been budgeted in the Building Department are being moved to the Manager's Office
(See Building Department details)
Human Resources
The Tentatively Adopted Budget of September 15th, 2011 for temporary help was increased by
$55,000 to accommodate anticipated operational need. After making this adjustment the HR
budget is still 11 percent below the FY 2010-11 Adopted Budget.
Information Technology
The Tentatively Adopted Budget of September 15th, 2011 for IT is reduced by $177,900. The
Administration agreed to freeze the Assistant Director; additionally, a Project Manager position
and a Database Manager position are eliminated. The work of these staff members will be
redistributed to remaining employees. This reorganization reduces cost by $291,700. This cost
reduction was partially offset by a needed increase of $113,800 to cover the cost of a software
-maintenance-item-that was -inadvertently excluded in the Proposed-Budget
Management and Budget
The Tentatively Adopted Budget of September 15th, 2011 is increased by $7,000 to cover the
cost of a Budget Analyst position that rolled back to the Department at a cost higher than
anticipated.
Building
The City Commission at the last meeting in July requested the Administration create an Unsafe
Structures/Code Compliance panel in an effort to save General Fund dollars currently spent in
presenting Unsafe Structures cases to the County Unsafe Structures Board for disposition.
Additionally, the County has requested that municipalities begin to transition from the process
(Miami -Dade County Resolution #R-637-11) because they intend to abolish the Board.
We have begun drafting an ordinance that will codify the process and provide for the
magistrate procedure to be implemented through the Manage i i ✓ - e B? ..:_1 INTO THE
PUBLIC RECORD FOR
ITEM.3 ON alz-7111
Honorable Mayor and
Members ofthe City Commission
Page 3 of 4
Due tothe quasi judicial character of the personnel the positions will be under the organization
of the City Manager's Office.
The`ndated salaries and operating budget, including the four (4) positions designated to
manage the Unsafe Structure program will be transferred tothe Manager's Office from the
Building Department's current budget /$2OO,OOO1. The four positions will beresponsible for the
task of servicing the panel and carrying out the responsibilities as defined by the ordinance and
Florida Statutes. The procedures will beset out inthe ordinance tobedrafted and approved by
the City Commission as a codification of their July request, We aim to have the Ordinance
heard at the second Commission meeting in October' With the help of the Manager's {JfDoe
and the Law Department vveshould beable toaccomplish this.
The Panel positions include: Two (2)Code Compliance Specialist and Two (J)Clerk U's'
The positions are to be filled as "unclassified" positions with the requirements and
qualifications as set out by the Building Department provided specifications as the experts in
carrying out these functions.
Additionally, the Tentatively Adopted Budget of September 15'h , 2011 is increased by $7,800 to
make up a duplicate reduction of vehicle allowance reduction for AFSCME 1907 employees in
the department.
-Solid-Waste
The Tentatively Adopted Budget of September 15m, 2011 is increased by $12,000to cower the
cost of promotions to Waste Equipment Operators position,
General Services Administration (GSA)
�
The Tentatively
Adopted Budget of September �5th , 2011 is reduced by a net amount of
$184,600. This includes freezing the Assistant Director ($118,800) position and eliminating the
Audio/Visual engineer($95,8D0). The cost reduction is partially offset by an increase tosalary
of $5,000to cover the cost of promotion and a $35,000 increase in the allocation for audio
visual related equipment maintenance.
The September 151h , 2021 Proposed Budget included the elimination of eight positions in GSA.
Due toContractual Obligations the following four positions could not be eliminated, General
Maintenance Rep.-E|ectr. /Air Cond., Comm. Repair VVrkr.,Custodian |, and Painter Supervisor;
instead of the positions noted above, the following three positions were identified for
eUnnination, Administrative Asst. |, and two Maintenance Mechanic Helpers. The fourth
position, Painter Supervisor will be added to the FTE count, but not funded.
Submitted Into the public
record in connection wit
,-tarn 514-3 on 5 - Z,
Pr'SCiUa A. Thompson
_`y '~.~..
_
,'�
Honorable Mayor and
Members of the City Commission
Page 4 of 4
Police
The Tentatively Adopted Budget of September 15th, 2011 is reduced by $51,500 by eliminating
an Administrative Assistant 1 position. The workload will be distributed to remaining staff.
Public Facilities
The Tentatively Adopted Budget of September 15th, 2011 is reduced by $62,500 by eliminating
a Sr. Project Representative position. The workload will be distributed to remaining staff.
Non -Departmental Accounts (NDA)
The Non -Departmental Allocation for the Tentatively Adopted Budget of September 15th, 2011
increased a net amount of $959,500. The increase is primarily due to increasing the Special Pay
Reserve by $506,400 (the reserve is now $9.006 million) and the increased allocation of
$637,000 needed to make up the variance in the anticipated concession from the FOP. The
increases were partially offset by the elimination of the support for the Gusman Center
($100,000), the reduction of the Manager's Contingency Reserve ($64,100), and the elimination
of a duplicate $25,000 payment to the Miami River Commission.
Attachments:
Submitted Into the pub ic
record in connection wit
item 51-1• on 9/27
Priscilla A. Thompson
City Cleric
/
City Df Miami i
` i
Revenue and Expense Summary
(
'
`
E
Attachment 1
F G
Tentatively
Adopted
FY 2011'12
Budget asof
5ept.1Sth
Changes
included in
Sept 27th
Published
Agenda
Proposed
FY2O11'12
Budget asPer
Initial Sept.
27thPubUshed
Agenda
Changes
Needed to
Close
Bargaining
Gap
Non -Bargaining
Unit Staff
Furlough
Distribution of
NOA
Adjustment
Related to
Bargaining Unit
Ratifications
Proposed
FYZO11'12
Budget Uzbe
Adopted
Revenue
Property Taxes
Franchise Fees and Other Taxes
Interest
/nturfundTransfer
Fines and Forfeitures
Intergovernmental Revenues
Licenses and Permits
Other Revenues
Charges for Services
215,449'900
36'350'000
1.500.000
40'782'500
5'000'000
42'177.500
]4�J7'6OO
'
13'575,000
81'565'000
'
'
'
'
16SU'OOO
'|
'
'
215'449'900
36'350'000
1'500'000
40'782'500
5'000.000
42'177'500
36,177,600
13,575,000
81'565,000
/
|
| '
463'000
| ''
� '
| '
'
'
'
'
'
4,865'000
'
-
'
'
1'080'800
I15'449.908
36'350'000
1,500'000
46'110'500
S'DOO,OUO
42,177'500
361776OO
' '
13'575,000
8I'645,800
Total Revenues
470'927,500
1'650'000
473'577,500
463'000
'
5'945'800
470'986'300
|
i
Submitted Into the public
record in
connedion with
��n� ���� �� �� —
.~~,^ ��./'~' KJ� ^ ���//
Priscilla A
^'&oA Thompson
City Clerk
A/27/2O11
A
City Of MiGnl)
Revenue and Expense Summary
i
/
E
Attachment 1
F G
Proposed
Distribution of
Tentatively
Changes
FY2O11'1I
i Changes
NDA
Adopted
Included in
Budget asPer
!Needmdto
Adjustment
Proposed
FY2011'13
Sept. 27th
Initial Sept.
| Close
Non -Bargaining
Related to
FY2O11'1J
Budget asof
Published
27thPub|ished
'Bargaining
Unit Staff
8ar0ainingUnif
Budget tobe
Sept.lSth
Agenda
Agenda
' Gap
Furlough
Ratifications
Adopted
Expenditures
General Government
Mayor
Board ofCommissioners
City Manager
City Clerk
Civil Service
Auditor General
Communications
Human Resources
Equal Employment Opportunity
Information Technology
[�yA�omney(Lam/)
Management &Budget
Purchasing
NeiQborhoodEnhancement Team
Code Enforcement
Capital Improvement
Finance
631,800
1,700,000
1'I69'100
1,066'I00
291'400
836'400
50I'200
I'233'500
II9'800
9'131'500
4/B5`IDO
1'141'800
965'200
I,427,100
3,1I8'800
782,800
6,032'100
'
115'200
'
'
'
(7I'000)
(154,500)
'
'
'
'
43,800
'
'
'
'
631'800
1'700000
1'384'300
1,066'200
291'400
836400
430'200
2'079,000
I39'800
9,121'500
4/435`200
1'141'800
1'009'000
2,427,100
3'128'800
782'800
6,03I,100
i 200'000
'
'
/ SS'OOO
|
'
(177'900)
�
'
7,000
'
| '
|
'
'
(4'100)
(1'100)
(300)
(1'300)
(900)
(S'SDO)
(SOO)
(5,400)
(1I.800)
(3'600)
(1,100)
(3,30O)
(1,700)
(2,500)
(3'800)
'
(3'200)
'
(1'300)
(5'500)
'
(]]'800)
(2,400)
(600)
(5,300)
/10,700)
'
(30,000)
(I'UUO)
(34,400)
631'800
1'700.000
1'580'200
1'061'900
290,500
835,100
428'000
I'123'000
229'300
8,904'400
4'420'000
1'144'600
1'002,600
2,413,100
3'097'100
778'300
5,993,900
Total -General Government
36'794,900
(67,500)
36,727,400
| 84'100
(48'500)
(129'200)
36,633'800
Planning &Deve|opment
Building
Planning and Zoning
5'035,100
3'514.600^
'
(112'700)
5'035'100
3'401'900'
(192'I00)
(1'500)
(3,000)
(66'100)
(I1,600)
4'775,300
3'377'300
Total -Planning &Development
8,549'700 (112,700)
8,437'000
1 (182'200)
(4'500)
(87,700)
8'152,600
Submitted Into the public
record in connection with
���'�� o n 9-
Priscilla A. Thompson
' �Un����
| -~'.� ~~~~''`
9/27/2011
A
|
City �DfMiamiRevenue and Expense Sp mmary
/
�
Q
E
Attachment 1
F G
Proposed
Distribution of
Tentatively
Changes
FY2011'1Z
Changes
NDA
Adopted
Included in
Budget asPer
iNeededto
Adjustment
Proposed
FYI011'1I
Se[t. 27th
Initial Sept.
Omoe
Non -Bargaining
Related to
FYZ011'12
Budget asof
Published
27thPuWished
Bargaining
Unit Staff
Bargaining Unit
Budget tobe
Sept,15th
Agenda
Agenda
Gap
Furlough
Ratifications
Adopted
Expenses (Continued)
Public Works
Solid Waste
GSA
Public Works
18'900,400
16'855'100
14'550'900
32'800
(244300)
'
18'933.200
16.610'800
14'550'900
12,000
(184,600)
(2,000)
(2'900)
(I'UOO)
(11,200)
(9I,500)
(45.600)
18.932'000
16'330'800
14'503'300
Total -Public Works
50'306'400
(211'500)
50'094'900
(17I'600)
(6'900)
(149.300)
49'766.100
Public Safety
Fire -Rescue
71'343'800
'
71'343'800
'
(12'200)
(3'I84'700)
68'047'000
Police
1I2'190'900
121'000
122'311'900
(52'500)
(21,200)
(4'6I5,600)
117'613,600
Total -Public Safety
193'534^700
121'000
193'655'700
(51,500)
(33'300)
(7'910'300)
185'660,600
Public Facilities
4,326/400
-
4,326/400
(62'500)
(3,100)
(16,500)
4.244300
Parks & Recreation
21,607'400
50'100
21.657'500
'
(Z'OOU)
(93,200)
21'562'300
Risk Management
59'I37'600
84000
59'321,600
|
(I']OO)
(906,100)
58'413'200
Total PF'PR, and R��
85'171/400
13�1OO
85'305'500
! (62'500)
(7,400)
(1'015.800)
84.219'800
/
Pension
79.308,800
'
79'308'800
(2'300,000)
77,008'800
�
Non -Departmental
Office mfGrants Administration
456/�00
127'800
584I00
. '
(1'I00)
'
583.000
Other
5'427'900
1,658,800
7'086,700
, 959'500
'
22'597,600
29.643'800
Total -Non Departmental
5,884,300
1,786,600
7,670900
959'500
(1,200)
21'597,600
30.226'800
(Transfers -OUT)
11'377'300
'
11,377300
'
'
(4J059,500)
7,317,800
Total Expenditures (Outf|owa)
470'927'500
1.650,000
472'577'500
564'800
(101'800)
5,945.800
478.986,380
|
Revenues less Expenditures
' (101,800) 101'800
8/27/20l1
|