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Home My WebLink AboutMemos - Office of the Attorney GeneralPAM BONDI ATTORNEY GENERAL STATE OF FLORIDA OFFICE OF THE ATTORNEY GENERAL Division of Victim Services Christina F. Harris, Bureau Chief Advocacy and Grants Management PL-01 The Capitol Tallahassee, FL 32399-1050 Phone (850) 414-3300 Fax (850) 487-3013 htip://www.myfloridalegaLcom August 24, 2011 Chief Miguel Exposito City of Miami Police Department 400 NW 2nd Avenue, 4th Floor Miami, Florida 33128-1786 Dear Chief Exposito: Two original 2011/2012 Victims of Crime Act (VOCA) Agreements are enclosed. The Agreement is the contract that will make funds available for your program. To execute the VOCA Agreement, please complete the following: • Have the authorizing official sign the agreement on the last page and each of the attachments. • Include the Federal Employer Identification number of your agency, and if you are a public agency, include your SAMAS (FLAIR) code, if applicable. • Retain an original of the Agreement for your files. Return the original to the Bureau of Advocacy and Grants Management, Office of the Attorney General, PL-01, The Capitol, Tallahassee, Florida 32399-1050. No grant expenses for the period of October 1, 2011, through September 30, 2012, may be incurred until the agreement has been signed by all parties. Please do not make any alterations to the Agreement. Any delay in execution will delay the availability of grant funds. Grant expenses will not be processed for reimbursement until the signed original agreement has been received in this office. I look forward to working with you during the coming year. If you have any questions regarding your VOCA Agreement, please call me or Melissa Hendershot, Program Administrator, at (850) 414-3300. Sincerely, Christina Harris Bureau Chief CH/bIs Enclosures Offlcp Qj the MIeJmh Plea AUG 2 9 2011 RECEIVED Please sign the VOCA Agreement, and return it to our office by October 1, 2011. If this \MCA -Agreement -is -not signed by October 1, 2011, the start date of the grant will be prorated to begin on the date the grant was signed. i PAM BONDI ATTORNEY GENERAL STATE OF FLORIDA OFFICE OF THE ATTORNEY GENERAL Division of Victim' Services Christina F. Harris, Bureau Chief Advocacy and Grants Management PL-01, The Capitol Tallahassee, FL 32399-1050 Phone (850) 414-3300 Fax (850) 487-3013 http: %lwww. www. mi f loridalegal. com June 22, 2011 Chief Miguel Exposito City of Miami Police Department 400 NW 2nd Avenue, 4th Floor Miami, Florida 33128-1786 RE: 2011/2012 Victims of Crime Act Grant Number V11185 Dear Chief Exposito: Congratulations on your 2011/2012 Victims of Crime Act (VOCA) grant award. Each year the United States Department of Justice allocates a VOCA grant to Florida based on the availability of funds from federal court cases. Requests for the 2011/2012 grant year exceeded the availability of funds for the State of Florida. A copy -of the award letter, previously sent to your agency, is enclosed for your reference. All agencies must submit revised budget and project information based on the actual grant award for 2011/2012. Requests for budget modifications may not be accepted during the first quarter of the grant period. Therefore, it is imperative that accurate information is provided. All revisions must be submitted on the forms provided at the following website: www_myfloridalegal.com, under the heading of Victims'Services, Men select Advocacy and VOCA Grants; VOCA Assistance Grants, 2011/2012 VOCA Letter of Intent forms. These items must be submitted to the Bureau of Advocacy and Grants Management no later than July 5, 2011. You may submit these documents to your current grant manager by e-mail, U.S. mail, or by fax to the number listed above. Once all the revisions and documents have been approved, the VOCA Agreement will be mailed to your agency for signature. I look forward to working with you during the coming year. Sincerely, lita;Ada_a, Christina F, Harris Bureau Chief CFH/bls Enclosure: Award Letter cc: Mae Shepherd RECEIVED JUL 0 5 2011 LEGISLATION DETAIL Office of the Chief of Police Miami, Fla JUN 2 4 2011 RECEIVED. STATE OF FLORIDA PAM BONDI ATTORNEY GENERAL June 16, 2011 Chief Miguel Exposito City of Miami Police Department 400-N orthwest 2nd Avenue, 4ttrfloor - - Miami, Florida 33128-1786 • Dear Chief Exposito: The Office of the Attorney General, .Bureau of Advocacy and Grants Management, is pleased to inform you that the City of Miami Police Department will be awarded a Victims of Crime Act (VOCA) grant in the amount of $32,247 for the 2011/2012 funding cycle. Your agency is being awarded this grant in recognition of your commitment to providing services to crime victims in your community. You will be receiving a letter from Christina Harris, Bureau Chief of Advocacy and Grants Management, with administrative instructions on this grant in the very near future. Thank you for your continuing efforts to provide assistance to victims of crime. PB:bls Sincerely, 61/1166:' Pam Bondi RECEIVED JUL 0 5 2011 LEGISLATION DETAIL Office of the Chief of Police Miami, Fla JUN242011 RECEIVED PL-01, The Capitol, Tallahassee, Florida 32399-1050, Telephone (850) 414-3300 Fax (850) 487-2564 1VLIANLL POLICE DEPARTMENT . VICTIM['S ADVOCATE JOB DESCRIPTION • ,• Assist victims or survivors of violent crimes by providing initial crisis intervention referrals to the appropriate counseling programs or agencies. Note: The provision of mental health services is not allowed for the Miami Police Department, as we are not a bona -fide mental health agency, hence, services in this area are limited to agency referrals. (10%) -• Perform crisis intervention by visiting crinae scenes, homes, hospitals and funerals to provide assistance to primary and secondary victims (as needed). (20%) Provide immediate support assistance to victims by contacting family members, doctors, counselors, etc. (20%) A. Ensure that proper services are provided to victims and survivors. Services may include but are not limited to crisis intervention, facilitating compensation for victims, providing referrals to mental health agencies, etc. (5%) '• Notify victims of their legal rights. (1%) Follow up with victims to ensure the receipt of quality service and ascertain additional needs. (2%) • Provide education to the victims concerning the State's Victims Compensation Program and the importance of participating in the criminal justice process. (3%) Assist victims with filing Victim Compensation Forms. (10%) Provide victims with case information and follow-ups. (10%) -• Keep track of eligibility of victim for compensation (5%) • Maintain contact with analyst at the Attorney General's Ofce in Tallahassee. (4%) Establish and maintain a detailed and concise • case management, which includes a record of initial contact and follow-up contacts. (10%) • Considerable knowledge of community services available. • Considerable knowledge of the State's Victim Compensation Program • Ability to be on call 24 hours per day, 7 days per week. MIA11II POLICE DEPARTMENT VICTIM'S ADVOCATE SUPERVSIOR JOB DESCRIPTION Responsible for coordinating and supervising other support personnel (City, grant funded or.volunteer), which includes: (100%) -• Functioning as an advocate for victims of violent crimes; such as homicides, sex crimes, assaults, hit & runs, DUIs, robberies and domestic violence. (5%) • Familiar with the basic working knowledge of a police department. ,• Have a solid working understanding of victim's advocacy procedures. -• Provide information on victim's rights as required by Florida State Statute (F.S. 960.001). (5%) a Assist and treat victims or survivors of violent crimes with dignity, fairness and compassion. (25%) • Provide contact for direct services to victims or survivors. (5%) • Provide safety plans. (5%) • Provide initial crisis intervention referrals to an existing colmseling program or agency. (10%) • Follow up with victims to ensure quality service and ascertain additional needs. (10%) • Establish and maintain a comprehensive and succinct case management system that would include tracking and following up on cases from their. inception through closure. (5%) Mustbe familiar with available community service agencies. • Must be familiar with the State's Victims Compensation Program. Assign cases to victim advocate. (1%) • Review advocates files on victims to ensure proper service and contact have been provided. (5%) - • Identify high -risk cases. (2%) • Meet with advocates as needed to ensure cases are in compliance. (1 %) • Create and maintain a victim database. (10%) • Create and maintain schedule for advocates. (-5%) • Review advocates daily work log. (1%) • The Victim Advocate will train new police officers on. victims' rights and will follow up with the rest of the police officer staff in roll call training or by our Unit's monthly bulletin. (5%) 2011-2012 Victims of Crime Act (VOCA) Letter of Intent (LOI) Forms Grant Awards made for the 2011-2012 grant period are for the continuation of projects funded during the 2010-2011 grant period. Submit the following items: 1. Part 3: Funding Source Chart and Program Staff 2. Part 4:.Victims Served and Types of Services 3. Part 7: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Lower Tier Covered Transactions 4. Part 8 (A-E): VOCA Budget Request reflecting the amount listed in the award letter (itemized description for each budget category). * The budget for State Attorney's Offices, should reflect 100% funding for all positions funded through VOCA. ** Unless instructed otherwise, the budget for Sexual Abuse Treatment Programs must include an amount in the contractual budget at a level equal to or greater than the amount funded in 2010- 2011 VOCA grant. 5. Part 9: Program Match 6. Job descriptions (with percentages of time listed for each duty) for all positions in the VOCA and/or Match budgets. 7. Supplanting Certification Form: This form must be signed by an agency official who is authorized to enter into contractual agreements. Public agencies only. Submit the forms to your current OAG VOCA Grant Manager by either email, fax or U.S. mail. FAX NUMBER: (850) 487-3013 Using the U.S. Postal Service: Office of the Attorney General Bureau of Advocacy and Grants Management PL-01, The Capitol Tallahassee, Florida 32399-1050 Using other mail carrier services such as Federal Express, UPS, etc., please use the Collins Building address: Office of the Attorney General Bureau of Advocacy and Grants Management Collins Building 107 West Gaines Street Tallahassee, FL 32301 Questions? CaII the Bureau of Advocacy and Grant Management at (850) 414-3380 Agency Name: City of Miami Police Department 2011-2012 LOI FORMS. PART 3. FUNDING SOURCE CHART AND PROGRAM STAFF In the following table, provide the amount of funding that is allocated to victim services in your agency for the current fiscal year and requested for the 2011-2012 VOCA project year by funding source. Do not report the agency budget unless the entire budget is devoted to victim services. For example, if VOCA funds are awarded to support a victim advocate unit in a prosecutor's office, then report the budget for the victim advocate unit only. Round amounts to the nearest dollar. Include all expenses which are budgeted for the victim services program (i.e., personnel costs which include salaries for directors, clerical/support staff, victim advocates, counselors, etc.; training costs; equipment such as computers, fax machines, printers, copiers, telephones, and furnishings, etc.; operating costs such as utilities, postage, printing, office supplies, travel, counseling supplies, etc.). Contact your agency's. finance or budget office for assistance in completing this information. Please note: Do not include in - kind match. The amounts listed for state, local, public, private and/or other funding must be equal to or greater than the amount shown as cash match in the Match Budget (Part 9). Funding Source 2011-2012 VOCA Project Year Federal Funding `Describe below $ - 2011-2012 VOCA grant award (excluding match) $ 32,247 State Funds $ - Local, Public or Private Funds $ 141,825 Other: (Describe at right) TOTAL VICTIM SERVICES BUDGET $ 174,072 * For the judicial circuit you are requesting funding with this application *If the applicant agency currently receives federal funding for victim services, indicate the source(s) and the use of those funds. (Response is limited to 1000 characters.) N/A. Agency Name: City of Miami Police Department 2011-2012 LOI FORMS PART 3. FUNDING SOURCE CHART AND PROGRAM STAFF How many victim advocates/direct victim service providers does your agency staff? Expressed in full time equivalents (FTEs) Of those, how many are you requesting from VOCA? Expressed in FTEs, e.g., a program with one position (2080 hours annually) funded by VOCA for 75% of the total cost is .75 FTE Of those, how many are you reporting as matching expenses? Expressed in FTEs, e.g., a program with one position (2080 hours annually) used as a matching expense for 25% of the total cost is .25 FTE Total Number of VOCA project staff (VOCA funded staff + Match staff) 1.00 1.00 0.11 Agency Name: City of Miami Police Department PART 4. VICTIMS SERVED AND TYPES OF SERVICES Indicate the number of victims projected to be served by type of victimization: Note: Indicate the number of victims served by VOCA-funded and matching funds through the grant period. Each victim should be counted only once unless there is a separate instance of victimization. For example, a victim of spouse abuse assault should be counted one time during the grant period unless he/she is victimized as a result of a separate and unrelated crime. At a minimum, the agency will provide services to no less than 90 percent of the total projected victim population.' # of Victims to be Served Type of Victim # of Other Types of Victims to be Served 8 Child Physical Abuse For other types of crimes, identify and list each separately below. 20 Child Sexual Abuse 5 DUI/DWI Crashes 1 Child victims of cybercrime 1,500 Domestic Violence 1 Victims of child pomography 15 Adult Sexual Assault 1 Innocent victims of gang violence 10 Elder Abuse 2 Hit & Run 2 Adults Molested as Children 15 Survivors of Homicide Victims 10 Robbery 300 Assault 1,885 4 ry "F S 'v J Y �'I 5ubtota'I > s u x r s _. . ... 5 '£ ", .. G Y Subtotal of Others kV ctims N`� TOTAL VICTIMS SE44 RVED,�� k r a ia y tk dc.! rr 't"'A �SaX 'x" �t orb''x .� .� r '" r` °, `s � e'P,, `f � �'� .. zxn, ,. n x:: Y'jyy'".i Y . 1. ' � „: Indicate the number of victims projected to receive the following service(s). (See Definitions for a description of each service.) # of Victims to be Served Type of Service # of Other Types of Services to be provided 0 Crisis Counseling For other types of services, identify and list each separately below. 1,890 Follow-up Contacts 0 Therapy 1890 Written contact/mail contact 0 Support Groups 0 Crisis Hotline Counseling 0 Shelter/Safehouse 1,890 Information and Referral (In -Person) 0 Criminal Justice Support/Advocacy 0 Emergency Financial Assistance 0 Emergency Legal Advocacy 300 Assistance Filing Compensation Claims - Mandatory Requirement 200 Personal Advocacy 1,890 Telephone Contacts 6,170 s•ubtotal '' 1,890 Subotal tof "Other Services TOTAL SERVICES • 8 060 y vs W PART 7. CERTIFICATION REGARDING DEBARMENT Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Non -procurement List. 8_ Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which the transaction originated may pursue available remedies, including suspension and/or debarment. Agency Name: City of Miami Police Department 2011-2012 LOI FORMS PART 8A. VOCA BUDGET The Budget section is an itemized description by budget category of proposed costs for VOCA funding. The budget categories are personnel, contractual services, equipment and operating. Provide a detailed (itemized) list and narrative for every budgeted item. See Final Program Guidelines for specific details regarding Allowable and Non -Allowable Costs. Attach additional page(s) as necessary. To maximize the availability of services to all victims of crime, the OAG discourages the use of VOCA funding to provide services that are eligible for payment through the Victim Compensation Program. Justification that demonstrates the effectiveness of any such duplication is required as part of the budget narrative. Failure to submit a justification may result in removal of the budget request. Budget categories must be rounded to the nearest whole dollar, e.g., $8,081.43 = $8,081 or $8,081.78 = $8,082. Budget Summary By Category - Provide the subtotal for each budget category for the Total VOCA Budget Request. Amounts must be rounded to the nearest whole dollar. TOTAL VOCA BUDGET Personnel $ 32,247 Contractual Services Equipment Operating Expenses TOTAL $ 32,247 REQUIRED MATCH (use this total amount in Part 9 - Match Budget) $8,062 If applicable, provide a justification for not billing Victim Compensation for services that may be funded through Victim Compensation. For example, therapy services requested as part of the personnel or contractual budgets. Agency Name: City of Miami Police Department 2011-2012 LOI FORMS Part 8B. VOCA PERSONNEL BUDGET Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. Personnel: Position Total Actual Cost (from chart below) Total Amount VOCA Funded 2011-2012 Percentage VOCA Funded Victim Advocate Temporary P/T $ 32,247 $ 32,247 100.00% 0 $ - #DIV/0! 0 $ - #DIV/0! 0 $ - #DIV/0! 0 $ - #DIV/0! 0 $ - #DIV/0! 0 $ - #DIV/0! 0 $ - #DIV/0! 0 $ - #DIV/0! 0 $ - #DIV/0! Subtotal $ 32,247 $ 32,247 $ - Pay schedule (choose one from the drop -down menu): bi-weekly Complete the table below for each position requested (adding additional pages if necessary). In the explanation section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. FR (flat rate) should be indicated for those benefits that are calculated based on a flat rate regardless of salary, e.g., health insurance is often calculated in this manner. Position Requested: Victim Advocate Temporary PIT Hours per week = 34.452 RATE Employer Cost Per Pay Period Approved Budget Hourly Rate = $ 18.00 Annual Gross Salary $ 32,247 <' $ 32,247 $ 1,240.27 FICA $ - $ - Retirement $ - $ - Health Ins. 4 $ - Life Ins. $ - Dental Ins. $ - Workers Comp :.' $ - $ - Unemployment (1st$7K) * $ - $ - Other (provide explanation below): $ - TOTAL $ 32,247 $ 1,240.27 Explanation (if applicable): According to City of Miami employment guidelines, Part Time Temporary Employees do not receive any benefits other than FICA and Medicare. The poistion is listed as No. YES NO Position Requested: _. Hours per week = RATE Employer Cost Per Pay Period Approved Budget $ - Hourly Rate = Annual Gross Salary $ . $ - FICA $ - $ - Retirement $ - $ - Health Ins. s $ - Life Ins. , $ - Dental Ins. 'y $ - Workers Comp $ - $ - Unemployment (1st $7K) & $ - $ - Other (provide explanation below): $ - TOTAL $ - $ - Explanation (if applicable): Is this position used as a matching expense? YES NO Agency Name: 2011-2012 LOI FORMS Part 8B. VOCA PERSONNEL BUDGET Position Requested: Hours per week = RATE Employer Cost Per Pay Period Approved Budget Hourly Rate = Annual Gross Salary $ Kra „ $ - $ - FICA „s $ - $ - Retirement�;� $ - $ - Health Ins. �,� $ Life Ins. Ky g S ;'�� $ - Dental Ins.& $ - Workers Comp its 3c� $ $- Unemployment (1st $7K) K � T $ - $ - Other (provide explanation below) t� $ - TOTAL $ - $ - Explanation (if applicable): Is this position used as a matching expense? YES NO Position Requested: Hours per week = RATE Employer. Cost $ Per Pay Period Approved Budget - Hourly Rate = Annual Gross Salary $ $ - FICA $ - $ - Retirement � $ - $ - Health Ins. u $ - Life Ins. , u $ Dental Ins.<... '„' $ Workers Comp , . $ - $ - Unemployment (1st $7K) i Yt'6� fi � xl. $ - $ - Other (provide explanation below): . x r M-�- $ - TOTAL $ - $ - Explanation (if applicable): Position Requested: Hours per week = RATE • Employer Cost $ Per Pay Period Approved Budget - • ° Hourly Rate = Annual Gross Salary $ $ - FICA $ - $ - Retirement $ - $ Health Ins. ? $ - Life Ins. T. 7 ` ¢ $ - Dental Ins. `` $ - Workers Comp $ $ Unemployment (1st $7K) $ - $ - Other (provide explanation below): $ - TOTAL $ - $ - Explanation (if applicable): Is this position used as a matching expense? YES NO Position Requested: Hours per week = Hourly Rate Annual Gross Salary RATE Employer Cost Per Pay Period Approved Budget FICA $ $ Retirement $ Health Ins. $ Life Ins. Dental Ins. Workers Comp $ $ Unemployment (1st $7K) Other (provide explanation below): $ TOTAL Explanation (if applicable): Is this position used as a matching expense? YES NO Is this position used as a matching expense? YES NO Agency Name: 2011-2012 LOI FORMS Position Requested: Hours per week = RATE Employer Cost Per Pay Period Approved Budget Hourly Rate = Annual Gross Salary $ $ - $ - FICA ;if f $ - $ - Retirement $ - $ - Health Ins. � $ - Life Ins. t r`Y $ - Dental Ins. $ - Workers Comp $ - $ - Unemployment . (1st $7K) $ - $ - Other (provide explanation below): f ! I46 h $ - TOTAL $ - $ - Explanation (if applicable): Part 8B. VOCA PERSONNEL BUDGET Position Requested: Hours per week = RATE Employer Cost $ Per Pay Period Approved Budget - Hourly Rate = Annual Gross Salary $ $ FICA $ - $ - Retirement T $ - $ - Health Ins. $ - Life Ins. � , �� ' $ - Dental Ins. 5 $ - Workers Comp $ $ Unemployment (1st $7K) Y r $ - $ - Other (provide explanation below): f N $ - TOTAL $ - $ - Explanation (if applicable): Is this position used as a matching expense? YES NO Is this position used as a matching expense? YES NO Position Requested: Hours per week = Hourly Rate = Annual Gross Salary RATE Employer Cost $ Per Pay Period Approved Budget FICA Retirement Health Ins. Life Ins. Dental Ins. Workers Comp Unemployment (1st $7K) Other (provide explanation below): $ TOTAL Explanation (if applicable): Position Requested: Hours per week = Hourly.Rate = Annual Gross Salary RATE Employer Cost $ Per Pay Period Approved Budget FICA Retirement Health Ins. $ Life Ins. Dental Ins. Workers Comp Unemployment (1st $7K) Other (provide explanation below): TOTAL Explanation (if applicable): Is this position used as a matching expense? YES NO Is this position used as a matching expense? YES NO Agency Name: City of Miami Police Department 2011-2012 LOI FORMS PART 8C. VOCA CONTRACTUAL BUDGET For each contractual service listed, include a description of the service to be provided, the business name of the contractor, the cost per unit of service, and the estimated units of service to be used. Indicate in the narrative section how the number of services requested was determined. Also, give a description of a unit of service, e.g., a 60 minute unit of legal services, a 60 minute individual therapy session, a 90 minute group therapy session. Attach additional page(s) if needed. EXAMPLE - Budget Narrative: Therapy, Inc., will provide therapy for adult survivors of incest. It is anticipated that this service will be used approximately 10 times during the year. Contractual Services - Contracts for specialized services: Name of Business or Contractor Cost Per Unit of Service Estimated Units of Service Total 1 N/A. $ - 2 $ - 3 $ - 4 $ - 5 $ 6 $ - Contractual Subtotal ... ... $ - Budget Narrative: 1. 2. 3. 4. 5. 6. N/A. Agency Name: City of Miami Police Department 2011-2012 LOI FORMS PART 8D. VOCA EQUIPMENT BUDGET Items included in this section must be furniture and/or equipment costing $1,000 or more. If awarded funds in this category, prior approval is required before purchasing items. Provide a justification for the equipment purchase requests. Attach additional page(s) if needed. EXAMPLE - Narrative Response: The computer will increase the advocate's ability to reach and better serve crime victims. The cost listed above is for a complete computer package which includes the computer, monitor, software and printer. Equipment: Description Number Cost Per Item Total 1 N/A. $ - 2 $ - 3 $ - 4 $ - 5 $ - 6 $ - Equipment Subtotal ... ... $ - Budget Narrative: 1. 2. 3. 4. 5. 6. NIA. Agency Name: City of Miami Police Department 2011-2012 LOI LOI FORMS PART 8E. VOCA OPERATING BUDGET Office supplies such as paper, pencils, toner, printing, books, postage, transportation for victims; monthly service costs for telephone or utilities; staff travel (for direct service to crime victims only), etc. Furniture and equipment costing less than $1,000 should be requested from this budget category. In the narrative section, provide a brief description of the operating expenses and note if the cost is pro -rated. Indicate how the number and cost of services requested were determined (by FTE? by % use? by sq/ft?). Attach additional page(s) if needed. EXAMPLE- Narrative Response: The Victim Advocate will need monthly telephone service calculated at $20 per month, which is the standard rate budgeted for new positions in this agency. Operating Expenses: Description Number Cost Per Item Total 1 N/A. . $ - 2 $ - 3 $ - 4 $ - 5 $ - 6 $ - 7 $ - 8 $ - Operating Subtotal ... ... $ - Budget Narrative: 1. 2. 3. 4. 5. 6. 7 8. N/A. PART 9. VOCA MATCH BUDGET Program Match: The Final Program Guidelines require that all proposals provide a 20% match of the total VOCA project. Total VOCA Project is defined as the VOCA Budget Request plus the Program Match. Match funds are subject to the same restrictions that govern VOCA grant funds, i.e., the source of program match must be a VOCA- allowable expenditure. To determine the amount of match required by the Final Program Guidelines for the proposed VOCA project, divide the total amount of the VOCA Budget Request by four. The result is theamount of the program match. For example, if the VOCA Budget Request is $30,000, then divide $30,000 by four which equals $7,500. In this case, the required match is $7,500 which equals 20% of the total VOCA project. The following further illustrates the program match requirement: $30,000 VOCA Budget Request + 7,500 Required Program Match ($7,500 equals 20% of the total VOCA Project) $37,500 Total VOCA Project Allowable match funds may include,, but are not limited to, volunteers, -staff salaries, rent, equipment, operating costs, etc. Federal funds from other sources cannot be used for VOCA match. Match used for the VOCA project cannot be used as match for any other grant. Do not over report match, i.e., do not provide match in excess of 20% of the total VOCA project. Match may be provided as either cash or in -kind or a combination of cash and in -kind as follows: Cash Match: A cash match is any cost component that is included in the agency's overall budget as it applies to the provision of direct services for victims of crime, i.e., staff providing direct victim services, travel related to the delivery of direct victim services, rent paid by the agency for the portion of the program providing direct victim services, etc. If the agency pays for the expense, then it may be used as a cash match. In -Kind Match: An in -kind match includes donated items or services that benefit the program but which do not have a dollar value assigned for budgeted purposes. For example, programs may use volunteer hours as match. The value placed on donated services must be consistent with the rate of compensation paid for similar work in the applicant agency. If the required skills are not found in the applicant agency, the rate of compensation must be consistent with the labor market. Programs may use items donated by other programs or individuals as in -kind match, i.e.,. rent and utilities used for the provision of direct services to victims and donated by another source outside the agency. The Program match section is an itemized description by budget category of proposed matching contributions. The budget categories are personnel, contractual services, equipment and operating expenses. Provide a detailed (itemized) list and a budget narrative for each budgeted category. Indicate the funding source and indicate if it is a cash or in -kind match. Do not over report required match. Unless otherwise approved by the OAG, reported match must be consistent with the monthly reimbursement request. Match Narrative: Describe in detail the type of Match, whether cash or in -kind, the budget category, etc. Submit the same detailed information for match as provided for VOCA funded items. If match is in the personnel category for paid staff complete the table below (attach additional page(s) if needed) and provide the total salary and benefits and percentage. Attach job descriptions for all paid staff and/or volunteers reported as a Match. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. Agency Name: City of Miami Police Department 2011-2012 LOI FORMS Part 9. VOCA MATCH BUDGET EXAMPLES- Match Narrative: Our agency utilizes volunteers who provide direct services to victims of crime, such as intake clerks, clerical (types reports and calls victims) and victim advocates. The agency anticipates using volunteers at the equivalent of 20 - 23 hours per week x 52 weeks x $5.15 for a match of $5,698.* Only those agencies with an established volunteer component are eligible to utilize volunteers as match. The agency rents office space from the Global Company at $14,400 annually and the agency's pro rated portion for office space for volunteers and supervisor of the victim advocate would be approximately 19% (or $234 per month) x 12 months = $2,807. Approximately 5% of the Victim Advocate Supervisor position will be utilized to provide supervision for the victim advocate position. The supervisor's total salary and benefits equal $32,000. Program Match Description Funding Source May not be derived from Federal Dollars Cash or In- kind Budget Category Match Amount 1 Victim Advocate Supervisor Local CASH Personnel $ 8,062 2 3 4 5 6 7 8 Match Total $ 8,062 Match Narrative: 1. 2. 3. 4. 5. 6. 7. Approximately 10.13% of the Victim Advocate Supervisor's position will be utilized to provide supervision for the Victim Advocate Temporary P/T position and to the Volunteers. The supervisor's total salary and benefits equals $46,037.00. Agency Name: City of Miami Police Department 2011-2012 LOI FORMS Match Position: Hours per week = RATE Employer Cost Reported MATCH= Hourly Rate = Annual Gross Salary $ - $ - $ - FICA .... $ - $ $ Retirement `' $ - $ - Health Ins. $ - Life Ins. n $ - Dental lns. � Ft $ - Workers Comp ' A $ - $ - Unemployment (1st $7,000) x 'r $ - $ - Other (provide explanation below): z, " $ - TOTAL $ - $ - Explanation (if applicable): Match Position: Hours per week RATE Hourly Rate = Employer Cost Reported MATCH= Annual Gross Salary ,$ $ FICA Retirement Health Ins. Life Ins. Dental Ins. Workers Comp Unemployment (1st $7,000) Other (provide explanation below): TOTAL $ Explanation (if applicable): Part 9. VOCA MATCH BUDGET Match Position: Victim Advocate Supervisor Hours per week = 40 RATE Employer Cost Reported MATCH= Hourly Rate = $ 20.56 Annual Gross Salary $ 42,765 $ 42,765 $ 7,487 FICA aJy " r ; 7.65% $ 3,272 $ 575 Retirement �s $ - $ - Health Ins. $ - Lifelns. $ - Dental Ins. , `W�r, $ Workers Comp q $ - $ - Unemployment (1st $7,000) $ - $ - Other (provide explanation below): _. $ - TOTAL $ 46,037 $ 8,062 Explanation (if applicable): The required match is $8,062.00 and the amount will be covered using funds from the City of Miami General Fund. Match Position: Hours per week = RATE Employer Cost Reported MATCH= Hourly Rate = Annual Gross Salary $ $ $- FICA $ - $ - Retirement _ $ $- Health Ins. $ - Life Ins. $ - Dental Ins. , $ - Workers Comp `" $ $- Unemployment (1st $7,000),; ; „. $ $- Other (provide explanation below): a' �zy' $- TOTAL $ - $ - Explanation (if applicable): Agency Name: 2011-2012 LOI FORMS Part 9. VOCA MATCH BUDGET Match Position: Hours per week = RATE Employer Cost Reported.: MATCH= Hourly Rate = Annual Gross Salary $ $ - $ - FICA ' `�� 3. $ - $ - Retirement --. $ - $ Health Ins. nr y z $ - Life Ins. e $ - Dental Ins. r $ - Workers Comp y- $ - $ - Unemployment (1st $7,000),.,_, $ $ Other (provide explanation below): z�y �,< $ - TOTAL $ - $ - Explanation (if applicable): Match Position: Hours per week = RATE Employer Cost Reported MATCH= Hourly Rate = Annual Gross Salary $ $ $- FICA- $ - $ Retirement $ - $ - Health Ins. $- - Life Ins. ° $ Dental Ins. s� f $ - Workers Comp $ $- Unemployment (1 st $7,000) h „_ $ - $ - Other (provide explanation below): k ;' $- TOTAL $ - $ - Explanation (if applicable): Match Position: Hours per week = RATE Employer Cost Reported MATCH= Hourly Rate = Annual Gross Salary $ $ - $ - FICA v3�t� a ; $ - Retirement $ - $ - Health Ins. 4 $ - Life Ins. $ - Dental Ins. "z� $ - Workers Comp r "`�� $ - $ - Unemployment (1st $7,000) �` �� - $ $ Other (provide explanation below): ,. $ - TOTAL $ - $ - Explanation (if applicable): Match Position: Hours per week = RATE - Employer Cost Reported MATCH= Hourly Rate = Annual Gross Salary $<' ` $ - $ - FICA $ - $ - Retirement $ - $ - Health Ins. $ - Life Ins. _ z.i , $ Dental Ins. $ - Workers Comp $ - $ - Unemployment (1st $7,000) ;' $ - $ - Other (provide explanation below)..` " r� ,:.. $ - TOTAL $ - $ - L Explanation (if applicable): VOCA DEFINITIONS Use this information in completing Part 4, Types of Services. Definitions are provided by the U. S. Department of Justice, Office of Justice Programs, Office for Victims of Crime (OVC). The information provided in this section must be consistent with the 2009-2010 Statement of Need and Project Proposal. Applicants that receive VOCA funding are required -to maintain data on victims served and types of services provided in accordance with the following definitions. Assistance with Victim Compensation includes making victims aware of the availability of crime victim compensation, assisting the victim in completing the required forms, gathering the needed documentation, etc. It may also include follow-up contact with the victim compensation agency on behalf of the victim. This is a mandatory VOCA service. Criminal Justice Support/Advocacy refers to support, assistance, and advocacy provided to victims at any stage of the criminal justice process, to include post -sentencing services and support. Crisis Counseling refers to in -person crisis intervention, emotional support, and guidance and counseling provided by advocates, counselors, mental health professionals, or peers. Such counseling may occur at the scene of a crime, immediately after a crime, or be provided on an on -going basis. Crisis Hotline Counseling typically refers to the operation of a 24-hour telephone service, 7 days a week, which provides crisis counseling, guidance, emotional support, information and referral, etc. Emergency Financial Assistance refers to cash outlays for transportation, food, clothing, emergency housing, etc. that is supported with VOCA grant funds or reported as matching expenses. Emergency Legal Advocacy refers to the filing of temporary restraining orders, injunctions, other protective orders, elder abuse petitions and child abuse petitions, but does not include criminal prosecution or the employment of attorneys for non -emergency purposes, such as custody disputes, civil suits, etc. Follow-up Contact refers to in -person contacts, telephone contacts, and written communications with victims to offer emotional support, provide empathetic listening, check on a victim's progress, etc. Information and Referral (in -person) refers to in -person contacts with victims during which time services and available support are identified. Other Services refers to other VOCA allowable services and activities not listed in the options provided. Personal Advocacy refers to assisting victims in securing rights, remedies, and services from other agencies; locating emergency financial assistance, intervening with employers, creditors, and others on behalf of the victim; assisting in filing for losses covered by public and private insurance programs including workman's compensation, unemployment benefits, welfare, etc.; accompanying the victim to the hospital, etc. Primary Victims are the people against whom the crime was directed, except in cases of homicide and DUI deaths where the primary victims are survivors. In domestic violence situations, children of spouse abuse victims who receive services are also considered primary victims. Secondary Victims are people other than primary victims receiving services as a result of their own reaction to or needs resulting from a crime directed against a primary victim, e.g., the husband of a rape victim who receives counseling, non -offending caretaker of child abuse victims, etc. Shelter/Safe House refers to providing short- and Tong -term housing services to victims and families following a victimization. Support Groups refers to the coordination and provision of supportive group activities and includes self- help, peer, social support, etc. Telephone Contacts refers to contacts with victims during which time services and available support are identified. Therapy refers to intensive professional psychological and/or psychiatric treatment of individuals, couples, and family members related to counseling to provide emotional support in crisis arising from the occurrence of crime. This includes the evaluation of mental health needs, as well as the actual delivery of psychotherapy. individuals who provide this service must meet the criteria outlined in the Florida Statutes (F.S.). Unduplicated Victims are victims not counted on previous quarterly reports. Unduplicated victims may be either primary or secondary victims of crime. A person may be counted more than once only as a result of an entirely separate and unrelated crime during the reporting period, e.g., a domestic violence victim is victimized during a separate episode. 1. 2. U. S. DEPARTMENT OF JUSTICE OFFICE OF THE COMPTROLLER OFFICE OF JUSTICE PROGRAMS Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered transactions (Sub -Recipient) This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67.510. Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160 B 19211). The prospective lower tier participant certifies, by submission of the proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Mr. Johnny Martinez, City Manager Name and Title of Authorized Representative Signature Date City of Miami Name of Organization 3500 Pan American Drive, Miami, Florida 33133-5595 Address of Organization Agency Name: City of Miami Police Department 2011-2012 LOI FORMS SUPPLANTING CERTIFICATION FORM (PUBLIC AGENCIES ONLY) This form must be signed by an agency official who is authorized to enter into contractual agreements. hereby certify that pursuant to the Victims of Crime Act, (VOCA) Federal Guidelines, grant funds will be used to enhance or expand services and will not be used to supplant state and local funds that would otherwise be available for crime victim services. Signature Mr. Johnny Martinez Print Name Date City Manager Title