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HomeMy WebLinkAboutExhibt 1yfront Park MANAGEMENT TRUST OPERATING & CAPITAL. IMPROVEMENT BUDGETS FISCAL YEAR 2011/2012 MdC Tt OP/7 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2011/2012 Table of Contents I. Trust Members II. Letter- of Introduction III. Budget Summary IV. Bayfront Park Operating Budget V. Bayfront Park Capital Improvement Budget VI. Revenues vs. Expenses & Organizational Chart CHAIRPERSON Commissioner Frank Carollo TRUST MEMBERS Marlene Avalo Elena V. Carpenter Pedro R. Diaz Ralph Duharte Michael Jackson Joseph Fred Joseph Nathan Kurland Violette Sproul EXECUTIVE DIRECTOR Timothy F. Schmand I MILDRED AND CLAUDE PEPPER MANAGEMENT TRUST 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358-7550 FAX: (305) 358-1211 July 28, 2011 Honorable Mayor Regalado and Members of the City Commission: The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2011-2012 Operating and Capital Budgets for City Commission approval. The Trust approved these budgets at a regularly scheduled meeting held on July 26, 2011, and we respectfully request that you do the same. The Miami City Commission created the Trust in 1987 to "direct, manage and maintain all aspects of Bayfront Park for the purposes of ensuring maximum community utilization and enjoyment." City Commission Resolution No. 94-204 added Bicentennial Park to the Trust's management portfolio in March of 1994 and the deep water slip adjacent to Bicentennial on December 14, 2006. In addition to "ensuring maximum community utilization," the Trust's founding legislation included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise." The Trust remains mindful of the balance it must strike between managing public parks and encouraging private enterprise. During Fiscal Years '2006 through 2010, the City of Miami's investment in Bayfront Park totaled $2,840,000 and resulted in a return of $19,987,815 — representing a seven hundred percent return on the city's investment. During that same period the Trust paid $716,867 for fire services and $2,187,846 in police services. Eighty eight thousand seven hundred and seventeen dollars were provided to local non-profit and community events and an estimated $8,185,759 was generated in parking revenue, translating to a $997,858 in parking surcharge to the City of Miami. The Trust's success is a direct result of the social entrepreneurial model that has guided our decision making for the past eight years. In the past five years the Trust has demonstrated an ongoing commitment to facility maintenance improvements by investing, on average, $600,000 annually in capital improvements. Those improvements include a re -lighting program, a children's playground, statue and torch renovation, and tree plantings. In FY 08/09 and 09/10 alone, the Trust's efforts resulted in an additional $3.5 million in improvements, represented by $801,000 in Baywalk improvements and amphitheater renovations totaling $2.7 million. In FY 2010/2011 the Trust continued its efforts at maintaining and upgrading Bayfront Park's physical plant: The Trust partnered with the City's Capital Improvement Department to renovate the park's existing electrical system, which will include upgrades for earned income opportunities and increased efficiency. The fifty -foot Holiday Tree that brightens Bayfront Park from Thanksgiving through New Year's will receive an ornaments upgrade in the new fiscal year, so it may continue to serve as a mid- winter, downtown beacon. Our free, thrice weekly yoga classes continue their popularity with over 60,000 residents and visitors having participated in the classes since they began in September 2005. The classes have been listed as "Best Of" by Miami New Times and have been featured by Fox Sports Network, CNN, and Delta Sky Magazine, to name a few. Three separate sponsorship agreements helped the park offset the expense of this extremely popular and oft copied program. Faced with the loss of Bicentennial Park as an event space and the resulting $700,000 drop in earned income potential, the Trust has developed a two pronged approach to recouping those funds: relocating some events to Bayfront Park and exploring the implementation of permanent food and merchandise concessions in the park to help fill the void. If history is an indication, the staff'and board have always successfully focused on a variety of revenue streams to support the park and the community and will continue to do so in the future. The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. The Trust is committed to providing these free, community inclusive celebrations for Miami's residents and visitors. Bayfront Park's New Year's Eve event attendance has been consistent and the estimated attendance for the December 31, 2010, event was 70,000. The past July 4th marked the 25th anniversary for America's Birthday Bash, which attracted an attendance estimated at 60,000: The Trust recognized the need to support activities outside Bayfront and Bicentennial Park boundaries. Throughout the year Bayfront staff lent their expertise to events held around the city, from Calle Ocho to Little Haiti to City Hall. The Bayfront Park portable stage, our festival on wheels, was used in every commission district at parks and community celebrations, for events ranging from Viernes Culturales to the City's Summer Parks Program. Between July 2010 and 2011, the Bayfront Park portable stage was used 15 times. Additionally in the past year the Trust: • Until August of 2011 the Trust Executive Director & staff perfoinied the management functions of the Miami Sports and Exhibition Authority, • . Hosted Ultra Music Festival in Bicentennial Park, selling out three days for the first time - thus widening the event's already enormous economic impact for downtown Miami and surrounding areas, • Hosted the worldwide Red Bull Flugtag event in Bayfront Park, bringing tens of thousands of people to downtown Miami and garnering global media attention, • Hosted the premiere Miami Sculpture Biennial, a contemporary temporary sculpture installation taking place during Art Basel, • Installed a permanent statue of Julia Tuttle adjacent to the Lee & Tina Hills Playground, • Continued with the diversification of events hosted - ranging from weddings to film shoots to the Bob Marley Festival, • Negotiated the return of Cavalia (December 2011), • Lent staff expertise to City departments and partner organizations through participation in committees, workshops and focus groups to help improve our coirununity, • Continued care and maintenance of the statues and plaques throughout the park and at the Torch of Friendship, BAYFRONT PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 • Continued to host some of the community's premier fundraising events such as Race for the Cure, Making Strides Against Breast Cancer, the Corporate Run, and Walk for the Animals, • Worked with the Miami Downtown Development Authority to serve as the host site for a series of free, community concerts to assist in furthering the revitalization of downtown. The Bayfront Park Management Trust board of directors and staff intend to build on these past accomplishments, pursuant to our mission of "ensuring maximum community utilization and enjoyment." Thank you for_allowing us the opportunity and the privilege to continue our efforts next fiscal year, which will begin with your approval of the attached budget. Respectfully, rr t19 F. Sc) =and Executive Director Enc. Cc: file B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 REVENUES GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES RESERVE FUND TRANSFER TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES TOTAL EXPENSES DEPRECIATION EXPENSES NE7 INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND ' Projections based on actual and known expenses through Jan 31, 2011 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 2011/2012 REQUESTED BUDGET FY 11112 5 253,000 5 1,247,000 5 836,000 $ 2,338,000 S 662,935 5 615,295 S 1,055,77D $ 2,338,000 5 1,475,000 S 1,475,000 5 1,000,000 1 APPROVED PROJECTED' APPROVED AUDITED BUDGET ACTUAL BUDGET ACTUAL FY 10111 FY 10111 FY 09110 FY 09110 • 241,600 5 291,600 S 241,600 $ 491,351 1,508,400 $ 1,976,000 5 1,089,400 5 2,476,606 S S S S 5,300 5 735,000 5 200,000 5 935,000 5 $ 2,485,000 $ 2,469,600 $ 2,266,000 • $ 2,973,258 S 64A935 $ 557,905 5 642,435 5 536,276 S 816,295' ' $ 972,545 5 616,295 S 1,396,159 S 1,023,770 S 909,050 5 1,007,270 5 827,169 $ 2,4E5,000 S 2,469,600 $ 2,266,000 $ 2,809,606 S 5 $ - S 219,345 $ 5 - $ 5 (55,694) $ 1,165,000 5 - 5 965,000 $ 1,165,000 5 $ 965,000 REVENUES GENERAL 101 - BOAT DOCK INCOME 102 - CARRIAGE INCOME 103 - FILM AND VIDEO LOCATION RENTAL 104 - MISCELLANEOUS REVENUES 105 - CONCESSIONS 106-MARQUEE REVENUES 107 - PARKING OPERATION INCOME 108 - INTEREST INCOME 109- WAREHOUSE RENTAL INCOME 110 - MIAMI SPORTS G EXHIBITION AUTHORITY 111 - LONG TERM AGREEMENT INCOME TOTAL GENERAL REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2011/2012 Requested Budget FY 2011/12 5 36,000 5 $ 17,000 5 55,000 5 15,000 5 5 120,000 5 10,000 5 5 5 253,000 Approved Projected Approved Audited Budgel Actual Budget Actual FY 2010111 FY 2010111 FY 2009/10 FY 2009/10 5 36,000 5 36,000 5 36,000 5 47,0056 5 - 5 - 5 - $ - 5 17,000 5 17,000 5 17,000 5 22,000 $ 20,00D 5 45,000 5 20,000 5 75,470 5 15,000 $ 10,000 $ 15,000 5 12,500 5 - 5 - 5 - $ - 5 90,000 5 120,000 5 90,000 5 261,9E3 5 10,000 5 10,000 5 10,000 5 17,952 5 - 5 - 5 - 5 5 53,600 5 53,60D $ 53,600 5 53,600 5 5 5 5 - 5 241,600 $ 291,600 $ 241,600 S 491,351 2 EXPENSES ADMINISTRATIVE: 1101 - Executive Director 1102 - MSEA Administrator 1102.1 Contact, Procurement & Agenda Officer 1103 • Business 8 Finance Director 1103.1- Bookkeeper 1103.2 - HR & 0ffice Coordinator 1104 - Administrative Assistant 1105 - Receptionist 1106 - Payrolling Costs 1107 - Health d Dental Insurance Contribution 11013- Life Insurance & Disability Contribution 1109 - Executive Retirement Plan. Contribution 1109.1- Employees Retirement Plan 1110 - Master Planning_ Implementation Process 1110.1 - Grants Writing Service Fees 1111 - Misc. Expenses 1112 - Computer Supplies & Software 1113 - Courier 1114 - Equipment Purchases 1115 - Equipment Rental & Maintenance 1116 - Postage 1 117 - Printing 1118 - Office Supplies 1119 - Telephone, Cell Phone, Pager and Cable Services 1120 - Bank Charges 1121 - Nevrspaper Public Notices 1122 - Business Travel & Seminars 1123 - Training & Conference Registration 1124 - Training & Conference Expenses 1125 - Meeting Expenses 1126 - Memberships and Subscriptions 1127 - Business Expenses 1128 - Director's Liability Insurance 1129 - Property Insurance 1130 - Premises Insurance 1130.1 - Insurance Deductibles 1131 - Accounting Services 1132 - Audit 1133 - Marquee Maintenance Contract 1134 - Non Contactual Maintenance 1135 - Contingency Fund 1136 - Bad Debt Expenditure TOTAL ADMINISTRATIVE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2011/2012 Requested Budget FY 2011112 S 112,000 S 64,150 65,615 5 44,10D 5 41,340 5 38,200 5 30,000 S 63,780 46,000 3,500 5 5,000 5 5,000 5 4,000 1,750 5 2,500 5 5,000 3,000 1,000 10,000 5 30,000 5 500 5 S 5 3,500 4,000 3,500 5 5,000 1,000 5 15,000 S 2,500 S 22,00D 5 S 30,000 5 662,935 Approved Projected Approved Audited Budget .. - Actual Budget Actual FY 2010111 FY 2010111 FY 2009110 FY 2009/10 5 112,000 5 112,000 S 112,000 $ 112,081 .5 $ - S S S 64,150 S 64,150 5 64,150 S 62,902 S 65,615 5' 65,615 5 65,615 5 64,334 $ 44,100 5 44,100 S 44,100 5 43,941 $ 41,340 S 41,340 5 41,340 S 41,344 5 36,200 5 38,200 5 38,200 5 36,471 $ 30,000 5 30,000 5 30,000 $ 29,881 S 63,7E0 5 52,000 5 63,780 5 51,506 5 46000 5 45,000 $ 46,000 Si 44,207 $ 3,500 S 3,000 S 3,500 5 2,592 5 5 5 - 5 $ 5 - S - 5 5 - 5 5 5 - S 5,000 5 1',000 5 2,500 5 630 $� 5,000 S 2,500 5 5,000 5 2,520 5 4,000 5 3,000 5 . 4,000 5 3,010 S 1,750 5 500 5 1,750 S 337 S 2,500 S 500 5 2,500 5 551 5 5,000 5 3,000 5 5,000 5 2,844 5 3,000 5 1,00D 5 3,000 5 1,000 5 1,000 5 - 5 1,000 5 6 S 10,000 S 5,000 5 10,000 5 5,556 5 30,000 5 30,000 5 30,000 S 28,705 $ 500 S - 5 500 5 S 4,000 5 2,000 5 4,030 5 1,567 5 5 - 5 5 - 5 - 5 - 5 - 5 5 $ - 5 - S 5 3,500 5 3,500 5 3,500 S 4,189 5 3,500 5 2,500 $ 3,500 5 2,267 S - $ 5 S 5,000 5 4,500 5 5,000 5 4,234 S 1,030 5 1,000 5 1,000 5 910 S 15,000 S 12,5D0 5 15,000 5 6,959 S 2,500 5 - 5 2,500 5 S 5 5 5 5 22,000 5 20,000 $ 22,030 5 12,000 S 5 5 S 12,000 S 5 5 5 - 5 - •S - 5 5 - 5 5 22,000 9,734 644,935 $ 587,905 5 642,435 5 586,278 3 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2011/2012 EXHIBIT 100 Administration General Revenue 101 Boat Dock Income: proposed $36,000. Revenue based on North and South docks rental. 102 Carriage Income: proposed $00. 103 Film and Video Location Rental: proposed $17,000. Projected revenue based on previous year' s experience and discussions with film and video professionals. 104 Miscellaneous Revenue: proposed $55,000. Revenue based on previous year' s experience. 105 Concessions: proposed $15,000_ Use fee based on potential agreements with park concessionaires as recommended in the Trust's long range planning sessions. 106 Marquee Revenue: proposed $00_ 107 Parking Operation Income: proposed $120,000. Revenue projection based on parking operation. 108 Interest Income: proposed $10,000. Income based on projected revenue from Trust funds held in interest earning accounts. 109 Warehouse Rental Income: proposed $00. 110 Miami Sports & Exhibition Authority: proposed $00. 111 Long Term Agreement Income: proposed $00. 4 Administrative Expenses 1101 Executive Director: proposed $112,000. The Executive Director provides overall management for the Bayfront Park Management Trust (Trust). 1102 MSEA Administrator: proposed $00. 1102.1 Contract, Procurement, and Agenda Officer: proposed $64,150. The Contract, Procurement and Agenda Officer assists the Executive Director in the management of the Trust, focusing on contracts with promoters, service providers and concessionaires, compliance with procurement procedures and liaison with the City Agenda Office, and the Trust agenda preparation. 1103 Business and Finance Director: proposed $65,615. The Business and Finance Director is responsible for the finances, bookkeeping and accounting functions of the Trust, and assists the Executive Director with the management of the Trust. 1103.1 Bookkeeper: proposed S44,100. The Bookkeeper reports to the Business and Finance Director and is responsible for daily maintenance of the Trust's'firtancial records. 1103.2 Human Resources and Office Coordinator: proposed $41,340. The Human Resources and Office Coordinator is responsible for managing all human resources functions of the Trust and for coordinating office functions. 1104 Administrative Assistant: proposed $38,200. The Administrative Assistant assists the Contract, Procurement and Agenda Officer with administrative functions for Bayfront Park Management Trust. 1105 Receptionist: proposed $30,000. The Receptionist is responsible for Bayfront Park's front 5 office functions. 1106 Payrolling Costs: proposed $63,780. These funds will be used for the payrolling costs of the administrative employees. 1107 Health & Dental Insurance Contribution: proposed $46,000. These funds will be used to purchase health and dental insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution: proposed $3,500. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director' s Retirement Plan: proposed $00, 1109.1 Employee Retirement Plan: proposed $00. 1110 Master Planning. Implementation Process: proposed $00. 1110.1 Grant Writing- Service Fees: proposed $5,000. These funds will be used to pay for grant writing services for the Trust. 1111 Miscellaneous Expenses: proposed $5,000. These funds will be used for miscellaneous purchases of goods or services required during the year. 1112 Computer Supplies and Software: proposed $4,000. These funds will be used to purchase computer supplies and software, as well as associated true -up fees for licensed software. 1113 Courier: proposed $1,750. These funds will be used to procure courier services. 1114 Equipment Purchases: proposed $2,500. These funds will be used to purchase new office furniture and equipment, including but not limited to computers, facsimile, copiers, scanners, printers, etc. 11.15 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office 6 equipment rental, lease and maintenance contracts. 1116 Postage: proposed $3,000. These funds Will be used to purchase postage. 1117 Printing: proposed $1,000. These funds will be used to procure printing services. 1118 Office Supplies: proposed S10,000. These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $30,000. These funds will be used to procure telephone, cellular phone, pager and cable television services. 1120 Bank Charges: proposed $500. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed $3,500. These funds will be used for public notices required by City of Miami procurement procedures. 1122 Business Travel and Seminars: proposed $00. 1123 Training & Conference Registration: proposed $00. 1124 Training & Conference Expenses: proposed $00. 1125 Meeting Expenses: proposed $4,000. These funds will be used for expenses associated with the monthly Board Meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed $3,500. These funds will be used for memberships in professional organizations and subscriptions to professional journals. 1127 Business Expenses: proposed SOO. 1128 Director's Liability insurance: proposed $5,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed $1,000. These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 7 1130 Premises Liability Insurance: proposed Sl 5,000. These funds enable the Trust to purchase liability insurance for Bayfront and Bicentennial Parks. 1130.1 Insurance Deductible: proposed $2,500. These funds cover the insurance deductible in the event a claim is paid against the Trust's liability insurance. 1131 Accounting Services: proposed $00. 1132 Audit: proposed S22,000. These funds will be used to procure the annual audit of the Trust's finances. 1133 Marquee Maintenance Contract: proposed $00. 1134 Marquee Non -Contractual Maintenance: proposed S00. 1135 Contingency Funds: proposed $30,000. These funds will be used for any unforeseen expenses incurred during the year. 1136 Bad Debt Expenditure: proposed SOO. 8 REVENUES SPECIAL EVENT AND MARKETING : 201 - SPECIAL EVENT RENTAL INCOME 202 - AMPHITHEATER OPERATION S MANAGEMENT 203 - SPECIAL EVENT SPONSORSHIP 204 - TENT RENTAL 205 - BEER/ALCOHOL LOCATION FEES 206 - FOOD AND SODA LOCATION FEES 207 - ARTS/MERCHANDISE/SPONSOR LOCATION FEES 208 - SPECIAL EVENT ELECTRICAL 209 - DAY OF SHOW STAFFING 210 - BOX OFFICE PERSONNEL AND MANAGEMENT 211 - SPECIAL EVENT CONTRACTED PERSONNEL 212 - SPECIAL EVENT CLEAN-UP SERVICES 213 • CITY OF MIAMI POLICE 214 - CITY OF MIAMI FIRE 215 - PARKING SPACE RENTAL 216 - SPECIAL EVENT EOUIPMENT RENTAL 217-FOURTH OFJULY 218 - FOURTH OF J!JLY CITY SERVICES. 220 - MISCELLANEOUS SERVICES 221 - PARK DAMAGE - EVENTS 222 - SPECIAL EVENT GRANTS TOTAL SPECIAL EVENT REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2011/2012 Requested Budget FY 2011112 5 258,600 S 677,740 5 S 55,000 4,000 5,000 S 2,500 S 4,000 S 500 5 45,000 48,000 S .35,00D S 8,000 5 2,500 S 2,500 5 S 18,660 80,000 1,247,000 Approved Projected Approved Audited Budget Actual Budget Actual FY 2010/11 FY 2010111 FY 2009110 FY 2009110 $ 140000 S 400.000 5 140,000 S 692,859 5 658,000 5 658,000 5 639,000 5 639,061 5 5 - S - S 2,400 5 55,000 S 55,000 S 55,000 S 135,708 S 4,000 S 4,000 5 4,000 $ 13,600 5 5,000 S 5,000 5 5,000 5 26.250 5 2,500 $ , 2,500 5 2,500 S 4,325 S 4,000 $ 4,000 5 4,000 5 16,790 S 500 5 500 S 500 5 12,348 5 - 5 - 5 - S - 5 45,000 5 45,000 5 45,000 S 85,569 5 46,000 5 48,000 S 48,000 S 171,959 $ 35,000 5 204,000 5 35,000 S 380,600 5 8,000 5 29,000 S 8,000 5 130,390 S 2,500 S 3,000 S 2,500 S 10,760 5 2,500 S 6,000 5 2,500 S 10,600 5 5 - S 5 25.510 5 - 5 5 - 5 5 418,400 5 00,000 S 18400 5 63,426 S - S S - 5 19,577 S 80,000 5 44,000 5 80,000 S 34,674 5 1,508,400 6 1,978,000 $ 1,089,400 $ 2,476,606 9 EXPENSES SPECIAL EVENT AND MARKETING : 2201 - Event Coordinator 2203 - Marketing & Special Event Assistant . 2204 - Marketing Director 2205 - Special Event Payrolling Cost 2206 - Health S Dental Insurance Contribution 2206.1 - Employees Retirement Plan 2207 - Day of Show Staffing 2208 - Special Event Contracted Personnel 2209 - Box Office Personnel and Management 2210 • Special Event Electrical Services 2211- City of Miami Fre Rescue Services 2212 - City of Miami Police 2213 - Special Event Cleanup Services 2214 - Parking Space Rental 2215- Special Event Equipment Purchase 2216 - Special Event Tent Rental 2217 - Special Event Equipment Rental 2218 - BPMT Sponsored Events 2218.1 - BPMT Sponsored Nonprofit Community Events 2218.2 - BPMT Sponsored Holiday Events 2218.3 - BPMT Sponsored New Year's Eve 2219 - Fourth of July 2220 - Fourth of July City Services 2221 - Insurance 2222 - Website Production and Desion 2222.1 - Event booking Software 2223 - Website Hosting, Revision and Maintenance 2224 - Marketing Opportunity Fund 2225 - Print Advertising 2226 - Broaddast Advertising 2227 - Design 8 Graphics 2228 - Photographic and Video Services 2229 - Printing of Brochure and Promoters Packet 2230 - Promotional 2231 - Special Event Miscellaneous Expenses 2232 - Special Event Damages TOTAL SPECIAL EVENT EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2011/2012 Requested. Budget FY 2011112 61,150 70,895 5 12,750 5 15,000 5 7,000 5 40,000 S 2,000 3,000 5 8,000 5 35,000 S 43,000 5. 1,000 5 5 45,000 5 10,000 30,000 5 5 5 100,000 55,D00 5 35,000 5 5 5 8,000 7,500 5 13,000 5 5,000 4,500 5 4,500 5 5 616,295 Approved Projected Approved Audited Budget Actual Budget Actual FY 2010111 FY 2010/11 FY 2009110 FY 2009/10 5 61,150 S 61,150 S 61,150 S 61,132 S $ - 5 S . 5 70,895 5. 70,895 5 70,895 S 69,134 0 12,750 5 10,500 5 12,750 $ 10,499 S 15,000 S 13,500 5 15,000 5 13,330 5 0 S S - $ 7,000 5 7,000 S 7,000 $ 26,734 5 40,000 5 5 40,000 5 166,346 $ 2,000 5 S 2,000 5 8,816 5 3,000 5 - 5 3,000 S 10,311 5 8,000 S 29,000. 5 8,000 5 130,050 S 35,000 5 204,000 5 35,000 5 381,149 5 43,000 5 43,000 $ 43,000 5 160,011 S 1,000 5 - 5 1,000 5 1,500 5 - $. 5 - 5. 5 45,000 5 45,000 S 45,000 S 103,959 5 10,000 $ 10,000 6 10,000 5 28,862 $ 30,000 5 15,600 5 30,000 5 15,814 5 S 5 - 5 0 - 5 5 - 5 5 100,000 5 103,500 5 100,000 5 93,640 5 55,000 S 55,000 5 55,000 5 52.986 S 35,000 5 35,000 5 35,000 5 32,478 5 - S $ - 5 $ 5 5 - $ - 5 5 5 5 3,500 5 2,000 5 3.500 S 10,000 5 5 10,000 S 2,196 S 15,000 5 1,500 $ 15,000 5 1,394 5 5 - 6 - 5 - 5 5,000 5 1,000 6 5,000 $ 675 $ 4,500 $ 500 $ 4,500 5 275 $ - 5 5 - $ - 5 4,500 $ 4,500 $ 4,500 5 3,604 S 200,000 5 260,000 5 5 1,056 $ - 5 5 5 816,295 $ 972,645 $ 616,295 5 1,395,159 10 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2011/2012 EXHIBIT 200 Special Event and Marketing Revenue 201 Event Rental Income: proposed $258,600. Rental income reflects a projected 15-date event calendar. 202 Amphitheater Operation & Management: proposed S677,740. This revenue is based on the management agreement with Live Nation. 203 Special Event Sponsorship: proposed SOO. 204 Tent Rental: proposed $55,000_ Tent rental revenue is based on a projected 15 events scheduled in Trust facilities in 2011/2012. 205 Beer/Alcohol Location Fees: proposed $4,000. Beer and Alcohol Location Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2011/2012. 206 Food and Soda Location Fees: proposed S5,000. Food and Soda Location Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2011/2012.. 207 Arts/Merchandise/Sponsor Location Fees: proposed $2,500. Arts, Merchandise, and Sponsor Fees revenue is based on a projected .15 events scheduled in Trust facilities in 2011/2012. 208 Special Event Electrical: proposed S4,000. Special Event Electrical revenue represents charges to promoters for electrician services and is based on a projected 15 events scheduled in Trust facilities in 2011/2012. 209 BPMT Show Staffing: proposed $500. BPMT Show Staffing revenue is based on events scheduled in Trust facilities in 2011/2012 where event staff charges are not included in rental fees. 11 210 Box Office Staff and Management: proposed $00. 211 Special Event Contracted Services: proposed $45,000. Special Event Contracted Services are security and parking personnel required at all Trust hosted events. The revenue is based on a projected 15 events scheduled in Trust facilities in 2011/2012. 212 Special Event Clean -Up Services: proposed $48,000. Special Event Clean -Up Services revenue is based on a projected 15 events scheduled in Trust facilities in 2011/2012. 213 City of Miami Police: proposed $35,000. City of Miami Police revenue is based on a projected 15 events scheduled in Trust facilities in 2011/2012. 214 City of Miami Fire: proposed S8,000. City of Miami Fire revenue is based on a projected 15 events scheduled in Trust facilities in 2011/2012. 215 Parking Space Rental: proposed $2,500. This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Off -Street Parking. 216 Special Event Equipment Rental: proposed S2,500. Special Event Equipment Rental revenue is based on a projected 15 events scheduled in Trust facilities in 2011/2012. 217 Fourth of July: proposed $00. Revenue represents income from the Trusts annual July 4th celebration. 218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police, fire rescue and solid waste services for the Trust' s annual July 4t'' celebration. 220 Miscellaneous Services: proposed $18,660. Represents income from various services the Trust provides promoters, outside of those listed above. 221 Park Damage - Events: proposed $00. Represents fees charged to promoters for damages in 12 Bayfront or Bicentennial Parks resulting from Special Events. 222 Special Event Grants: proposed $80,000. Figure represents amount to be generated through grant applications for Trust sponsored special events. 13 Special Event and Marketing Expenses 2201 Event Coordinator: proposed $61,1-50. The Event Coordinator is responsible for special event related activities undertaken by the Trust. 2203 Marketing & Special Event Assistant: proposed $00. 2204 Marketing Director: proposed $70,895. The Marketing Director is responsible for increasing awareness of and facility rentals for the Trust. . 2205 Pavrolling Costs: proposed $12,750. These funds will be used for the payrolling costs of the Special Event employees. 2206 Health & Dental Insurance Contribution: proposed $15,000. These funds will be used to purchase health; dental; life and dismemberment insurance for Trust Special Event and Marketing employees. 2206.1 Employee Retirement Plan: proposed $00. 2207 Day of Show Staffing: proposed $7;000. These funds will be used to pay staff needed for set-up, teardown and maintenance of events. 2208 Special Event Contracted Personnel: proposed $40,000. These funds will be used to pay contracted personnel who provide special event parking and security services. 2209 Box Office Personnel and Management: proposed $2,000. These funds will be used to pay box office and ticket auditing crew. 2210 Special Event Electrical Services: proposed $3,000. These funds will be used to pay the Trust' s certified electrician, who is required on -site during all special events to connect house power to the promoter's equipment, and these fees are charged back to the promoter. 14 2211 City of Miami Fire Rescue Service: proposed $8,000. Fire Rescue Service is required at all special events to ensure the safety and well-being of park visitors. 2212 City of Miami Police: proposed $35,000. City of Miami Police representatives are required at all special events to ensure the security and well-being of park visitors. 2213 Event Cleanup Services: proposed $43,000. These funds will be used to pay during -event and after -event cleaning contractor. 2214 Parking Space Rental: proposed $1,000. These fees will be used to obtain additional parking locations, as needed, from the City of Miami Department of Off Street Parking. 2215 Special Event Equipment Purchase: proposed 500. 2216 Special Event Tent Rental: proposed S45,000. These funds will be used to rent tents, tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor. 2217 Special Event Equipment Rental: proposed $10,000. These funds will be used to rent equipment from various vendors required for special events. 2218 BPMT Sponsored Events: proposed $30,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust. 2218.1 BPMT Sponsored Nonprofit Community Events: proposed $00. 2218.2 BPMT Sponsored Holiday Events: proposed 500. 2218.3 BPMT Sponsored New Year's Eve: proposed $100,000. These funds will be used for the production costs of the Trust' s annual New Year's Eve celebration. 2219 Fourth of July: proposed $55,000. These funds will be used for the production costs of the Trust' s annual July 4' celebration. 15 2220 Fourth of July City Services: proposed S35,000. This expense represents the cost of City of Miami services, police, fire rescue, trash removal, for the Trust' s annual July 4th celebration. 2221 Insurance: proposed $00. 2222 Website Design and Production: proposed SOO. 2222.1 Event Booking Software: proposed $OO. 2223 Website Hosting, Revision and Maintenance: proposed S8,000. These funds will be used to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park Management Trust website. 2224 Marketing Opportunity Fund: proposed S7,500. These funds will be used to undertake special events, promotions, or other marketing opportunities to further increase the Trust's services to the community. 2225 Print Advertising: proposed $13,000. These funds will be used to purchase print advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2226 Broadcast Advertising: proposed 500. 2227 Design and Graphics: proposed S5,000. These funds will be used to contract with a designer to create advertising materials to support Bayfront Park Management Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2228 Photographic and Video Services: proposed $4,500. These funds will be used to contract with photographers and videographers to document events at Bayfront Park. 16 2229 Brochure and Promoter' s Packet Printing: proposed SOO. 2230 Promotional: proposed $4,500. These funds will be used to purchase promotional items, v,Thich promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2231 Special Event Miscellaneous Expenses: proposed SOO. These funds will be used to make miscellaneous purchases that arise in the course of doing, special events. • 2232 Special Event Damages: proposed SOO. 17 REVENUES MAINTENANCE : 301 - CITY CONTRIBUTION 302 - HURRICANE REIMBURSEMENT 303- GRANTS 304 - FPL FOUNTAIN CONTRIBUTION 305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL 305 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT 305- LEE & TINA HILLS CONTRIBUTION TOTAL MAINTENANCE REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2011/2012 Requested Budget FY 2011112 5 S S Approved Projected Approved Audited Budget - Actual Budget Actual FY 2010111 FY 2010111 FY 2009/10 FY 2009110 S - S S - S S - S - S - S $ S - $ - 5 $ - S - S $ $ - $ $ - $ 5,300 $ - $ $ $ S - 0 - S S $ $ $ 5,300 18 EXPENSES MAINTENANCE: 3301 - Park Maintenance Supervisor 3302 - Maintenance Assistant I 3303 - Maintenance Assistant II 3304 - Maintenance Assistant III 3305 - Maintenance Assistant IV 3305.1 - Maintenance Assistant V 3305.2 - Maintenance Assistant VI 3305.3 - Maintenance Assistant VII 3306 - Turi and Irrigation Specialist 3307 - Payrol8ng Cost 3307.1 - Maintenance Department Overtime 3308 - Health and Dental Insurance Contribution 3308.1 Employees Retirement Plan 3309 - Challenger Memorial Flower Maintenance 3310 - Architectural Advisor 3311 - Architectural Advisor Special Projects 3312 - Tud Replacement 3313 - New Landscape Plants 3314 - Bicentennial Park Mowing 3315 - Bicentennial Pad: Fence and Site Improvements 3315 - Bougainvillea Trimming 3317 - Exterminator 3318 - Fertilizer & Chemicals 3319 - Sionage 3320 - General Park Contractor 3321 - Office Cleaning 8 Maintenance Services 3322 - Pressure Cleaning Equipment Maintenance 3323 - Ticket Trailer Maintenance - Purchase 3324 - Painting and Accessories 3325 - Uniforms 3326 - Park Vehicle Maintenance and Repair 3327 - Purchase of a New Closed Van 3328 - Equipment Leasing and Rentals 3328.1 - Equipment Purchase 3328.2 - Equipment Repairs 3329 - Miscellaneous Supplies 3330 - Gator Maintenance and Repairs 3331 - Park Electrician Ongoing Maintenance 3332 - Lift Station and Pump Service 3333 - Electrical Maintenance Materials 3334 - Bulbs, Fixtures and Poles 3335 - Air Conditioner Replacement Cost 3335 - Air Conditioning Maintenance Contact 3337 - Alarm Monitoring Services 3338 - Dade County Water and Sewer 3339 - FPL Utilities BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2011/2012 Requested Budget FY 2011/12 5. 64,820 S 36,775 S 37,815 S 31,845 5 34,385 5 27,250 5 39,520 S 26,700 34,150 42,000 S S 5 7,500 5 5,0D0 5 5 3,500 5 3,000 5 10,000 2,000 76,500 S 20,000 S 6,000 5 • 5 6,000 5,000 $ 5,000 $ 5 2,000 5 8.000 S 6,000 S 8,0D0 S 20,000 5 2,000 7,000 5 7,003 5,000 S 4,000 5 S 75,000 145,000 Approved Projected Approved Audited Budget Actual Budget Actual FY2010/11 FY 2010)11 FY2005110 FY 2009/10 5 64,820 5 64,820 $ 64,820 S 64,827 5 36,775 5 36,775 S 36,775 $. 37,269 5 37,815 S 37,815 S 37,815 $ 39,042 5 ' 31,645 5 31,845 5 31,845 5 32,564 34,385 5 34,385 5 34.385 5 5,670 S 27,250 $ 27,250 $ 27,250 5 27,412 S 5 - 5 5 - $ 5 5 - S S 43,680 5 43,680 5 43,680 S 43680 5 26,700 5 26,700 5 26,700 5 24,254 5 25,000 5 25,00D $ 25,000 5 33,840 5 42,000 5 41,780 $ 42,000 5 33,483 5 5 5 - S S - . 5 $ 5 4,187 5 - 5 - S - 5 - $ 5 - 5 - S 5 7,500 5 - S 7,500 S S 5,000 S - 5 5,000 5 - S - . S - S - 5 5 3,500 S 3,500 S 3,500 S 6,95E S S - S - 5 - S 3,000 S 3,000 $ 3.090 5 2,050 S 10,000 5 10,000 5 10,000 5 9,1E2 S 2,000 5 1,000 5 2,000 5 1,025 5 76,500 5 76,500 5 75,000 S 43,909 5 20,000 5 20,000 5 20,000 5 18,340 S 6,000 5 3,000 S 6,000 5 2,015 S - S - 5 - 5 - 5 6,000 5 3,000 5 6,000 S 2,279 S 5,000 5 1,500 S 5,000 5 1,085 $ 5,000 5 3,500 5 5,000 S 3,496 5 5 - S S $ 2,000 5 1,500 5 2,000 5 1,376 5 5 S - S S 8,000 5 8,000. 5 8,000 S 7,672 S 6,000 5 3,000 S 5,000 S 1.213 5 8,000 $ 4,000 $ 8,000 $ 2,593 S 20,000 5 20,000 5 20,000 S 15.934 S 2,000 5 - S 2,000 S 5 7,000 5 1,000 5 7,000 5 454 S 7,000 5 7,000 $ 7,000 5 10,524 5 - 5 - 5 5 $ 5,000 5 5,000 $ 5,000 S 3,311 5 4,000 $ 2,000 5 4,000 1,704 45,000 S 45,000 5 45,000 5 50,114 5 145000 5 120,000 S 145,000 0 112,170 19 EXPENSES MAINTENANCE: 3340 - Trash Removal Fee 3341 - Private Trash Hauling 3342 - Maintenance of Trash Compactor 3343 - New Garbage Barrels 3344 - Park Vehicle Insurance 3345 - Chemicals 3346 - Cleaning Supplies - Other 3346.1 - Trash Bags 3346.2 - Hand Towels 3346.3 - Toilet Tissue 3346.4 - Hand Soap 3347 - Tool Purchases 3347.1 - Fuel 3348 - Miscellaneous 3349 - General Plumbing. Repair and Maintenance 3350 - Maintenance of Irrigator Pumps 3351 - Turf and Irrigation Supplies 3352 - Private Security 3353 - Purchase of Hand Radios 3354 - Maintenance and Repair of Hand Radios 3355 - Maintenance Safety Training 3356 - Facilities Cleaning Contractor 3357 - infrastructure Studies 8 Expenses FOUNTAIN : 5501 - Fountain Contract and Services 5502 - Computer Maintenance 5503 - Chemicals 5504 - Filter and Screens 5505 - Miscellaneous Maintenance TOTAL MAINTENANCE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2011/2012 Requested Budget FY 2011/12 1,000 12,500 5 1,000 s 11,500 5 2,000 S 2,000 5 1,500 5 1,000 5 20,000 5 6,000 5 2,500 S. 10,000 S 145,000 5 5 1,000 S 3,000 5 15,000 10,000 1.058,770 Approved Projected Approved Audited Budget Actual Budget Actual FY 2010/11 FY 2010/11 FY 2009110 FY 2009/10 S 1,000 5 - S 1,000 S S S - S - ' S 5 - S - 5 S $ S S S 12,500 S 7,000 5 12,500 S 6,790 S - S - 5 5 5 1,000 5 500 5 1,000 5 435 5 11,500 5 10,000 5 11,500 S 8,146 5 2,00D S 1,000 5 2,000 S 1,020 5 2,000 5 500 $ 2,000 5 188 5 1,500 5 500 5 1,500 S. 114 5 1,000 5 500 5 1,000 5 278 $ 20,000 S 15,000 5 20,000 5 10,144 5 5 - 5 5 5 6,000 5 500 5 6,000 5 567 S 2,500 S S 2,500 5 - 5 10,000 S 7,000 5 10,000 $ 6,996 S 145,003 5 140,000 S 140,000 S 140,038 S - 5 5 5 S 1,000 5 5 1,000 5 - $ 3,000 5 5 3,000 5 81 5 5 - 5 - 5 S 5 5 - 5 5 - S - 5 - S S 5 - 5 - 5 S 15,000 5 10,000 S 5,000 S 5,458 $ - $ - 5 - S - 5 10,000 5 5,000 5 10,000 5 3,271 5 1,023,770 $ 909,050 $ 1,007,270 $ 827,169 20 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2011/2012 EXHIBIT 300 Maintenance Maintenance Revenue 301 City Contribution: proposed $00. 302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event of a hurricane. 303 Grants: proposed SOO. 304 FPL Fountain Contribution: proposed $00. 305 Miss Curry Gift to Challenger Memorial: proposed $00. 306 City Contribution for Capital Improvements: proposed $00. 21 Maintenance Expenses 3301. Park Maintenance Supervisor: proposed $64,820. The Park Maintenance Supervisor is responsible for the management and coordination of all maintenance crews and related activities of the Trust. 3302 Maintenance Assistant I: proposed $36,775. The Maintenance Assistant I reports to the Park Maintenance Supervisor and is responsible for the ongoing Maintenance of Trust facilities. 3303 Maintenance Assistant II: proposed S37,815. The Maintenance Assistant II reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities. 3304 Maintenance Assistant III: proposed S31,845. The Maintenance Assistant III reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities. 3305 Maintenance Assistant TV: proposed $34,385. The Maintenance Assistant IV reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities. 3305.1 Maintenance Assistant V: proposed $27,250. The Maintenance Assistant V reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities. 3306 Turf & Irrigation Specialist: proposed $39,520. The Turf & Irrigation Specialist reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in Trust facilities. 3307 Payrolling Costs: proposed S26,700. These funds will be used for the payrolling costs of the Maintenance Department employees. 22 3307.1 Maintenance Department Overtime: proposed $34,160. These funds will be used for overtime hours worked by the Maintenance Department employees necessary for maintaining Bayfront and Bicentennial Parks. 3308 Health and Dental Insurance Contribution: proposed S42,000. These funds will be used to purchase health, dental, life and dismemberment insurance for the Maintenance Department employees. 3308.1 Employee Retirement Plan: proposed $00. 3309 Challenger Memorial Flower Maintenance: proposed $00. 3310 Architectural Adviser: proposed S00. 3311 Architectural Adviser - Special Projects: proposed S00. 3312 Turf Replacement: proposed S7,500. These funds will be used to purchase replacement turf on an as needed basis. 3313 New Landscape Plants: proposed $5,000. Theses funds will be used to replace damaged or dying plants as needed. 3314 Bicentennial Mowing Services: proposed $00. 3315 Bicentennial Fence and Site Improvements: proposed S3,500. These funds will be used to maintain the fence surrounding Bicentennial Park, and additional site improvements. 3316 Bougainvillea Trimming proposed S00. 3317 Exterminator: proposed $3,000. These funds will be used for a contract exterminator,, to keep rodents and insects to a minimum in Trust facilities. 3318 Fertilizer & Chemicals: proposed $10,000. These funds will be used to fertilize the turf, 23 palms, shrubs and deciduous trees in Bayfront and Bicentennial Parks. 3319 Signage: proposed S2,000. These funds will be used for maintenance of existing signage in Bayfront Park. - 3320 General Park Contractor: proposed $76,500. These funds will be used to contract with City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Trust facilities. 3321 Office Cleaning & Maintenance: proposed S20,000. These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices. 3322 Pressure Cleaning Equipment Maintenance: proposed S6,000. These funds will be used to maintain pressure and steam cleaners owned by the Trust. 3323 Ticket Trailers Maintenance and Purchase: proposed SOO. 3324 Painting & Accessories: proposed S6,000. These funds will be used to maintain Bayfront Park' s structures. 3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed $5,000. These funds will be used for routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and complete vehicle maintenance. 3327 Purchase of New Closed Van: proposed $00. 3328 Equipment Leasing & Rentals: proposed $2,000. These funds will cover costs to lease and/or rent equipment associated with Park upkeep and maintenance. 24 3328.1 Equipment Purchase: proposed $00. 3328.2 Equipment Repairs: proposed $8,000. These funds Will cover the cost of a wide range of equipment repairs necessary for the ongoing maintenance of Bayfront and Bicentennial Parks. 3329 Miscellaneous Supplies: proposed $6,000. These funds will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Gator Maintenance & Repairs: proposed $8,000. These funds will be used for maintenance and repair of the Trust's five John Deere Gators. 3331 Park Electrician Ongoing Maintenance: proposed $20,000. These funds will be used to allow the park electrician to develop and maintain maintenance and an upgrade schedule of the park' s electrical system. 3332 Lift Station and Pump Service: proposed $2,000_ These funds would be used to maintain Bayfront Park' s lift stations and pit pumps. 3333 Electrical Maintenance Materials: proposed $7,000. These funds will be used to purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront Park electrical system. This will cover most fixtures Within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs, standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and small -amperage fuse breakers. 3334 Bulb Fixtures & Poles: proposed $7,000. These funds will be used to replace burnt out bulbs and damaged and missing electrical poles in Trust facilities. 3335 Air Conditioner Replacement Cost: proposed $00. 25 3336 Air Conditioning Maintenance Contract: proposed $5,000. These funds will be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitoring Services: proposed $4,000. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south end service building. 3338 Miami -Dade County Water and Sewer: proposed $75,000. These funds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 FP&L Utilities: proposed $145,000. These funds will be used to purchase electrical services from FP&L and include an increase to cover projected rate changes. 3340 Trash Removal Fee: proposed $1,000. These funds will cover costs imposed by the city to transport trash from the park to appropriate disposal sites. 3341 Private Trash Hauling: proposed $00. Services provided at no charge through City of Miami agreement. 3342 Maintenance of Trash Compactor: proposed $00. 3343 New Garbage Barrels: proposed $00. 3344 Park Vehicle Insurance: :proposed S12,500. These funds will be used to purchase insurance for the Park's trucks. 3345 Chemicals: proposed $00. 3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning supplies and other materials needed to keep the park' s administrative offices clean. 26 3346.1 Trash Bags: proposed $1 1,500. These funds will be used to purchase trash bags for all park needs. 3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for use in park' s restrooms. 3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use in park' s restrooms. 3346.4 Hand Soap: proposed $1,500. These funds will be used to purchase hand soap for use in park' s restrooms. 3347 Tool Purchases: proposed $1,000. These funds will be used to purchase all tools necessary to maintain Trust facilities. This includes hand or power tools needed for routine maintenance. 3347.1 Fuel: proposed $20,000. These funds will be used to purchase fuel for park's vehicles and power equipment. 3348 Miscellaneous: proposed $00. 3349 General Plumbing Repair and Maintenance: proposed $6,000. These funds will be. used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building, light tower complex, and administrative offices. 3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper Fountain and the south end service building. 3351 Turf and Irrigation Supplies: proposed $10,000. These funds will be used to maintain and 27 upgrade Bayfront and Bicentennial Parks' turf and irrigation system. 3352 Private Security: proposed S145,000. These funds will be used to hire private security, from an existing City of Miami contractor; to provide 12-hour security in Bayfront Park. 3353 Purchase of Hand -Radios: proposed SOO. 3354 _Maintenance and Repair of Hand -Radios: proposed S1,000. These funds will be used to maintain the two-way radio system, for use by park staff and for -rental to promoters. 3355 Maintenance Safety Training: proposed S3,000. These funds will be used for safety training classes for the park's maintenance staff. 3356 Facilities Cleaning Contractor: proposed S00. 3357 Infrastructure Studies and Expenses: proposed SOO. Mildred & Claude Pepper Fountain 5501 Fountain Maintenance. Service Contract: proposed S00. Maintenance staff maintains the Mildred and Claude Pepper Fountain in Bayfront Park. 5502 Fountain Computer Maintenance: proposed S00. 5503 Chemicals: proposed S15,000. These funds will be used to purchase chlorine for the Mildred and Claude Pepper Fountain in Bayfront Park. 5504 Filters and Screens: proposed S00. 5505 Miscellaneous Maintenance: proposed S10,000. These 'funds will be used for unforeseen expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park. 28 BAYFRONT PARK MANAGEMENT TRUST CAPITAL JMPROVEM ,NT BUDGET FISCAL YEAR 2011/2012 BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 2011/2012 BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS FIXED ASSETS & LAND IMPROVEMENTS Purchase of Fixed Assets Alternative Transportation Holiday Tree Ornament Imp'ovemerd Park Structures & Pathways Park Wayiindings & Furnishings Park Tree Canopy.Expansion TOTAL CAPITAL IMPROVEMENTS Requested Budget FY 2011112 1,475,000 74,000 20,000 6,000 S 1,000,000 g '175,000 $ 200,000 5 1,475,000 Bayfront Park.Management Trust Capital Improvement Budget Notes to Proposed Budget for 2011/2012 EXHIBIT 600 Board Designated Capital Improvement Fund: S1,475,000 Expenses Fixed Assets and Land Improvements Purchase of Fixed Assets: proposed $74,000. These funds will be used to replace and acquire new equipment (computers, printers, scanners, etc) over S750. Alternative Transportation: proposed $20,000. Holiday Tree Ornament Improvement: proposed $6,000. Park Structures & Pathways: proposed $1,000,000. These funds will be used for park structures and pathways beautification. Park Wayfindings & Furnishings: proposed $175,000. These funds will be used for park signage and furnishings, including but not limited to benches and trash receptacles. Park Tree Canopy Expansion: proposed:$200,000. These funds will be used for expansion of the park tree canopy. 31 REVENUES GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES RESERVE FUND TRANSFER TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES TOTAL EXPENSES DEPRECIATION EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND ' Projections based on actual and known expenses through Jan 31, 2011 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 2011/2012 REQUESTED BUDGET FY 11112 $ 253,000 $ 1,247,000 $ $ 838,000 $ 2,336,000 5 662,935 $ 816,295 5 1,058,770 2,338,000 $ $ 1,475,000 $ 1,475,000 $ $ 1,000,000 32 APPROVED PROJECTED' APPROVED AUDITED BUDGET ACTUAL BUDGET ACTUAL FY 10)11 FY 10111 FY 09110 FY 09110 $ 241,600 $ 291,600 $ 241,600 S 491,351 $ 1,508,400 $ 1,970,000 5 1,089,400 0 2,476,606 $ 5 S $ 5,3D0 $ 735,000 5 200,000 S 935,000 5 $ 2,4E5,000 $ 2,469,600 $ 2,266,000 $ 2,973,256 S 644,935 5 587,905 S 642,435 $ 586,278 $ 816,295 S 972,645 5 616,295 5 1,396,159 S 1,023,770 0 909,050 S 1,007,270 0 827,169 $ 2,485,000 $ 2,469,600 $ 2,266,000 $ 2,809,606 $ $ $ b 219,345 $ b S (55,694) $ 1,165,000 $ $ 965,000 $ 1,165,000 $ $ 965,000 REVENUES BY TYPE REQUESTED BUDGET FY 11/12 11`)/0 53% GENERAL REVENUES a SPECIAL EVENTS 1 MARKETING REVENUES D MAINTENANCE REVENUES o RESERVE FUND TRANSFER EXPENSES BY TYPE REQUESTED BUDGET FY 11112 45% 28% 27% pErV.,.E.6 FJFNT MAW 0E0.4n:, cm...ant:12.10E 33 $3,000,000 $2,500.000 $2,000,000 $1,500,000 $1,000,000 $500.000 $- REVENUE COMPARISON oafcYIESiFi ElUi 1,E1 11,1! GENERAL P.EVEI. UES SPECIAL EVENTS G MAINTENANCE REVENUES RESERVE EU,D TRAI- SFER Iv1AR ETINGREVEFIUES $1,600.000 $1.400,000 $1.200,000 $1,000.000 $600.000 $600,000 $400,000 $200.000 $- EXPENSE COMPARISON ch,=Dl3�f: ;U.il=lG3'iJ DREJFjiE.E. EU_l-ET FT 11112 ADMINISTRATIVE EXPENSES SPECIAL EVENTS L MARKETING EXPENSES 34 MAINTENANCE EXPENSES BAYFROY T PARK MANAGEMENT TRUST ORGANIZATIONAL CHART FISCAL YEAR ' 1.1. -' 12 { Miami City CommIssion J nnyfronl Pork Management Trust l ) E_xecullvn Director Receptionist 1 Secretary ( Maintenance Supervisor Turf & irrigation Specialist `l"—r."'"" Part -Time Electricians Independent Contractors Maintenance Assistant 1 Maintenance Assistant 2 Maintenance Assistant 3 )......,*Aainlenance Assistant 4 Maintenance Assistant 5 Contracts A Procurement Officer Administrative Assistant Business R Finance Director HR & Office Coordinator 35 Book! eeper Markeling Director Event Coordinator Part -Time E�enl Slarf