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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-00604 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO ACCEPT A TOTAL AMOUNT OF NOT TO
EXCEED $419,321 , IN THE FORM OF ONE (1) REIMBURSEMENT GRANT
("GRANT") FROM THE CHILDREN'S TRUST ("TRUST") TO THE CITY OF MIAMI'S
("CITY") DEPARTMENT OF PARKS AND RECREATION ("DEPARTMENT") FOR
THE HEART OF OUR PARKS OUT OF SCHOOL PROGRAM ("PROGRAM");
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "THE
CHILDREN'S TRUST GRANT FOR PARKS 2011-2012," TO FUND THE
DEPARTMENT'S PROGRAMATAFRICAN SQUARE PARK, JOSE MARTI PARK,
JUAN PABLO DUARTE PARK, SHENANDOAH PARK AND WEST END PARK,
WITH IN -KIND SERVICES FROM THE CITY VALUED AT NOT TO EXCEED
$309,160 ("CITY MATCH"); APPROPRIATING THE GRANT FUNDS AND THE CITY
MATCH; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
TO EXECUTE, AFTER CONSULTATION WITH THE CITY ATTORNEY, AN
AGREEMENT WITH THE TRUST ("THE CHILDREN'S TRUST CONTRACT") AND
TO EXECUTE ALL OTHER NECESSARY AMENDMENTS, EXTENSIONS, AND
MODIFICATIONS AFTER CONSULTATION WITH THE CITY ATTORNEY, TO
IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT
AWARD FOR SAID PURPOSES FOR THE PERIOD COMMENCING AUGUST 1,
2011 THROUGH JULY 31, 2012, WITH THE OPTION TO RENEW FOR UP TO
TWO (2) ADDITIONAL SIMILAR PERIODS AT THE SAME NOT -TO -EXCEED
AMOUNTS UNDER THE SAME TERMS AND CONDITIONS SUBJECT TO
CONSULTATION WITH THE CITY ATTORNEY AND SUBJECT TO BUDGETARY
APPROVAL.
WHEREAS, the City of Miami's ("City") Department of Parks and Recreation ("Department")
has been awarded one (1) reimbursement grant from The Children's Trust for Out of School Programs
in the total amount of not to exceed-$419,321 for the Heart of Our Parks, Children's Trust, Out of
School Program ("Program") and the City and The Children's Trust ("Trust") are negotiating the form of
contract ("The Children's Trust Contract") for said purposes; and
WHEREAS, the Program is comprised of a cooperative effort between the Department and
three (3) not -for -profit organizations: Amigos for Kids, Arts for Learning, and the Miami -Dade Family
Learning Partnership, and
WHEREAS, the goal of the Program is to improve the overall health, well-being and academic
achievement of children and the decrease of their involvement in behaviors that may put them at risk;
and
WHEREAS, previously pursuant to Resolution No. 10-0403, adopted September 23, 2010, and
City of Miami Page 1 of 3 File Id: 11-00604 (Version: 1) Printed On: 7/15/2011
File Number: 11-00604
Resolution No. 10-0405, adopted September 23, 2010, the City Commission authorized the execution
award packages for the Program, including the grant award agreements, to accept the grants; and
WHEREAS, the City has now been awarded one (1) grant in the amount of not to exceed
$419,321 for the Program to continue services during school year 2011-2012 commencing August 1,
2011 through July 31, 2012; and
WHEREAS, the City must execute one (1) award package including the new form of The
Children's Trust Contract, to accept the grant in order to enter into similar professional service
agreements with the not -for -profit organizations in order to comply with the Trust's requirements; and
WHEREAS, Amigos for Kids was determined to be the most advantageous not -for -profit
organization and in the City of Miami's best interest to provide to provide program management,
teacher supervision, family events, and other such activities at Jose Marti Park; and
WHEREAS, Arts for Learning was determined to be the most advantageous not -for -profit
organization and in the City of Miami's best interest to provide art, music, drama and dance instruction
at African Square Park, Juan Pablo Duarte Park, Shenandoah Park and West End Park; and
WHEREAS, Miami -Dade Family Learning Partnership was determined to be the most
advantageous not -for -profit organization and in the City of Miami's best interests to provide literacy
instruction, teacher supervision, and family literacy activities at African Square Park, Juan Pablo
Duarte Park, Shenandoah Park and West End Park; and
WHEREAS, the City Manager and the Department by separate resolution today, after a
required public hearing, are requesting for the City of Miami Commission to authorize the City
Manager to execute Service Authorization Letters and to negotiate and execute Professional Service
Agreements ("Agreements") in compliance with the -final form of The Children's Trust Contract,
respectively, with Amigos for Kids, for an amount not to exceed $68,758.60, Arts for Learning for an
amount not to exceed $43,776 and the Miami -Dade Family Learning Partnership for an amount not to
exceed $86,281.10 for the period of August 1, 2011 through July 31, 2012 with the option to extend for
two (2) additional similar periods for the,same not -to -exceed amount; and
WHEREAS, the City Manager and the Department are requesting the appropriation of said
grant funding and the required City match in a not to exceed amount of $309,160 for these
Agreements with the respective not -for -profit organizations (as indicated above) for the initial Fiscal
Year 2011-2012, with future Fiscal Year funding subject only to consultation with the City Attorney and
budgetary approval;
NOW THEREFORE BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted
by reference incorporated as if fully set forth in this section.
Section 2. The City Manager is authorized {1} to accept a total amount of not to exceed
$419,321, in the form of one (1) reimbursement grant ("Grant") from The Children's Trust ("Trust") to
the City of Miami's ("City") Department of Parks and Recreation ("Department") for the Heart of Our
Parks Out of School Program ("Program") at African Square Park, Jose Marti Park, Juan Pablo Duarte
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File Number: 11-00604
Park, Shenandoah Park, and West End Park, with in -kind services from the City valued at not to
exceed $309,160 ("City Match").
Section 3. The following new Special Revenues Project is established and resources are
appropriated for the Program as described below:
PROJECT TITLE: The Children's Trust Grant for Parks 2011-2012
RESOURCES: The Children's Trust $419,321
City Match $309,160
APPROPRIATION: The Children's Trust Grant for Parks 2011-2012 $728,481
Section 4. The City Manager is further authorized{1}'to negotiate and to execute, after
consultation with the City Attorney, an agreement with the Trust ("The Children's Trust Contract") and
to execute all other necessary amendments, extensions, modifications after consultation with the City
Attorney to implement acceptance of and compliance with the Grant award for said purposes for the
period commencing August 1, 2011 through July 31, 2012 with the option to renew for up to two (2)
additional similar periods at the same not to exceed amounts under the same terms and conditions
subject to consultation with the City Attorney and subject to budgetary approval.
Section 5. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2}
APPROVED AS TO FORM AND CORRECTNESS
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subjected to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} if the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this resolution, it shall become
effective immediately upon override of the veto by the City of Miami Commission.
ediately upon override of the veto by the City of Miami Commission.
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