HomeMy WebLinkAboutExhibit 1**Form to be updated by City and Trust for FY 2011-2012 for new grant term beginning August 1,
2011 through July 31, 2012**
FY 2010-2011
CONTRACT NO. ###-###
BETWEEN THE CHILDREN'S TRUST
AND CITY OF MIAMI
FOR THE HEART OF OUR PARKS CHILDREN'S TRUST OUT OF SCHOOL PROGRAM
THIS CONTRACT (hereinafter "Contract") , between The Children's Trust whose address is 3150 S.W. 3rd
Avenue, 8th Floor, Miami, Florida 33129 and City of Miami, a Florida municipal corporation hereafter "Provider"
whose address is City Hall 3500 Pan American Drive, Miami, Florida 33133 states the conditions and covenants
for the rendering of services to children and families for The Children's Trust.
In consideration of the mutual covenants herein, The Children's Trust and Provider (sometimes hereafter referred
to as "Parties") agree as follows:
A. EFFECTIVE TERM
The effective term of this Contract shall be from August 1, 2010 through July 31, 2011, subject to funding
availability, and Provider's performance.
B. TERMS OF RENEWAL, if applicable
In the sole discretion of The Children's Trust, this Contract may be renewed, with the acknowledgement of
Provider. In considering the exercise of any contract renewal, and in accordance with the Request for Proposal
(RFP) and Board authorization, renewal may not exceed a term equal to the term of the initial contract for a total
maximum of three (3) terms. The Children's Trust in its sole discretion will consider, but is not limited to, the
following:
1. Provider meeting the performance requirements specified in this Contract.
2. Continued demonstrated and documented need for the services funded.
3. Program performance, fiscal performance, and compliance by Provider that is deemed satisfactory in The
Children's Trust's sole discretion.
4. The availability of funds. The Children's Trust is prohibited from creating obligations in anticipation of
budgeted revenues from one fiscal year to another without year to year extension provisions in the contract.
5. If applicable, The Children's Trust in its sole discretion will initiate re -negotiation of this Contract before the
contract term expires.
C. SCOPE OF SERVICES
1. Provider agrees to render services in accordance with the Scope of Services, Attachment A, hereafter
"Services", to this Contract. Provider shall implement the Services in a manner deemed satisfactory to The
Children's Trust. Any modification to the Services shall not be effective until approved, in writing, by The
Children's Trust -and Provider.
2. The Services' activities and performance measures, as well as complete and accurate data and programming
information will be used in the evaluation of Provider's overall performance.
3. Provider agrees that all funding provided by The Children's Trust, pursuant to this Contract will be used
exclusively by Provider for services in and for the benefit of Miami -Dade County residents.
D. TOTAL FUNDING
Subject to the availability of funds, the maximum amount payable for Services rendered under this Contract shall
not exceed $419,321.00. The Parties agree that should available funding to The Children's Trust be reduced,
the amount payable under this Contract will be reduced at the sole option of The Children's Trust with a
proportionate reduction in the Services. Provider agrees to adhere to Other Fiscal Requirements, Budget and
Method of Payment outlined in Attachment B to this Contract.
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E. FISCAL MANAGEMENT
1. Double Billing and Payments
Provider costs or earnings claimed under this Contract may not also be claimed under any other contract or grant
from The Children's Trust .or, unless such claim is denied by The Children's Trust, from any other agency. Any
claim for double payment by Provider shall be a material breach of this Contract.
2. No Supplanting of Existing Public Funds
The Children's Trust funding may not be used by Provider as a substitute for existing resources or for resources
that would otherwise be available for children's services, or to replace funding previously provided by and
currently available from local and state funding sources for the same purpose. A violation of this section by
Provider shall be considered a material breach of this Contract.
3. Capital Equipment
Capital equipment is included in the definition of "property" under Florida Statutes, Chapter 274, and Florida
Administrative Code, "Section 69I-73.001, and is defined as individual Items with a value of $1,000 or greater
which have a life expectancy of more than one year. Provider is to maintain proof of Property Coverage in
accordance with the insurance requirements prescribed in this Contract (see Section K. Insurance).
Capital equipment purchased with Trust funds by Provider become assets of The Children's Trust; are intended
for The Children's Trust funded programs; are owned by The Children's Trust; and must be tagged at the_ time of
purchase as an asset of The Children's Trust. The Children's Trust will work with Provider to tag the asset and
receive all information regarding the capital equipment. Provider must maintain a record of any capital
equipment purchased with funds provided by The Children's Trust. When Provider is no longer funded by The
Children's Trust, the equipment will be returned to The Children's Trust unless it is fully depreciated. Ownership
of capital equipment will be transferred to Provider and removed from The Children's Trust's fixed asset system if
the capital equipment is fully depreciated and in the possession of Provider. Provider can purchase the
equipment at the depreciated cost with the approval of The Children's Trust. If capital equipment is not
purchased by Provider prior to the equipment being fully depreciated, Provider must return such capital
equipment to The Children's Trust before submission of the final invoice.
In the event that property of The Children's Trust is either damaged, lost, or stolen, while in Provider's
possession, Provider is to perform the following: a). within five (5) business days provide written notification to
The Children's Trust contract manager that the capital equipment has been either damaged, lost or stolen; b)
provide a police report for lost or stolen items; or provide a written statement as to how the capital equipment
was damaged; and c) reimburse The Children's Trust for the value, as determined by The Children's Trust of the
capital equipment.
4. Assignments and Subcontracts
Provider shall not assign this Contract to another party. Provider shall not subcontract any Services under this
Contract without prior written approval of The Children's Trust. In any subcontract, Provider shall incorporate
appropriate language from this Contract into each subcontract and shall require each subcontractor providing
Services to be governed by the terms and conditions of this Contract. Provider shall submit to The Children's
Trust a copy of each subcontract to this Contract, within thirty (30)_ days of its execution. All sub -contractors of
Provider must agree to be monitored by Provider and/or on behalf of The Children's Trust in the same manner as
Provider under the terms of this Contract. Provider acknowledges and agrees that The Children's Trust and any
subcontractor to this Contract have authority to communicate and exchange information about contract,
program, and/or fiscal issues. Provider waives any and all claims, demands, and/or legal action based upon any
such communications.
Provider shall be responsible for all Services performed, and all expenses incurred, under this Contract, including
services provided and expenses incurred by any and all subcontractors. The Children's Trust shall not be liable
to any subcontractor for any expenses or liabilities incurred under any subcontract, and Provider shall be solely
liable under any subcontract. Subject to the limitations and sovereign immunity provisions of Florida Statutes
Section 768.28, Provider•shall hold harmless and defend, at Provider's expense, The Children's Trust against any
claims, demands or actions related to any subcontract.
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The Children's Trust shall not provide funds to any subcontractor unless specifically agreed to in writing by The
Children's Trust with notification to the Provider. All payments to any contracted subcontractor shall be paid
directly by Provider to the subcontractor. The Children's Trust reserves the right to require verification from
Provider and/or subcontractor of payment due for satisfactory. work performed. by the subcontractor.
Provider and any Subcontractor must be currently qualified to do business in the State of Florida at the time that
a subcontractor agreement is entered into and Services are rendered.
5. Religious Purposes
Providers and/or their faith -based community partners shall not use any funds provided under this Contract to
support any inherently religious activities, including but not limited to, any religious instruction, worship,
proselytization, publicity or marketing materials. Any such use by Provider shall be a material breach of this
Contract.
6. Lobbying
Provider shall not use any funds provided under this Contract or any other funds provided by The Children's Trust
for lobbying any federal, state or local government or legislators. Any such use by Provider shall be a material
breach of this Contract.
7. Adverse Action or Proceeding
Provider shall not use any funds under this Contract, or any other funds provided by The Children's Trust, for any
legal fees, or for any action or proceeding against The Children's Trust, its agents, employees or officials. Any
such use by Provider shall be a material breach of this Contract.
F. INDEMNIFICATION BY PROVIDER
Government Entity
Subject to the limitations and sovereign immunity provisions of Florida Statute, Sec. 768.28, Provider shall
indemnify and hold harmless The Children's Trust and its officers, employees, agents and instrumentalities from
any and all liability, losses or damages, including attorneys' fees and costs of defense, which its officers,
employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Contract by
Provider or its employees, agents, servants, partners, principals or subcontractors.
Subject to the limitations and sovereign immunity provisions of Florida Statutes, Sec. 768.28, Provider shall pay
all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of The Children's Trust, where applicable, including appellate proceedings, and shall
pay all costs, judgments, and reasonable attorney's fees which may issue thereon.
The provisions of this section on indemnification shall survive the expiration or termination of this Contract.
G. COPYRIGHTS AND RIGHT TO DATA/MATERIALS
Where activities supported by this Contract produce original writing, data, sound recordings, pictorial
reproductions, drawings or other graphic representations and works of similar nature, The Children's Trust has a
license to reasonably use, duplicate and disclose such materials in whole or in part in a manner consistent with
the purposes and terms of this Contract, and to have others acting on behalf of The Children's Trust to do so,
provided that such use does not compromise the validity of any copyright, trademark or patent. If the
data/materials so developed are subject to copyright, trademark or patent, legal title and every right, interest,
claim or demand of any kind in and to any patent, trademark or copyright, or application for the same, will vest
in Provider or with any applicable third party who has licensed or otherwise permitted Provider to use the same.
Provider agrees to allow The Children's Trust and others acting on behalf of The Children's Trust to have
reasonable use of the same consistent with the purposes and terms of this Contract, at no cost to The Children's
Trust, provided that such use does not compromise the validity of such copyright, trademark or patent.
H. OWNERSHIP AND LICENSING OF INTELLECTUAL PROPERTY
This Contract is subject to the provisions, limitations and exceptions of Chapter 119, Florida Statutes, regarding
public records. Accordingly to the extent permitted by Chapter 119, Florida Statutes, Provider retains sole
ownership of intellectual property developed under this Contract. Provider is responsible for payment of required
licensing fees if intellectual property owned by other parties is incorporated by Provider into the services required
under this Contract. Such licensing should be in the exclusive name of Provider. Payment for any licensing fees
or costs arising from the use of others' intellectual property shall be at the sole expense of Provider.
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As applicable for The Children's Trust under Fla. Stat. Section 768.28, and to the extent permitted by and within
the limitations of.Fla. Stat. Section 768.28, the Parties shall indemnify and hold each other harmless from liability
of any nature or kind, including costs and expenses for or on account of third party allegations that use of any
intellectual property owned by the third party and provided, manufactured or used by the indemnifying Party in
the performance of this Contract violates the intellectual property rights of that third party.
I. BREACH OF CONTRACT AND REMEDIES
I. Breach
A material breach by Provider shall have occurred under this Contract if Provider through action or omission
causes any of the following:
a. Fails to comply with Background Screening, as required under this Contract.
b. Fails to provide the Services outlined in the Scope of Services (Attachment A) within the effective term of
this Contract;
c. Fails to correct an imminent safety concern or take acceptable corrective action;
d. Ineffectively or improperly uses The Children's Trust funds allocated under this Contract;
e. Does not furnish and maintain the certificates of insurance or self insurance required by this Contract or
as determined by The Children's Trust;
f. Does not meet or satisfy the conditions of award required by this Contract within a specified reasonable
time;
g. Fails to submit or submits incorrect or incomplete proof of expenditures to support disbursement
requests or advance funding disbursements, or fails to submit or submits incomplete or incorrect detailed
reports of requests for payment, expenditures or final expenditure reports within a specified reasonable
time;
h. Does not submit or submits incomplete or incorrect required reports pursuant to the Scope of Services in
this Contract;
Refuses to allow The Children's Trust access to records or refuses to allow The Children's Trust to
monitor, evaluate and review Provider's program, including required client data within a specified
reasonable time;
j. Fails to comply with child abuse and incident reporting requirements;
k. Attempts to meet its obligations under this Contract through fraud, misrepresentation or material
misstatement;
Fails to correct deficiencies found during a monitoring, evaluation or review within a specified reasonable
time;
m. Fails to meet the terms and conditions of any obligation or repayment schedule to The Children's Trust or.
any of its agencies within a specified reasonable time;
n. Fails to maintain the confidentiality of client files, pursuant to Florida and federal laws;
o. Fails to fulfill in a timely and proper manner any and all of its obligations, covenants, contracts and
stipulations in this Contract within a specified reasonable time;
Waiver of breach of any provisions of this Contract shall not be deemed to be a waiver of any other breach and
shall not be construed to be a modification of the terms of this Contract. Any such•waiver by The Children's Trust
shall be provided in writing to Provider.
2. Remedies
If Provider fails to cure any breach within thirty (30) days after receiving written notice from The Children's Trust
identifying the breach, The Children's Trust may pursue any or all of the following remedies:
a. The Children's Trust may, at its sole discretion, enter into a ,written performance improvement plan with
Provider to cure any breach of this Contract as may be permissible under state or federal law. (Attachment
F, if applicable). Any such remedial plan shall be an addition to this Contract and shall not affect or render
void or voidable any other provision contained in this Contract, costs, or any judgments entered by a court of
appropriate jurisdiction.
b. The Children's Trust may suspend payment in whole or in part under this Contract by providing written notice
of suspension to Provider of such suspension and specifying theleffective date of suspension, at least five (5)
business days before the effective date of suspension. On the effective date of suspension Provider may (but
shall not be obligated to) continue to'perform the Services in this Contract, but Provider shall promptly .cease
using The Children's Trust's logo and any other reference to The Children's Trust in connection with such
Services. All payments to Provider as of the date of suspension shall cease, except that The Children's Trust
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shall continue to review and pay verifiable requests for payment for Services that were performed and/or for
deliverables that were substantially completed at the sole discretion of The Children's Trust, prior to the
effective date of such suspension. If payments are suspended, The Children's Trust must specify in writing
the actions that must be taken by Provider as condition(s) precedent to resumption of any payments and
shall specify a reasonable date for Provider's compliance. The Children's Trust may also suspend any
payments in whole or in part under any other contracts entered into between The Children's Trust and
Provider by providing separate written notice to Provider of each such suspension and specifying the effective
date of suspension, which must be at least five (5) business days before the effective date of such
suspension, in any event The Children's Trust shall continue to review and pay verifiable requests for
payment as provided for in such other contracts for services that were performed and/or for deliverables that
were substantially completed at the sole discretion of The Children's Trust prior to the effective date of such
suspension. Provider shall be responsible for reasonable direct and indirect costs of The Children's Trust
associated with such suspension including reasonable attorney's fees.
c. The Children's Trust may terminate this Contract by giving written notice to Provider of such termination and
specifying the date of termination at least five (5) business days before the effective date of termination. In
the event of such termination, The Children's Trust may (a) request Provider to deliver to The Children's
Trust clear and legible copies of all finished or unfinished documents, studies, surveys, reports prepared and
secured by Provider with Trust funds under this Contract subject to the rights of Provider as provided for in
Paragraphs G and H above; (b) seek reimbursement of any Trust funds which have been improperly paid to
'Provider under this Contract; (c) terminate further payment of Trust funds to Provider under this Contract,
except that The Children's Trust shall continue .to review and pay verifiable requests for payment for services
that were performed and/or deliverables that were substantially completed at the "sole discretion of The
Children's Trust prior to the effective date of such termination; and/or (d) terminate or cancel, without cause,
any other contracts entered into between The Children's Trust and Provider by providing separate written
notice to Provider of each such termination and specifying the effective date of termination, which much be
at least five (5) business days before the effective date of termination, in which event The Children's Trust
shall continue to review and pay verifiable requests for payment as provided for in such other contracts for
services that were performed and/or for deliverables that were substantially completed at the sole discretion
of The Children's Trust prior to the effective date of such termination. Provider shall be responsible for
reasonable direct and indirect costs associated with such termination, including reasonable attorney's fees.
d. The Children's Trust may seek enforcement of this Contract against. Provider including but not limited to filing
an action with a court of appropriate jurisdiction. Provider shall be responsible for reasonable direct and
indirect costs associated with such enforcement against Provider, including reasonable attorney's fees, costs,
and any judgments entered by a court of appropriate jurisdiction, including reasonable direct and indirect
costs and reasonable attorneys' fees through conclusion of all appellate proceedings, and including any final
settlement or judgment.
e. The provisions of this Paragraph I shall survive the expiration or termination of this Contract.
J. TERMINATION BY EITHER PARTY
The parties agree that this Contract may be terminated by either party by written notice to the other party of
intent to terminate at least thirty (30) calendar days prior to the effective date of such termination.
K. INSURANCE REQUIREMENTS
Provider shall have Provider's insurance agent(s) provide to The Children's Trust within 30 days of contract
execution, Certificates of Insurance or, if applicable, a letter of self-insurance indicating coverage applicable to a
Florida municipal corporation required under this section or as determined by The Children's Trust, except as
required by Florida law for government entities. Provider must comply with this requirement; failure to comply
is a material breach of this Contract.
The Children's Trust shall be named as an additional insured as their interest may appear on all applicable
policies, and all applicable policies shall be maintained in full force and effect for the term of this Contract. The
Children's Trust will not disburse any funds until The Children's Trust is provided with the necessary Certificates
of Insurance or letter of self-insurance and The Children's Trust has approved such documents.
Provider shall require its sub -contractors to carry insurance coverage (s) as outlined below:
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1. Worker's Compensation Insurance covering all employees of the sub -contractor, or a valid State of Florida
exemption on file with the Department of Labor, as required by Florida Statutes, Chapter 440. In the event
that the Provider is no longer exempt from obtaining Worker's Compensation insurance, the Provider must
notify The Children's Trust and the City of Miami, and provide the necessary certificate of insurance or other
evidence of coverage upon the termination of the exemption, as applicable. The employer's liability portion
will be $500,000/$500,000/$500,000 as a minimum.
2. Commercial General Liability with limits of at least $500,000 per occurrence, $1,000,000 policy aggregate
with a maximum deductible of $1,000 per occurrence. The policy must include coverage for premises and
operations liability, contingent and contractual exposures, products and completed operations, personal and
advertising liability and sexual abuse and molestation, if applicable. The Children's Trust and the City of
Miami must be designated and shown on the certificate of insurance as an "Additional Insured as Their
Interest May Appear" with respects to this coverage.
3. Automobile .liability coverage for all owned, hired, non owned and leased vehicles of Provider, and any
transportation companies hired for transporting .program participants. The amount of coverage is
$1,000,000 combined single limit per accident for bodily injury and property damage. The Children's Trust
and City of Miami must be designated and shown as an "Additional Insured as Their Interest May Appear"
with respects to this coverage. Coverage can be purchased as non -owned without hired auto coverage when
the cost is prohibitive for hired automobile coverage such as the case with the Florida Automobile Joint
Underwriting Association; but rental cars cannot' be used in the course of Provider's regular operations.
Rental cars may be used for travel to attend conferences outside the tri-county area. Transportation
companies used by the Provider for the funded program must list The Children's Trust as a certificate holder
and as an additional insured.
4. If applicable for Services under this Contract, Special. Events Coverage, as determined by The Children's
Trust. The liability coverage will be the same as the coverage and limits required for commercial general
liability and The Children's Trust and City of Miami must be designated and shown as "Additional Insured as
Their Interest May Appear." Special Events policies are for short term functions and not meant to replace
annual liability policies. The coverage is for the day or days of the event and must provide coverage the day
prior and the day following the event.
5. If applicable for Services under this Contract, Professional Liability insurance, as determined by The
Children's Trust, with coverage amounts determined by The Children's Trust but not less than $250,000 per
claim and in the policy aggregate. Defense costs may be inside the limits of liability and the policy can be
written on claims made form. The children's Trust and the City of Miami should be listed as certificate
holder, but are not required to be named as an Additional Insured. Professional Liability insurance is
generally required when the scope of services uses professional services that require certification or
license(s) to provide direct services to program participants.
7. Proof of Property Coverage. is. required when Provider has capital equipment owned by The Children's
Trust, or the City of Miami, and said capital equipment is under the care custody and control of Provider. The
Children's Trust and City of Miami must be shown on the evidence of property coverage as a Loss Payee, as
applicable. Property coverage shall survive the expiration or termination of this Contract until such time the
ownership of the capital equipment is transferred to Provider or such capital equipment is returned to The
Children's Trust.
Certificate Holder
Certificate holder must read:
The Children's Trust
3150 SW 3rd Avenue, Sth Floor
Miami, Florida 33129
Classification and Rating
All insurance policies required above shall be issued by companies authorized to do business under the laws of
the State of Florida, with the following qualifications:
The company must be rated no less than "A-" as to management, and no less than "Class V"
as the financial strength, by the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey, or its equivalent, subject to the reasonable approval of
The Children's Trust.
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Provider and or Provider's insurance agent, as applicable, shall notify The Children's Trust and City of in writing,
of any cancellation, or material changes in insurance coverage in accordance to policy provisions. Provider shall
be responsible for ensuring that all applicable insurances are maintained and submitted to The Children's Trust
for the duration of this Contract.
In the event of any change in Provider's Scope of Services, Attachment A, The Children's Trust may increase,
waive or modify, in writing any of the foregoing insurance requirements. Any request by a Provider to decrease,
waive or modify any of the foregoing insurance requirements shall be approved, in writing, by The Children's
Trust prior to any such decrease, waiver or modification.
In the event that an insurance policy or coverage(s), as applicable, is canceled during the effective period of this
Contract, The Children's Trust shall withhold all payments from Provider until a new Certificate of Insurance or
other evidence of coverage(s) required under this section is submitted and approved by The Children's Trust.
The new insurance policy or other evidence of coverage(s) shall cover the time period commencing from the date
of cancellation of the prior insurance policy or other evidence of prior coverage(s).
The Children's Trust may require Provider to furnish additional and different insurance coverage, or both, as may
be required from time to time under applicable federal or state laws or The Children's Trust requirements.
Provision of insurance or other evidence of coverage(s) by Provider, in no instance, shall be deemed to be a
release, limitation, or waiver of any claim, cause of action or assessment that The Children's Trust .may have
against' Provider for any liability of any nature related to performance by Provider under this Contract or
otherwise.
All insurance required hereunder may be maintained by Provider pursuant to a master or blanket policy or
policies of insurance.
L. PROOF OF TAX STATUS
Provider is required to keep on file the following documentation for review by The Children's Trust.
• If required as applicable to Provider, the Internal Revenue Service (I.R.S.) tax status determination
letter;
■ The most recent (two years) I.R.S. form 990 or applicable tax return filing within six (6) months after
Provider's fiscal year end or other appropriate filing period permitted by law;
• If required by applicable law to be filed by Provider, IRS 941 - quarterly federal tax return reports
within thirty=five (35) calendar days after the quarter ends and if applicable, state and federal
unemployment tax filings and if the 941 and unemployment tax filings reflects a tax liability, proof of
payment must be submitted within sixty (60) calendar days after the quarter ends.
M. NOTICES
Written notices pursuant to this Contract shall be sent to the addresses for each Party appearing on the first page
of this Contract. Notices to The Children's Trust shall be marked to the attention of its President/CEO. Notices to
Provider shall be marked to the attention of the City Manager. It is each Party's responsibility to advise the other
Party in writing of. any changes in responsible personnel for accepting Notices under this Contract; mailing
address, and/or telephone number.
N. AUTONOMY
The Parties agree that this Contract recognizes the autonomy of, and stipulates or implies no affiliation between,
the contracting parties. Provider is only a recipient of funding support and is not an employee, agent or
instrumentality of The Children's Trust, and Provider's agents and employees are not agents or employees of The
Children's Trust.
O. RECORDS, REPORTS, AUDITS AND MONITORING
The provisions of this section shall survive the expiration or termination of this Contract, consistent with Florida
laws.
1. •Accounting records
Provider shall keep accounting records which conform to generally accepted accounting principles. All such
records will be retained by Provider for not less than five (5) years beyond the last date that all applicable terms
of this Contract have been complied with and final payment has been received and appropriate audits have been
submitted to and accepted by the appropriate entity, However, if any audit, claim, litigation, negotiation or other
action involving Provider under this Contract or modification hereto has commenced before the expiration of the
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retention period, the records regarding Provider shall be retained until completion of the action and resolution of
all issues which arise from it or until the end of the regular retention period, whichever is later.
2. Financial audit and program specific audit
Within 180 days of the close of its fiscal year, Provider agrees to submit to The Children's Trust an Annual
Financial Audit, performed by an independent certified audit firm that is registered to do business with the Florida
State Department of Business Regulation, of all its corporate activities and any accompanying management
letter(s) or report(s) on other matters related to internal control, for each year during which this Contract
remains in force and until all funds expended from this Contract have been audited. If no management letter or
report or other matters related to Provider's internal control is prepared by the independent audit firm, Provider
must confirm in writing to The Children's Trust that no such report was submitted to Provider. This audit shall be
conducted in accordance with auditing standards generally accepted in the United States of America and
standards contained in the Government Auditing Standards issued by the Comptroller General of the United
States.
Providers that are required to have a single audit conducted under OMB Circular A-133, Audit of States, Local
Government and Non -Profit Organizations or the Florida Single Audit Act, Florida Statutes 215.97 agree to submit
the schedule of expenditures pertaining to awards, summary schedule of prior audit findings, applicable auditor's
reports and the corrective action plan. In the event that the independent auditor does not disclose audit findings,
Provider shall submit written notification to The Children's Trust that an audit of Provider was conducted in
accordance with applicable laws and regulations and that the findings and questioned costs disclosed no audit
findings related to this Contract; and, that the summary schedule of prior audit findings did not report on the
status of any audit findings relating to awards that The Children's Trust provided.
Within 180 days of the close of its fiscal year, a Provider who is contracted for a combined total of $300,000 or
more from The Children's Trust from this or any other The Children's Trust contract(s), related to the fiscal year
under audit, Provider agrees to have a program -specific audit relating to The Children's Trust contract(s), in
addition to the annual financial audit. This program -specific audit is to encompass an audit of The Children's
Trust contract(s) as specified in Attachment D: Program Specific Audit Requirements.
A provider that does not meet the program -specific audit threshold requirement will be exempt from the
program -specific audit requirement in the fiscal year that the audit threshold is not met.
Audit extensions may be granted in writing by The Children's Trust after proper approval has been obtained from
The Children's Trust's Finance Department, upon receipt in writing of such request with appropriate justification
by Provider. A copy of the engagement letter, along with the audit completion date and any concerns from the
auditing firm in relation to the audit, must accompany the request. Approved extension requests allow for the
continuation of payment until such time that the extension expires.
The financial audit and other financial information will be used in the evaluation of Provider's performance and
Provider's overall fiscal health.
3. Access to records
Provider shall provide access to all records including subcontractor(s) which relate to this Contract at its place of
business during regular business hours. Provider agrees to provide such assistance as may be necessary to
facilitate their review or audit by The Children's Trust to insure compliance with applicable accounting, financial,
and programmatic standards. This would include access by The Children's Trust or its designee, to Provider's
independent auditor's working papers for complying with federal, state and local requirements. The Children's
Trust reserves the right to require Provider to submit to an audit by an auditor of The Children's Trust's choosing
at The Children's Trust's expense.
4. Monitoring
Provider agrees to permit The Children's Trust personnel or contracted agents to perform random scheduled
and/or unscheduled monitorings, reviews, and evaluations of the program which is the subject of this Contract,
including any subcontracts under this Contract, using The Children's Trust approved monitoring tools. The
Children's Trust or contracted agents shall monitor both fiscal/administrative and programmatic compliance with
all the terms and conditions of the Contract. Provider shall permit The Children's Trust or contracted agents to
conduct site visits, client interviews, client assessment surveys, fiscal/administrative review and other techniques
deemed reasonably necessary in The Children's Trust's sole discretion to fulfill the monitoring function. A report
of monitoring findings will be delivered to Provider and Provider will rectify all deficiencies' cited within the period
of time specified in the report.
5. Client Records
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Pursuant to Florida Statute 119.071(5), The Children's Trust collects the social security numbers of child
participants of funded programs and services for the following purposes: (a) to research, track and measure the
impact of The Children's Trust funded programs and services in an effort to maintain and improve such programs
and services for the future (individual identifying information will not be disclosed); (b) to identify and match
individuals and data within and among various systems and other agencies for research purposes. The Children's
Trust does not collect social security numbers for adult participants.
Provider shall maintain a separate file for each child/family served. This file shall include all pertinent information
regarding program enrollment and participation. At a minimum, the file will contain enrollment information
(including parent registration consents and child demographics), service plans (as applicable), outcome measures
(as set forth in Attachment A), and notes documenting referrals, special needs, or incident reports. These files
shall be subject to the monitoring/review and inspection requirements under this Contract, subject to applicable
confidentiality requirements. All such records will be retained by Provider for not less than five (5) calendar
years after the participant is no longer enrolled. Provider agrees to comply with all applicable state and federal
laws on privacy and confidentiality.
6. Internal Documentation/Records Retention
Provider agrees to maintain and provide for inspection to The Children's Trust, during regular business hours the
following as may be applicable, subject to applicable confidentiality requirements: (1) personnel files of
employees which include hiring records, background screening affidavits, job descriptions, verification of
education, and evaluation procedures; (2) authorized'time sheets, records, and attendance sheets to document
the staff time billed to provide Services pursuant to this Contract; (3) daily activity logs and monthly calendars of
the provision of Services pursuant to this Contract; (4) training modules; (5) pre and post session
questionnaires; (6) all participant attendance records; (7) participant consent and information release forms; (8)
agency policies and procedures; and (9) such other information related to Service provision as described in
Attachment A and as required by this Contract; all upon request by The Children's Trust. Provider shall retain all
records for not less than five (5) years beyond the last date that all applicable terms of this Contract have been
complied with and final payment has been received, and appropriate audits have been submitted to and accepted
by the appropriate entity.
7. Confidentiality
Provider and The Children's Trust understand that during the course of performing the Services hereunder, each
party may have access to certain confidential and proprietary information and materials of the other party in
order to further performance of the Services. The Parties shall protect confidential information and comply with
applicable federal and state laws on confidentiality to prevent unauthorized use, dissemination or publication of
confidential information as each party uses to protect its own confidential information in a like manner. The
Parties shall not disclose the confidential information to any third party (except that such information may be
disclosed to such Party's attorneys), or to any employee of such Party who does not have a need to know such
information, which need is related to performance of a responsibility hereunder. However, this Contract imposes
no obligation upon the Parties with respect to confidential information which (a) was lawfully known to the
receiving party before receipt from the other, (b) is or becomes a matter of public knowledge through no fault of
the receiving party, (c) is rightfully received by the receiving party from a third party without restriction on
disclosure, (d) is independently developed by or for that party, (e) is disclosed under operation of law, (f) is
disclosed by the receiving party with the other party's prior written approval or (g) is subject to Chapter 119 of
the Florida Statutes or is otherwise required to be disclosed by law._ The confidentiality provision of this Contract
shall remain in full force and effect after the termination of this Contract. Provider shall specifically require all
sub -contractors to comply with this paragraph.
8. Security Obligation
Provider shall maintain an appropriate level of data security for the information Provider is collecting or using in
the performance of this Contract. This includes, but is not limited to, approving and tracking all Provider
employees who request system or information access and ensuring that user access has been removed from all
terminated employees of Provider.
9. Withholding of payment
At the sole discretion of The Children's Trust, payment may be withheld from Provider for non-compliance by
Provider of Provider's compliance with contractual terms. The Children's Trust will provide payment upon
satisfactory compliance by Provider of the contractual terms for which Provider is responsible as solely
determined by The Children's Trust. The Children's Trust, in its sole discretion, may determine to withhold
payments to Provider for any particular subcontractor for such subcontractor's non-compliance with contractual
terms.
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Contract #XXX-xxxx, Resolution #2010-xx
P. MODIFICATIONS
Any alterations, variations, modifications, extensions or waivers of provisions of this Contract including but not
limited to amount payable and effective term shall only be valid when they have been reduced to writing, duly
approved and signed by both Parties. Pursuant to City Commission Resolution No. • , adopted
2010, the City Manager is Provider's authorized representative for approving and executing
alterations, variations, modifications, extensions or waivers of the provisions of this Contract including but not
limited to amount payable and effective term.
Q. GOVERNING LAW & VENUE
This Contract shall be interpreted and construed in accordance with and governed by the laws of the State of
Florida without regard to its conflicts of laws provisions. Any controversies or legal problems arising out of the
terms of this Contract and any action involving the enforcement or interpretation of any rights hereunder shall be
submitted to the jurisdiction of the state courts of the Eleventh Judicial Circuit, in and for, Miami -Dade County,
Florida.
R. BACKGROUND SCREENING
In accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and 1012.465 Florida Statutes, as
applicable, employees, volunteers and subcontracted personnel who work in direct contact with children or who
come into direct contact with children must complete a satisfactory Level 2 background screening. •Level 2
Background screenings must be completed through the Florida Department of Law Enforcement (FDLE), VECHS
(Volunteer & Employee Criminal History System) Program. Satisfactory background screening documentation will
be accepted for those agencies that already conduct business with either the Departrrient of Children and
Families (DCF) or the Department of Juvenile Justice (DJJ) or the Miami Dade County Public School System
(MDCPS). A clearance letter from MDCPS Office of Employment Standards indicating -the person hassuccessfully
completed a Level 2 screening will be accepted.
If background screenings are completed with VECHS, then Provider shall complete an Attachment E: "Affidavit
for Level 2 Background Screenings" each for contract term. The Affidavit will cover employees, volunteers, or
subcontractors performing services under this contract who are required to complete a Level 2 background
screening as defined in this section. Provider shall keep Attachment E: "Affidavit for Level 2 Background
Screenings" in Provider's personnel, volunteers, and/or sub -contractors files.
An Attestation or Affidavit of Good Moral Character, as applicable, must be completed annually for each
employee, volunteer, and subcontracted personnel who work in direct contact with children. Provider shall re-
screen each employee, volunteer and/or subcontractor every five years.
S. CHILDREN WITH DISABILITIES AND THEIR FAMILIES
Provider understands that The Children's Trust expects Provider to meet the federal standards under the
Americans with Disabilities Act. By policy of The Children's Trust, providers must also implement reasonable
programmatic accommodations • to include children with disabilities and their families, whenever possible.
Notwithstanding anything to the contrary, Provider shall not be required to make any alteration to any public
school building or other building or structure which is not owned by Provider.
T. REGULATORY COMPLIANCE
1. Non -,discrimination and Civil Rights
Provider shall not discriminate against an employee, volunteer, or client of Provider on the basis of race, color,
gender, pregnancy, marital status, familial status, sexual orientation, religion, ancestry, national origin, disability,
or age, except that programs may target services for specific target groups as may be defined in the competitive
solicitation.
Provider shall demonstrate that it has standards, policies, and practices necessary to,render services in a manner
that respects the worth of the individual and protects and preserves the dignity of people of diverse cultures,
classes, races, religions, sexual orientations, and ethnic backgrounds.
City of Miami Page 10 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Provider agrees to abide by Chapter 11A of the Code of Miami -Dade County ("County Code"), as amended, which
prohibits discrimination in employment, housing and public accommodations; Title VII of the Civil Rights Act of
1968, as amended, which prohibits discrimination in employment and public accommodation; the Age
Discrimination Act of 1975, 42 U.S.C. Section 6101, as amended, which prohibits discrimination in employment
because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which prohibits
discrimination on the basis of disability; and the Americans with Disabilities Act, 42 U.S.C. §12101 et seq., which
prohibits discrimination in employment and public accommodations because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these laws, The Children's
Trust shall have the right to terminate all or any portion of this Contract. If Provider or any owner, subsidiary, or
other firm affiliated with or related to Provider, is found by the responsible enforcement agency or the courts to
be in violation of these laws, said violation will be a material breach of this Contract and The Children's Trust will
conduct no further business with Provider.
2. Public Entities Crime Act
Provider will not violate the Public Entities Crimes Act (Section 287.133, Florida Statutes), which essentially
provides that a person or affiliate who is a Provider, consultant or other provider and who has been placed on the
convicted vendor list following a conviction for a Public Entity Crime may not submit a bid on a contract to
provide any goods or services to The Children's Trust, may not submit a bid on a contract with The Children's
Trust for the construction or repair of a public building .or public work, may not submit bids on leases of real
property to The Children's Trust; may not be awarded or perform work as a Provider supplier, sub Provider, or
consultant under a contract with The Children's Trust, and may not transact any business with The Children's
Trust in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two
purchases for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.
Violation of this section shall result in cancellation of this Contract and recovery of all monies paid hereto, and
may result in debarment from The Children's Trust's competitive procurement activities.
3. Conflict of Interest
Provider represents that the execution of this Contract does not violate Miami Dade County's Conflict of Interest
and Code of Ethics Ordinance, www.miamidade.aov/ethics/library/Ethics-Brochure-2005.odf and Florida Statutes
§112 as amended, which are incorporated herein by reference as if fully set forth herein. Provider agrees to abide
by and be governed by these conflict of interest provisions throughout the course of this Contract and in
connection with its obligations hereunder.
4. Compliance with Sarbanes-Oxley Act of 2002
Provider shall comply with the following provisions of the Sarbanes-Oxley Act of 2002:
• Provider agrees not to alter, cover up, falsify, or destroy any document that may be relevant to an official
investigation.
• Provider agrees not to punish whistleblowers or retaliate against any employee who reports suspected
cases of fraud or abuse.
5. Licensing
Provider (and subcontractor, as applicable,) shall obtain and maintain in full force and effect during the term of
this Contract any and all applicable licenses, certifications, approvals, •insurances, permits and accreditations,
required by the State of Florida, Miami -Dade County, relevant to municipalities, The Children's Trust or the
federal government. Provider must be qualified and registered to do business in the State of Florida both prior to
and during the contract term with The Children's Trust.
6. Incident Reporting
An incident is defined as any actual or alleged event or situation that creates a significant risk of substantial or
serious harm to the physical or mental 'health, safety or well being of a child participating in the program.
Reportable incidents include, but are not limited to, allegations of abuse, neglect or exploitation of a child, injury
of a participant, missing child or abandoned child, Toss of property use for the program, or destruction of property
used in the program.
Provider shall immediately report knowledge or reasonable suspicion of abuse, neglect, or abandonment of a
child, aged person, or disabled adult to the Florida Abuse Hotline on the statewide toll -free telephone number (1-
800-96-ABUSE). As required by Chapters 39 and 415, Florida Statutes, this is binding upon both Provider and its
employees.
Provider shall notify The Children's Trust's contract manager of any incident as defined within three (3) business
days after Provider is informed of such incident. Provider shall provide written notification of the incident
together with a copy of the incident report. The report must contain the following:
City of Miami Page 11 of 29
Contract #XXX-xxxx, Resolution #2010-xx
(1) Name of reporter (person giving the notice)
(2) Name and address of victim and guardian
(3) Phone number where the reporter can be contacted
(4) Date, time, and location of incident
(5) Complete description of incident and injuries, if any
Police report and actions taken shall be submitted to The Children's Trust within fifteen (15) days business of the
incident. Provider shall.provide written notification to The. Children's Trust, within seven (7) business days, of
any legal action which is filed as a result of such alleged incident.
7. Sexual Harassment
Provider shall complete an incident report in the event a program participant, client or employee makes an
allegation of sexual harassment, sexual misconduct or sexual assault by a Provider employee, volunteer or
anyone arising out of the performance of this Contract and Provider has knowledge thereof. Provider shall
provide written notification to The Children's Trust within three (3) business days after Provider is informed of
such an allegation. Provider shall provide written notification to The Children's Trust, within seven (7) business
days, of any legal action which is filed as a result of such an alleged incident.
8. Proof of Policies
Provider and subcontractor, as applicable, shall keep on file copies of its and their respective policies including
but not limited to confidentiality, incident reporting, sexual harassment, non-discrimination, equal opportunity
and/or affirmative action, Americans with Disabilities Act, and drug -free workplace.
U. CONSENT
Provider must obtain parental/legal guardian consent for all minor participants to participate and/or for adult
participants in the program for services; and to share information with The Children's Trust for monitoring and
evaluation purposes.
Provider will ask participants to sign a voluntary Consent to Photograph form. The form is available in English,
Spanish, and Creole and can be downloaded from www.thechildrenstrust.org. The signed consent form for
photography will be maintained at the program site, with a copy filed in the participant's record. The consent
shall be part of the participants' registration form, and signed by parent/guardian before services commence or
assessments are administered. Any refusal of consent must be properly documented and signed by the parent or
legal guardian on the consent form.
V. PROGRAMMATIC DATA REPORTING
Demographic and service information on program participants will be provided to The Children's Trust as part of
The Children's Trust's research mission. Provider agrees to comply and participate in any data collection
reporting, including participant data as required by The Children's Trust and described in Attachment C to this
Contract, Programmatic Data and Reporting Requirements, subject to confidentiality requirements. In addition,
Provider agrees to furnish The Children's Trust with complete and accurate reports in the timeframe and format
to be reasonably specified by The Children's Trust, and as described in Attachment C.
Provider must participate and provide agency (agency profile) and site(s) information to Switchboard of Miami 2-
1-1, The Children's Trust 24 hour helpline, as applicable and as defined in Attachment C: Programmatic Data
Reporting Requirements.
W. PUBLICITY
Provider agrees that activities, services and events funded by this Contract shall recognize The Children's Trust
as a funding source. Provider shall ensure that all publicity, public relations, advertisements and signs within its
control recognize The Children's Trust for the support of all contracted activities. The use of the official Children's
Trust logo is permissible.
Provider shall use its best efforts to ensure that all media representatives, when inquiring with Provider about the
activities funded by this Contract, are informed that The Children's Trust is a funding source. Provider shall, if it
possesses the appropriate technology, provide a link between the website and The Children's Trust's website.
X. PUBLICATIONS
Provider agrees to include in all of its subcontracts provisions similar to the following provisions of this Section X
for compliance by subcontractors.
City of Miami Page 12 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Provider agrees to supply The Children's Trust, without charge, up to three copies of any publication developed
by Provider in connection with implementation of programs addressed by this Contract. Such publications will
state that the program is supported by The Children's Trust. Provider agrees that The Children's Trust will have
use of copyrighted materials developed under this Contract to the extent provided in, and subject to, the
provisions of Paragraphs G and H above.
To the extent permitted by the applicable •journal or other publication source, Provider shall include The
Children's Trust logo and the following paragraph in all materials of Provider featuring programs funded by The
Children's Trust, including but not limited to newsletters, press releases, brochures, fliers, homepage of websites
or any other materials for dissemination to the media or general public_
English:
City of Miami and The Heart of Our Parks, Children's Trust, Out of School Program is funded by The
Children's Trust. The Children's Trust is a dedicated source of revenue established by voter referendum to
improve the lives of children and families in Miami -Dade County.
Espanol:
City of Miami and The Heart of. Our, Parks, Children's Trust, Out of School Program esta financiado=por El
Fidecomiso de los Ninos -(The Children's Trust). El Fidecomiso de los Ninos es una fuente de financiacion,
establecida por referendum para mejorar las vidas de ninos y families en el Condado de Miami -Dade.
Kreyol:
City of Miami and The Heart of Our Parks, Children's Trust, Out of School Program finanse=pa "The
Children's Trust". Trust la, se you sous lajan ke gouvenman amerikin vote an referandom you ke' li investi byen
nan pwogram kap ameliore la Vi Ti Moun ak fanmi yo nan Myami Dade.
Note: In cases where funding by The Children's Trust represents only a percentage of Provider's overall funding,
the above language can be altered to read "The (organization) is funded in part by The Children's Trust...
Y. HEADINGS, USE OF SINGULAR AND GENDER
Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance
of the provisions of this Contract. Wherever used herein, the singular shall include the plural and plural shall
include the singular, and pronouns shall be read as masculine, feminine or neuter as the context requires.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
City of Miami Page 13 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Z. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS
This Contract with its attachments as referenced below contains all the terms and conditions agreed upon by the
parties:
Attachment A: Scope of Services
Attachment B: Other Fiscal Requirements, Budget, and Method of Payment
Attachment C: Programmatic Data and Reporting Requirements
Attachment D: Program Specific Audit Requirements
Attachment E: Affidavit for Level 2 Background Screenings, if applicable
Attachment F: Performance Improvement Plan, if applicable
No other contract, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or
bind the Parties. If any provision of this Contract is held invalid or void, the remainder of this Contract shall not
be affected thereby if such remainder would then continue to conform to the terms and requirements of
applicable law:
CITY OF MIAMI, a Florida municipal corporation THE CHILDREN'S TRUST
MIAMI-DADE COUNTY, FLORIDA
Provider Federal ID#
By: By:
Carlos Migoya, City Manager Modesto E. Abety
President/CEO
Attest:
By:
Priscilla A. Thompson, City Clerk
Date:
Approved as to Form and Correctness: Approved as to form and legal sufficiency
By: By:
Julie 0. Bru, City Attorney County Attorney
Date: Date:
Approved as to Insurance Requirements:
By:
Gary Reshefsky, Interim Acting Director of Risk Management
Date:
This contract is not valid until signed by both parties
City of Miami Page 14 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT A:
Scope of Services
City of Miami Page 15 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Attachment A
Initiative: Out of School
Agency name: City of Miami
Contract No.
Program name: Heart of Our Parks, Children's Trust, Out of School Program
1. Description of Services (Limit. to 100 words):
2. Target 'Population or Participants (Include numbers in table and a narrative description of
participant characteristics, including ages, geography, disabilities, etc.):
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Description of participants to be served:
3. Service Locations:
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City of Miami
Contract #XXX-xxxx, Resolution #2010-xx
Page 16 of 29
4. Performance Measures:
a. Quantity - "How much will we do?"
TYPE 1 ACTIVITIES (3 or more contacts with participants)
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TYPE 2 ACTIVITIES (less than 3 contacts with participants)
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b. Quality -"How well will we do it?"
In this section Provider must describe how quality of the program would be assessed. Some
examples include: 1) procedures or measures to ensure fidelity to the curriculum and quality
assurance; and 2) assessment of participants' satisfaction,
City of Miami Page 17 of 29
Contract #XXX-xxxx, Resolution #2010-xx
c. Outcomes — Measuring "Is anyone better off?"
*Please list the activity directly associated with the stated outcome (e g. activity in which too! will be
administered).
5. Evidence -Based Programs (EBP)
All strategies funded by The Children's Trust should deliver high quality, evidence -based practices that are
strength -based, family centered, accessible, respectful of diversity and mindful of community context and
connections.
Please list the evidence -based programs (if any) that are currently used during activities/service delivery (if
none are being used, please mark n/a in the table below).'For information on what' is an evidence -based
program, or to ensure that the model to be used is an EBP, visit The Children's Trust website.
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*Please list the name of the agency/organization that awarded the program evidence -based status (e.g.
Department of Juvenile Justice, Substance Abuse and Mental Health Services Administration, etc).
•6. Staff Qualifications:
Provider represents that all persons delivering the Services required by this Contract have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately and competently
perform the duties, obligations, and Services set forth in the Scope of Services (Attachment A) and to
provide and perform such Services to The Children's Trust's satisfaction. All persons delivering the services
described herein must be included in the Staffing Plan worksheet in the Budget (Attachment B).
City of Miami Page 18 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT B:
Other Fiscal Requirements, Budget and
Method of Payment
City of Miami Page 19 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT B
OTHER FISCAL REQUIREMENTS, BUDGET and METHOD OF PAYMENT
Advance payment requests
The Children's Trust offers advance payments up to 15% of the total contract amount. Advance requests
shall be limited to governmental entities and not -for -profit corporations, in accordance with subsection
216.181 (16) (b), F.S. The advance request is to include the amount requested and the justification.
Advance payment requests must be submitted using the designated form and must be approved in
writing by The Children's Trust's Contract Manager and Chief Financial Officer or their designee(s).
Advanced funds if not used shall be invested by Provider in an insured interest bearing account, in
accordance with subsection 216.181 (16) (b), F.S. Interest earned on advanced funds shall be returned
to The Children's Trust on a quarterly basis or applied against the amount of the contract owed by The
Children's Trust.
Advance payment
Within 60 calendar days of receipt of an advance, Provider shall report the actual expenditures paid by or
charged to the advanced funds using the reporting "invoice" form provided by The Children's Trust. If
the "invoice" amount is less than the amount advanced, The Children's Trust will deduct the difference
from the next applicable monthly payment request. Provider may request, in writing, an extension of the
repayment of the advance. A fiscal need must be clearly demonstrated and substantiated by Provider in
order for an extension request to be considered by The Children's Trust.
Budget revisions
Budget revision(s) require prior written approval from the Contract Manager and The Children's Trust's
Chief Financial Officer or their designee(s). Request for budget revisions must be submitted to the
Contract Manager using the appropriate form, as determined by The Children's Trust. Provider must
request a budget revision to add, delete, and/or modify any line item(s). Budget revisions cannot be used
to modify the total contracted amount nor can they be used to modify the Scope of Services. No more
than two (2) budget revisions may be approved during the contract term. Budget revision requests must
be submitted sixty (60) days prior to the expiration of Contract. Budget revisions will be incorporated
into the Contract.
Indirect Administrative Costs
In no event shall The Children's Trust fund indirect administrative costs in excess of ten (10%) percent of
the total contract amount.
Cost Reimbursement Method of Payment
The parties agree that this is a cost reimbursement method of payment contract; Provider shall be paid in
accordance with the approved budget and/or approved budget revision as set forth in this Attachment.
Provider also agrees to timely pay its subcontractors, vendors, and employees for the fulfillment of
services provided in this Contract.
Invoice Requirements
Provider shall submit an original request for payment, in the format prescribed by The Children's Trust
and in accordance with the approved budget or approved budget revision(s). The request for payment is
due on or before the fifteenth (15th) day of the month following the month in which expenditures were
incurred (exclusive of legal holidays or weekends). The Children's Trust agrees to reimburse Provider on
a monthly billing basis. Every request by Provider for payment for services provided, work performed, or
costs incurred pursuant to this Contract, except for any advanced payments by The Trust, shall be
accompanied by a Request for Payment from The Children's Trust. If there are subcontractors to this
Contract, 'Subcontractor Verification of Payment' from subcontractors of Provider must be included if the
Request for Payment includes a request for reimbursement in relation to a payment made to a
subcontractor. These forms may be downloaded from' The Trust's website. For the purpose of payment
City of Miami Page 20 of 29
Contract #XXX-xxxx, Resolution #2010-xx
only, a subcontractor is defined as an independent agency that has entered into agreement with Provider
to perform services pertaining to The Children's Trust funded programs identified in this Contract.
The Children's Trust reserves the right to request any supporting documentation. A final request for
payment (last monthly invoice of the contract term) from Provider will be accepted by The Children's
Trust up to forty-five (45) days after the expiration of this Contract. If Provider fails to comply, all rights
to payment shall be forfeited.
If The Children's Trust determines that Provider has been paid funds not in accordance with this Contract,
and to which it is not entitled,, Provider shall return such funds to The Children's Trust or submit
appropriate documentation to support the payment. The Children's Trust shall have the sole discretion in
determining if Provider is entitled to such funds in accordance with this Contract and The Children's
Trust's decision'on this matter shall be binding.
In the event that Provider, its independent auditor or The Children's Trust discovers that an overpayment
has been made, Provider shall repay said overpayment within thirty (30) calendar days without prior
notification from The Children's Trust.
If Provider fails to serve the number of participants and/or fails to utilize the funds in accordance with the
Contract, The Children's Trust may amend the Contract to reduce the amount of dollars. Any delay in
amendment by The Children's-Trust is not deemed a waiver of The Children's Trust's right to amend or
seek reimbursement for under -serving participants in accordance with the Contract.
In order for a request for payment to be deemed proper as defined by the Florida Prompt Payment Act,
all requests for payment must comply with the requirements set forth in this Contract and must be
submitted on the forms as prescribed by The Children's Trust. Requests for payment and/or
documentation returned to Provider for corrections may be cause for delay in receipt of payment. Late
submission may result in delay in receipt of payment. The Children's Trust shall pay Provider within
thirty (3D) calendar days of receipt of Provider's properly submitted Request for Payment and/or other
required documentation.
The Children's Trust shall retain any payments due until all required reports or deliverables are submitted
and accepted by The Children's Trust.
Supporting Documentation Requirements
Provider shall maintain original records documenting actual expenditures and services provided according
to the approved budget and scope of services as required. Supporting documentation shall be made
available and provided to The Children's Trust upon request.
Provider shall keep accurate and complete records of any fees collected, reimbursement, or
compensation of any kind received from any client or other third party, for any Service covered by this
Contract, and shall make all such records available to The Children's Trust upon request. Provider shall
maintain a cost allocation methodology that it uses to allocate its costs. Provider shall use a cost
allocation methodology which assures that The Children's Trust is paying only its fair share of costs for
services, overhead, and staffing not solely devoted to the program funded by this Contract. Such
methodology shall be made available to The Children's Trust upon request.
City of Miami Page 21 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT C:
Programmatic Data and Reporting Requirements
City of Miami Page 22 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT C
Program/Initiative
Programmatic Performance and Data Reporting Requirements
Contract No.
Agency name: City of Miami Department of Parks & Recreation
Program name: Heart of Our Parks, Children's Trust, Out of School Program
Provider shall submit to The Children's Trust individual participant demographics, attendance, and
performance measures as noted in the Scope of Service (Attachment A). Reporting includes electronic
submission of quantity and outcomes data into The Children's Trust web -based reporting system (Data
Tracker) and submission of narrative reports. Provider's use of Data Tracker requires mandatory training
(provided by The Children's Trust) and a user login name.
Minimum standards for performance are described in the sections below, The Children's Trust reserves the
right to evaluate provider performance against the minimum standards and reward providers exceeding
those standards, and/or impose remedies on providers performing below the minimum standards. For mid
and end of the year performance reviews Provider is awarded incremental credit for approaching the
identified performance targets.
ACTIVITIES
• Activities with 3 or more contacts with the same participant (Type 1). Provider will enter into
Data Tracker: demographics of individual participants within seven (7) days of -program enrollment.
Demographics shall be updated regularly when new information is collected (e.g., new address, grade
level).
• Activities with Tess than 3 contacts per participant (Type 2). Provider will enter into Data
Tracker: Date(s) of event/activity, number of participants served by type (child, parent or other), and
location(s) of event/activity (with address and zip code).
PARTICIPANTS
Participants' demographics (including all the items noted below), shall be entered into The Trust's
electronic web -based reporting system (Data Tracker) within seven (7) calendar days of each
participant's first day of attendance. All demographic information shall be updated on an ongoing basis if
and when new information is collected (i.e., new address, grade level, school).
Demographic information required for CHILD/YOUTH participants with 3 or more contacts (Type 1
activities):
• Participant's Name (last, first, middle initial)
• Parent's Name (last, first, middle initial)
• Street Address, City, and Zip Code
• Gender (male, female)
• Date of Birth
• Race (American Indian/Alaska Native, Asian, Black/African American, Pacific Islander, White,
Other)
• Ethnicity (Hispanic, Haitian, Other)
• English Proficiency (yes/no)
• Other language(s) spoken (Spanish, Haitian Creole, Other)
• Child's Social Security #
• Child's Miami -Dade County Public Schools ID Number
• Current Grade Level
• Current School Name
▪ Does child have a Health Insurance? (yes/no)
• Does child have a Disability? (yes/no)
• If disabled, what type? [Autism Spectrum Disorders, Chronic Medical Condition, Developmental
Delay, Emotional and/or Behavioral Disorder, Hearing Impairment (or deaf), Intellectual Disability
(or mental retardation), Learning Disability, Physical Disability, Speech/Language Impairment,
Visual Impairment (or blind), Other]
Documentation of Disability (Individualized Family Service Plan; Individualized Education Plan;
Section 504 Plan; diagnosis from a medical doctor, state certified, registered, or licensed
professional; and/or disclosure by a parent/guardian); if child is noted as having a documented
City of Miami Page 23 of 29
Contract #XXX-xxxx, Resolution #2010-xx
disability, a hard copy of the selected documentation must be kept within the participants file for
monitoring purposes.
• Is participant (information to be reported in the Quarterly Narrative Report):
o A child of a migrant farm worker (i.e., parent/caregiver crossed county or state lines
in search of temporary or seasonal farm work within the past 36 months)
o Involved with the Dependency System (e.g., DCF, Our Kids, full case management
agencies, dependency and family courts)
o Involved -with -the Delinquency System (e.g., DJJ, Juvenile Services Department,
diversion/Civil Citation programs)
Children with Disabilities - The Children's Trust expects all programs to serve children with
disabilities, regardless of disability type or level, provided they can be safely and reasonably
accommodated in accordance with the American Disabilities Act.
Demographics required for PARENT/CAREGIVER.and OTHER (e.g., community members, staff)
participants with 3 or more contacts (Type 1 activities):
• Number of children in their care (for Parents/Caregivers only)
• Participant's Name (last, first, middle initial)
• Street Address, City, and Zip Code
• Gender (male, female)
• Date of Birth
• Race (American Indian/Alaska Native, Asian, Black/African American, Pacific Islander, White,
Other)
• Ethnicity (Hispanic, Haitian, Other)
• English Proficiency (yes/no)
• . Other language(s) spoken (Spanish, Haitian Creole, Other)
• Participant's Highest Grade of School Completed
PERFORMANCE MEASURES
Recruitment / Attendance - How much are vou doing?
• Attendance refers to the actual number of participants (with at least one day of attendance) in a
program. Attendance cannot be entered for a given participant until their demographic information
has been entered in Data Tracker. Contracted number of participants are expected to attend the
minimum number of sessions established in Attachment A (Scope of Services).
• Mid -Year Review Expectation: For type 1 activities, recruitment must be 100% of contracted
participants, as stated in Attachment A, for year-round programs by the time of mid -year review.
Programs offering services in cohorts will be evaluated based on the number of cohorts expected to
be completed at mid -point. Number of cohorts, including estimated start and end dates of each, must
be listed under the applicable activity in Attachment A. For type 2 activities, recruitment
expectations will be based on the number of events to be completed by time of review.
• End of the Year Review Expectation: For all activities (type 1 and 2), regardless of program schedule
(year-round vs. cohorts), 100% of the contracted number of participants to be served must be
served by the end of the contract period.
Retention / Dosage - How well are vou doing? (for activities with 3 or more contacts with the same
participant)
• Retention (also known as "Minimum Dosage") refers to the average number of sessions that
participants have completed compared to the minimum number of sessions necessary to have an
impact (as established in the Scope of Services). All participants with at least one day of attendance
are counted towards retention.
• The Children's Trust recognizes that the number of participants served throughout the contract year
may be higher than the contracted number to be served, and that not all participants will complete
the total number of sessions.
• Mid -Year Review Expectation: Year-round activities are reviewed based on the average number of
sessions attended by the target number of participants compared to the minimum number of
City of Miami Page 24 of 29
Contract #XXX-xxxx, Resolution #2010-xx
sessions expected to be completed. The expected target is 50% completion of minimum number of
sessions at mid -year. For programs with cohorts, the number of cohorts scheduled to be completed
at mid -year is used to determine the expected number of participants meeting the minimum number
of sessions. The expected target is 85% of minimum sessions at mid -year for the target number of
participants enrolled in completed cohort(s).
• End of the Year Review Expectation: Regardless of program schedule (year-round vs. cohorts), 85%
of the contracted number of participants'should have completed the minimum number of sessions.
Utilization — How much are you doing?
• Utilization refers to the number of participant -days. "Actual" utilization calculates the sum of the total
number of days attended by all participants (with at least 1 day of attendance). "Proposed"
utilization is based on the total number of proposed participants to be served by the total number of
proposed sessions. The actual utilization during the selected time frame is then divided by the
proposed utilization to calculate the Overall Utilization.
• Mid -Year Review Expectations: 50% of the overall utilization across activities is expected. Type 1
activities are also weighted heavier than type 2 activities due to intensity of services (70/30 split). No
points are awarded if the percent achieved is less than 30% of the target.
• End of the Year Review Expectations: The Children's Trust requires a 100% overal utilization
achieved by the end of the contract year to be in compliance. No points are awarded if the percent
achieved is less than 60% of the target.
Outcomes — Is anyone better off?
Successful performance measures achievement facilitates changes in program practices and participants'
benefits. The Children's Trust expects all participants with at least one day of attendance to be pre-
tested; those completing the required minimum dosage should also be post -tested.
Matched Sets Compliance
• Matched sets refer to those participants with at least 2 assessments, it could be a pre and post
test, or any assessments administered at 2 separate time periods.
• Mid -Year Review Expectations: For year-round programs, the number of participants receiving
pre-tests must be equal to or within an acceptable range (target of 85%) of the number of
participants enrolled during the review period as per Data Tracker (activities under review will be
those associated with specific performance measures as per Attachment A). Programs utilizing
cohorts should have match sets (both a pre and a post-test for a given participant) for at least
85% of those participants meeting the minimum dosage at mid -year.
• End of the Year Review Expectations: All programs should have match sets (both a pre and a
post-test for a given participant) for at least 85% of those participants meeting the minimum
dosage at mid -year.
Outcomes Achievement
• Providers are expected to meet the performance measures as stated in Attachment A (Scope of
Services). Data for all participants with match sets will contribute towards performance goals.
• Mid and End of the Year Expectations: The Children's Trust expects at least 95% achievement, That
is, provider should be no less than 5% below the performance measure target percentage. No points
are awarded if the percent achieved is less than 60% of the target.
QUARTERLY PROGRAM NARRATIVE REPORT
• The Program Narrative Report captures a brief report of the program's successes, challenges, and
support needed on a quarterly basis (four reports total over the contract period). A standard Word
document format will be provided and is available for download on The Children's Trust website.
City of Miami Page 25 of 29
Contract #XXX-xxxx, Resolution #2010-xx
TRAINING AND QUALITY IMPROVEMENT
• The Children's Trust offers a variety of trainings on important topics to improve service delivery and
contract compliance, enhance administrative capacity, and support program and employee
development. Provider is required to ensure attendance by appropriate agency and/or program staff
at the following trainings annually: New and Renewal Contract Development and Contract
Management trainings, Quarterly Provider Meetings, and other topical trainings offered throughout
the year.
• All Children Together (ACT) Resource Network (http://ccdh.org/act/about act/). The Children's Trust
requires that providers offering intensive services to children attend trainings, as offered, to educate
them about the inclusion of children with disabilities. Inclusion of children with disabilities requires
that programs be appropriately adapted to meet the needs of all participating children. The All
Children Together (ACT) Resource Network is a resource available to Provider for technical
assistance, mentoring, training and consultation regarding provision of services to children with
disabilities.
REPORTING SUBMISSION AND DATA ENTRY
• Participant attendance for a given month shall be entered into Data Tracker by the fifteenth (15th) of
the following month, exclusive of legal holidays or weekends.
• All Outcomes Reports shall be submitted to The Children's Trust monthly by the 15th of each month
for the previous month.
• Narrative reports shall be submitted quarterly to The Children's Trust by the 15th of the month
following the end of the quarter.
SCHEDULE OF REPORTS DEADLINES
Required Report
Reporting
Frequency
Due Date
Outcomes Measurement and Results Monthly
(electronic submission in Data Tracker) 1
By 15th of each month for the previous month
Demographics, Attendance, and other 1 Monthly
quantity data (electronic submission in i
Data Tracker)
By 15th of each month for the previous month •
Quarterly Program Narrative Report Quarterly
(Word)
For August, September and October —
DUE NOVEMBER 15, 2010
For November, December and January —
DUE FEBRUARY 15, 2011
For February, March and April —
DUE MAY 16 2011*
For May, June and July —
DUE AUGUST 15, 2011
*If the due date falls on a weekend/holiday, then reports are due the following business day.
PROFILE WITH SWITCHBOARD OF MIAMI
Provider shall create and/or update agency
Community Resource Directory maintained
accurate information for the duration of this
profile(s) has been created or updated must
execution of this Contract.
and program profiles, and site(s) information in the
by Switchboard of Miami. Provider shall maintain
Contract term to facilitate referrals. Evidence that the
be provided to the Contract Manager within 30 days of
City of Miami
Contract #XXX-xxxx, Resolution #2010-xx
Page 26 of 29
Attachment D
Program Specific Audit Requirements
The Program Specific Audit is to encompass an audit of The Children's Trust contract(s) in accordance with
section 0.2. Financial Audit and Program Specific Audit as follows (a sample may be found on The Children's
Trust website):
• Submission of: (a) schedule of budget to actual total expenditures by budget category, reflecting
expenditures during the audit period for each The Children's Trust contract by contract number, (b) if
applicable, audit of attendance if payment is based on attendance, or payment as specified in
Attachment B; (c) summary of schedule of prior audit findings, (d) disclosure of any significant
finding(s), (e) disclosure of all questioned costs and liabilities due to The Children's Trust, with a
reference to the contract number involved, and (f) a recommendation for a corrective action plan on
any finding;
• Report whether the schedule of expenditure(s) is fairly stated;
• Provide notes to the schedule of total budget to actual expenditures that describe the significant
accounting policies used in preparing the schedule;
• Report whether contractual matching requirements were met, if applicable;
• Report whether Provider has internal controls in place to provide reasonable assurance of compliance
with The Children's Trust applicable contractual requirements and on the reliability of financial
operations;
• The auditor must include in their testing: testing of the budget versus the actual expenditure, double
billing i.e. billing under The Children's Trust contract the same expenditure that is billed under
another contract and/or revenue source, testing for unallowable expenditures e.g. costs not included
in the approved budget or budget revision and unallowable costs identified in the budget guidelines
included on The Children's Trust website,.testing for questioned costs, testing that the Provider billed
and was reimbursed by The Children's Trust in accordance with the method of payment identified in
the Contract and within the Contract period, testing that monies used for the program were for
eligible participants, testing for the supplanting of funds, testing of match requirements, if applicable,
testing of attendance or other unit if the method of payment is other than a cost reimbursement
payment method, and.testing of the cost allocation plan to verify that The Children's Trust is paying
only its fair share of costs for services, overhead and staffing. -
The auditor's report shall state that the audit was conducted in accordance with the program specific
audit requirements listed in The Children's Trust contract and include the following:
An opinion (or disclaimer of opinion) as to whether the•financial statement(s) of Provider is presented
fairly in all material respects in conformity with the stated accounting policies;
An opinion (or disclaimer of opinion) as to whether the schedule of total budget to actual expenditures by
budget category is presented fairly in all material respects in conformity with the stated accounting
policies;
A report on internal control related to The Children's Trust contract, which shall describe the scope of
testing of internal control and the results of the tests;
A report on compliance which includes an opinion (or disclaimer of opinion) as to whether the auditee
complied with laws, regulations, and the provisions of contract(s) with The Children's Trust which could
have a direct and material effect on the program; and
A schedule of findings and questioned costs for The Children's Trust contract that includes a summary of
the auditor's results relative to The Children's Trust and findings and questioned costs.
City of Miami Page 27 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT E
Affidavit for Level 2 Background Screenings
Affidavit Affirming Compliance with
Background Screening for Provider Personnel
and/or Volunteers, Subcontracted Personnel, as applicable
In accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and 1012.465 Florida Statutes,
and pursuant to the requirements of Paragraph R. Background Screening of this Contract, the undersigned
affiant makes the following statement under oath, under penalty of perjury, which is a first degree
misdemeanor, punishable by a definite term of imprisonment not to exceed one year and/or a fine not to
exceed $1,000, pursuant to Sections 837.012 and 775.082, Florida Statutes.
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Before me, the undersigned authority, personally appeared (CEO/Executive Director)
Authorized Provider Representative
of (Provider Name) , who being by me first duly sworn, deposes and says:
Name of Contracted Provider
(Signature of CEO/Executive Director/HR Director) Date
I swear and affirm that the above -named contracted Provider is compliant with therequirements for
personnel background screening detailed in Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and
1012.465 Florida Statutes, as applicable, for all personnel having direct contact with children.
Sworn to and subscribed before me at Miami -Dade County, Florida this day of , 2009 by
Who is personally known to me
Who produced identification:
Type of identification
Signature of Notary Public
State of Florida at Large
Print, type or stamp name of notary public
My Commission Expires:
City of Miami Page 28 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Attachment F
Performance Improvement Plan
Contract No. XXX-XXX
Agency Name: XXX
Program Name: XXX
Performance Improvement Plan
By this attachment a performance improvement plan will remain a part of this contract until Provider
has corrected all deficiencies, as solely determined by The Children's Trust.
Provider agrees that any findings, reports and underlying work papers will be subject to complete
review by The Children's Trust.
Provider agrees to comply with and implement the Performance Improvement deliverables as listed
below as part of a plan approved by The Children's Trust.
Failure of Provider to comply with the Performance Improvement Plan as set forth in Resolution
#200X-xx will be a material breach of this contract as defined in Section I.
Performance Improvement Plan
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Fiscal
/Administrative
City of Miami Page 29 of 29
Contract #XXX-xxxx, Resolution #2010-xx
The Children'sTrust
May 04, 2011
Lillian Blondet
444 SW 2nd Ave.
Miami, fl 33130
Dear Ms. Blondet:
RE: NOFA 2011-01 Funding Recommendations, Application ID: 916 - Heart of Our Parks
Congratulations on your proposed award! The staff of The Children's Trust and I have finalized
recommendations to the board of The Children's Trust for the awards for Notice of Funding Availability
(NOFA) # 2011-01. The recommendations were released on our website after business hours on Friday,
April 29. You are among the applicants recommended for funding from a highly selective and competitive
funding opportunity for this new cycle of children and family funding. The amount of your agency's award is
conditional; it may be reduced by the results of appeals or unexpected further reductions in revenues.
Additionally, until such time as the awards and their amounts are approved by the board of The Children's
Trust, they are not final.
The proposed awards will be submitted for consideration to a joint committee of The Children's Trust board
/ on May 19, 2011, commencing at 2:00 p.m. The committee meeting will be held in the United Way's Ryder
conference room. The Committee's recommendations will be presented to the full board on June 13,
commencing at 4:00 p.m., also in the Ryder conference room. At this meeting all funding recommendations
will be finalized by the board.
The CEO's funding recommendations culminate from a rigorous process comparable to the intensity you
employed in preparing your application. Several fine proposals could not be funded. While application score
was critical, so too was staff's review of your past performance on similar Trust contracts where available,
as well as key variables including cost, geography and other factors involving the nature of the service
proposed in relation to NOFA criteria.
Please know that cost was a critical factor. In many cases your agency will not receive an award in the
amount requested in your application, but please understand that the number of participants ultimately
under contract should be comparable to currently contracted costs per participants, or less, when current
contract costs are deemed too high, subject to the very strongest justification in contract negotiations that
budget reductions must cause participant or service reductions. We've taken this course because these are
challenging times both in terms of need and revenue. Return on investment has always been critical;
balancing it with quality service is now imperative. Please take the time now to review your recommended
award amount against the number of children and/or parents (or other participants) your agency proposed
to serve in your application.
If in your best judgment the award is inadequate to meet the number of children, parents or other
participants your agency proposed to serve, and you believe the only way to meet the amount of the award
would be to reduce the number of participants, please notify us by May 13 so that we may immediately
discuss this with you, or reconsider the award.
While it is not possible here to describe the funding process specific to each recommended award, we did
apply some general rules to many awards. With respect to all awarded amounts, please carefully review the
comments provided that will specify further information regarding your agency's award.
With respect to Out of School (DOS) proposals, generally you will find that the recommended amount was
reduced because we did not allow after school or summer cost per slot per day to exceed the amount of the
NOFA stated maximum ranges, nor to exceed the proposed or prior contracted rates for after school or
summer, if these were lower. The final contract will be negotiated with unit cost in mind, and will not exceed
the maximum of the ranges set forth in the NOFA ($12.64 for after school; $22 for 'summer). Please know
also that many applications funding primarily children with disabilities were reduced in order to extend
funding to programs in high demand and short supply that serve children with autism and attention deficit
disorders.
With respect to Youth Development, Early Childhood and Parenting proposals, awards may have been
reduced to current contract amounts, particularly if numbers of participants and services were substantially
similar. In Youth Development, a maximum award amount was set at $200,000. Any new applicants not
previously funded by The Trust in the area of their application received not more than a $150,000 award.
The Children's Trust valued the inclusion of evidence -based programs (EBPs) in the current NOFA.
Applications recommended for funding that included specific EBPs will be expected to comply with the
established frequency, intensity, duration and methods of delivery for that EBP. In addition, The Trust will
review all funded applications that included EBPs to determine if there may be cost savings through
centralizing the purchase of materials and/or training for programs proposed for use by multiple providers.
Please know we may move such costs out of individual contract budgets, where this will result in cost
savings. Please do not make expenditures for these items based on proposed budgets submitted with your
NOFA application, until you receive specific confirmation from The Trust to do so after we have agreed on a
final revised contract budget.
If we don't hear from you that you are unable to meet the proposed number of participants for the
recommended award amount, we will assume your agency is ready to negotiate the terms of a contract to
implement this award in not more than the recommended amount, assuming full board approval on June 13.
Your contract manager wit contact you before June 13 to commence the negotiation process for programs
commencing August 1. While awaiting contact from us to begin negotiations, you may find it helpful to
review the attached details regarding your application scores and reviewer comments. In addition, you will
find the Reviewer Guidelines used for scoring applications at http://thechildrenstrust.org/reviewer-guidelines.
Please note that unlike in the past, we will make every effort not to approve "service authorization" letters.
We have been discouraged that service authorization letters often delay execution of contracts.
The appeal policy of The Children's Trust (available in the NOFA and at http://thechildrenstrust.org/reviewer
-guidelines) limits review to challenging errors in procedural due process, errors in mathematical
calculations, or omissions to score sections by the ranking team. IN ORDER TO 'APPEAL YOU MUST
RESPOND TO THIS NOTIFICATION LETTER BY NOT LATER THAN MONDAY, MAY 9 AT 11:59 P.M.
(MIDNIGHT), WHICH WE WILL -DEEM TO BE 72 HOURS FROM THIS NOTICE (it is actually longer). Your
written request for an appeal must state the particular grounds upon which it is based, and must include all
pertinent documents and evidence that support the claim. All notices shall be directed to the President/CEO
at: The Children's Trust, 3150 SW 3rd Avenue, 8th Floor, Miami, Florida, 33129.
I truly respect the effort that went into your agency being among the successful applicnts. More
so, I offer my heartfelt thanks to you and your colleagues for continuing to partner with The Trust on behalf
of the children and families of this community.
•
Sincerely,
Modesto E. Abety
President & CEO
cc: Executive Director of Applicant Agency
Organization: City of Miami, Inc.
Application Score: 72.0 Past Performance Score: 79.6
Amount Requested: $ 419,321.00 Amount Recommended:
Area Of Consideration
Description
crLors consideredtln.
ioi Ep trial snore
ID: 916
Final Score: 75.8
$ 419,166.00
impact
Cost
nrs
Applicant proposes to serve a high number of children for a very low Fund Despite Final Score
unit cost.
Iidatlon Reuieaw a ii ,:art
Applicant's qualifications to serve children with disabilities and their families (Max. Score: 1pt) Score:
The description provided lacks details as to the specific disabilities of the CWD.served, specific trainingtopics for staff, and the
specific accommodations that the staff will use to serve the population.
0.5
Target Population Description (Max. Score: 2 pts) Score:
Description is complete and meet the NOFA requirements.
0.5
Past Performance and Capacity Related to Proposed Services (Max. Score: 5 pts) Score: 4.0
The description demonstrates the providers capacity to provide DOS services as described in the NOFA. However, full points
are not awarded because the description lacks detail as to the staff and the subcontractors capacity to provide services into the
future.
Participant Recruitment, Engagement and Retention (Max. Score: 5 pts) Score: 4.5
The description is complete and meets the basic NOFA requirements. However, the retention strategy of charging an enrollment
fee might work against the program recruitment goals, particularly since the fee has not been charged before.
What Works to Help Participants Do better, including the designating agency (ies) or organization(s)
awarded the program evidence -based status? (Max. Score: 5 pts) Score:
"The response is complete and meets the minimum NDFA requirements. However, the following items are a concern:
1. The implementation plan for the Literacy is very vague.
2. There is no rationale for the choice of the SPARK curriculum, and how the curriculum is going to be implemented with fidelity
to it's internal controls.
3. The rationale for the choice of Skillstreaming curriculum lacks details as to how the curriculum meets the program goals, and
how the curriculum is going to be implemented with fidelity to it's internal controls. "
2.5
Ongoing Quality Assurance and Program Fidelity: Quality Performance Measures: How will you
measure whether services are being delivered well? (Max. Score: 5 pts) Score:
The description meets the minimum NOFA requirements. However, it lacks specific detail as to what steps the provider will take
to ensure that the curriculum is being followed according to it own internal quality assurance practices.
4.0
Page: 4
Service Integration (Max. Score: 1 pt) Score: 1.0
The description meets the NOFA requirements.
Implementation Timeline (Max. Score: 2 pts) Score: 1.0
The timeline includes most major benchmarks. However, the start of the After School program is missing.
What partners have a role to play in doing better? (Max. Score: 1 pt) Score: 1.0
The partnerships are appropriate and the MOUs are attached.
Quantity Performance Measures: How much will you do? (Max. Score: 24 pts) After School and/or 3.0
Summer Camp Required Literacy and Homework Assistance Component (Max. Score: 5 pts) Score:
The answer is complete and meets NOFA requirements. Further, literacy is offered for more than the minimum required.
However, Homework Assistance is only offered for the minimum required. As per rating tool, small deduction is made.
After School and/or Summer Camp Required Nutrition Component (Max. Score: 2 pts) Score: 1.0
The answer lacks detail as to who approves the menus and who is the source of the food.
After -School and/or Summer Camp Required Activity Schedules (in attachments) (Max. Score: 2 pts)
Score:
There are discrepancies between the activity table and the schedule provided.
1.0
After School and/or Summer Camp Required Fitness Component (Max. Score: 5 pts) Score: 3.0
The description provided lacks detail as to how the children will engage the different activities. Activity is offered for the minimum
req uired.
After School and/or Summer Camp Required Social Skills Component (Max. Score: 5 pts) Score: 3.0
The response lacks detail as to how the children will engage the activities. Further, the accommodations for CWD are very
vague. Finally, the component is delivered for the minimum required.
After School and/or Summer Camp Optional Enrichment Activities Component (including Supervised
Free -Choice Activities) (Max. Score: 3 pts) Score:
While the enrichment activities are well described, the Supervised Free Choice activities are very vague.
2.5
After School and/or Summer
The description lacks details as
Camp Required Family Involvement Component (Max. Score: 2 pts) Score: 1,0
to what are activities for Family Involvement; the answer is confusing.
Page: 5
How will you know if anyone is better off as a result of your program? (Max. Score: 1 pt) Score: 0.0
No additional outcomes are proposed. As per rating tool, no score is awarded.
Define Meaningful Improvement (Max. Score: 1 pt) Score: 0.0
No additional outcomes are proposed. As per rating tool, no score is awarded.
Data Collection Plan (Max. Score: 3 pts) Score: 3.0
The plan is complete and meet NOFA requirements.
Staffing — Table (Max. Score: 7 pts) Score: 7.0
The staffing plan is complete; the staff has the requirededucation and/or experience; and responsibilities asdescribed reflect
the needs of the program; the resumes of most of the Key staff is included. However, there is no clear rationale for having two
sets of certified teachers (one teaching, one doing testing). Further, is not clear who manages the Arts for Learning Staff or that
enrichment component. Finally, the resume for Amigo for Kids staff is for the Exec. Director and not for the staff listed in the
staffing plan.
Ratio of Child Slots to Staff Table (Max. Score: 1 pt) Score: 0.0
The proposal lists a 15:1 child to staff ratio. However, according to the staffing plan the ratio is 12:1 (which is below the NOFA
requirement of 13 to 15:1). Information provided is confusing. Therefore, proposed ratio could not be judged.
Staffing Narrative, including Subcontracting Rationale (Max. Score: 2 pts) Score: 1.0
Narrative has all the required elements. However, it fails to provide a rationale for the two sets of certified teachers that is being
proposed. Additionally, the Subcontracting Rationale, does not provide the rationale for choosing the specific proposed sub-
contractors, and how those subcontractors meet the needs of the program.
Site Information (Max Score: 9 pts) Score: 7.5
The Site Information Table contains must'of the required information. However, the following issues do not meet NOFA
requirements.
1. No sliding fee policy and schedule provided.
2. Hours of operation are not detailed as required (operates from 2 to 6PM for 180 days stating on 8/22/11).
Budget -Summary (Max. Score: 2 pts) Score: 2.0
Summary is complete as required by NOFA
Budget- Line items (Max. Score: 8 pts) Score: 5.0
The budget form is included and contains most of the required information. However, the following items do not meet the NOFA
requirements or have errors:
1. The matching funds that appear in the program budget are not reflected in the Agency budget. Total program budget amounts
do not match.
2. The budget amount for the Admin. Aide I is input-ed incorrectly.
Page: 6
3. The Retirement line item is described as match, but no amount is included in the match column
4. Amigos for Kids subcontract: all the staff salaries are listed at different lengths and none at 180 days of program (is this site
operating Tess than the required 180 days?).
5. The Arts for Learning subcontract: there isino breakdown of costs. Only line item is ""Subcontractors."" (Is Arts for Learning
subcontracting the subcontract?)
6. The Miami -Dade Family Learning Partnership budget is in the wrong form. Also is not clear what are the costs for the Family
Literacy events (the explanation lacks detail). Further, the per hour costs of the ""Site Coordinator"" are high for the market.
Fiscal Soundness (Max. Score: 15 pts) Score:
Current liabilities are too high in relation to total expenditures.
13.0
Total Score: 72.0
Page: 7
VebGrants - Childrens Trust
The Childrzn'sTrust
Application
231 - Out -of -School Programs - NOFA 2011-01
916 - Heart of Our Parks
Children are succeeding in school and society
Status:
Submitted
u� xhsr Mtn=.ax<
Applicant Information
Primary Contact:
Name:*
Ms.
sar:nri+
Salutation
Title: Director
Email: Iblondet@miamigov.com
Address: 444 SW 2nd Ave, OGA
5th FL
Phone:*
Fax:
Lillian
First Name
Submitted Date: 02/18/2011 8:23 PM
Middle Name
"Y":.cY.YfhXiK-`iF :rY..ai4?i>'Orn:Y.s
Miami Florida 33154
City State/Province Postal Code/Zip
305-416-1536
Phone
Organization Information
Legal Name:
Unit (if applicable)
Address:
Mailing address if different from agency address
Mailing Address:
Mailing:
Blondet
Last Name
Ext.
City of Miami, Inc..
444 SW 2nd Ave.
Miami Florida 33154
City State Zip Code
444 SW 2nd Ave, 5th FL
Miami Florida 33154
City State Zip Code
Additional Information
Additional Agency Information
Phone: 305-416-1509
Fax:
Organization Website:
Organization Type: ' Public/Government
Date Agency Established* June
Month
59-6000375
Federal ID Number:
Fiscal Year End:
1896
Year
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WebGrants - Childrens Trust
Executive Director/CEO*
Phone:
Fax:
Email Address:
Financial Contact/CFO: *
Phone:
Fax:
Email Address:
October
Tony Crapp, Jr.
First Name Last Name
305-416-1536
tcrapp@miamigov.com
Larry Spring
First Name Last Name
305-416-1011
(spring@miamigov.com
Agency and Program information
Agency Information
Select agency size based upon Agency's total current year budget (or operating expenditures):
Agency Size: Annual Agency Budget of more than $300,000
Brief Agency Mission Statement:*
Briefly describe your agency mission. (100 word limit)
The City of Miami strives to be an international city which embodies diversity, economic opportunity, effective
customer service, and a highly -rated quality of life.
G ra ntwriter
Is this application being worked on (in part or in whole) by an external consultant or grant writer (including paid or unpaid) ?
Consultant / Grant writer: No, only staff of the Applicant Agency created the
application
If yes, who?
First Name Last Name
Company
Title
Conflict of interest
Please note that the State and County conflict of interest laws apply to this NOFA and its contracts. These laws may be viewed at
www.ethics.state.fl.us and at www.miamidade.gov/ethics/library/Ethics-Brochure-2005.pdf. Employees of The Children's Trust and current
Board members of The Children's Trust cannot participate in any way, or be involved with, the development of any response to a NOFA. All
applicants must disclose the name of any and all grant writers/consultants or agencies involved in the creation of this application. All
applicants must disclose if any employee of The Children's Trust or a current member of its Board of Directors participated in any manner in
the development of a response to the funding application or has any interest, directly or indirectly, in the applicant's business or in any of its
branches. Such disclosure must be submitted by signed, written letter as part of the application no later than the proposal deadline.
Does anyone on the board of directors or staff of the applicant agency have a conflict of interest with The Children's Trust board of directors
or staff?
Conflict of interest: Yes
If yes, please list the name of the person and nature of the conflict (250 word limit, or approximately 1/2 page):
Dr. Miguel Balsera is a cousin of current City of Miami Education Coordinator, Esther Balsera
Geographic area(s) to be served
Are proposed services offered Countywide? .. No
Community Redevelopment Agency (CRA) areas
Are proposed services or sites specifically located within any of the following Community Redevelopment Agency (CRA) areas?
Based on The Children's Trust's agreements with three CRAs, $2,000,000 are available within the City of Miami Beach CRA; $500,000
ttps://funding.thechildrenstrust.net/getApplicationPrintPreview.do?documentPk=1295560714045[2/22/2011 10:36:04 AM)
ebGrants - Childress Trust
within the City of Miami Omni CRA; and $500,000 within the City of Miami Southeastern Parkwest/Overlown CRA. This funding is not
required to come from any particular Trust -funded initiative, but in the aggregate must meet the agreed amounts, meaning that less than the
full amounts may be awarded to CRA areas through this funding opportunity. The City of Miami Beach CRA includes zip codes 33139,
33140 and 33141. The City of Miami CRAs are composed of portions of 33126, 3312E and 33132, as noted on the maps.
•
City of Miami SE Parkwest/Overtown
Updated 0E2/11/2011
City of Miami Beach CRA
CI
City of Miami Omni CRA
Updated 02/11/2011
City of Miami Beach CRA:
City of Miami Omni CRA:
City of Miami Southeastern Parkwest/Overtown
CRA:
No
No
No
MeEMESIMar
Program and Participant Information
Program Information
Brief Program/Service Summary:*
Describe what services are being proposed through this program briefly. The summary statement must include the. following in this order:
agency name, program name, program's timeframe (after -school and/or summer), population served (number to be served, age range and
identification as serving general population and children with disabilities (or CWD only/primary) including specific disabilities if targeted. as
well as any other significant demographics descriptions), geographic area primarily served, and primary program activities. (100 word limit)
The City of Miami's Heart of Our Parks (HOP) program will provide after -school out of school services for 365 (350 GP; 15
CWD) children annually, ages 6-12 from the general population, including children with mild to moderate disabilities also
served. HOP sites are parks in City of Miami low-income neighborhoods of Allapattah, Flagami, Shenandoah, Model City, Little
Haiti and Little Havana. Heart of Our Parks encompasses literacy and arts instructional components complemented
by specialized topics such as robotics, as well as physical fitness, health, family engagement and exepriential learning
opportunities via field trips.
• Program Timeframes:
Program Slots and Services for Children with Disabilities
Child slots are the numbers of seats a program expects to fill each day the program operates, or the program's capacity to serve the same
number of children daily. The Children's Trust expects that all programs will be inclusive of children with disabilities and their families
regardless of the level of severity of disability, provided they can be safely and reasonably accommodated. For applicants with a history of
providing Trust -funded DOS programs, children with disability slot numbers should be in line with the past numbers served, with a minimum
of 5% of all slots. New applicants who have not previously provided Trust -funded OO5 services must propose a minimum of 5% of slots for
children with disabilities.
Enter the total number of child slots proposed across all sites for the after -school period.
After -school child slots: 365
Enter the expected number of these after -school slots to be filled by children with disabilities. Estimate based on history of providing these or
similar services.
After -school children with disabilities slots: 15
Enter the total number of child slots proposed across all sites for the summer period.
Summer child slots:
Enter the expected number of these summer slots to be filled by children with disabilities. Estimate based on history of providing these or
similar services.
Summer children with disabilities slots: 0
Applicant's qualifications to serve children with disabilities and their families:*
Describe the applicant's qualifications and experience working with children who have disabilities and their families, including a description
of the functional levels of support you are equipped to provide, the specific types of disabilities of children previously or currently served,
approach to inclusion and formal trainings completed (e.g., through the ACT Resource Network). (25D word limit, or approximately 1/2 page)
Qualifications and experience: City of Miami's Parks and Recreation Department -has been -delivering
recreational, leisure and daily living skills programs for children and adults with a variety of disabilities since
After -School only
0
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VebGrants - Childrens Trust
1973. Among the programs available are A.D.T. Adult Day Training Program, Afterschool Program & Summer
Camp at the Sandra De Lucca Park site, MAGIC Miami's Accessible Guide to Inclusion. in Our Community, and
Project SEARCH Miami which provides youth with disabilities an internship with City of Miami departments. In
total, these programs serve over 200 individuals a year.
Functional levels of support: The Parks Department and the City's ,ADA compliance guidelines have prepared it
to support programmatically and operationally participants who have developmental, intellectual, and physical
disabilities. In addition, the core staff provides training to departments throughout the City to ensure cultural
competency.
Specific types of disabilities previously served: The Parks Dept. typically has 50% Special Needs; 100_%
Developmental Disabilities
Approach to inclusion The City of Miami has a non-discrimination policy and utilizes the expertise of
the Parks Department to provide persons with intellectual and physical challenges equal access to community -
based recreational, leisure, and cultural activities to enhance their quality of life and inspire confidence, self-
esteem and foster independence.
Formal trainings completed The Parks Department has a number of accreditations and/or affiliations which
include:Miami-Dade County Public Schools, Division of Special Education,Transition Program Designation;
Department of Education, Florida, Agency for Persons with Disabilities, Medicaid Medwaiver Provider;
Department of Education, Florida, Division of Vocational Rehabilitation, Employment Services and Supported
Employment Provider; Social Security Administration, Ticket to Work, Employment Network Provider... ...
Participants by Grade - All participant numbers should represent the unduplicated counts of unique
children to be served
The total for participants by grade should match the total for participants by age. DOS services are not being funded for preschool or high
school students in this funding opportunity. Applicants serving these grade levels should look to the Early Childhood Development and Youth
Development funding opportunities, respectively.
Elementary school students (generally ages 5-11): 280
Middle school students (generally ages 11-14): 85
Participants by Age - All participant numbers should represent the unduplicated counts of unique
children to be served
The total for participants by grade should match the total for participants by age. DOS services are intended for elementary and middle
school students, ages 5 and up only. For services to children birth to 4, please look to the Early Childhood Development funding
opportunity. In addition, for services to high school youth, please see the Youth Development funding opportunity.
Children age 5 (who are enrolled in elementary school): 0
Children ages 6-12 (includes elementary and middle school): 365
Children ages 13+ (who are enrolled in middle school): 0
Enrollment Requirements
Is the program universal/open for enrollment to anyone in the community, or limited to members of particular group(s) (ex., students
attending a particular school, families living within a specific geographic area, girls only, etc.)?
Enrollment type: universal enrollment/open to anyone
Target Population Description:*
Describe the people expected tobe served, including any program entry criteria/requirements if the program is limited to particular group(s).
If enrollment is limited to members of a particular group, describe the group to be served and explain the rationale for limiting participation to
the selected population. If program is universal/open to anyone, describe the expected demographic characteristics (ex., sex, age, race,
ethnicity, etc.) and relevant risk/influencing factors (ex., poor school performance, low income, recent immigration, etc.) of participants,
based on program history or location. Vulnerable populations of interest to The Trust include children with disabilities, children of migrant
parents, children of military families, and children involved in the dependency or delinquency systems. (250 word limit, or approximately 1/2
page)
Program Criteria: Heart of Our Parks (HOP)'s only criteria is that the child be a Miami -Dade County resident
and -fall 'Within' the age range. The Parks Department will fill -the 365 slots and maintain their attendance.
Client Demographics: HOP serves male and female children ages 6-12; are 60% African -American or Afro
YebGrants - Childrens Trust
Caribbean; 35% Hispanic and 5% Caucasian or Other. 98% attend Title I schools. Additionally, the program will
serve children with mild to moderate disabilities. (_Le., Learning Disabled, Mentally/Emotionally Handicapped,
Physically Impaired, etc.)
Risk factors: Though all children in Miami, the 5th poorest city in the nation, are at risk, the HOP sites are
in neighborhoods with higher'rates'ofrisk factors such as single female heads of households (over 40%);
poverty (50% or higher); low rates of educational attainment by adults (15% completing high school), high rates
of truancy (typically 100-300 children per school, per year); and neighborhoods among FBI's Top 1.0 most
dangerous. These HOP sites were originally established to fill a void for after -school programs, preventing
delinquency during the hours of 3-5 pm (high risk for juvenile crime).
Vulnerable Populations: Perhaps poverty's most damaging effect is the way it isolates individuals from
resources that will ultimately enable them to leave it. Compunding this effect are language barriers amongst the
recently immigrated. 70% of HOP children have parents that were born in another country. For parents with
children with disabilities, the challenges to finding and affording quality and enriching assistance is significant.
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Past Performance and Capacity
Past Performance and Capacity Related to Proposed Services: *
What in your past service performance should persuade The Children's Trust that your agency -can successfully implement the proposed
program? Include at minimum answers to the following points. (500 word limit, or approximately 1 page)
• What is your history of performing the proposed program and serving the proposed population? If your agency previously performed
the same or a similar program, describe the program and tell us who funded you, what years you were funded, the amount of annual
funding, and your successes and challenges.
• In describing past performance results, specify how much you did (i.e., numbers served, extent of services delivered); how well you
did it (i.e., percent of targeted/contracted services actually delivered/ utilization, quality of services delivered); and how participants
were better off (Le., participant outcomes).
• What influencing factors, or stories behind the data, have a role to play in making your past performance look the way it does?
• How will this history of performing the same or similar program result in successful implementation of the proposed program?
• If your agency has not performed the same or similar program, tell us what about your agency's history leads you to believe your
agency will successfully implement the proposed program.
• Describe the agency's capacity to comply with governmental regulations, develop/maintain appropriate records to document the
delivery of proposed services, track/report performance measures and participant outcomes, prepare program and fiscal reports, etc.
• Identify/describe any relevant attachments and include these in the Attachments of your application. These may include previous
agency/program evaluations, publications and/or funder monitoring reports. in general, if the program has been previously funded,
we expect to see attached documentation of program performance.
• Note: We desire more quantitative data versus narrative for this section (for example, data charts showing trends of participant
retention, program/service utilization, participant outcomes, etc).
Program History:The City of Miami has been providing quality after -school services for decades. The Heart of Our Parks initiative is the outgrowth of this
experience and the desire to nurture those who represent the heart of the parks, and the heart of the City, our children. Heart of Our Parks (HOP) began in 2005, and
has served over 2,000 children through its program comprised of literacy programming, physical fitness, social skills, homework assistance, and arts and culture
instruction with parental engagement. In terms of its after school programming overall, The Parks Department has served 4,200 children who would otherwise have
nowhere to go after -school. HOP has been funded by The Children's Trust since inception, with a budget ranging from for $500,000 to $600,000 annually, typically
maintaining an average cost of $1,500 per child via matching funds from the City of Miami, typically $100,000 to $200,000.
Program Successes/Challenges:
Success: A significant success is educating our caregivers that out of school time is an opportunity for learning. Many caregivers believe that only formal in -school
instruction is beneficial. By improving •their academic performance, many parents see the importance of their role in their child's out -of -school education. Outside of
the culture shill, HOP achieved:
Year 2008-D9 20D9-10
Retention 63.82% 84.8%
Outcomes -Oral Reading Fluency (GP) 92.12 96.D%
Outcomes -Oral -Reading• -Fluency (CWD) • •80:95 96:0%
PACER 69.02 91.9%
VebGrants - Childrens Trust
Challenges: The challenges have been e) internal procedural delays b) economic downturn c) budget reduction. The City of Miami has certain protocols in place to
encourage fiscal transparency. In the past, these protocols have hindered the procurement of supplies for our subcontractors. HOP is requiring subcontractors to
include supplies in their budget. Budget reductions have resulted in the form of staff reductions; HOP maintains ratios, but would prefer to have more staff.
Implications Past Performance: HOP is now well-known and depended on by local schools, caregivers and social.service providers. HOP has cultivated
relationships between Park Managers and schools to increase and facilitate children transitioning from schools to HOP sites. Internally, the standard operating
procedures have been formalized and expediting all Children's Trust related matters are considered highest priority by the Clty Manager.
Compliance with Regulations: As in an incorporated municipality, the City of Miami is held to the strictest local,'state, and federal compliance and exempt from
the DCF childcare license (see attachment). Programmatic audits have not had significant findings from The Children's Trust, and 2010's program specific audits have
been approved for completion in March 2011 by The Trust.
Data Management:
• Programmatic: HOP's data management has always been secure. In compliance with evolving Children's Trust requirements dedicated 1.0 FTE's to data
entry (HOP Data Specialist) and included data management training for staff. HOP's park managers collect all evaluations and submit them 10 HOP
personnel for input. HOP administrators implement remedial action If performance lowers. In the most recent monitoring all files were found compliant.
• Fiscal. HOP personnel coordinates all purchases with internal Clty departments and they are managed in an Oracle -based system.
• Personnel: All HOP personnel are hired directly through the Personnel department and Level II Background screenings are required.
Attachments: data tracker reports; monitoring reports
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Participant Recruitment, Engagement and Retention
Participant Recruitment, Engagement and Retention:*
Outreach and engagement activities are necessary to ensure program enrollment, participation and completion. Program attendance and
completion are associated with obtaining favorable outcomes. Describe how your program will initiate contact with, recruit,.enroll, engage
and retain participants. Each of the following points should be addressed in your response. (500 word limit, or approximately 1 page)
• What efforts will be made initially to locate and engage participants? What access do you have to the target population?
• What strategies will be used to maintain engagement/participation of those enrolled to ensure retention? How will you ensure
participants attend regularly, and for out -of -school (DOS) programs, how will you ensure program slots are filled on a daily basis?
• What barriers to program participation do you expect to encounter and how will your program resolve these barriers? What level of
attrition do you expect and how will you plan for that?
• Describe the desired level of participation and define successful program completion, if applicable. What is the required number of
services for a participant to achieve results? Describe the guidelines, requirements and timeframe or successful completion, based
on the program model selected. How many or what percentage of participants are expected to reach the desired level of
participation?
• What services and/or support do participants receive following successful completion (if any) ?
Participant Access and Recruitment: Heart of Our Parks (HOP) has an advantage in recruiting participants due to its
role in the community as a trusted provider of children's services for decades, in areas historically underserv.ed by out -of -school
programming. For 2011-2014, HOP will build on its reputation in the community and add the following recruitment strategies:
1) On -Site Recruitment The City utilizes posters in parks facilities (HOP sites), mailings to neighboring schools with eligible
children, and the roster of the past year's children served to notice the community of the availability of the program. Park site
staff contact previous participants via telephone and email to notify of the registration timeframe as wet as to give them a list of
required documentation needed for enrollment.
2) Recruiting from Summer Camps The City also includes enrollment information when it enrolls children in its summer
programs (not DOS funded), to encourage parents to enroll for both programs and ensure a seamless transition from summer
parks programming to HOP; 80% of its participants transition from summer programs to HOP.
3) Online Promotion Online promotion is also conducted using email blasts and website resources, however, some of these
households are not connected to Internet.
Retention: Children's attendance is strongly influenced by caregiver support. HOP is now implementing a $10 enrollment fee
to ensure that parents understand that consistent attendance is critical. HOP also maintains a waiting list to continually occupy
_the.slots...P.ariicipants.are_recognized_for..both..attendance_and.. participation throughout the year. The end, of the year exhibition
is particularly exciting to youngsters and acts as an incentive to maintain attendance. All participants receive a certificate of
participation and are presented with the certificates at the end of the year exhibition, HOP Showcase.
ccn'i n.o,•ne 4Ur1
'ebGrants - Childrens Trust
Barriers to Program Attendance: Barriers to program attendance are the proximity of children's residences to their
schools, resulting in them walking home and the demands on children's time during FCAT preparation. HOP has in the
past and will continue to include interventions when a child misses one day, inclusive of contacting caregiver and teacher, and
issuance of warnings. These have proven effective with this populations' caregivers.
Definition of Successful Completion: In order for children to benefit from the program and be considered a successful
completer, they must:
• Successful program completion is attendance of 10 months and undergoing literacy, physical fitness, social skill, nutrition,
and arts and culture programming.
• Attendance of 85% of program service days offered.
• Demonstrate increase in ORF literacy score
• Demonstrate increase in PACER score
Post -Program Completion Services: HOP will formally end per the Trust's contract period, but will offer the following
services for children enrolled in its program: priority enrollment in summer parks program; marketing items (cups, t-shirts)
listing services and specialized programming offered at sites.
Evidence -based. Programs and • Practices
What Vjorks to Help Participants Do Better?*
What evidence do you have that what you propose to do will work to improve the lives of participants? Include minimally the following points
in response. (500 word limit, or approximately 1 page)
• Identify the specific program or curricula to be implemented and specify whether each is an evidence -based program (mark all
relevant designating agencies in support of the program as listed below). Why did you select this program/ curricula?
• How will. you implement the program with fidelity? if you intend to alter evidence -based programs/curricula, explain how and why the
modified program will still deliver successful results.
• Proposals that do not include evidence -based programs/curricula will be closely scrutinized and may not score as high as evidence -
based programs. Applicants must provide a strong rationale as to why public funds should be used in support a program without an
objective, established history of effectiveness. What is the basis or justification for why the proposed program is expected to deliver
successful results with proposed participants?
HOP incorporates evidence -based practices to give structure and valuable instruction to HOP participants in the areas of Literacy, Physical fitness and Social Skills.
HOP's core business is recreation and therefore it does not need an EBP per the NDFA, however, HOP will continue to use SPARKS.
1. Literacy-Playbook and Versatiles (applied as approved during the Trust's Q&A period) Subcontractor: Miami -Dade Learning Partnership
1.a. Literacy Evidence Based Program Justification: The National Reading Panel (2000) identified five critical factors for effective reading instruction. These factors
are interdependent parts of one another in the developmental process and include: phonological and phonemic awareness, phonics, fluency, vocabulary, and text
comprehension. The Literacy instructional content and pre and post tests will be derived from Playbook and Versatiles with a reading thematic based unit designed by
the Miami -Dade Family Learning Partnership educators that addresses these cricial factors.
• Playbooks and Reader's Theater The US Department of Education's Put Readino First publication says that "Playbook provides readers with a
legitimate reason to reread text and to practice fluency."
• Versatiles- VersaTiles are based on research linking conceptual understanding, practice of skills and concepts, problem -solving, and are aligned to both
state and national standards Assessment, which is a key to success, and is another component of the VersaTiles program.
1.b. Implementation - Students will be engaged in literacy -related activities five times per week. Playboot, and Versatiles sessions take a minimum of 30 minutes, five
times a week. The teachers will work with FLP's professional staff to determine to plan implementation with fidelity to the curricula and in consideration of the
participants. The CWD.indentified in this program, have mild learning disabilities. The teacher will modify curriculum as needed to meet the needs of this population.
To assess the impact, HOP will administer The Oral Reading Fluency test at the beginning of the year, mid -year and al the end of the year, Each year we have
continued to see an increase in the students' scores. For the 2010-2011 school year, we have seen an increase in fluency in over 90% of the students tested.
2. Physical Fitness: Sports, Play and Active Recreation for Kids
2.a.Justitication nla The Parks Department's core services are focused on recreation.
2.b. Implementation HOP participants will undergo recreation for a minimim of 30 minutes five times a week and measured using PACER Evaluation tool.
3. Social Skills: Skilist►eaming
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them have
h
s of adults
viol Justification: Though the child's home may be loving, the ubsttance abuse, verbal abuse, andghborhoods dating abuseevenalmongst middle schoolers. To break the cycletofviolence non -caring d enable these
violence, domestic violence, s
children to have the skills to avoid violence and navigate diverse social environments, HOP will utilize Skillstreammg.
core
on ways is tchat
allow
empathy; and boundary
3.b. Implementation- Sklllsireaming will be implemented once a weeY, for 30 minutes. Curricula will cover core concepts that will allow children to develop emotionally
healthy ways of identifying stress and anger and how to deal with It; moderate their own behavior; appropriate
setting with peers and adults.
A.::h::.+.•raz:-nA, x1,r •
:a:4z^.*'ax«s•::+:+s..=� �:•is:.�:ss?s:,�.r;,;.rsrn v..:;cc,r.,'r. r;a:.•ra.._..,ver.3K�:v,.
Nhat designating agency(ies) or organization(s) awarded the program evidence -based
tatus?
Agency/Organization
Selected from Trust -approved list of programs in the NOFA
Child Trends
Collaborative for Academic, Social, and Emotional Learning (CASEL)
Colorado Blueprints
Find Youth Info
Harvard Family Research Project
National Registry of Evidence Based Programs and Practices (NREPP)
Office of Juvenile Justice Department of Prevention (OJJDP)
Promising Practices
Substance Abuse and Mental Health Services Administration (SAMHSA)
U.S. Department of Education's What Works Clearing House
U.S. Department of Health & Human Services' Office of the Surgeon General (OSG)
Washington State Institute for Public Policy (WSIPP)
What Works Wisconsin
irvezzozzavzgFogrozzrza
Awarded evidence -based status
Yes
Yes
Yes
Other Designating Agency
if the agency or organization that awarded the program evidence -based status is not listed above, specify the agency. (20 word limit)
Awarded by other Agency/Organization:
Quality Assurances Fidelity and Service integration
Ongoing Quality Assurance and Program Fidelity:*
Quality Performance Measures: How will you measure whether services are being delivered well?. (500 word limit, or approximately
1 page)
• Describe your ongoing quality assurance processes and procedures in place in the program. Include any specific quality or fidelity
measures collected and the source/measurement tool and timing/ frequency of collection.
• beneficial
must be implemented y tth will track ack elity and measthe ure adherence rto the evidence based model programrricula used to result in a s/currricula proposed;cation of the or if
your re p ots. Identify how you
you are not proposing an evidence -based program, explain how you will ensure the program is implemented as you have proposed.
• Remember to attach any applicable checklists or other pertinent documentation to illustrate this in the Attachments of your
application.
with multiple
ate staff, and
ty
Quality
race Processes are key 10 n i fog thatres: The City of qual y programs .Miami e-implemenled thro ghout-HOP's stesSThe-Parks.Departmenl has. atdesignate.d.HOP configurations,
Coordinatorooy Assurance (An(Lacleveia Morley). These two individuals will implement an overarching
(Allan l Santiago)HOwho isl supported and the conAstinue
to to the Director Parks,
quality assurance plan. HOP has also hired will continue employ under this grant a Data Specialist (Erika Battle) that will report back that evaluation protocols
are being ioltowed.
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ebGrants - Childrens Trust
Overall, monitoring systems are put in place to assess program productivity and successfulness on a consistent basis. Staff employed by sub contracted agencies
perform constant sites visits and submit reports. On site staff are required to assess programs as well as administrative staff.
A. HOP Launch: Utilizing the Trust monitoring tool, HOP Coordinator will visit each site to ensure it is operationally ready. HOP Coordinator will conduct two training
sessions with staff prior to program start to orient. them to the program, data collection requirements and quality standards. This process will be repeated quarterly
with staff meetings to go .over performance.
• Designated Staff: HOP Coordinator Measurement Tool: Trust's Audit
B. HOP Monthly Monitoring: 1) Data Collection of Evaluation Tools Every month, data input staff gather the checkin/out sheets, evaluation sheets relevant to the
evidence based practices, and any enrollment or closeout paperwork for participants to enter into Data Tracker
• Designated Staff: Data Input Staff; Measurement Toot: ORE, PACER, Skil!streaming pre/mid/post tests; Attendance and enrollment documents.
,(3 HOP Quarterly Monitorino 1) Participant Feedback Sessions the Data Coordinator conducts listening sessions with participants quarterly at each site to ensure that
children are enjoying and benefitting from the selected program and subcontractors. Modifications are made based on this feedback If verifiable.
• Designated Staff: Data Input Staff; Measurement Toot: ORF, PACER, Skillstreaming pre/mid/post tests; Attendance and enrollment documents.
1I. Tracking Evidence Based Best Practice (EBP) Adherence: HOP will utilize the evaluation tools prescribed for each EBP as web as the Trust mandated
evaluation tools
a. Literacy:
• Beginning of school year: Versatiles and Playbook pre test; Oral Reading Fluency Test
• Weekly- Versatiles and Playbook post tests
• Mid -year: ORF post tests
• Final: Versatiles/Playbook post tests; Oral Reading Fluency Test
b. Physical Fitness:
• Beginning of school year: SPARKS pre-tests
• Mid -year: SPARKS post tests
• Final: SPARKS post test
c. Social Skills:
• Beginning of school year: pre "Getting Along" and "Teacher Skill" test
• Mid -year. 'Getting Along" and "Teacher Skill" test
• Final: "Getting Along" and "Teacher Skill" test
Attachments:
• ORF
• PACER
• Getting Along and Teacher's skill
Service integration:*
The Children's Trust expects that every program it funds is part of a community -wide system of care. Explain and describe how your
program will be integrated and coordinated within that community -wide system of care, including how you will connect participants with other
needed community resources/programs. How does your organization support children and their families in accessing additional services
(other than the proposed program services) when such needs arise?. (400 word limit)
The City of Miami (COM) believes that its role is to enable its residents have the highest quality of life possible.
As a government entity it provides several services to constituents directly and partners with other agencies to
obtain services. Services that families of participants (who are also City Residents) might need and the City is
prepared to offer are:
• .Foreclosure assistance-COM-Foreclosure.Program •
• Tax preparation-COM ACCESS Miami program
• Computer purchase assistance through matched savings program- COM ACCESS Miami
/ebGrants - Childrens Trust
• Programs for adults and children with disabilities- Sandra De Lucca Center and Project Search
• Workforce training in the new One Stop launching in 2011-ACCESS Miami
• ELEVATE Miami computer training to become digitally literate- COM Information Technology
• Emergency housing vouchers to prevent homelessness- COM Miami Homeless Assistance Program
• Home purchasing (down payment) assistance-COM Community Development Department
• Residential Rehabilitation-COM Community Development Department
• Grants for small business owners-COM Community Development Department
HOP will be including a list of these services and their basic eligibility requirements as well as the contact
information for 211 and 311 and how to access these at the beginning of the year orientation sessions. Should
families express a specific need, HOP will connect to 311 and 211 and document the referral both in the file and
in HOP's main database.
For those services not directly operated by the City of Miami, 311 or 211 is the best method to access
appropriate, affordable and convenient service providers. These directories have proven powerful tools to
ensure caregivers get the resources they need. Though the COM cannot case manage families under this grant,
they can connect them to reputable providers. HOP has enabled children to get free glasses, caregivers learn
about elders daycare programs, and financial literacy programs through these resources
At the end of the year, HOP will distribute a "Get Ready for Summer" Packet.with information about all Trust
funded summer programs; City of Miami programs; and other services caregivers might need to get through the
summer without a knowledge lapse for the child in order to sustain the gains they made during the HOP program
period.
Implementation Timeline
Specific Milestone or Activity Description
Contract Acceptance: the City of Miami Commission must accept all grants over $25,000. To get
legislation approved for review, all documentation must be routed for internal approval by relevant City
Departments.
Contract Executed with The Children's Trust: After the City of Miami Commission accepts the
grant the City Manager is authorized to sign the contract. Originals are sent to The Children's Trust for
their signature.
Staff Hiring: The City anticipates utilizing its existing HOP staff and therefore will not need to hire, but
in the event we do we are including it in this timeline
Purchasing of Materials: The City of Miami has a purchasing process for its supplies; however HOP
has most of its supplies already, leaving subcontractor purchases only.
Staff Training: All staff (Parks staff and subcontractor staff) will be trained in an HOP overview and
data collection as wet as working with individuals with disabilties.
Professional Services Agreement Finalized: HOP must have formal agreements with each
subcontractor prior to start of services for August 22 start (start of school year)
'Schooll•Partners-Orientation: Outreach -to-each principal of schools whose children
come to HOP to notify them of continuation of services and seek their approval for
Responsible Party Expected Expected
(name, title, agency) Start End Date
Date
Allan Santiago, HOP
Coordinator, Parks
Department.
Allan Santiago, HOP
Coordinator, Parks
Department.
Allan Santiago, HOP
Coordinator, Parks
Department.
Allan Santiago, HOP
Coordinator, Parks
Department.
Allan Santiago, HOP
Program Coordinator,
Parks Department
Robin Jones, Attorney,
City of Miami; Allan
Santiago, HOP
Coordinator, City of
Miami
Allan Santiago, HOP
06/22/2011 07/28/2011
07/28/2011 08/01/2011
0 6/ 3 0/2 011 07/28/2011
07/28/2011 08/05/2011
08/15/2011 03/ 17/2011
08/01/2011 08/05/2011
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k'ebGrants - Childrens Trust
inclusion of the HOP Recruitment Flyer in their back to school material for parents, or th
opportunity to have a table at school orientations.
e Coordinator, Parks
Department, COM
08/01/2011 08/22/2011
Background Checks: All Parks staff, subcontractor staff, and volunteers will have level It clearance. Allan Santiago, HOP
Workers without clearance will not be allowed at Parks sites.
Coordinator, Parks 08/01/2011 08/15/2011
Department
The Children's Trust Delivers Contract to The City of Miami Parks
Department
The Children's Trust delivers the award letter/contract to the City of Miami Parks
Department.
Enrollment Recruiting Plan Initiated: COM recruits children at their summer
programs and deploys the other components of the outreach and recruitment plan.
HOP Parent Orientation: Orientation at each park site to outline expectations and
attendance policy.
The Children's Trust 06/20/2011 06/24/2011
Contract Manager, The 06/20/2011 06/24/2011
Children's Trust
Allan Santiago, HOP
Coordinator, Parks
Department, COM
Allan Santiago, HOP
Coordinator, Parks
Department, COM
07/05/2011 08/26/2011
08/15/2011 08/ 19/2 011
Partnerships Table
Partner
Partner Agency Description
The Miami -Dade Family Learning Partnership, a 501 (c) (3) organization
established in 2002 collaborates with community agencies and
institutions to improve child and family well-being. The work focuses on
Miami Dade family and adult literacy, family support, child welfare, literacy training,
Family and research. The Partnership serves as the literacy coalition for Miami -
Learning Dade County.
Partnership
http://www.teachmorelovemore.org/AboutFamilyLearningPartnership.asp
Arts for
Learning
Arts for Learning is a nonprofit dedicated to advancing teaching and
learning through the arts and community cultural resources by linking
learning experiences to 'the real world Arts for Learning -believes in -the
power of the arts to enrich and change lives — connecting teachers,
students, and the community.
Role in Program
Implementation
and Resources
Committed.
M-DFLP designs the
literacy instructional
component for HOP
to properly implement
the evidence based
practice and design
enrichment activites to
increase its efficacy to
enhance speaking,
listening, reading, and
writing skills.
• Resources:
Staff, books for
children
• Inkind:
Arts for Learning
enhances academic,
physical and social skill
development of
children, who
participate in twice -
weekly classes. The
Arts Program Manager
coordinates the
schedule. Students
LOA/MOt1 Paid
attached? subcontractor
or in -kind
services
No paid
Yes paid
VebGrants - Childrens Trust
Amigos for
Kids
hilps://www.a4Imiami.org
Amigos For KidsTM is a 501(C)3 non-profit corporation founded in 1991
to respond to the diverse needs of South Florida's abused, abandoned
and less fortunate children and their families, through education, abuse
prevention and community involvement. The organization is a
competent provider of childrens' services.
http:ll www.amigasforkicis.org
can participate in a
year-end Dramatic
Production, Talent
Show and Art Fair.
• Resources:
Staff, curricula
Amigos for Kids
manages the complete
HOP program at Jose
Marti Park, due to the
high numbers of
children (100+).
Amigos will
implement all program
components as the
other sites and will
bring educational
opportunities for
parents and
community
involvement in the
efforts to stop the cycle
of abuse in the
community.
• inkind
resources:
backpacks for
children, field
trips, and staff
resources
Yes paid
After -School Activities Table
Activity After -School Service Name & Description Facilitators
Type
Social Skits
Component: Social Skills
Content: Skillstreaming addresses the social skill needs
of students who display aggression, immaturity,
withdrawal, or other problem behaviors. It utilizes
modeling, role playing, performance feedback, and
transfer (homework). Students develop competence in
dealing with interpersonal conflicts and learn to use self-
control. The curriculum contains 50 skill lessons and
includes six skill groups: Beginning Social Skits,
Advanced Social Skills, Dealing with Feelings,
Alternatives to Aggression, Dealing with Stress, and
Planning Skills.
Evidence -Based Program: Skillstreaming
Eiccorhodatiohs'for-CFiildren with 'Disabilities:
. Modifications for children with disabilities will be provided
HOP: HOP
Recreational Aides
Site/Group
Variances
Fret{/Intens/Duration/Tirne
• Frequency: once a
week
• Intensity: 30 minutes
• Duration: School -year
• Timeframes: 39
weeks
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• NebGrants - Childrens Trust
prior to program start.
Component: Snack and Nutrition
Content: USDA -guidance on health food and beverage.
Evidence -based practice: Official monitoring by
Nutrition local DCF officials, 3 times during the course of the school Other:
year.
Family
Involvement
Literacy
CWD Modifications: n/a
Component: Family Involvement
Content: End of the year HOP showcase where
children demonstrate what they have learned in HOP
and/or special talents develeoped during HOP; 2 Child -
Parent Events providing interactive activites such as Fire
Prevention workshops.
Evidence Based Practice: n/a
CWD accomodations: all travel and activities will be
modified if need be for involvement.
Component: Literacy
Content: Proficiency in reading takes practice and is
developed over a lifetime. A proficient reader must
understand the meaning of the text (comprehension),
know when and how to apply meta -cognitive strategies to
acquire the information, have an extensive vocabulary
(oral and reading) and read accurately (speed, rate and
prosody): Each 45 minute session will includes:
• 15 minute read aloud from Playbooks; or
exercises from Versatiles
• 20 minute follow up lesson based on the story that
was read in one of the five critical components of
reading: phonological and phonemic awareness,
phonics, fluency, vocabulary and comprehension.
• 10 minutes to work on critical thinking activity.
Critical Thinking Activities are structured activities
to build thinking skills using a variety of methods;
analogies, reasoning, verbal skills, logic, and
reading strategies.
Evidence -based curriculum: Versatiles and
Playbooks
Accommodations fnr children with
disabilities: The CWD indentified in this program, have
mild learning disabilities. The teacher will modify
HOP:
1, HOP
Recreation
Aides
• DCF
officials
HOP:
1.
2.
HOP
Coordinator
HOP
Recreation
Aides
HOP: HOP
Coordinator
Subcontractor:
• NIDFLP
Coordinator
• Certified
Teachers
N/A
Note all
children will
participate but
parental
involvement
may vary
depending on
known criminal
background.
Elementary
School
Students
(280) : will
undergo
literacy
activities 5
days a week
per the NOFA
requirements
Middle
School
Students
(85): will
undergo
literacy
activities 5
days a week
per the NOFA
requirements
CWD: CWD
are included in
these session.
Fridays: On
Fridays the
Literacy
session will be
shortened from
• Frequency: Daily,
every week
• intensity: 30 minutes
• Duration: School -year
• Timeframes: 39
weeks
• Frequency: Twice a
year; and HOP
Showcase.
• Intensity: 1.5
hours/EVENT
• Duration: To be
scheduled during the
upcoming school year;
dependent on FCAT
schedules and
holiday/teacher
planning days.
• Timeframes: 39
weeks
• Frequency: 5 times a
week (elementary); 4
times a week (middle
school)
• Intensity: 45 minutes,
Monday-Thurs., 30
minutes on Fridays
• Duration: Weekly for
the school year •
• Timeframes: 39
weeks
YebGrants - Childrens Trust
curriculum as needed to meet the needs of this
population.
Field Trips: n/a
Component: Enrichment
Content: Arts for Learning enhances cultural development by
bringing visual and performing arts to the children. Children will
participate in twice -weekly classes at the parks. The Arts Program
Manager will coordinate activities of all the Artists and Artist
Assistants. Visual art programs wilt concentrate on exploring visual
media to interpret and communicate individual perceptions of nature.
Dance classes will teach safety techniques for warming up and
strengthening the body and basic dance steps and creative
movement. Students can participate in a year-end Dramatic
Enrichment Production, Talent Show and Art Fair.
Fitness
Evidence -based curriculum: n/a
Accomodations for children with disabilities: Facilities
and games are modified to be as inclusive as possible for children
with disabilities
Field Trips: n/a
Component: Students will participate in varying recreational and
physical activities. Sportsmanship will be emphasized.
Content: Activities will include various sports such as basketball,
baseball/ softball, dodge ball, aerobics, dance, etc. include jump
rope test, run and walk race, and relay race,
EBC: SPARKS
Accomodations for children with disabilities: Facilities and
games are modified to be as inclusive as possible for children with
disabilities.
Field Trips: n/a
Component: HOP will offer homework assistance to
offer children whose parents may havevarying literacy
and/or english skills or time to assist their child so that
HOP children can meet the academic expectations of
school.
Content: Supervised homework
Homework
Assistance EBC: /a
Accomodations for children with disabilities:
same
Field Trips: n/a
HOP will offer Supervised Free Choice on Fridays, ,
Supervised wherein different enrichment services and clubs will be
Free piloted such as robotics, yoga, reading, etc.
Choice
HOP:
• HOP Parks
Coordinator
Subcontractor
(A4L):
HOP:
• Artist
Services &
Recruitment
Coordinator;
A4L Artist
instructors
45 minutes to
30 minutes to
comply with
the NOFA and
allow for
program
diversity,
N/A
• HOP
Coordinator n/a
• HOP
Recreational
Aides
HOP Staff:
Recreational Aides
HOP Staff:
Recreational Aides
n/a
• Frequency: Once a
week
• Intensity: 30 minutes
hour
• Duration: 39 weeks
• Frequency: Weekly
• Duration: 30 minutes
• Intensity: Daily
• Timeframes:42
weeks
Frequency: 30 minutes a
day; 4 days a week
Duration: Weekly
Timeframe: 39 weeks
Frequency: 30 minutes a
session
Duration: Once a week
Timeframe: 39 weeks
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,,.t., .w ,.. ,r 14•,, ..,
Summer Activities Table
Activity Type Summer Service Name & Description Facilitators Site/Group Variances Freq/Intens/Duration/Time
Required Outcomes
Acknowledgement of required common outcomes for all DOS programs
The Children's Trust has established two common outcomes and measurement tools for all DOS programs, as displayed on the following
chart. While ORF and PACER measures are intended to be mandatory, The Children's Trust recognizes they may not be appropriate for all
children with disabilities. When specific limitations prevent the use of the standard ORF and/or PACER, applicants may select from
approved adaptations of these assessments. If the adapted assessments are also not appropriate, applicants must identify appropriate
alternate assessment(s) that are in line with the population served and activities delivered and describe those in the additional outcomes
table below. Otherwise, the mandatory performance outcomes listed below are not subject to negotiation. Checking below indicates
agreement with the mandatory outcome requirements.
Required After -school Outcomes
Data Source /
Measurement Tool
Timing
Associated
Activity
Jviid-point performance: 85% of children will
1 minute Oral. Reading
Fluency (ORF)
Pre, mid and
post tests
Literacy
activities
improve oral reading skills
Fnd-of-year performance: 90% of children will
improve oral reading skills
Mid -point performance: 75% of children will
PACER Multi -Stage
Shuttle Run
Pre, mid and
post tests
Fitness
activities
improve fitness performance
End -of -year performance: 85% of children will
improve fitness performance
Required Summer Outcomes
85% of children will improve or maintain oral
reading skills
85% of children .will improve or maintain fitness
performance
Data Source /
Measurement Tool
1 minute Oral Reading
Fluency (ORF)
PACER Multi -Stage
Shuttle Run
Timing
Pre and post
tests
Pre and post
tests
Associated
Activity
Literacy
activities
Fitness
activities
Click the Edit button above to access the check box to indicate agreement with the mandatory outcome requirements.
Acknowledge required outcomes:
Additional After -School Outcomes
Additional After -school Outcome Data Source / Measurement Tool
Additional Summer Outcomes
Additional Summer Outcome Data Source / Measurement Tool
Yes
Timing Associated Activity
Timing Associated Activity
VebGrants - Childrens Trust
Participant Outcomes Measurement
Define Meaningful Improvement:
For any additional outcomes above stating that participants will.improve/increase or decrease in particular areas, describe how you will
determine whether the outcome is met. Include within your answer how much or what degree of change in each area is meaningful or
significant enough to be considered a success for participants. Are there relevant benchmarks that can be used to anchor the target % for
particular outcomes? For example, if grade promotion is an outcome, the target percent of participants to be promoted to the next grade
should exceed the percent of students who are generally promoted in a comparable group of students of the same school but not receiving
the proposed program. 1f funded, this detail will be further specified in the contract negotiation process. (400 word limit)
• N/A no additional outcomes were selected
Data Collection Plan:*
Briefly describe the program data collection plan in relation to the performance measures (quantity measures, quality measures and
participant outcomes) included in the NOFA and your application. (400 word limit)
• Pre, mid, and post -testing is required to measure participant progress and program results. Explain the steps you will take to ensure
every participant will receive outcome testing as required, and your internal controls to ensure test results are accurately scored and
reported in accordance to the outcome schedule. Describe your ability to capture and report data electronically. Specifically, describe
the agency's capacity to collect.required common outcome measures of the Dral Reading Fluency (ORF) and the PACER.
• Describe the general reliability and validity of any additionally proposed data sources/measurement tools. Include whether the
measures are self -report, observational or other types, and your experience with the usefulness of each tool. Remember to include
sample tools and/or documentation of this, as applicable, in the Attachments of your application.
• Specify the staff positions who are responsible for collecting the data (administering the tests, tracking attendance, etc.), reporting
the data into The Trust's electronic data tracking system, running reports on performance, analyzing the data and making program
modifications based on the results.
I. Testing Plan: The beginning of each contract year will include staff training on evaluation to ensure
quality data collection. HOP staff and partners will administer pre-tests on pre -selected testing days in
accordance with the dates set by The Children's Trust. Children will receive notices to take home to their
parents prior to the test date.. Children filling the 365 slots with 85% attendance or more will be evaluated
for:
• Literacy (Miami Dade Family Learning Partnership (MDFLP); Amigos for Kids) Tool: Oral Reading
Fluency (ORF), Scores are inputted by MDFLP, then sent to HOP for review.
• Physical Fitness (Parks staff) Tool: PACER
• Social Skills (Parks Staff) Tool: Skillstreaming Checklist (not required for Data Tracker)
HOP has invested in additional staff (Data Specialist), to ensure data input is accurate and timely in an
electronic format to track both the ORF and PACER (Data Tracker and an excel spreadsheet). Each Park
Manager provides the tests at the prescribed testing dates, as well as the attendance sheets to the Data
Specialist to input.
HOP staff assists in the input and review of data if necessary. Open lines of communication ensure that
all program staff and subcontractor agency personnel are aware of testing implementation dates, the
collection process, overall results and need for improvement. .
Attendance.' If attendance is an issue, parents are contacted to inform them that testing is being
conducted and it is important that their child show up for testing. HOP constantly reviews its files to
ensures that all tests are completed.
1!, Data Validity: HOP utilizes evidence -based models' testing to ensure that the highest quality
information is being provided. The tools used will be the ORF, PACER and Skillstrbarriing checklist (see
attachment). After test results are inputted, reports are run to access the number of test conducted,
WebGrants - Childrens Trust
participants scores etc. and identify any unanticipated variances for review and remediation. In addition,
HOP will utilize the Trust's audit to conduct its own internal compliance review as it relates to data.
M. Staff Staff involved are both HOP staff and that of Partners.
• ORF- MDFLP certified teachers will be proctors; HOP Staff Assistance will be data inputter; HOP
Coordinator will be quality reviewer.
• PACER- HOP Recreation Aides will be proctors; HOP Staff Assistant will be data inputter; HOP
Coordinator will be quality reviewer
• Skillstreaming- HOP Recreation Aides will be proctors; HOP Staff Assistant will be data inputter;
HOP Coordinator will be quality reviewer.
Program Staffing
Period/Population
School Year 2011-2012
School Year for Childen with Disabilities
Summer 2012
Summer for Children with Disabilities
# Child Slots* ,# Staff*
365
15
0
0
24
2
0
0
Staffing Plan
Staffing. Plan:*
Briefly summarize the staffing plan related to the points below. Remember to include a current organizational chart for the agency, including
the proposed program, in the Attachments section of your application. (500 word limit, or approximately 1 page)
• Provide the rationale for the staffing pattern to ensure proposed activities are accomplished. Specify whether you would you have to
recruit and hire staff for this program, or are qualified personnel for this program currently available within your agency.
• Describe the cultural and linguistic competency of the program staff and volunteers and their ability to serve the target population
• Consistency is important to the success of services. Explain what efforts you will make to maintain staff and reduce turnover of
trained, experienced staff` within the program. include historical turnover information for your organization and current staff
recruitment and retention efforts.
• How will the program be managed and coordinated? Describe the supervision protocol, including the content of a typical supervision
or management meeting.
• Describe the staff training requirements and costs associated with the program. How will program staff be trained and prepared to
deal with a diverse population with multiple competing needs to include, but not limited to community service, family emergencies
and academic deficiencies.
• Staff Rationale HOP is a program within the' Parks Department, and combines Parks staff and highly
qualified subcontractors to deliver the program components wherein their expertise lies. This results in a small
management staff, with more emphasis on funding for direct service Certified Teachers and Recreational Aides
to provide the services.
1. Expertise Area: Participant recruitment, Physical Fitness, Parks Operational Management, Child
Management, *Homework facilitation=Parks Depafinenf
2. Expertise Area: Literacy and Reading- Miami Dade Family Learning Partnership
WebGrants - Childrens Trust
3. Expertise Area: Arts and Culture Enrichment Services- Arts for Learning
HOP Parks Department Staff will be recruited from a pool of existing recreational aides that have already
worked with HOP. Subcontractors also anticipate utilizing their existing staff. Staff to child ratios will be
maintained at 15;1 for GP and 8:1 for CWD.
• Cultural Competency: The City of Miami staff and those of the partners have all undergone cultural
sensitivity training with particular expertise in Hispanic, Haitian, and African -American populations.The program
management and subcontractor staff is bi-lingual in Spanish and/or Creole.
• Staff Retention: Staff that change most frequently in between programmatic years are Recreation Aides.
The City attempts to find candidates who are only interested in part-time work, resulting in our low turnover.
• HOP Management: HOP is designed to be a highly coordinated and seamless provision of services to the
children of Miami, Therefore, the HOP Coordinator is responsible for convening partners to engage them in
planning the launch, and then manage implementation, performance monitoring, events, procurement, and
evaluation. HOP Coordinator is responsible in partnership with the City of Miami Office of the City Attorney, in
expediting all contract agreements and ensuring that each site is operationally ready, the program calendar is
set 'and partners and parks staff are ready.
Regular meetings are critical to maintaining performance results and program management. The following
meetings will be organized by the HOP Coordinator: Senior Staff Meetings with Site Managers & Regional
Coordinators held monthly; Bi-Annual HOP Program meetings with partners typically including the following
topics:Retention; Policy; Program Implementation; New Trust Requirements; Areas of Improvement.
• Staff training: Staff training varies depending on responsibilities, though the HOP Orientation will cover all
components:
1. Parks Management Training: Recreation Park Manager Academy; PACER for all participating HOP
staff; Bi-Annual Snack Program Training; CPR training for any and all site staff (if required)
2. Disabilities Competencies Training: Annual Inclusion Training provided by Project Rise
• Family Support HOP Coordinator will train HOP staff and subcontractors in the preferred protocol for
serving families in need. For every request, staff will give the parent a pre -designed fact sheet on the top
challenges facing our parents: housing emergencies, food emergencies, travel emergencies, and domestic or
neighborhood violence. Staff will note the referral in the child's file and in the excel database. This information
will be explained to the caregiver verbally in the event of different literacy levels. If time allows, staff will conduct
the initial phone call with the caregiver present to the potential assistive service.
Subcontracting Rationale:*
If you are subcontracting for direct services, explain why. How will participants be better off because you are subcontracting direct services?
How will your agency supervise and manage subcontractors to ensure they are performing well? Please note that subcontractors are limited
to agencies or persons directly related to the program services. If you are not subcontracting for direct services, enter "Not Applicable" in
this text field prior to saving the document. (200 word limit)
HOP understands that the primary expertise of the Parks Department is high quality recreational services. HOP
also understands that its benefit rate and salary costs trend higher than other agencies due to labor
agreements. Therefore, it seeks to subcontract for quality professional services when appropriate to ensure that
children receive the best services in the most cost effective manner.
This results in benefits for the children:
1. More funding for direct services
2; Greater educational and implementation resources from the subcontracting agency due to the fact the
service component is the entire focus of their organization.
HOP also recognizes that its ultimately responsible for the management, quality, and performance -of its
subcontractors. To ensure a good return on investment, HOP is requiring weekly attendance and evaluation
01,
"WICCLh'I 1.A 11ASf')/77/')r111 1 f,. .M A -Ail
WebGrants - Childrens Trust
reports for review; providing this data back to the subcontractor monthly as a feedback loop; and noticing the
subcontractor that payment will be withheld if benchmarks are not met within 60 days of notice.
School-year/After-school Site information Form
School Year Street City Zip Current Public DCF Operation Fees #Children#CWD #Parents: #Other:
Site Name Address Code School License Schedule
Status
2011-
1400 NW
12/African 62 ST Miami 33147 Yes No
Square Park
Exempt
Letter
250 SW
2011 12NVest 60th Ave. Miami 33144 Yes No Exempt
End Park Letter
After -school
operates from
2pm-6pm,
however, the
first hour is
time for the
children to
come to the
program; TCT
programming
starts at 3 pm
Monday
through Friday
throughout the
entirety of the
school year,
except
holidays. The
HOP Out of
School
Program lasts
39
weeks. Months
of operation:
August
through June.
There is a
$10
registration
fee per 15 2 0 0
child.
Afterschool
operates from
3PM-6PM,
Monday
through Friday,
throughout the
entirety of the
school year, There is a
.except $10
holidays. The registration
HOP Out of fee.
School
Program lasts
39 weeks.
Months of
operation:
August
through_June.
70 3 . 0 . 0
/ebGrants - Childrens Trust
2011-
1800 SW
12/Shenandoah 21 st Ave Miami 33145 Yes No
Park
Exempt
Letter
2011-12/Little 6301 NE Exempt
Miami 33138 Yes No Letter
Haiti Park 1st Ave.
2011-12/Juan 2800 NW
Pablo Duarte 17th Miami 33125 Yes No
Park Street
Exempt
Letter
Afterschool
operates from
3PM-6PM,
Monday
through Friday,
throughout the
entirety of the There is a
school year, $10
except registration
holidays. The fee per 100 3 0 0
HOP Out of child.
School
Program lasts
39 weeks.
Months of
operation:
August -June.
Afterschool
operates from
3PM-6PM,
Monday
through Friday,
throughout the
entirety of the There is a
school year, $10
except registration
holidays. The fee per 35 2 0 0
HOP Out of child.
School
Program lasts
39 weeks.
Months of
operation:
August -June.
Afterschool
operates from
3PM-6PM,
Monday
through Friday,
throughout the
entirety of the
school year, There is a
except $10 fee
holidays. The per child. 55 2 0 0
HOP Out of
School
Program lasts
39 weeks.
Months of
operation:
August -June.
Afterschool
operates from
3PM-6PM,
Monday
•
• fl,_+nnc ccnn1 A(IA crvwvwi innc.nn ATLI
WebGrants - Childrens Trust
2011-12/Jose 362 SW Miami 33130 Yes No Exempt
Marti Park 4th St. Letter
Summer Site information Form
through Friday,
throughout the
entirety of the There is a
school year, $10
except registration
holidays. The fee per
HOP Out of child.
School
Program lasts
39 weeks.
Months of
operation:
August -June.
90 • 3
365 15
0 0
0
0
Summer Street City Zip Current Public DCF Operation Fees #Children #CWD #Parents #Other
Site Name Address Code School License Schedule
Status
0
Program Budget .Summary
Download the Excel budget forms from the Funding Opportunity Details page and upload the
completed document in the Attachments form.
Refer to the Budget instructions and Guidelines for details regarding the required elements for completing these Excel forms
Total Requested Funding from The Children's Trust:
Total Match Funding for the Program:
$419,321.00
$309,160.00
0 0
Budget Summary:*
Provide a general summary of the overall budget needed to implement the program as proposed. If the program has matching funds,
describe the funding source and general plan for use of these funds. Remember to include documentation of cash or in -kind matching funds
for the proposed program in the Attachments of your application. (250 word limit, or approximately 1/2 page)
Line Item 'Total jTatal inkind
;description
Personnel
$101,252.0
$163,283.58
TTotal salaries for Parks
Personnel to operate
Fringe
Benefits-
$7,745.78
`Travel (other
than
participants)
$0.00
Travel
(participants)
$13,248.00
$2,760.00
:hours
The City of Miami will cover
the transportation cost of 1
field trip. $69.00 per hour*5
per trip*8 buses* 1
WebGrants - Childrens Trust
f eld trips=$2,760.0
Meals
(participants)
$2,920.00
$52, 669.50
Lunch for Teacher Planning
Days: . City of Miami covers
195 days=$52,669.50.
Space (rent of
a building)
Utilities (e.g.
telephone,
utilities)
0.00
0.00
Parks is providing pro
!bono
Parks is providing pro bono
Supplies -
office
:Supplies -
:program
$1,000.00
$2,200.00
$9,000.00 2,000/site*5
sites=$10,000.00. The
.remaining balance is paid
'by The City of Miami Parks
and Recreational
Department$9,000.
$12,800.00 ' $3000.00 per program site.
:Expenditures for program
:supplies such as The
'remaining balance is paid
:by The City of Miami Parks
and Recreational
Department
Subcontractors
(List each)
$176,927.70
;Arts For
Learning
S21,888.00
$21,888.00
:See attached detailed
-Subcontractor Budget.
Parks and Recreation will
:cover the cost of 50% of
services offered by Arts for
Learnigng. Approx.
$1,824/course *12 courses
$21,888.00
Miami Dade
Family
Learning
Partnership
$86,281.10
_Funding for the
development training and
implementation of the
literacy component of the
HOP program
Amigos
Together For
lKids
Certified
!Teacher-4
positions
;(these fall
under the title:
Oral Reading
Fluency
Assessment
Administrators)
`Certified'
Teacher-7
$68,758.60
$8,000.00
$65,450.00
$39,458.40
Complete turnkey operation
of the Jose Mart site due to
:its large size
Certified teachers to
implement the literacy
component as described
and required by the Trust
See above
nnncrn,nn,1ni i 1n.1C-AA Ann
WebGrants - Childrens Trust
:positions
1
(Other
$14,600.00
Each site will host a Family
Literacy Event at their
park. Event will spotlight
student work, partners, and
reading.. 5 * $600=
$3,000.
Cash Match
$309,159.56
,support
Total sum of lnkind and
cash grants leveraged to
HOP
Attachments - DOS (0022.00)
Attachment •
REQUIRED ATTACHMENTS
Tentative activity schedule(s)
(REQUIRED)
Sample snack and lunch menus
(REQUIRED)
Budget and Staffing Plan (REQUIRED)
DCF child care license (REQUIRED)
.Staff resumes (REQUIRED)
Organizational chart(s) (REQUIRED)
Form W-9 (REQUIRED)
Most recent financial audit
(REQUIRED)
OTHER ATTACHMENTS (if
applicable)
Quality assurance and program fidelity
(IF APPLICABLE)
Evidence of past outcomes and/or
successes (IF APPLICABLE)
Letters of Agreement or Memoranda of
Understanding (LOAs/MOUs) (IF
APPLICABLE)
Data source/measurement tool(s) (IF
APPLICABLE)
Cash or in -kind matching funds (IF
APPLICABLE)
Sliding fee schedule (IF APPLICABLE)
Investigations, litigation and/or
regulatory action (IF APPLICABLE)
Other (specify in description)
Description
HOP schedule for after.school activities.
HOP Snack Menu for a sample week
HOP budget
DCF Exemption letter-DCF grants exemption for
operational licenses as the City of Miami is a self -insuring DCF Exemptionietter.pdf
entity.
Staff and key partners/subcontractors resume information. StaffResumesHOP.pdf
File Name
HOP Organizational Chart 2011
City of Miami's W9
This is the City of Miami's most recent Single Audit, as
well as the link (per Q&A guidance) to the City's CAFR
HOP Past Monitoring Reports
HOP Memorandums of Agreement from MDFLP
(operating at every site except Amigos' site), Arts for
Learning, Amigos for Kids.
The tools for capturing reading fluency, physical fitness,
and social skills.
HOP cash match
Letter attesting that there is no litigation against the
program.
Conflict of Interest Letter Conflict of Interest Letter.pdf pdf
HOP Tentative Schedule.pdf
HOP Snack menu.pdf
Type
pdf
pdf
H O P2011-
12MasterBudget0218201 FINAL.xlsxxlsx
HOP Org Chart.pdf
HOPW9.pdf
COM Audit.pdf
pdf
pdf
pdf
pdf
pdf
HOP Monitoring Reports.pdf pdf
HOP MOA FINAL.pdf, pdf
Data source measurement tools.pdfpdf
HOPCashmatch.docx docx
Heart of Our Parks TCT 2.2011.pdf pdf
Final Application Certification
Ensure the authorized official for the applicant agency is registered in WebGrants and selected as the authorized official for the application.
-Enter thisperson's-first and -last -name -and -title -in this section. --This will indicate the•applicant's:agreement to-fhe'Certification-Statement and
Acknowledgement of Required Documents for Contracting that are acknowledged by checking below.
Authorized Official's Name and Title:* Director, Office of Grants
...........:._.:_.m_:_.r,__..:_._.�_n�__..____m�_,nncccnn,nnncrniwnn„ rn.,C.nn AlP
WebGrants - Childrens Trust
Lillian Blondet Administration
First Last Name Title
Name
Certification Statement:
I do hereby certify to the following statements and that all facts, figures, and representations made in this application and
supporting documents are true and correct,
• All applicable statutes, regulations and procedures for program compliance and fiscal control, including but not limited to those
contained in the application and contract, will be implemented to ensure proper accountability of funds. I certify that the funds
requested in this application will not duplicate or replace funds that would otherwise be used for the purposes set forth in this
proposal, and that the funds requested are a true estimate of the amount needed to operate the proposed program.
• I have been duly authorized to act as the representative of the Agency in connection with filing this application. Further, I understand
that it is the responsibility of the agency head to obtain from its governing body the authorization for the submission of this
application.
• This bid process is subject to the cone of silence and Florida's conflict of interest laws (§112.311, et. seg). 1 further state that to the
best of my knowledge, submission of this proposal is in compliance with the state and county conflict of interest laws.
• All work contained within this proposal is the unique and original product of the agency I represent, and has not been plagiarized or
duplicated in any way from another's work.
Check box to acknowledge certification statements: Yes
Acknowledgement of Required Documents for Contracting:
I certify that if this application is recommended for funding each of the requirements listed below will be provided as noted, as a
condition of receiving funding:
• Staff background checks: All staff and volunteers with direct contact with children must satisfactorily pass a Level II background
screening that is on file prior to employment.
• Insurance: Documentation of General Liability Insurance (min. $500,000), Workers' Compensation (min. $500,000), Automobile
insurance (min. $1,000,000 if transporting children, $300,000 if not) must be submitted within 30 days of contract execution. In
addition, Professional Liability insurance (min. $250,000 with amount to be determined by The Trust) and Proof of Property
Coverage (for capital equipment owned by The Children's Trust) should be included, if applicable.
• Financial audits: In addition to the financial audit or statements submitted with this application, all funded providers are required to
submit annually a financial audit within 180 days of the end of their fiscal year, performed by an independent certified audit firm
licensed to do business in Florida. This audit shall be conducted in accordance with generally accepted accounting principles. In
addition, any provider who receives a combined total amount of $300,000 or more from The Children's Trust, must submit a
program specific audit showing the expenditures for each contract funded by The Children's Trust during the audit period. The
program specific audit will include a report stating whether or not the schedule of expenditures were fairly stated.
Check box to acknowledge agreement with listed
requirements:
Yes
/ebGrants - Childrens Trust
within the City of Miami Omni CRA; and $500,000 within the City of Miami Southeastern Parkwest/Overtown CRA. This funding is not
required to come from any particular Trust -funded initiative, but in the aggregate must meet the agreed amounts, meaning that less than the
full amounts may be awarded to CRA areas through this funding opportunity. The City of Miami Beach CRA includes zip codes 33139,
33140 and 33141. The City of Miami CRAs are composed of portions of 33126, 33128 and 33132, as noted on the maps.
City of Miami Beach CRA
i
City of Miami Omni CRA
ipcfated C2/11/2011
City of Miami SE Parkwest/Overtown
Updated C2/11/2011
City of Miami Beach CRA:
City of Miami Omni CRA:
City of Miami Southeastern Parkwest/Overtown
CRA:
No
No
No
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Program and Participant information
Program Information
Brief Program/Service Summary:*
Describe what services are being proposed through this program briefly. The summary statement must include the following in this order:
agency name, program name, program's timeframe (after -school and/or summer), population served (number to be served, age range and
identification as serving general population and children with disabilities (or CWD only/primary) including specific disabilities if targeted. as
weli.as any other significant demographics descriptions), geographic area primarily served, and primary program activities. (100 word limit)
The City of Miami's Heart of Our Parks (HOP) program will provide after -school out of school services for 365 (350 GP; 15
CWD) children annually, ages 6-12 from the general population, including children with mild to moderate disabilities also`
served. HOP sites are parks in City of Miami low-income neighborhoods of Allapattah, Flagami, Shenandoah, Model City, Little
Haiti and Little Havana. Heart of Our Parks encompasses literacy and arts instructional components complemented
by specialized topics such as robotics, as well as physical fitness, health, family engagement and exepriential learning
opportunities via field trips.
Program Timeframes:
Program Slots and Services for Children with disabilities
Child slots are the numbers of seats a program expects to fill each day the program operates, or the program's capacity to serve the same
number of children daily. The Children's Trust expects that all programs will be inclusive of children with disabilities and their families
regardless of the level of severity of disability, provided they can be safely and reasonably accommodated. For applicants with a history of
providing Trust -funded OOS programs, children 'with disability slot numbers should be in line with the past numbers served, v✓ith a minimum
of 5% of all slots. New applicants who have not previously provided Trust -funded DOS services must propose a minimum of 5% of slots for
children v✓ifh disabilities.
After -School only
Enter the total number of child slots proposed across al! sites for the after -school period.
After -school child slots: 365
Enter the expected number of these after -school slots to be filled by children with disabilities. Estimate based on history of providing these or
similar services.
After -school children with disabilities slots: 15
Enter the total number of child slots proposed across all sites for the summer period.
Summer child slots: 0
Enter the expected number of these summer slots to be filled by children with disabilities. Estimate based on history of providing these or
similar services.
Summer children with disabilities slots: 0
Applicant's qualifications to serve children with disabilities and their families:'
Describe the applicant's qualifications and experience working with children who have disabilities and their families, including a description
of the functional levels of support you are equipped to provide, the specific types of disabilities of children previously or currently served,
approach to inclusion and formal trainings completed (e.g., through the ACT Resource Network). (250 word limit, or approximately 1/2 page)
Qualifications and experience: City of Miami's Parks and Recreation Department has been delivering
recreational, leisure and daily living skills programs for children and adults with a variety of disabilities since
s://funding.thechi1drenstrusl.net/ge1ApplicationPrintPreview.do?documentPk=l 295560714045[2/22/2011 10:36:04 AM]
Yeb.Grants - Childrens Trus
1973. Among the programs available are A.D.T. Adult Day Training Program, Afterschool Program & Summer
Camp at the Sandra De Lucca Park site, MAGIC Miami's Accessible Guide to Inclusion in Our Community, and
Project SEARCH Miami which provides youth with disabilities an internship with City of Miami departments. In
total, these programs serve over 200 individuals a year.
Functional levels of support: The Parks Department and the City's ADA compliance guidelines have prepared it
to support programmatically and operationally participants who have developmental, intellectual, and physical
disabilities. In addition, the core staff provides training to departments throughout the City to ensure cultural
competency.
Specific types of disabilities previously served: The Parks Dept. typically has 50% Special Needs; 1Q22/0
Developmental Disabilities
Approach to inclusion The City of Miami has a non-discrimination policy and utilizes the expertise of
the Parks Department to provide persons with intellectual and physical challenges equal access to community -
based recreational, leisure, and cultural activities to enhance their quality of life and inspire confidence, self-
esteem and foster independence.
Formal trainings completed The Parks Department has a number of accreditations and/or affiliations which
include:Miami-Dade County Public Schools, Division .of Special Education, Transition Program Designation;
Department of Education, Florida, Agency for Persons with Disabilities, Medicaid Medwaiver Provider;
Department of Education, Florida, Division of Vocational Rehabilitation, Employment Services and Supported
Employment Provider; Social Security Administration, Ticket to Work, Employment Network Provider.
Participants by Grade - All participant numbers should represent the unduplicated counts of unique
children to be served
The total for participants by grade should match the total for participants by age. DOS services are not being funded for preschool or high
school students in this funding opportunity. Applicants serving these grade levels should look to the Early Childhood Development and Youth
Development funding opportunities, respectively.
Elementary school students (generally ages 5-11): 280
IViddie school students (generally ages 11-14): 85
Participants by Age - All participant numbers should represent the unduplicated counts of unique
children to be served
The total for participants by grade should match the total for participants by age. DOS services are intended for elementary and middle
school students, ages 5 and up only. For services to children birth to 4, please look to the Early Childhood Development funding
opportunity. In addition, for services to high school youth; please see the Youth Development funding opportunity.
Children age 5 (who are enrolled in elementary school): 0
Children ages 6-12 (inciudes elementary and middle school): 365
Children ages 13+ (who are enrolled in middle school):
Enrollment Requirements
Is the program universal/open for enrollment to anyone in the community, or limited to members of particular group(s) (ex., students
attending a particular school, families living within a specific geographic area, girls only, etc.) ?
Enrollment type: universal enrollment/open to anyone
Target Population Description:*
Describe the people expected to be served, including any program entry criteria/requirements if the program is limited to particular group(s).
If enrollment is limited to members of a particular group, describe the group to be served and explain the rationale for limiting participation to
the selected population. If program is universal/open to anyone, describe the expected demographic characteristics (ex., sex, age, race,
ethnicity, etc.) and relevant risk/influencing factors (ex., poor school performance, low income, recent immigration, etc.) of participants,
based on program history or location. Vulnerable populations of interest to The Trust include children with disabilities, children of migrant
parents, children of military families, and children involved in the dependency or delinquency systems. (250 word limit, or approximately 1/2
page)
0
Program Criteria: Heart of Our Parks (HOP)'s only criteria is that the child be a Miami -Dade County resident
and fall within the age range. The Parks Department will -fill the 365 slots and maintain their attendance.
Client Demographics HOP serves male and female children ages 6-12; are 60% African -American or Afro
)s://funding.thechildrenstrust.net/getApplicationPrintPreview.do?documentP1<=1295560714045[2/22/2011 10:36:04 AM]
NebGrants - Childrens Trust
Caribbean; 35% Hispanic and 5% Caucasian or Other. 98% attend Title I schools. Additionally, the program will
serve children with mild to moderate disabilities ( i.e., Learning Disabled, Mentally/Emotionally Handicapped,
Physically Impaired, etc.)
Risk factors: Though all children in Miami, the 5th poorest city in the nation, are at risk, the HOP sites are
in neighborhoods with higher rates of risk factors such as single female heads of households (over 40%);
poverty (50% or higher); low rates of educational attainment by adults (15°/6 completing high school), high rates
of truancy (typically 100-300 children per school, per year); and neighborhoods among FBI's Top 10 most
dangerous. These HOP sites were originally established to fill a void for after -school programs, preventing
delinquency during the hours of 3-5 pm (high risk for juvenile crime).
Vulnerable Populations: Perhaps poverty's most damaging effect is the way it isolates individuals from
resources that will ultimately enable them to leave it. Compunding this effect are language barriers amongst the
recently immigrated. 70% of HOP children have parents that were born in another country. For parents with
children with disabilities, the challenges to finding and affording quality and enriching assistance is significant.
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Past Performance and Capacity
Past Performance and Capacity Related to Proposed Services:*
What in your past service performance should persuade The Children's Trust that your agency can successfully implement the proposed
program? Include at minimum answers to the following points. (500 word limit, or approximately I page)
• What is your history of performing the proposed program and serving the proposed population? If your agency previously performed
the same or a similar program, describe the program and tell us who funded you, what years you were funded, the amount of annual
funding, and your successes and challenges.
• In describing past performance results, specify how much you did (i.e., numbers served, extent of services delivered); how well you
did it (Le., percent of targeted/contracted services actually delivered/ utilization, quality of services delivered); and how participants
were better off (i.e., participant outcomes).
• What influencing factors, or stories behind the data, have a role to play in making your past performance look the way it does?
• How will this history of performing the same or similar program result in successful implementation of the proposed program?
• if your agency has not performed the same or similar program, tell us what about your agency's history leads you to believe your
agency will successfully implement the proposed program.
• Describe the agency's capacity to comply with governmental regulations, develop/maintain appropriate records to document the
delivery of proposed services, track/report performance measures and participant outcomes, prepare program and fiscal reports, etc.
• Identify/describe any relevant attachments and include these in. the Attachments of your application. These may include previous
agency/program evaluations, publications and/or funder monitoring reports. in general, if the program has been previously funded,
we expect to see attached documentation of program performance.
• Note: We desire more quantitative data versus narrative for this section (for example, data charts showing trends of participant
retention, program/service utilization, participant outcomes, etc).
Program History:The City of Miami has been providing quality after -school services for decades. The Heart of Our Parks Initiative is the outgrowth of this
experience and the desire to nurture those who represent the heart of the parks, and the heart of the City, our children. Heart of Our Parks (HOP) began in 2005, and
has served over 2,000 children through its program comprised of literacy programming, physical fitness, social skills, homework assistance, and arts and culture
instruction with parental engagement. In terms of its after school programming overall, The Parks Department has served 4,200 children who would otherwise have
nowhere to go after -school. HOP has been funded by The Children's Trust since inception, with a budget ranging from for $500,000 to $600,000 annually, typically
maintaining an average cost of $1,500 per child via matching funds from the City of Miami, typically $100,0D0 to S200,000.
Program Successes/Challenges:
Success: A significanl success is educating our caregivers that out of school time is an opportunity for learning. Many caregivers believe that only formal in -school
instruction is beneficial. By improving their academic performance, many parents see the importance of their role in their child's out -of -school education. Outside of
the culture shift, HOP achieved:
Year 2008-09 2009-10
Retention 63.82% 84.8%
Outcomes -Oral Reading Fluency (GP) 92.12 96.0%
Outcomes -Oral Reading Fluency (CWD) 80.95 96.0%
PACER 69.02 91.9%
s://funding.thechildrenstrust.net/getApplicationPrintPreview.do?documentPk=12955607]4045[2/22/20] 1 1 0:36:04 AM]
VJet)Grants - Childrens Trust
Challenger: The challenges have been a) internal procedural delays b) economic downturn c) budget reduction. The City of Miami has certain protocols in place to
encourage fiscal transparency. In the past, these protocols have hindered the procurement of supplies for our subcontractors. HOP is requiring subcontractors to
include supplies in their budget. Budget reductions have resulted in the form of staff reductions; HOP maintains ratios, but would prefer to have more staff.
Implications Past Performance: HOP is now well-known and depended on by local schools, caregivers and social.service. providers. HOP•has cultivated
relationships between Park Managers and schools to increase and facilitate children transltioning from schools to HOP sites. Infernally, the standard operating
procedures have been formalized and expediting all Children's Trust related matters are considered highest priority by the City Manager.
Compliance with Regulations: As in an incorporated municipality, the City of Miami is held to the strictest local, state, and federal compliance and exempt_from
the DCF childcare license (see attachment). Programmatic audits have nol'had significant findings from The Children's Trust, and 2010's program specific audits have
been approved for completion in March 2011 by The Trust.
Data Management:
• Programmatic: HOP's data management has always been secure. In compliance with evolving Children's Trust requirements dedicated 1.0 FTE's to data
entry (HOP Data Specialist) and included data management training for staff. HOP's park managers collect all evaluations and submit them to HOP
personnel for input. HOP administrators implement remedial action if performance lowers. In the most recent monitoring all files were found compliant.
• Fiscal: HOP personnel coordinates all purchases with internal City departments and they are managed in an Oracle -based system.
• Personnel: All HOP personnel are hired directly through the Personnel department and Level II Background screenings are required.
Attachments: data tracker reports; monitoring reports
Participant Recruitment, Engagement and Retention
Participant Recruitment, Engagement and Retention:*
Outreach and engagement activities are necessary to ensure program enrollment, participation and completion. Program attendance and
completion are associated with obtaining favorable outcomes. Describe how your program will initiate contact with, recruit, enroll, engage
and retain participants. Each of the following points should be addressed in your response. (500 word limit, or approximately 1 page)
• What efforts will be made initially to locate and engage participants? What access do you have to the target population?
• What strategies will be used to maintain engagement/participation of those enrolled to ensure retention? How will you ensure
participants attend regularly, and for out -of -school (DOS) programs, how will you ensure program slots are filled on a daily basis?
• What barriers to program participation do you expect to encounter and how will your program resolve these barriers? What level of
attrition do you expect and how will you plan for that?
• Describe the desired level of participation and define successful program completion, if applicable. What is the required number of
services for a participant to achieve results? Describe the guidelines, requirements and timeframe of successful completion, based
on the program model selected. How many or what percentage of participants are expected to reach the desired level of
participation?
• What services and/or support do participants receive following successful completion (if any) ?
Participant Access and Recruitment: Heart of Our Parks (HOP) has an advantage in recruiting participants due to its
role in the community as a trusted provider of children's services for decades, in areas historically underserved by out -of -school
programming. For 2011-2014, HOP will build on its reputation in the community and add the following recruitment strategies:
1) On -Site Recruitment The City utilizes posters in parks facilities (HOP sites), mailings to neighboring schools with eligible
children, and the roster of the past year's children served to notice the community of the availability of the program. Park site
staff contact previous participants via telephone and email to notify of the registration timeframe as well as to give them a list of
required documentation needed for enrollment.
2) Recruiting from Summer Camps The City also includes enrollment information when it enrolls children in its summer
programs (not DOS funded), to encourage parents to enroll for both programs and ensure a seamless transition from summer
parks programming to HOP; 80% of its participants transition from summer programs to HOP..
3) Online Promotion Online promotion is also conducted using email blasts and website resources, however, some of these
households are not connected to Internet.
Retention: Children's attendance is strongly influenced by caregiver support. HOP is now implementing a $10 enrollment fee
to ensure that parents understand that consistent attendance is critical. HOP also 'maintains a waiting list to continually occupy
the slots. Participants are recognized for both attendance and participation•throughout the year. The end of.the year -exhibition
is particularly exciting to youngsters and acts as an incentive to maintain attendance. All participants receive a certificate of
participation and are presented with the certificates at the end of the year exhibition, HOP Showcase.
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Barriers to Program Attendance: Barriers to program attendance are the proximity of children's residences to their
schools, resulting in them walking home and the demands on children's time during FCAT preparation. HOP has in the
past and will continue to include interventions when a child misses one day, inclusive of contacting caregiver and teacher, and
issuance of warnings. These have proven effective with this populations' caregivers.
Definition of Successful Completion: In order for children to benefit from the program and be considered a successful
completer, they must:
• Successful program completion is attendance of 10 months and undergoing literacy, physical fitness, social skill, nutrition,
and arts and culture programming.
• Attendance of 85% of program service days offered.
• Demonstrate increase in OIRF literacy score
• Demonstrate increase in PACER score
Post -Program Completion Services HOP will formally end per the Trust's contract period, but will offer the following
services for children enrolled in its program: priority enrollment in summer parks program; marketing items (cups, t-shirts)
listing services and specialized programming offered at sites.
Evidence -based Programs and Practices
What Works to Help Participants Do Better?*
What evidence do you have that what you propose to do will work to improve the lives of participants? Include minimally the following. points
in response. (500 word limit, or approximately 1 page)
• Identify the specific program or curricula to be implemented and specify whether each is an evidence -based program (mark all
relevant designating agencies in support of the program as listed below). Why did you select this program/ curricula?
• How will you implement the program with fidelity? if you intend to alter evidence -based programs/curricula, explain how and why the
modified program will still deliver successful results.
• Proposals that do not include evidence -based programs/curricula will be closely scrutinized and may not score as high as evidence -
based programs. Applicants must provide a strong rationale as to why public funds should be used in support a program without an
objective, established history of effectiveness. What is the basis or justification for why the proposed program is expected to deliver
successful results with proposed participants?
HOP incorporates evidence -based practices to give structure and valuable instruction to HOP participants in the areas of Literacy, Physical fitness and Social Skills.
. HOP's core business is recreation and therefore It does not need an ESP per the NDFA, however, HOP will continue to use SPARKS.
d. Literacy -Playbook and Versatiles (applied as approved during the Trust's Q&A period) Subcontractor: Miami-DadA I earning Partnership
1.a. Literacy Evidence Based Program Justification: The National Reading Panel (2000) identified five critical factors for effective reading instruction. These factors
j are interdependent parts of one another in the developmental process and include: phonological and phonemic awareness, phonics, fluency, vocabulary, and text
comprehension. The Literacy instructional content and pre and post tests will be derived from Playbook and Versatiles with e reading thematic based unit designed by
the Miami -Dade Family Learning Partnership educators that addresses these cricial factors.
• Playbooks and Reader's Theater The US Department of Education's Put Readino First publication, says that "Play000lt provides readers. with a
legitimate reason to reread text and to practice•fluency."
• Versatiles- VersaTiles are based on research linking conceptual understanding, practice of skills and concepts, problem -solving, and are aligned to both
state and national standards Assessment, which is a key to success, and is another component of the VersaTiles program.
1.6. Implementation - Students will be engaged in literacy -related activities five times per week. Playbook and Versailles sessions take a minimum of 30 minutes, five
times a week. The teachers will work with FLP's professional staff to determine to plan implementation with fidelity to the curricula and in consideration of the
participants. The CWD indentified in this program, have mild learning disabilities. The teacher will modify curriculum as needed to meet the needs of this population.
To assess the impact, HOP will administer The Oral Reading Fluency test al the beginning of the year, mid -year and al the end of the year. Each year we have
continued to see an increase in the students' scores. For the 2010-2011 school year, we have seen an increase in fluency in over 90% of the students tested.
Z. Physical Fitness: Sports, Play and Active Recreation for Kids
2.a.Justification n/a The Parks Department's. core services are focused on recreation.
2.b. Implementation HOP participants will undergo recreation for a minimim of 30 minutes five times a week and measured using PACER Evaluation tool.
3. Social Skills: Skillstreaming
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3.a. Justification: Though the child's home may be loving, the neighborhoods surrounding them have high rates of adults demonstrating non -caring behaviors:
violence, domestic violence, substance abuse, verbal abuse, and dating abuse even amongst middle schoolers. To break the cycle of violence and enable these
children to have the skills to avoid violence and navigate diverse social environments, HOP will utilize Skillstreaming.
3.b.' Implementation- Skillstreaming will be implemented once a week for 30 minutes. Curricula will cover core concepts that will allow children to develop emotionally
healthy ways of identifying stress and anger and how to deal with it; moderate their own behavior; appropriate ways of communicating empathy; and boundary
setting with peers and adults.
What designating agency(ies) or organization(s) awarded the program evidence -based
status?
Agency/Organization Awarded evidence -based status
Selected from Trust -approved list of programs in the NOFA
Child Trends
Collaborative for Academic, Social, and Emotional Learning (CASEL)
Colorado Blueprints
Find Youth Info
Harvard Family Research Project
National Registry of Evidence Based Programs and Practices (NREPP)
Office of Juvenile Justice Department of Prevention (OJJDP)
Promising Practices
Substance Abuse and Mental Health Services Administration (SAMHSA)
U.S. Department of Education's What Works Clearing House
U.S. Department of Health & Human Services' Office of the Surgeon General (OSG)
Washington State Institute for Public Policy (WSIPP)
What Works Wisconsin
Yes
Yes
Yes
Other Designating Agency
"If the agency or organization that awarded the program evidence -based status is not listed above, specify the agency. (20 word limit)
Awarded by other Agency/Organization:
Q.zality Assurance, Fidelity and Service integration
Ongoing Quality Assurance and Program Fidelity:*
Quality Performance Measures.' How will you measure whether services are being delivered well?. (500 word limit, or approximately
1 page)
• Describe your ongoing quality assurance processes and procedures in place in the program. Include any specific quality or fidelity
measures collected and the source/measurement tool and timing/ frequency of collection.
• Programs must be implemented with fidelity to the evidence -based program/curricula used to result in a replication of the expected
beneficial effects. Identify how you will track and measure adherence to the evidence -based model programs/curricula proposed; or if
you are not proposing an evidence -based program, explain hots' you will ensure the program is implemented as you have. proposed.
• Remember to attach any applicable checklists or other pertinent documentation to illustrate this in the Attachments of your
application.
1. Quality•Assurance Processes and Procedures: The City of Miami recognizes thal with multiple sites, separate•staff,•and classroom/facility configurations,
Quality Assurance Processes are key to ensuring that quality programs are implemented throughout HOP's sites. The Parks Department •has •a designated HOP ,
Coordinator (Allan Santiago) who is supported by the Assistant to the Director of Parks, (Lacleveia Morley). These two individuals will implement an overarching
quality assurance plan. HOP has also hired and will continue to employ under this grant a Data Specialist (Erika Battle) that will report back that evaluation protocols
are being followed.
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Overall, monitoring systems are put in place to assess program productivity and successfulness on a consistent basis. Staff employed by.sub contracted agencies
periorrn constant sites visits and submit reports. On site staff are required to assess programs as well as administrative staff.
A. HOP Launch: Utilizing the Trust monitoring tool, HOP Coordinator will visil each site to ensure it is operationally ready. HOP Coordinator will conduct two training
sessions with staff prior to program start lb orient them to the program, data collection requirements and quality standards. This process will be repealed quarterly
with staff meetings to go over performance.
• Designated Staff: HOP Coordinator Measurement Tool: Trust's Audit
B. HOP Monthly Monitoring: 11 Data Collection of Evaluation Tools Every month, data input staff gather the checkin/out sheets, evaluation sheets relevant to the
evidence based practices, and any enrollment or closeout paperwork for participants to enter into Data Tracker
• Designated Staff: Data Input Staff; Measurement Toot: ORF, PACER, Skil!streaming pre/mid/post tests; Attendance and enrollment documents.
C HOP OnarierIv Monitoring 11 Participant Feedback Sessions the Data Coordinator conducts listening sessions with participants quarterly at each site to ensure that
children are enjoying and benefitting from the selected program and subcontractors. Modifications are made based on this feedback if verifiable.
• Designated Staff: Data Input Staff; Measurement Tool: ORF, PACER, Skilistreaming pre/mid/pose tests; Attendance and enrollment documents.
II. Tracking Evidence Based Best Practice (EBP) Adherence: HOP wit utilize the evaluation cools prescribed for each EBP as well as the Trust mandated
evaluation tools
a. Literacy:
• Beginning of school year: Versatiles and Playbook pre test; Dral Reading Fluency Test
• Weekly: Versatiles and Playbook post tests
• Mid -year: ORF post tests
• Final.: Versatiles/Playbook post tests; Dral Reading Fluency Test
•
b. Physical Fitness:
• Beginning of school year: SPARKS pre-tests
• Mid -year. SPARKS post tests
• Final: SPARKS post test
c. Social Skills:
• Beginning of school year: pre "Getting Along" and "Teacher Skill" test
• Mid -year: 'Getting Along" and "Teacher Skill" test
• Final: "Getting Along" and,"Teacher Skill" test
Attachments:
• ORF
• PACER
• Getting Along and Teacher's skill
Service integration:*
The Children's Trust expects that every program it funds is pad of a community -wide system of care. Explain and describe how your
program will be integrated and coordinated within that community -wide system of care, including how you will connect participants with other
needed community resources/programs. How does your organization support children and their families in accessing additional services
(other than the proposed program services) when such needs arise?. (400 word limit)
The City of Miami (COM) believes that its role is to enable its residents have the highest quality of life possible.
As a government entity it provides several services to constituents directly and partners with other agencies to
obtain services. Services that families of participants (who are also City Residents) might need and the City is
prepared to offer are:
• Foreclosure. assistance-COM Foreclosure Program
• Tax preparation-COM ACCESS Miami program
• Computer purchase assistance through matched savings program- COM ACCESS Miami
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• Programs for adults and children with disabilities- Sandra De Lucca Center and Project Search
• Workforce training in the new One Stop launching in 2011-ACCESS Miami
• ELEVATE Miami computer training to become digitally literate- COM Information Technology
• Emergency housing vouchers to prevent homelessness- COM Miami Homeless Assistance Program.
• Home purchasing (down payment) assistance-COM Community Development Department
• Residential Rehabilitation-COM Community Development Department
• Grants for small business owners-COM Community Development Department
HOP will be including a list of these services and their basic eligibility requirements as well as the contact
information for 211 and 311 and how to' access these at the beginning of the year orientation sessions. Should
families express a specific need, HOP will connect to 311 and 211 and document the referral both in the file and
in HOP's main database.
For those services not directly operated by the City of Miami, 311 or 211 is the best method to access
appropriate, affordable and convenient service providers. These directories have proven powerful tools to
ensure caregivers get the resources they need. Though the COM cannot case manage families under this grant,
they can connect them to reputable providers. HOP has enabled children to get free glasses, caregivers learn
about elders daycare programs, and financial literacy programs through these resources
At the end of the year, HOP will distribute a "Get Ready for Summer" Packet with information about all Trust.
funded summer programs; City of Miami programs; and other services caregivers might need to get through the
summer without a knowledge lapse for the child in order to sustain the gains they made during the HOP program
period.
limpiementation Timeline
Specific Milestone or Activity Description
Contract Acceptance: the City of Miami Commission must accept all grants over $25,000. To get
legislation approved for review, all documentation must be routed for internal approval by relevant City
Departments.
Contract Executed with The Children's Trust: After the City of Miami Commission accepts the
grant the City Manager is authorized 10 sign the cohtract. Originals are sent to The Children's Trust for
their signature.
Staff Hiring: The City anticipates utilizing its existing HOP staff and therefore will not need to hire, but
in the event we do we are including it in this timeline
Responsible Party Expected Expected
(name, title, agency) Start End Date
Date
Allan Santiago, HOP
Coordinator, Parks
Department.
Allan Santiago, HOP
Coordinator, Parks
Department.
Allan Santiago, HOP
Coordinator, Parks
Department.
Purchasing of Materials: The City of Miami has a purchasing process for its supplies; however HOP Allan Santiago, HOP
has most of its supplies already, leaving subcontractor purchases only. Coordinator, Parks
Department.
Allan Santiago, HOP
Program Coordinator,
Parks Department
Robin Jones, Attorney,
City of Miami; Allan
Santiago, HOP
Coordinator, City of
Miami
School Partners Orientation: Outreach to each principal of schools whose.children
come to HOP to notify them of continuation of services and seek their approval for
Staff Training: All staff (Parks staff and subcontractor staff) will be trained in an HOP overview and
data collection as well as working with individuals with disabilties.
Professional Services Agreement Finalized: HOP must have formal agreements with each
subcontractor prior to start of services for August 22 start (start of school year)
Allan Santiago, HOP
06/22/2011 07/28/2011
07/28/2011 08/01/2011
06/30/2011 07/28/2011
07/28/2011 08/05/2011
0 8/ 15/2011 0 8 / 17 /2 011
08/01/2011 08/05/2011
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inclusion of the HOP Recruitment Flyer in their back to school material for parents, or the Coordinator, Parks
opportunity to have a table at school orientations. Department, COM
Background Checks: All Parks staff, subcontractor staff, and volunteers will have level 11 clearance. Allan Santiago, HOP
Workers without clearance will not be allowed at Parks sites. Coordinator, Parks
Department
The Children's Trust Delivers Contract to The City of Miami Parks
Department
The Children's Trust delivers the award letter/contract to the City of Miami Parks
Department.
Enrollment Recruiting Plan initiated: COM recruits children at their summer
programs and deploys the other components of the outreach and recruitment plan.
HOP Parent Orientation: Orientation al each park site to outline expectations and
attendance policy.
Partnerships Table
Partner Partner Agency Description
The Miami -Dade Family Learning Partnership, a 501 (c) (3) organization
established in 2002 collaborates with community agencies and
institutions to improve child and family well-being. The work focuses on
Miami Dade family and adult literacy, family support, child welfare, literacy training,
Family and research. The Partnership serves as the literacy coalition for Miami-
Learning Dade County.
Partnership
http://www.teachmorelovemore.org/AboutFamilyLearningPartnership.asp
Arts for
Learning
Arts for Learning is a nonprofit dedicated to advancing teaching and
learning through the arts and community cultural resources by linking
learning experiences to the real world. Arts for Learning believes in the
power of the arts to enrich and change lives — connecting teachers,
students, and the community.
08/01/2011 08/22/2011
08/01/2011 08/15/2011
The Children's Trust 06/20/2011 06/24/2011
Contract Manager, The 06/20/2011 06/24/2011
Children's Trust
Allan Santiago, HOP
Coordinator, Parks
Department, COM
Allan Santiago, HOP
Coordinator, Parks
Department, COM
Role in Program
implementation
and Resources
Committed.
M-DFLP designs the
literacy instructional
component for HOP
to properly implement
the evidence based
practice and design
enrichment activites to
increase its efficacy to
enhance speaking,
listening, reading, and
writing skills.
• Resources:
Staff, books for
children
• Inkind:
Arts for Learning
enhances academic,
physical and social skill
development of
children, who
participate in twice -
weekly classes. The
Arts Program Manager
coordinates the
schedule. Students
07/05/2011 08/26/2011
08/15/2011 0 8/ 19/2 011
LOA/MOLJ Paid
attached? subcontractor
or in -kind
services
No paid
Yes paid
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Amigos for
Kids
hftps://www.a4Imiami.org
Amigos For KidsTM is a 501(C)3 non-profit corporation founded in 1991
to respond to the diverse needs of South Florida's abused, abandoned
and less fortunate children and their families, through education, abuse
prevention and community involvement. The organization is a
competent provider of Childrens' services.
http:// www. amigosforkids .org
can participate in a
year-end Dramatic
Production, Talent
Show and Art Fair.
• Resources:
Staff, curricula
Amigos for Kids
manages the complete
HOP program al Jose
Marti Park, due to the
high numbers of
children (100+).
Amigos will
implement all program
components as the
other sites and will
bring educational
opportunities for
• parents and .
community
involvement in the
efforts to stop the cycle
of abuse in the
community.
After -School ActivEtaes Table
Activity After -School Service Name & Description Facilitators
Type
Social Skllis
Component: Social Skills
Content: Skillstreaming addresses the social skill needs
of students who display aggression, immaturity,
withdrawal, or other problem behaviors. It utilizes
modeling, role playing, performance feedback, and
transfer (homework). Students develop competence in
dealing with interpersonal conflicts and learn to use self-
control. The curriculum contains 50 skill lessons and
includes six skill groups: Beginning Social Skills,
Advanced Social Skills, Dealing with Feelings,
Alternatives to Aggression, Dealing with Stress, and
Planning Skills.
Evidence -Based Program: Skillstreaming
Accomodations for Children with Disabilities:
Modifications for children with disabilities will be provided
HOP: HOP
Recreational Aides
• Inkind
resources:
backpacks for
children, field
trips, and staff
resources
Yes paid
Site/Group Freq/Intens/Duration/Time
Variances
• Frequency: once a
week
• Intensity: 30 minutes
• Duration: School -year
• Timeframes:39
weeks
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prior to program start.
HOP:
Component: Snack and Nutrition
Content: USDA guidance on health food and beverage.
Evidence -based practice: Official monitoring by
Nutrition local DCF officials, 3 times during the course of the school Other:
year.
CWD Modifications: n/a
Family
Involvement
Literacy
Component: Family Involvement
Content: End of the year HOP showcase where
children demonstrate what they have learned in HOP
and/or special talents develeoped during HOP; 2 Child -
Parent Events providing interactive activites such as. Fire
Prevention workshops.
Evidence Based Practice: n/a
CWD accomodations: all travel and activities will' be
modified if need be for involvement.
Component: Literacy
Content: Proficiency in reading takes practice and is
developed over a lifetime. A proficient reader must
understand the meaning of the text (comprehension),
know when and how to apply meta -cognitive strategies to
acquire the information, have an extensive vocabulary
(oral and reading) and read accurately (speed, rate and
prosody). Each 45 minute session will includes:
• 15 minute read aloud from
exercises from Versatiles
▪ 20 minute follow up lesson
was read in one of the five
Playbooks; or
based on the story that
critical components of
reading: phonological and phonemic awareness,
phonics, fluency, vocabulary and comprehension.
• 10 minutes to work on critical thinking activity.
Critical Thinking Activities are structured activities
to build thinking skills using a variety of methods;
analogies, reasoning, verbal skills, logic, and
reading strategies.
Evidence -based curriculum: Versatiles and
Playbooks
Accommodations for children with
disabilities: The CWD indentified in this program, have -
mild learning disabilities. The teacher will modify
1. HOP
Recreation
Aides
• DCF
officials
HOP:
1.
2.
HOP
Coordinator
HOP
Recreation
Aides
HOP: HOP
Coordinator
Subcontractor:
• MDFLP
Coordinator
• Certified
Teachers
N/A
Note all
children will
participate but
parental
involvement
may vary
depending on
known criminal
background.
Elementary
School
Students
(280) : will
undergo
literacy
activities 5
days a week
per the NDFA
requirements
Middle
School
Students
(85): will
undergo
literacy
activities 5
days a week
per the NOFA
requirements
CWD: CWD
are included in
these session.
Fridays: On
Fridays the
Literacy
session will be
shortened from
• Frequency: Daily,
every week
• intensity: 30 minutes
• Duration: School -year
• Timeframes: 39
weeks
• Frequency: Twice a
year; and HOP
Showcase.
• Intensity: 1.5
hours/EVENT
• Duration: To be
scheduled during the
upcoming school year;
dependent on FCAT
schedules and
holiday/teacher
planning days.
• Timeframes: 39
weeks
• Frequency: 5 times a
week (elementary); 4
times a week (middle
school)
• intensity: 45 minutes,
Monday-Thurs., 30
minutes on Fridays
• Duration: Weekly for
the school year
• Timeframes: 39
weeks
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curriculum as needed to meet the needs of this
population.
Field Trips: n/a /
Component Enrichment
Content: Arts for Learning enhances cultural development by
bringing visual and performing arts to the children. Children will
participate in Twice -weekly classes al the parks. The Arts Program
Manager will coordinate activities of all the Arlists and Artist
Assistants. Visual art programs will concentrate on exploring visual
media to interpret and communicate individual perceptions of nature
Dance classes will teach safety techniques for warming up and
strengthening the body and basic dance steps and creative
movement. Students can participate in a year-end Dramatic
Enrichment Production, Talent Show and Art Fair.
Fitness
Homework
Assistance
Evidence -based curriculum: n/a
Accomodations for children with disabilities: Facilities
and games are modified to be as inclusive as possible for children
with disabilities
Field Trips: n/a
Component: Students will participate in varying recreational and
physical activities. Sportsmanship will be emphasized.
Content: Activities will include venous sports such as basketball,
baseball/ softball, dodge ball, aerobics, dance, etc. include jump
rope test, run and wall: race, and relay race.
EEC: SPARKS
Accomodations for children with disabilities: Facilities and
games are modified to be as inclusive as possible for children with
disabilities.
Field Trips: n/a
Component: HOP will offer homework assistance to
offer children whose parents may have varying literacy
and/or english skills or time to assist theirchild so that
HOP children can meet the academic expectations of
school.
Content: Supervised homework
EDC: /a
Accomodations for children with disabilities:
same
Field Trips: n/a
HOP will offer Supervised Free Choice on Fridays,
Supervised wherein different enrichment services and clubs will be
Free piloted such as robotics, yoga, reading, etc.
Choice
HOP:
• HOP Parks
Coordinator
Subcontractor
(A4L):
HOP:
• Artist
Services &
Recruitment
Coordinator;
A4L Artist
instructors
45 minutes to
30 minutes to
comply with
the NOFA and
allow for
program
diversity.
N/A
• HDP
Coordinator n/a
• HOP
Recreational
Aides
HOP Staff:
Recreational Aides
HOP Staff:
Recreational Aides n/a
• Frequency: Once a
week
• Intensity: 30 minutes
hour
• Duration: 39 weeks
• Frequency: Weekly
• Duration: 30 minutes
• intensity: Daily
• Timeframes: 42
weeks
Frequency: 30 minutes a
day; 4 days a week
Duration: Weekly
Timeframe: 39 weeks
Frequency: 30 minutes a
session
Duration: Once a week
Timeframe: 39 weeks
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Summer Activities Table
Activity Type Summer Service Name & Description Facilitators Site/Group Variances Freq/intens/Duration/Time
Required Outcomes
Acknowledgement of required common outcomes for all DOS programs
The Children's Trust has established two common outcomes and measurement tools for all DOS programs, as displayed on the following
chart. While ORF and PACER measures are intended to be mandatory, The Children's Trust recognizes they may not be appropriate for all
children with disabilities. When specific limitations prevent the use of the standard ORF and/or PACER, applicants may select from
approved adaptations of these assessments. If the adapted assessments are also not appropriate, applicants must identify appropriate
alternate assessment(s) that are in line with the population served and activifies.delivered and describe those in the additional outcomes
table below. Otherwise, the mandatory performance outcomes listed below are not subject to negotiation. Checking below indicates
agreement with the mandatory outcome requirements.
Required After -school Outcomes
Data Source /
Measurement Tool
Timing
Associated
Activity
Literacy
activities
Mid -point performance: 85% of children will
improve oral reading skills
End -of -year performance: 90% of children will
1 minute Oral Reading
Fluency (ORF)
Pre, mid and
post tests
improve oral reading skills
Fitness
activities
Mid -point performance: 75% of children will
improve fitness performance
End -of -year performance: 85% of children will
improve fitness performance
PACER Multi -Stage
Shuttle Run
Pre, mid and
post tests
Required Summer Outcomes
Data Source /
Measurement Tool
Tuning
Associated
Activity
1 minute Oral Reading
Fluency (ORF)
Pre and post
tests
Literacy
activities
85% of children will improve or maintain oral
reading skills
85% of children will improve or maintain fitness
performance
PACER Multi -Stage
Shuttle Run
Pre and post
tests
Fitness
activities
Click the Edit button above to access the check box to indicate agreement with the mandatory outcome requirements.
Acknowledge required outcomes;
Additional After -School Outcomes
Additional After -school Outcome
Yes
Data Source / Measurement Tool Timing Associated Activity
Additional Summer Outcomes
Additional Summer Outcome Data Source / Measurement Tool
Timing Associated Activity
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VebGrants - Childrens Trust
Participant Outcomes Measurement
Define Meaningful improvement:
For any additional outcomes above stating that participants will improve/increase or decrease in particular areas, describe how you will
determine whether the outcome is Met. Include within your answer how much or what degree of change in each area is meaningful or
significant enough to be considered a success for participants. Are there relevant benchmarks that can be used 10 anchor the target % for
particular outcomes? For example, if grade promotion is an outcome, the target percent of participants to be promoted to the next grade
should exceed the percent of students who are generally promoted in a comparable group of students at the same school but not receiving
the proposed program. 1( funded, this detail will be further specified in the contract negotiation process. (400 word limit)
• N/A no additional outcomes were selected
Data Collection Plan:*
Briefly describe the program data collection plan in relation to the performance measures (quantity measures, quality measures and
participant outcomes) included in the NOFA and your application. (400 word limit)
• Pre, mid, and post -testing is required to measure participant progress and .program results. Explain the steps you will take to ensure
every participant will receive outcome testing as required, and your internal controls to ensure test results are accurately scored and
reported in accordance to the outcome schedule. Describe your ability to capture and report data electronically. Specifically, describe
the agency's capacity to collect required common outcome measures of the Oral Reading Fluency (ORF) and the PACER.
• Describe the general reliability and validity. of any additionally proposed data sources/measurement tools. Include. whether the
measures are self -report, observational or other types, and your experience with the usefulness of each tool. Remember to include
sample tools and/or documentation of this, as applicable, in the Attachments of your application.
• Specify the staff positions who are responsible for collecting the data (administering the tests, tracking attendance, etc.), reporting
the data into. The Trust's electronic data tracking system, running reports on performance, analyzing the data and making program
modifications based on the results.
t, Testing Plan: The beginning of each contract year will include staff training on evaluation to ensure
quality data collection. HOP staff and partners will administer pre-tests on pre -selected testing days in
accordance with the dates set by The Children's Trust. Children will receive notices to take home to their
parents prior to the test date. Children filling the 365 slots with 85% attendance or more will be evaluated
for:
• Literacy (Miami Dade Family Learning Partnership (MDFLP); Amigos for Kids) Tool: Oral Reading
Fluency (ORF). Scores are inputted by MDFLP, then sent to HOP(for review.
• Physicals Fitness (Parks staff) Tool: PACER
• Social Skills (Parks Staff) Tool: Skillstreaming Checklist (not required for Data Tracker)
HOP has invested in additional staff (Data Specialist), to ensure data input is accurate and timely in an
electronic format to track both the ORF and PACER (Data Tracker and an excel spreadsheet). Each Park
Manager provides the tests at the prescribed testing dates, as well as the attendance sheets to the Data
Specialist to input.
HOP staff assists in the input and review of data if necessary. Open lines of communication ensure that
all program staff and subcontractor agency personnel are aware of testing implementation dates, the
collection process, overall results and need for improvement.
Attendance: If attendance is an issue, parents are contacted to inform them that testing is being
conducted and it is important that their child show up for testing. HOP constantly reviews its -files to
ensures that all tests are completed.
li. Data Validity: HOP utilizes evidence -based models' testing to ensure that the highest quality
information is being provided. The tools used will be the OR,PACER and-SFilIstreaming checklist (see
attachment). After test results are inputted, reports are run to access the number of test conducted,
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'ebGrants - ChiWdrens Trust
participants scores etc. and identify any unanticipated variances for review and remediation. In addition,
HOP will utilize the Trust's audit to conduct its own internal compliance review as it relates to data.
M. Staff Staff involved are both HOP staff and that of Partners.
• ORF- MDFLP certified teachers will be proctors; HOP Staff Assistance will be data inputter; HOP
Coordinator will be quality reviewer.
• PACER- HOP Recreation Aides will be proctors; HOP Staff Assistant will be data inputter;' HOP
Coordinator will be quality reviewer
• Skillstreaming- HOP Recreation Aides will be proctors; HOP Staff Assistant will be data inputter;
HOP Coordinator will be quality reviewer.
Program Staffing
Period/Population
School Year 2011-2012
School Year for Childen with Disabilities
Summer 2012
Summer for Children with Disabilities
# Child Slots* # Staff*
365
15
0
0
24
2
0
0
Staffing Plan
Staffing. Plan:*
Briefly summarize the staffing plan related to the points below. Remember to include a current organizational chart for the agency, including
the proposed program, in the Attachments section of your application. (500 word limit, or approximately f page)
• Provide the rationale for the staffing pattern to ensure proposed activities are accomplished. Specify whether you would you have to
recruit and hire staff for this program, or are qualified personnel for this program currently available within your agency.
• Describe the cultural and linguistic competency of the program staff and volunteers and their ability to serve the target population
• Consistency is important to the success of services. Explain what efforts you will make to maintain staff and reduce turnover of
trained, experienced staff within the program. Include historical turnover information for your organization and current staff
recruitment and retention efforts.
• How will the program be managed and coordinated? Describe the supervision protocol, including the content of a typical supervision
ormanagement meeting.
• Describe the staff training requirements and costs associated with the program. How will program staff be trained and prepared to
deal with a diverse population with multiple competing needs to include, but not limited to community service, family emergencies
and academic deficiencies.
• Staff RatiDnalie HOP is a program within the Parks Department, and combines Parks staff and highly
qualified subcontractors to deliver the program components wherein their expertise lies. This results in a small
management staff, with more emphasis on funding for direct service Certified Teachers and Recreational Aides
to provide the services.
1. Expertise Area: Participant recruitment, Physical Fitness, Parks Operational Management, Child
Management, Homework facilitation=Parks Department
2. Expertise Area: Literacy and Reading- Miami Dade Family Learning Partnership
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'ebGrants - Childrens Trust
3. Expertise Area: Arts and Culture Enrichment Services- Arts for Learning
HOP Parks Department Staff will be recruited from a pool of existing recreational aides that have already
worked with HOP. Subcontractors also anticipate utilizing their existing staff. Staff to child ratios will be
maintained at 15:1 for GP and 8:1 for CWD.
- Cu@tural Competency: The City of Miami staff and those of the partners have all undergone cultural
sensitivity training with particular expertise in Hispanic, Haitian, and African -American populations.The program
management and subcontractor staff is bi-lingual in Spanish and/or Creole.
• Staff Retention: Staff that change most frequently in between programmatic years are Recreation Aides.
The City attempts to find candidates who are only interested in part-time work, resulting in our low turnover.
• HOP Management: HOP is designed to be a highly coordinated and seamless provision of services to the
children of Miami. Therefore, the HOP Coordinator is responsible for convening partners to engage them in
planning the launch, and then manage implementation, performance monitoring, events, procurement, and
evaluation. HOP Coordinator is responsible in partnership with the City of Miami Office of the City Attorney, in
expediting all contract agreements and ensuring that each site is operationally ready, the program calendar is
set and partners and parks staff are ready.
Regular meetings are critical to maintaining performance results and program management. The following
meetings will be organized by the HOP Coordinator: Senior Staff Meetings with Site Managers & Regional
Coordinators held monthly; Bi-Annual HOP Program meetings with partners typically including the following
topics:Retention; Policy; Program Implementation; New Trust Requirements; Areas of Improvement.
• Staff training: Staff training varies depending on responsibilities, though the HOP Orientation will cover all
components:
1. Parks Management Training: Recreation Park Manager Academy; PACER for all participating HOP
staff; Bi-Annual Snack Program Training; CPR training for any and all site staff {if required)
2. Disabilities Competencies Training: Annual Inclusion Training provided by Project Rise
• FamiiPy Support: HOP Coordinator will train HOP staff and subcontractors in the preferred protocol for
serving families in need. For every request, staff will give the parent a pre -designed fact sheet on the top
challenges facing our parents: housing emergencies, food emergencies, travel emergencies, and domestic or
neighborhood violence. Staff will note the referral in the child's file and in the excel database. This information
will be explained to the caregiver verbally in the event of different literacy levels. If time allows, staff will conduct
the initial phone call with the caregiver present to the potential assistive service.
Subcontracting Rationale: t
'if you are subcontracting for direct services, explain why. How will participants be better off because you are subcontracting•direct services?
How will your agency supervise and manage subcontractors to ensure they are performing well? Please note that subcontractors are limited
to agencies or persons directly related to the program services. if you are not subcontracting for direct services, enter "Not Applicable" in
this text field prior to saving the document. (200 word limit)
HOP understands that the primary expertise of the Parks Department is high quality recreational services. HOP
also understands that its benefit rate and salary costs trend higher than other agencies due to labor
agreements. Therefore, it seeks to subcontract for quality professional services when appropriate to ensure that
children receive the best services in the most cost effective manner.
This results in benefits for the children:
1. More funding for direct services
2. Greater educational and implementation resources from the subcontracting agency due to the fact the
service component is the entire focus of their organization.
HOP also recognizes that its ultimately responsible for the management, quality,•and performance .of its
subcontractors. To ensure a good return on investment, HOP is requiring weekly attendance and evaluation
' psi/funding. thechildrenstrust.net/getAPplicationPrintPreview.do?documenn----1295560714045[2/22/2011 10:36:09 Alvl]
NebGrants - Chtldrens 1 rust
reports for review; providing this data back to the subcontractor monthly as a feedback loop; and noticing the
subcontractor that payment will be withheld if benchmarks are not met within 60 days of notice.
School-year/After-school-Site information Form
School Year Street City Zip Current Public DCF Operation Fees #Children #CWD #Parents: #Other:
Site name Address Code School License Schedule
Status.
2011-
1400 NW Exempt
12/African 62 ST Miami 33147 Yes No Letter
Square Park
250 SW
2011 12NVesi 60th Ave. Miami 33144 Yes No
End Park
After -school
operates from
2pm-6pm,
however, the
first hour is
time for the
children to
come to the
program; TCT
programming
starts at 3 pm There is a
Monday $10
through Friday registration
throughout the fee per
entirety of the child.
school year,
except
holidays. The
HOP Out of
School
Program lasts
39
weeks. Months
of operation:
August
through June.
Afterschool
operates from
3PM-6PM,
Monday
through Friday,
throughout the
entirety of the
school year, There is a
except $10
Exempt holidays. The registration
Letter HOP Out of fee.
School
Program lasts
39 weeks.
Months of
operation:
August
through.June.
15 2 0 0
70 3 0 0
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YebGrants - Childrens Trust
2011-
1800 SW
12/Shenandoah 21 st Ave Miami 33145 Yes No
Park
Exempt
Letter
2011-12/Little 6301 NE Exempt
Miami 33138 Yes No
Haiti Park 1st Ave. Letter
2011-12/Juan 2800 NW
Pablo Duarte 17th Miami 33125 Yes No
Park Street
Exempt
Letter
Afterschool
operates from
3PM-6PM,
Monday
through Friday,
throughout the
entirety of the There is a
school year, $10
except registration
holidays. The fee per 100 3 0 0
HOP Out of child.
School
Program lasts
39 weeks.
Months of
operation:
August -June.
Afterschool
operates from
3PM-6PM, ..
Monday
through Friday,
throughout the
entirety of the There is a
school year, $10
except registration
holidays. The fee per
HOP Out of child.
School
Program lasts
39 weeks.
Months of
operation: •
August -June.
Afterschool
operates from.
3PM-6PM,
Monday
through Friday,
throughout the
entirety of the
school year, There is a
except $10 fee
holidays. The per child.
HOP Out of
School
Program lasts
39 weeks.
Months of
operation:
August -June.
Afterschool
operates from
3PM-6PM,
Monday
35 2 0
55 2 0
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VdebCirants - (ait)drens 7 rust
2011-12/Jose 362 SW Miami 33130 Yes No Exempt
Marti Park 4th St. Letter
through Friday,
throughout the
entirety of the There is a
school year, $10
except registration
holidays. The fee per
HOP Out of child.
School
Program lasts
39 weeks.
Months of
operation:
August -June.
90 3 0 0
365 15
+:rrm.L.:hlvY,:WSN/.sY!(.!'k ".c3 : yd?i4rF.f:.�.t�t,.-try .f<:. i.�.'.-ti<.4.V5%!t :wvti:it S4Lh ;. S'. 1� V '..a.+.'.s'e:. .\'� . {t<'�.'t: iN. 5� v v.veP� ec•
0
0
Summer Site Information Form
Summer Street City Zip Current Public DCF operation Fees *Children #CWD #Parents *Other
Site Name Address Code School License Schedule
Status
0 0
0 0
Program Budget .Summary
Download the Excel budget forms from the Funding Opportunity Details page and upload the
completed document in the Attachments form.
Refer to the Budget Instructions and Guidelines for details regarding the required elements for completing these Excel forms
Total Requested Funding from The Children's Trust:
Total Match Funding for the Program:
Budget Summary: *
Provide. a general summary of the overall budget needed to implement the program as proposed. If the program has matching funds,
describe the funding source and general plan for use of these funds. Remember to include documentation of cash or in -kind matching funds
for the proposed program in the Attachments of your application. (250 word limit, or approximately 1/2 page)
Line item
Total !Total Intend
IDescription
Personnel
$101,252.0
$163,283,58
'Total salaries for Parks
iPersonnel to operate
Fringe
Benefits
$7,745.78
'Travel (other
than
participants)
$0.00
Travel13248.00
(participants)
,
$2,760.00
'the
;field
The City of Miami will cover
transportation cost of 1
trip. $69.00 per hour*5
hours per trip*8 buses* 1
$419, 321.00
$309,160.00
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'ebGrants - Childrens Trust
Meld trips=$2,760.0
!Meals
'(participants)
$2,920.00
$52,669.50
{Lunch for Teacher Planning
Days:. City of Miami covers
195 day s=$52,669.50.
;Space (rent of
a building)
0.00
Parks is providing pro
bono
'Utilities (e.g.
'telephone,
utilities)
0.00
Parks is providing pro bono
Supplies
office
$1,000.00
$9,000.00
2,000/site*5
sites=$10,000.00. The
(remaining balance is paid
.by The City of Miami Parks
'and Recreational .
Department$9,000.
!Supplies
program
$2,200,00
$12,800:00
$3000.00 per program site.:
.Expenditures for program
supplies such as The
9 P 3remainin balance is aid
;by The City of Miami Parks .
land Recreational
;Department
Subcontractors
;(List each)
$176,927.70
!Arts For;cover
Learning
$2 i,888.00
$21,888.00
1See attached detailed
Subcontractor Budget,
Parks and Recreation will
the cost of 50% of
;services offered by Arts for
Learnigng. Approx.
$ i ,824/course *12 courses
= $21, 888.00
!Miami Dade
Family
Learning
Partnership
$86,281.10
limplementation
;literacy
Funding for the
;development training and
of the
component of the
HOP program
'Amigos
Together For
!Kids
$58,758.60
$39,458.40 'Complete
turnkey operation
of the Jose Mart site due to
its large size
Certified
Teacher-4
positions
(these fall
under the title:
Oral Reading
Fluency
Assessment
Administrators)
$8,000.00
!Certified
teachers to
implement the literacy
component as described
and required by the Trust
Certified
Teacher-7
$65,450.00
1See
above
)s://fundino.thechildrenstrusl.net/getApplicationPrintPreview.do?documentP1s=1295560714045[2/22/2011 10:36:04 AM]
VebGrants - Childrens Trus(
(positions
Other
$14,600.00
Each site will host a Family
Literacy Event at their
park. Event will spotlight
student work, partners, and
reading. . 5 * $600=
$3,000.
Cash Match
$309,159.56
otal sum of Inkind and
cash grants leveraged to
support HOP
Attachments - DOS (0022.0D)
Attachment
REQUIRED ATTACHMENTS
Tentative activity schedule(s)
(REQUIRED)
Sample snack and lunch menus
(REQUIRED)
Budget and Staffing Plan (REQUIRED) HOP budget
DCF child care license (REQUIRED)
Staff resumes (REQUIRED)
Organizational chart(s) (REQUIRED)
Form W-9 (REQUIRED)
Most recent financial audit
(REQUIRED)
OTHER ATTACHMENTS (if
applicable)
Quality assurance and program fidelity
(IF APPLICABLE)
Evidence of past outcomes and/or
successes (IF APPLICABLE)
Letters of Agreement or Memoranda of
Understanding (LOAs/MOUs) (IF
APPLICABLE)
Data source/measurement tool(s) (IF
APPLICABLE)
Cash or in -kind matching funds (IF
APPLICABLE)
Sliding fee schedule (IF APPLICABLE)
Investigations, litigation and/or
regulatory action (IF APPLICABLE)
Other (specify in description)
Description File Name
HOP schedule for after.school activities. HOP Tentative .Schedule.pdf
Type
pdf
HOP Snack Menu for a sample week HOP Snack menu.pdf pdf
HOP2011- xlsx
12MasterBudget0218201 FINAL.xlsx
DCF Exemption letter-DCF grants exemption for
operational licenses as the City of Miami is a self -insuring DCF
entity.
Staff and key partners/subcontractors resume information,StaffResumesHOP.pdf
HOP Organizational Chart 2011 HOP Org Chart.pdf
City of Miami's W9 HOPW9.pdf
This is the City of Miami's most recent Single Audit, as
well as the link (per Q&A guidance) to the City's CAFR
COM Audit.pdf
Exemptionletter.pdf pdf
pdf
pdf
pdf
pdf
HOP Past Monitoring Reports HOP Monitoring Reports.pdf pdf
HOP Memorandums of Agreement from MDFLP
(operating at every site except Amigos' site), Arts for HOP MOA FINAL.pdf pdf
Learning, Amigos for Kids.
The tools for capturing reading fluency, physical fitness,
and social skills.
HOP cash match
Letter attesting that there is no litigation against the
program.
Conflict of Interest Letter
Data source measurement tools.pdf pdf
HOPCashmatch.docx door,
Heart of Our Parks TCT 2.2011.pdf pdf
Conflict of Interest Letter.pdf pdf
Final Application Certification
Ensure the authorized official for the applicant agency is registered in WebGrants and selected as the authorized official for the application.
Enter this person s fif.V an isst lsatlfe aiW ltteirrthis-sectiOn. This wlU-inricate-the-applicant's-agreement-to-the-Certification Statement -and
Acknowledgement of Required Documents for Contracting that are acknowledged by checking below. •
Authorized Official's Name and Title:* Director, Office of Grants
1
is://funding.thechildrenstrust.net/getApplicationPrintPreview.do7documentPk=1295560714045[2/22/201 1 10:36:04 AM]
weouranis - LA ntulens 11LSL
Lillian Blondet Administration
First
Name
Last Name Title
Certification Statement:
1 do hereby certify to the following statements and that all facts, figures, and representations made in this application and
supporting documents are true and correct,
• All applicable statutes, regulations and procedures for program compliance and fiscal control, including but not limited to those
contained in the application and contract, will be implemented to ensure proper accountability of funds. I certify that the funds
requested in this application will not duplicate or replace funds that would otherwise be used for the purposes set forth in this
proposal, and that the funds requested are a true estimate of the amount needed to operate the proposed program.
• I have been duly authorized to act as the representative of the Agency in connection with filing this applicafion. Further, i understand
that it is the responsibility of the agency head to obtain from its governing body the authorization for the submission of this
application.
• This bid process is subject to the cone of silence and Florida's conflict of interest laws (§112.311, et. seg). 1 further state that to the
best of my knowledge, submission of this proposal is in compliance with the state and county conflict of interest laws.
• All work contained within this proposal is the unique and original product of the agency I represent, and has not been plagiarized or
duplicated in any way from another's work.
Check box to acknowledge certification statements: Yes
Acknowledgement of Required Documents for Contracting:
i certify that if this application is recommended for funding each of the requirements listed below will be provided as noted, as a
condition of receiving funding:
• Staff background checks: All staff and volunteers with direct contact with children must satisfactorily pass a Level II background
screening that is on file prior to employment.
• Insurance: Documentation of General Liability Insurance (min. $500,000), Workers' Compensation (min. $500,000), Automobile
Insurance (min. $1,000,000 if transporting children, $300,000 if not) must be submitted within 30 days of contract execution. in
addition, Professional Liability Insurance (min. $250,000 with amount to be determined by The Trust) and Proof of Property
Coverage (for capital equipment owned by The Children's Trust) should be included, if applicable.
• Financial audits: In addition to the financial audit or statements submitted with this application, all funded providers are required to
submit annually a financial audit within 180 days of the end of their fiscal year, performed by an independent certified audit firm
licensed to do business in Florida. This audit shall be conducted in accordance with generally accepted accounting principles. In
addition, any provider who receives a combined total amount of $300,000 or more from The Children's Trust, must submit a
program specific audit showing the expenditures for each contract funded by The Children's Trust during the audit period. The
program specific audit will include a report stating whether or not the schedule of expenditures were fairly stated.
Check box to. acknowledge agreement with_ listed . .
requirements;
Yes
)s://funding.thechildrenstrust.net/gelApplicationPrintPreview.do?documentPk=] 295560714045[2/22/201 1 10:36:04 AM]
tg.-14g04,0N.EP.RMA.1740,N=
Organization Name:
Agency Fiscal Year:
Program Title:
''',.;..-1:•.::`,AreasJ0,13lue tobe: cpmpleted by the Agency. :
City of'Mlami Parks and: Recreation : Department
(for example, July to June 30)
Heart of Our: Parks
.........
. .. ..., ,.,..,...„„„_,1-auDGETREVENuES•
Agency Source of Funding
Name of Source of
Matching Funds for the
Program Budget
------ - - --- - - - -
Program
Revenues
Agency Revenues
0/0 of
Agency
Revenues
Trust Amount Requested
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Various Grants ''':' .:.
....:;s1:::-..,.....;4'":.‘.--:;.•
',-,,,,,,,z,..;„;,4,,,,,-,Fm?,i2,i,..,.;;..7.•,..,:.-..
.750090
•-•-,',••••-q't.t'flA0.0, 0
''.-:"--F---'-''''''''''F'4-'''-'4-T'.4!9.'-'4'''-f.tfl;..'‘.7"'g'+'•:;'.- ;
PitNirjdatib././.5/0071taY3/0%1Feloas:..--„izi.".i.i.'•.-',Ifft,T,:='.A.,.. ':'
,-;..,,z,1_,,..ii:::-..it,,7,xlsi,-.i..r...::...,...-:,-,,v-,,,,,I;•A-ii.:5,1;4,-i;i:;.iii-".;;;;•01--,265-2,,L1..;:-.1';..q.i'l-,:"*4-
Ejiii7&-esX0iliet.VieVehtle'iit?-7-'•":4,-i%':-4-77----:;';•7-'..c-il'-:n.,.
__.,..„_....._....- ....,..„,_.,::---,
•.;' . -,.:,F.i, ,..§7'1fV
'.1‘'e-:-.4,-.2'.1 ,. s . -
.,--,..-7-1;7.4.-Ii:e;.1.•;:fir,-*-Ft.':1•.?.
,-,,,-.- . -.. : •
. ..... =.• ...:.:.:,....,...ii.f.:,..-.4.,.,..;:a..-.;
.•;.....--.:•., 950957000
_
,,.•••••••,•;:,ii4i-it..;•ii.,z.z.:t";.•Y
'.'.,:•-.-,7;-,,,-,--....--i..:'7-,.-.:.:'';-X,:'•.•1..g:`•:-4".ft,2- a-",,:•.1i§1:.=•1':f--=q.it3.i.•,Z7._4,'-,4-.-2..-4-74.'4
ii,..I,,,,i-_:g-,..-i
5i.;-ff.1.:,
f.;V'ili;••:C.i,g_,.
•1-11'-!1..::''i''''..''''-1,:•'..:.•::..1'.:'.''.,'....:-:
000
n„..,-.;•k.-7.y,i7••••e.•••i:t
Fi.,'.',rr,.i.,....?.F,,.ri,.,,•--'..%.t;'.,Lt2.:,2•;.,•,07,.•';.i.•4-70
‘:, Y
'..0''.
-t
;:;;Z;iAZ:'?:..-Pi%.it
.:3
,;,;:.2!
--.7•-,:
..r-... ..
-,
73)650.00
„... . .
i'iritF,i
-.F-DpartmentarRgtrot92477
iPEgg Yr;ife:
4710,P
..R:
CQ:Sgt'itiidles?YciiiSchodI4A-beekeiiiloeeh.'5,A.•-:--;;;Fi
-:•,::a.": .„ ' „,'"
N/A-. -.., -,........:.,...:: .
..........:,..... 6;oti
.::
...4
',..... 2t)thT-'277.):!',Z,.'.i.-,:,t7rz.=::.,...g.€-",,,,2,",,--:'?;
.. ...,
„.*, :.: . .. , , :-:,,..E:...:',:r; ::::-,,. -, i ...., .7,,-- g.,
' , - --- • - -----
, ...
'T''''- . -..: - ., '
•
• „
:
:,-4,-,,,V4,:,,:.-r•.."
...:W010070.
,.--"..R:--„iR;;-2,11.-41--r.,-,..!.„--,,,,F.,k,--....4,-i:,-,-,-...4-,i,-....,,,.---,...,:„--,F4--,-,41-.1-....;•As;ii,..,...i--.,i
,".Ctifei.-`,-..:,iii.1,---."-.,-..-...;..":Fti'7---,L7g,4",'-.;-.I-7.7t??.--P;,-,---' )F7.*....,„..,-,,,,-...,.f'.,.-‘•,,-'-::-'.'1:',1,..,
. ,.. . .,. ,.. ..
.4..-0:•0.9A5
_:;,,,,,',.:;,-,:''-fi..Z..-;!;:t
In- . •-:•-•.;.•,.'•••,':',-.:••:•:_-.,
,r)Frt306t50055
.. - ,
'-'.;''.'-'T''':'. -'-'.----'-'•000.
0i°°/°
Fj-1:-.Z4-5?,4alf14,-..0:
i',2,-:::•.,,,,,,,i•-,......-,--,.,„...--,,,,,-,..,,,,,,-..,
, ..• -,..,.; ., .
'
Department;or.--Parks."&,'Red:','
. . '." 213;38158
,..•:,.f,fy.,.. ,_•1,,,--7-,:•7:-.--g,r,
,,,,::•::•:-.,,,.,--,‘: ,,,,,-,,,,-:t
...;!,,._-=•,,,,..,•-="gr,,,,,---,,,
.. ..
..: :-...: ..,.
Aniigos'Together for Kids
'..-- :, 39,456.48
.
' "' ' • -
i'-'ztr--,k&c.20 (OW6
- ...
Departnient'cif-Health. .'
• - - 52,669.50
X-H---'''-‘;'-•47,''-ibt.09/0...
- -Otheri ii---4-fii--,-,
SdbtotaPSources zopRetrehy?;t .q,..7. 2.
,fii;---ipye,..,w:;,:-.77'.:t4fmjf.-.!.ac!tzif-4-:.‘-....7-a-.*Iaggi-.7.1A-4.:.:741-,!•3 -1V!;.y-!--.',!',:!'*.7.1,-gair:,-:,,,,,
- Mi.;ilr.$:,.V-*--7' 1.-- „
-•: .. :--.
..
, , .... .,...
. ....,,.. :
• " ''''''''-25282"317'00
... .,.,..,_ .
_.,„.„;... _.
$ 728,481.03
$ 25,701,638.47
T.-t-',',1`01109/6
Notice of Funding Availability #2011-01
Page 1 of 1
Rev 12/10
�O�ganrzation Name h::k ^ { �.'.,E ':Elt
Program Budget
ofMlaml pa FkS and.Recceatlon •Departure tr fr I
Contrail
Period:
-.;_
r8/1/1f-7/31/12 ,
- :' 12
,. r s: ,ta i ii, o.-I, c.. r i- �. iii , s'o;- ,,..: ;., ,:.li
,
.
months
Areas In Blue to be completed by the Agency
PROGRAM BUDGET
c
68gg. 1 {
�ogta l.t eno
start 8/22/2011
End,6/B/2012
,..
Prp 9
t f�GS
ram)Ber oil, .
� m
start:
End:
Er d:
After -School and
Summer
Requested
q
Funding
Total
Matching Funds
Amount
ii
f li
� i
P juftlfn
..{ After
.,� ;-. .Lt+.sr,v
,:.Porall Irne items;ishow
t- 1 it rr
a�l{
' h?;
atronjrnleach
Schoof2011/12&Summer.
fin
N� •. .l amounts
r} _
11
3 'st fication . l - -
Ime by Program Penod:
I
-r-,,•., -..:r, ,,I,4t .. ,
the calculations used to.determine.tbe
;:fn . , ;f
re uested •
nr q
After-School2011/2012
Summer
-•.tk s9s rr.�r�.;
SALARIES-• =`;I 5.,. ¢ �-; (
u:rM1^m f '7 .. r .%:4
' ;:F,, 'Annual=,Sala
;`s�==:--fr3 `� t,fk
Afte Seh
ABerSchool-
- '' .%
Sala
3w•'7-tsr,oe,,;r,:a,-.p:�;�w•:,.•�-
, 3`EnJ :iiRe .4 Ct ,:,;prig
`"i3. , quested,l;�F ,,k .,,,,
�.:,xa -
; Summer.-c
t _r . .a. - r
?Sala:'
7 y- r •m:e ,.: �: I`y �:a
i, .4im Re le a 2� ,
:_ . 9u. steds ,. Skt:
s -,r .^e I. rc .:
Posttron;Nam, riYk. l,Y ,1?u Et2;:MoiiE(ts).. ;
List Full -Time. Employees
I
t( Equivalenth
°,
. r7atai -s q
'?Percent;' P',I' ,Amo''' 0 a
r, .. ... .:1 -
t; i : r ry
a�!Equrvalent{ ,
c:o;Tli' 3 r i :Ml t "'O
Percent I .. tL:I.
, n;;Amount
AdminTstrativeQsSistentlP 65,950.8
(Program Supervisor)i`
-
10,9o8,24
• -
% 00.00
0.00
o
O.h 0.00
-
-
O:�ol 0.00
0.00
24,176.32
10,908.24
•.
12 369 26
; t ,
-
•!
After -School Annual.
per hr.) Position will
$31.71/hrT40hrs
weekly basis of.$2;536.80'.
Parks and Recrealiorial
After -School Annual
per hr.) Posltionwill
$17,57/hi'40hrs*43'weeks
weekly basis of $1,308.00.
Parks and.' Recreational
•
Salary -of $65,950.98 (hourly rate of $31.71
devote 20% of:time for 43 weeks to the program.
43 weeks x 20%=$10,908.24. Payment Is on a bi-
$55,950.98 match by The City of Maim'
Department
Salary of $36,545.60 (hourly rate of $17.57
devote'80% of. time for 43 weeks to the program.
x 80%=$24,176.32, Payment Is on a bi-
$10,104.30 match by The City: of Maimi
Department . . • •
Administrative Aide I (Program
Manager)
Park:ManagerAfritan Square
36y545.60
57;012.80
�24" i76 32
•: : -.0•
100./ 24,176.32
;'
-
21379 80
,
: OW 0.00
0',00
--,.__..
0 00
.0°/ : 0.00
_
0:/ D 00
0.00'•
..._ ........
0 0 0
21 379 80
;
r ;
r
_
30170 40
'..$38
-
After -School Annual SalaryiAf $57,005.10 (hourly rate of $27.41
per hr.) Position will devote 50 / of time for 39 weeks to the program.
$27.41/hr. 40 hrs/wk*39 weeks x 50%r-$21 379.80. Payment is on a
bi-Yb. week) 'asiof.$s -2;192.80 $21;379,80 match.by The Clty of Maimi
Parks and`Recreational Departm,.ent - •
After School Annual Sala of 80 454 40 (hourlyrate of.
68/hr) PositloRwlll devote 504of time for 391weeks to the
program'$38 68/hr*40 hrs"39`x 50°/''weeks $30;170.40. Payment
(s on a blrweekly basl's of $3,094 40 1 $30;170.40 match by The City of
Maimi Parks and Recreational; Department' -
Pack Manger Duarte Park. ; 80454T40
e
Park Manager lose Marti'Park
<1._....__..__.....
33 I57 80
�. ..__
,y } D / 0 00
( ,:. 54 288:00
-
20 358 oD
- ., o0Y !
0:00
- -• 0,00
-•
o %I. 0.00
D /e: 0.00
0,00
-
__ -- 0.00
i2opse.Oo
- ',•i
: is
..._ - 16 317 50
.
After -School Annual -Salary of $54,288.00 (hourly rateof$26.10
per hr.) Position will devote 50%'of time for 39 weeks to the program.
$26 10/hr*40 hrs*39 weeks ;x 50%=$20,358:00. Payment Is on a bi-
weekly basis of $2,088.00.: $20,358. 00match by The Clty of Maimi
Parks'and Recreational Department ..
After -School Annual Salary of $43,513.60 (hourly rate of $20.92 - ..
per hr.) Position will. devote 50%' of time for 39 weeks to the program,
$20:92/hr*40 hrs*39 weeks x 50"1 =$16,317.60:. Payment Is on a bi-
weekly basis of $1;673.60. $16,317.60 match by The City of Maimi
Parks and Recreational Department
•
ParkMana ecuttleHaftf erk - 43;513.60
g : t l'
- -
Park Manage_ Shenandoeh-Park -
c------
-_....._. _..........__._
r_ 62,816-,00
23,556.00
• 0% 0.00
'. 0.00
0%- 0.00
0.00
23 556.00
'
-:`
After-School:'Annuai'Salary of $62,816.00,(hourly rate of $30.20
per hour). Position, will devote 50% of time for 39 weeks to the
program.. $30.20/hr540 hrs*39 weeks x 50% _ $23,556.00. Payment
Is on a bi'-weeklyrbesls of $2,416.00,, $23,556.00 match by The City of
Malm! Parks aid .Recreational'l Department.
Notice of Funding Availability #2011-01
Rev 12/10
Park Manager West End Park 51,688.00
19383.00 I... 0%0
0.00
0.00
0%..
'0.00
1.0
V 24,176:32
'18F4i.0.0{.0 Lfv;
0:00
0.00
Program Budget
.._.
19,383.00 After -School: Annual Salary of $51,688.00i (hourly rate of $24.85
.85
per hr.), Position will'devote 50% oftime for 39 weeks to the program.
$24.85/,hr'40 hrs".39 weeks x 50%-=$19,383.00. Payment Is on a bi-
weekly basis of $1988:00. $19,38300 match by The City of Malmi
Parks and Recreational Department
ink..,; t;;f:1'54,442i32
Notice of Funding Availability #2011-01
Rev 12/10
List Part -Time / Seasonal Employees
Staff:ServrvcesAsststant ?" 34008:00 29,757.00 ;85P/o,
Recreation Aides-8>positlons
8,681'.40
aj � n+,at ik?rksEx�`P.actrme,iotal?�`��fi F �,.::i
"1000Vp
20,915.74
56,160.00
0.00 0'/0.
0.00
zl
0.00
0.00
20,915.74
56,160.00
8,841.26
0.00
Sr84S236
Program Budget
After -School Annual Salary.of $29 757.00 (hourly rate of $16.35
per hr.) Position will devote BS^/o ortime for 43 weeks to the program.
$16.35/Fir' 35hrs'43 weeks x.65%=$20,915.74 Payment Is on a bi-
weekly basis of $008.00. $8,841.26 match by The City of Malml
Parks and'Recreattohal Department
After -School: $7.38/hr-$10.63/hr; salaries based on an average of
'$9.00/hr*20 hrs/week*39*=$7,020:00. $7,020.00'8
positions=$56,160.00 payment Is on a bl-weekly basis.
Notice of Funding Availability #2011-01
Rev 12/10
Pro ram Bud et
TOTAL FTEs/SALARIES
11.9 $101,252.06
0.0 $0.00
$101,252.06
$163,2133.58
FRINGE BENEFITS
Fica/Mica _........ ....RateL7.65%
• .
. .
W-Compi.s Rate: • : •
. .,
. .
Unemploy Rate:
Retirement Rate: . • • . .
other Specify
7,745.78
0.00
0.00
0.00
0.00
.
. • , 0.00
.
-
i .
0.00
7,745.78
0.00
0.00
0.00
' " '' 'r. . --- •
.
.
•
_ _....._. ..... .
.•_...
--. -----7 ,
The City of Mlaml Is Seir-Insured therefore no premium or rate is
involved; the City reCelyes reirnhursement for Worker's Compensation
; .:• ; from the Florida DepartMent of Revenue by way of an invoice
• submitted to them by Risk tiiianagement .
. .
• The City of Mlaml Is Self -Insured therefore no premium or rate Is
involved; the City r'ecelvei•reirribursernent for Worker's Compensation
; frorri. the Florida Department of. Revenue by way of an invoice
submitted totem by Risk Management.
.cjaichIifi-TEIEcrTfFliiiiiTirTs arideCFeationir'i5eriWriiiier-----
& provide calculations
Health Ins. Cost per Staff: .i• . ;
. . . . .
Life Ins. ..-
• 0.00
0.00
(3.00
0.00
Rate: :•;:;;:i..-,;*•-i- i . • •
;•Wiiii•r; '
iiii. ;;-;•,!:•;•;i•;:..ii 0•,00
• 0..00
0.00
Rate: ' '
ii•-•iii.'i•ii;lili-ili:?1-'i'i°i9°
alfinfififfeit74:4RilfGWITE-ffthrign
5 '
-
0.00
',i•••
$7,745.78
$0.00
$7,745.78
$(3-P°
n, , 1,
,, a . i ,..... ,,...,' 4;14, tRi
OPERAAINtafiaPENS .,,
''' ' 17'.
Travel (other than
,.: ,i.
i
r
31
e-
wt.. ,
v A
A
'
ot .,, a pit riri,':-.144, ..1.j
' .
r., - 'i-1, '`''
mftee‘Schoolr201:II•2012.•:
'V
I I'
r
irt
0
I P
.A.1..
TCT Fringe is 7.64999744202735./0 of TCT Requested Salaries
14J°
q
ft
S li fn ilienS.,
+A
Ot. , .
Aft' ;SOioilit. di
qh.ifi: fP. ,
F ding
„
.
M t ctii .. R. F; n d
m t
'
..,
participants)
Travel
--i- • &.•i:i..; -i•ii, 0. 00
.:,::.'1'.;.„•:,7'5 .'..",'•.:':. .
:,•::,;. ,i.,:.?,::!-'-".
:":..":,'...Jil,..'",• T:: :: '
-•ii.., Y -: .. ' • 0.00
. .. .
. . . .
.•
.. •
0.00
. 0.00
.
.. ..
After -School:
. .
• .
(participants)
Reiff ''''''' nts) •
iiiiiiiiireTa. telephone, utilities)
•
-Sup-plies - office (e.g. paper, printing, postage)
Supplies -program
'13;248m0
... ,
•:i; -ii•i-i...
'••• ..:' • '';',.-:
• . t.',..':•i:':.-:•
.f.,-.;*,•
.. .
•• -:.
.
.,.
FZ920:00.
11.00
, ' : .':.
'.: :••-", 0:00
..
; .1,000.00
.. ...
'''•
•....
•;:i.
7
.
. . . 'iii'
•
. • •
: . • , ,
. .. .
i'• ,i7,•
.. .
,7:... ''i ..7.;• (3:09
, . •
0.00
•
0.00
13,248.00
--- ----- I.:9ib...66;
0.00
1,000.00
,,::., - ,.- 2;780:00
ii;
. ' ',....4.'
..:,:f.•,,..,,
, .- - :. ,,'1:
52;669.0
:., :I..
•'. .,:•i..,
.• -,..-
•
, .
.
• . ' '. 0.00
.
• 9,000.00
:
After-Scbool: Transportation for f-i top'($;69:99 per houri.5 hours
P&IiitriPrie.buse 5'l9eid 6115S'.41.3;800.00)'41,q1Eri3O of the Year Expo
69.08/1)rr:t4hr.....7:,4 1::,*i'i;2s0eiici$,,s14.',646.:(3',d+$2,20i.i.000--,
$p,zflq,00: The City or Miami 1,.,Rcoye.F theigranSportation cost of 1
field iiiii:.:E6?:60.f;er hipuFi'Srhdur$periitri;P*8::S0Ses* 1 field
ii-IFAris2d60.00 ,':' " .1;'.:1, '''' ',... • ... . . . ''''' ' ,...:
.?,•'. : • :-,::-: • .: :::::fl , : '...., ...:--':, , ', .:::: ,.
.i.Ofer7.1Sh-fi Lunlfi for-fei4;'Fr-iiiii'6'.;Fi64izTi56571tir-I-di-FiCs..
0§4!404.4t4:teaCher piannli .!60,;,;-..-4t,?9...00., Snacks are paid by
The Cu of MIOMI*F0rt5s a'hd'rtebreationUi Departrnent. $.74 per
5nack#385 particiPants. 195Icliys=452'.69I50:: -. •
-
. .
. . ,
• .•
After -School: • ' -
After-ShooliExp:eidituFei.rpTFOiRilieZFFp7iifppiWi:::WITi76IeF---
costs of.pper, pens, foldeiS,Orinter cartribges;etc.$2,000/sIte.5
iitels=$10,000.00:1ThleChildr'pn Trust pays $1,000. The remaining
balance Is paid by The City OfMlani Parks and Recreational
oepartirent$9,000:60 Is matched by The City of Maim! Parks and
Recreational Department..
(e.g. curricula, hooks)
Non -Capital Equipment (less than $1,000) (List each)
-• :•.:-.'.- 2.p00.00
. . ....... .
i i•,.i;:iii. : • :.-. .,.
. .. . .
' .1 -"if.: ': •,•-• •ii
0.0Ci-
. 0.00
. •
•
• , •
i
.. .
• • . ..
0.00
2,200.00
0.00
' 12,800:00
.id • i
ii•,Iiii.
0.00
After -School: $3000.00 per program site. Expenditures for program
supplies such as cUi-rIcUluin (SPARKS),Silvei-warebnd papergoods for
I'6aii; and art:s.ari616--druiDiplie.1 6ol'p/iiE• 0es:415,000.00.
1-6e Children Trust pays $2,00: The i-Onelnipj:b'elance is paid by The
City of Miaml Parks and Recreational Department ;
.
.............................................................._........_......._..........
Notice of Funding Availability #2011-01
Rev-12/10
•
0.00
..0.00 .. _.._......................................................._................................_.
..
- 0:00
0,00
0.0D
......._..._..............._
0.00
- -0100 ,
_
0.00
Capital Equipment (greater than $1,000) (List each)
0.00
-' -..................................
86,281.20
........ _..._...............
0.00
_ _....._....._
0.00176927
- 0.00
...___._ . -' -- -- -
0.00
................_.............__.._......0.00 ......__..._......__................
7061,346
21,888.00
.... _..._.
86 2 81.10
... ,
0.00,
4e
''21'888.00 ,
_
(P.00 :,
Subcontractors (List each) -------._......_._.__...---------..._..---.._..--------'------'--..._..__......._..
Mlaini`Dade Family [earnln - -
: . Fab g Partnership
AmrgosTogetherFoc-Kids._
68,758.60
•_"--'-'--`_"'-
450.00
0 00
68,758.60
..3g
Professional Services/ Independent Contractors
---73
••,. '--- _
.1,i_,_{
..#jYa"1f n Yf• a.n.'f. ,t`
...
1.75i ,; 7i� D.00 . .........
73 450.00
_..__._. 0.6o_
0 00
._
'iInstructor;(L'lsteach)y4 e'r ! __
....� '"i'��:.,1.•a�, i_.nd•o- t t'rv....�'{.'�
:
tittkif33,450.00
! r
x
r
{"'
73,450.00
sCertiftelTieachec (Lrsteach)1r(°fi r at 4(. )'di 1n.3'.43tF O
Certlfied'Teacher. positlons-(these-falt uunder the titre .Oran Readlhg'
Fluency Assessrrien1 Admiofstmtors)- ° -- - ''' `'.'
-:.... ... ;-
--8,000.00
---- -- •' `"`-' 65 450.00
''-�"T-
`---
"-'- - _ -
�
0.00
_.9 D... ..._p
_ - 00 0
65,450.00
0.00
-O DOS
0.00.
Certified Teacher-7 positions ----
5 Tutoor cusNeact{il€' , r�.i'F Y' ee,'gt;y7E. x,
ss WV ,- ...-:Nrob•ra n Y`E'SS
=�y Q Ml 0.00
,.•.� nr�i::v
r
(r'.#k$rA :{I
Fi4;i4 &Ia 0:00
0.00
yi
Professional Services/ Independent Contractor
0.00
0.00
Additional (List each)
0.00
.. _�
14,659.05
tpL n St
F"7F �#trt�, t ir'Yi�
i 00 0
it
rit"+i }e4l t 0.00
0.00
0.00
14,600.00
0.00
1
3,650.00
Other
VoliiriteersN
k q i -s ..� ii k n
ia! ti k 'i �.f tO4r�P
GF. f s4 c iY �iL
u'1 z i 2 a<, I kf
..: i I i- {�1F., rt@ f, I i { f� F#� ��.
fnff 4" r_z • 5; r i +' i
fi! It. ln',6 f f'':f{y l ° ii} - ��, i. i• 'r # 9°, -i
a1 # t 3 i t r
fil RL.`.ilZ. (se Ik R 1 y ySi 1 �
f{?„
q
.:'S'�
{.lk lry c
�., : a.f. S
p l l! })�7
g r
ii " fY h1
4 ...A':
r t
K`4 AZ
-
a7
,",F".ti
y
tif: y.:
14,600.00
. (! 1
f =
A
i [ i
- .._..._
�,I•
�iS'f
v.4..
.....................
'•_
k r?t,
per•
- .:a�
(;
h
..
_......
,,=s7
4i d
"'Vi 1
..
........................
¢1
rt
7Y�;htitip..
! t�
14,
.
f
.......
-
it
Rat Y
G,i p
x
...._...
th
i
i
.�:ia(
......... ........._....0.00
14,600.00
'---" 3 650.00
Adveitisin tytS
' !t.'f F 4 F381 t' ` i S �'c
• yi+
t Cit'+ 3E
Bsackground sc reen ogs 3 iTit) a k ii t ;" �; .
t �i
Admissro to field,tri
4 �� r+
it�t
'ffF'i, fi D=r
i'n.:rys)J
s Ir.M 1
p t is`0 a lir
r{ ? ,t,
L it
Other Additional (List each)
0.00
,ijrf_ �
__I. { 0.00 .__.._.
..._.... .......... -- 0:00
-..._ 0.00-..--`
TOTAL OPERATING IXFENSES;
$284,345.70
$0.00
$284,345.70
$142,225.98
Program Budget
fterSchool:
fter-School:
ier-School: See attached detailed Subcontractor Budget. The
iepartmeht of Parks and Recreation" will cover the cost of 500/ of
ervices offered by'Arts for Learnigng.,Approx..$1,824/course •12
nurses 7 $21,888:00.
•
ter -School: See attached detalled Subcontractor budget.
fter-School: See attached detailed Subcontractor budget.
fter-School:
„NA n
fter School $25/hr 2 hrs%day 40 dayst 4 teachers $8,000.00;
2DO000fperteacher
fter-School. 7.Teachers: $25/hr*2 hrs/day"187 days weeks`7
eachers-$65 450 00 $9,350.00 per teacher.
fter-School:`
fter-School:
After -School:
After -School:
After -School:
After School: Average -of �$10.00/child*365 participants "5 field -
trips $18,250.00 Children will participate'in, 5 educational field trips.
The Clty of Miami Parks and Recreallon'Departrhent will cover the cost
of 1 field'trip. (Average of $10.00/cfilld"365 particlpants '"1 field
trips $3;650.00
Notice of Funding Availability #2011-01
Rev 12/10
Administrative/Indirect Costs
(Can not exceed 10%)
!'�1 Th 4irJ t ��yy,ff.t _ py q ?� �C�1Pii f`f'
M' .w'.zi"rl�^9.."�iinliaai f3WOj .b�tl4 �i�d�EMET
�t Ah ROGRAhtrCO fREQ�UESTED�FUNDIN �NDMAT�CN);tl�osb�Y��
�agrel}tiith`Tota� piogwaBudg'etonAgency Budget Worksfteets�tr j
E
25,977.93
$419,321.47
$0.00
25,977.93
$419,321.47
$724,831.03
Program Budget
Notice of Funding Availability N2011-01
Rev 12/10