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Home My WebLink AboutR-11-0305City of Miami Legislation Resolution: R-11-0305 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11-00530 Final Action Date: 7/28/2011 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BYA FOUR -FIFTHS (4/STHS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85 (A) OF THE CODE OF THE CITY OF MIAMI, FLORIDAAS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S DEPARTMENT OF GRANTS ADMINISTRATION, EDUCATION INITIATIVES THAT ARTS FOR LEARNING/MIAMI, INC., AND STRONG WOMEN, STRONG GIRLS, INC., FLORIDA NOT -FOR PROFIT CORPORATIONS, AND MAD SCIENCE SOUTH FLORIDA, INC., AND ON TARGET MATHEMATICS EDUCATIONAL PRODUCTS AND SERVICES, INC., FLORIDA FOR -PROFIT CORPORATIONS, ARE THE MOST QUALIFIED FIRMS TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH EDUCATIONAL SERVICES AT HOLMES ELEMENTARY SCHOOL FOR THE MIAMI LEARNING ZONE OUT OF SCHOOL PROGRAM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE, AFTER CONSULTATION WITH THE CITY ATTORNEY, SERVICE AUTHORIZATION LETTERS, PROFESSIONAL SERVICES AGREEMENTS, AND AMENDMENTS, EXTENSIONS AND MODIFICATIONS IN COMPLIANCE WITH THE RELATED FORM OF THE CHILDREN'S TRUST CONTRACT, RESPECTIVELY, WITH: ARTS FOR LEARNING/MIAMI, INC., IN AN AMOUNT NOT TO EXCEED $14,000, MAD SCIENCE SOUTH FLORIDA, INC., IN AN AMOUNT NOT TO EXCEED $27,000, AND ON TARGET MATHEMATICS EDUCATIONAL PRODUCTS AND SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $14,200, AND STRONG WOMEN, STRONG GIRLS, INC. (WHICH IS DONATING SERVICES), EACH FORA PERIOD COMMENCING AUGUST 1, 2011 THROUGH JULY 31, 2012, WITH THE OPTIONS TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR PERIODS AT THE SAME NOT TO EXCEED AMOUNTS, UNDER THE SAME TERMS AND CONDITIONS. WHEREAS, the City of Miami's ("City") Department of Grants Administration, Education Initiatives (the "Department") has been awarded a reimbursement grant from The Children's Trust (the "Trust") for the City's Miami Learning Zone Out of School Program (the "Program"), in an amount not to exceed $86,722.19 (the "Grant'), for the period from August 1, 2011 through July 31, 2012 for services for the Program to be provided at Holmes Elementary School, and pursuant to the negotiated form of contract, (the "Trust Contract"), between the City and the Trust for said purposes; and WHEREAS, pursuant to a Resolution, adopted on July 28, 2011, the City Commission has accepted the Grant award, authorized the negotiation and execution of the Trust Contract, and City of Miami Page 1 of 3 File Id: 11-00530 (Version: 3) Printed On: 10/17/2017 File Number: 11-00530 Enactment Number: R-11-0305 authorized related appropriations, allocations and creation of the related Special Revenue Project for "The Children's Trust Grant for Education Initiatives 2011-2012" for funding the Miami Learning Zone Program; and WHEREAS, the Program is comprised of a cooperative effort between the Grants Department and two (2) for -profit organizations, Mad Science South Florida, Inc., and On Target Mathematics Educational Products and Services, and two (2) not -for -profit organizations, Arts for Learning/Miami, Inc., and Strong Women, Strong Girls Inc., (collectively, the "Service Providers") for its successful implementation; and WHEREAS, the goals of (the "Service Providers") Program are to improve health and well-being, increase academic achievement and decrease involvement in behaviors that may put children at risk; and WHEREAS, the 2011-2012 Children's Trust Notice of Funding Application required that the City have established relationships with the Service Providers identified in the application; and WHEREAS, Mad Science South Florida, Inc., was determined to be the most advantageous for -profit organization, in the City's best interest, to provide science instruction at Holmes Elementary School; and WHEREAS, Arts for Learning/Miami, Inc., was determined to be the most advantageous not -for -profit organization, in the City's best interest, to provide art, music, drama and dance instruction at Holmes Elementary School; and WHEREAS, On Target Mathematics Educational Products and Services, Inc., was determined to be the most advantageous for -profit organization, in the City's best interest, to provide mathematics instruction at Holmes Elementary School; and WHEREAS, Strong Women, Strong Girls, Inc., was determined to be the most advantageous not -for -profit organization, in the City's best interest, to provide mentoring services at Holmes Elementary School; and WHEREAS, the City Manager has approved the recommendations and findings of the Department, and has made findings that pursuant to Section 18-85 (A) of the Code of the City of Miami, Florida, as amended (the "Code"), competitive negotiation methods and procedures are not practicable or advantageous for obtaining said services, and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived for the program; and WHEREAS, the City Manager and Grants Department are requesting for the City Commission to authorize the City Manager, after consultation with the City Attorney, to negotiate and execute Service Authorization Letters, Professional Service Agreements ("Agreements"), and any amendments, extensions, and modifications in compliance with the related form of Trust Contract, respectively, with: Mad Science South Florida, Inc., for an amount not to exceed $27,000; Arts for Learning/Miami, Inc. for an amount not to exceed $14,000; On Target Mathematics Educational Products and Services, Inc., for an amount not to exceed $14,200, and Strong Women, Strong Girls, Inc. (which is donating services), each for the period from August 1, 2011 through July 31, 2012 with City of Miami Page 2 of 3 File Id: 11-00530 (Version: 3) Printed On: 10/17/2017 File Number: 11-00530 Enactment Number: R-11-0305 the option to extend for two (2) additional similar periods for the same not to exceed amounts, under the same terms and conditions; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding and recommendations that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section 18-85 (A) of the Code, waiving the requirements for said procedures, is ratified, approved and confirmed and the City's Department of Grants Administration Education Initiatives recommendations and findings that Arts for Learning/Miami, Inc., and Strong Women, Strong Girls, Inc., Florida not -for -profit organizations, and Mad Science South Florida, Inc., and On Target Mathematics Educational Products and Services, Inc., Florida for -profit organizations are the most qualified firms to provide instruction, family activities, mentoring, community workshops, and other such activities in conjunction with educational services at Holmes Elementary School for the Miami Learning Zone Out of School Program, are approved. Section 3. The City Manager is authorized to {1} negotiate and to execute, after consultation with the City Attorney, Service Authorization Letters, Professional Service Agreements ("Agreements"), and amendments, extensions, and modifications in compliance with the related form of Trust Contract, respectively, with: Arts for Learning/Miami, Inc. for an amount not to exceed $14,000; Mad Science South Florida, Inc. for an amount not to exceed $27,000; and On Target Mathematics Educational Products and Services, Inc. in an amount not to exceed $14,200, and Strong Women, Strong Girls, Inc. (which is donating services), each for a period commencing August 1, 2011 through July 31, 2012, with the options to renew for up to two (2) additional similar periods at the same not to exceed amounts, under the same terms and conditions. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} Footnotes: {1} The herein authorization is further subjected to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} if the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this resolution, it shall become effective immediately upon override of the veto by the City of Miami Commission. City of Miami Page 3 of 3 File Id: 11-00530 (Version: 3) Printed On: 10/17/2017