HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-00530 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY
A FOUR -FIFTHS (4/5THS) AFFIRMATIIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S RECOMMENDATIONS AND FINDINGS THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR
ADVANTAGEOUS PURSUANT TO SECTION 18-85 (A) OF THE CODE OF THE
CITY OF MIAMI, FLORIDA AS AMENDED; WAIVING THE REQUIREMENTS FOR
SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS
OF THE CITY OF MIAMI'S DEPARTMENT OF GRANTS ADMINISTRATION,
EDUCATION INITIATIVES THAT ARTS FOR LEARNING/MIAMI, INC., AND
STRONG WOMEN, STRONG GIRLS, INC., FLORIDA NOT -FOR PROFIT
CORPORATIONS, AND MAD SCIENCE SOUTH FLORIDA, INC., AND ON
TARGET MATHEMATICS EDUCATIONAL PRODUCTS AND SERVICES, INC.,
FLORIDA FOR -PROFIT CORPORATIONS, ARE THE MOST QUALIFIED FIRMS
TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY
WORKSHOPS AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH
EDUCATIONAL SERVICES AT HOLMES ELEMENTARY SCHOOL FOR THE MIAMI
LEARNING ZONE OUT OF SCHOOL PROGRAM; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND TO EXECUTE, AFTER CONSULTATION WITH
THE CITY ATTORNEY, SERVICE AUTHORIZATION LETTERS, PROFESSIONAL
SERVICES AGREEMENTS, AND AMENDMENTS, EXTENSIONS AND
MODIFICATIONS IN COMPLIANCE WITH THE RELATED FORM OF THE
CHILDRENS TRUST CONTRACT, RESPECTIVELY, WITH: ARTS FOR
LEARNING/MIAMI, INC., IN AN AMOUNT NOT TO EXCEED $14,000, MAD
SCIENCE SOUTH FLORIDA, INC., IN AN AMOUNT NOT TO EXCEED $27,000,
AND ON TARGET MATHEMATICS EDUCATIONAL PRODUCTS AND SERVICES
IN AN AMOUNT NOT TO EXCEED $14,200, AND STRONG WOMEN, STRONG
GIRLS, INC. (WHICH IS DONATING SERVICES), EACH FORA PERIOD
COMMENCING AUGUST 1, 2011 THROUGH JULY 31, 2012, WITH THE OPTIONS
TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR PERIODS AT THE SAME
NOT TO EXCEED AMOUNTS, UNDER THE SAME TERMS AND CONDITIONS.
WHEREAS, the City of Miami's ("City") Department of Grants Administration, Education Initiatives
(the "Department") has been awarded a reimbursement grant from The Children's Trust (the "Trust")
for the City's Miami Learning Zone Out of School Program (the "Program"), in an amount not to
exceed $86,722.19 (the "Grant'), for the period from August 1, 2011 through July 31, 2012 for services
for the Program to be provided at Holmes Elementary School, and pursuant to the negotiated form of
contract, (the "Trust Contract"), between the City and the Trust for said purposes; and
WHEREAS, pursuant to a Resolution, adopted earlier today on July 14th, 2011, the City
Commission has accepted the Grant award, authorized the negotiation and execution of the Trust
Contract, and authorized related appropriations, allocations and creation of the related Special
City of Miami Page 1 of 3 Fite Id: 11-00530 (Version: 1) Printed On: 7/5/2011
File Number: 11-00530
Revenue Project for "The Children's Trust Grant for Grants Department 2011-2012" for funding the
Miami Learning Zone Program; and
WHEREAS, the Program is comprised of a cooperative effort between the Grants Department and
two (2) for -profit organizations; Mad Science South Florida, Inca, -and On Target Mathematics
Educational Products and Services, and two(2) not -for -profit organizations, Arts for Learning/Miami,
Inc., and Strong Women, Strong Girls Inc., (collectively, the "Service Providers") for its successful
implementation; and
WHEREAS, the goals of (the "Service Providers") Program are to improve health and well-being,
increase academic achievement and decrease involvement in behaviors that may put children at risk;
and
WHEREAS, the 2011-2012 Children's Trust Notice of Funding Application required that the City
have established relationships with the Service Providers identified in the application; and
WHEREAS, Mad Science South Florida, Inc., was determined to be the most advantageous
for -profit organization, in the City's best interest, to provide science instruction at Holmes Elementary
School; and
WHEREAS, Arts for Learning/Miami, Inc., was determined to be the most advantageous
not -for -profit organization, in the City's best interest, to provide art, music, drama and dance instruction
at Holmes Elementary School; and
WHEREAS, On Target Mathematics Educational Products and Services, Inc., was determined to
be the most advantageous for -profit organization, in the City's best interest, to provide mathematics
instruction at Holmes Elementary School; and
WHEREAS, Strong Women, Strong Girls, Inc., was determined to be the most advantageous
not -for -profit organization, in the City's best interest, to provide mentoring services at Holmes
Elementary School; and
WHEREAS, the City Manager has approved the recommendations and findings of the Department,
and has made findings that pursuant to Section 18-85 (A) of the Code of the City of Miami, Florida, as
amended (the "Code"), competitive negotiation methods and procedures are not practicable or
advantageous for obtaining said services, and has recommended to the City Commission that the
recommendations and findings be adopted and that competitive bidding methods and procedures be
waived for the program; and
WHEREAS, the City Manager and Grants Department are requesting for the City Commission to
authorize the City Manager, after consultation with the City Attorney, to negotiate and execute Service
Authorization Letters, Professional Service Agreements ("Agreements"), and any amendments,
extensions, and modifications in compliance with the related form of Trust Contract, respectively, with:
Mad Science South Florida, Inc., for an amount not to exceed $27,000; Arts for Learning/Miami, Inc.
for an amount not to exceed $14,000; On Target Mathematics Educational Products and Services Inc.,
for an amount not to exceed $14,200, and Strong Women, Strong Girls, Inc. (which is donating
services), each for the period from August 1, 2011 through July 31, 2012 with the option to extend for
two (2) additional similar periods for the same not to exceed amounts, under the same terms and
conditions;
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File Number: 11-00530.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City
Manager's finding and recommendations that competitive negotiation methods and procedures are not
practicable or advantageous pursuant to Section18-85 (A) of the Code, waiving the requirements for
said procedures, is ratified, approved and confirmed and the City's Department of Grants
Administration Education Initiatives recommendations and findings that Arts for Learning/Miami, Inc.,
and Strong Women, Strong Girls, Inc., Florida not -for -profit organizations, and Mad Science South
Florida, Inc., and On Target Mathematics Educational Products and Services, Inc., Florida for -profit
organizations are the most qualified firms to provide instruction, family activities, mentoring,
community workshops, and other such activities in conjunction with educational services at Holmes
Elementary School for the Miami Learning Zone Out of School Program, are approved.
Section 3. The City Manager is authorized to {1} negotiate and to execute, after consultation with
the City Attorney, Service Authorization Letters, Professional Service Agreements ("Agreements"), and
amendments, extensions, and modifications in compliance with the related form of Trust Contract,
respectively, with: Arts for Learning/Miami, Inc. for an amount not to exceed $14,000; Mad Science
South Florida, Inc. for an amount not to exceed $27,000; and On Target Mathematics Educational
Products and Services, Inc. in an amount not to exceed $14,200, and Strong Women, Strong Girls,
Inc. (which is donating services), each for a period commencing August 1, 2011 through July 31,
2012, with the options to renew for up to two (2) additional similar periods at the same not to exceed
amounts, under the same terms and conditions.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subjected to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} if the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this resolution, it shall become
effective immediately upon override of the veto by the City of Miami Commission.
City of Miami Page 3 of 3 File Id: 11-00530 (Version: 1) Printed On: 7/5/2011