HomeMy WebLinkAboutExhibit 1"Form to be updated by City and Trust for FY 201.1-201.2 for new grant
term beginning August 1, 2011 through July 31,2012"
FY..2010-.2011
CONTRACT NO. ###-###
BETWEEN THE CHILDREN'STRUST
AND CITY OF MIAMI
FOR [OOS, PP, SPP, etc. ,]
THIS CONTRACT (hereinafter "Contract") , between The Children's Trust whose address is 3150 S.W. 3rd
Avenue, 8th Floor, Miami, Florida 33129 and City of Miami, a Florida municipal corporation hereafter "Provider"
whose address is City Hall 3500 Pan American Drive, Miami, Florida 33133 states the conditions and covenants
for the rendering of services to children and families for The Children's Trust.
In consideration of the mutual covenants herein, The Children's Trust and Provider (sometimes hereafter referred
to as "Parties") agree as follows:
A. EFFECTIVE TERM
'The effective term of this Contract shall be from August 1, 2010 through July 31, 2011, subject to funding
availability and Provider's performance.
•B.: •TERMS OF RENEWAL, if applicable
In • the sole discretion of The Children's Trust, this, Contract may be renewed with 'the acknowledgement of
Provider. In considering the exercise of any contract renewal, and in accordance with the Request for Proposal
(RFP) and Board authorization, renewal may not exceed a term equal to the term of the initial contract for a total
maximum of three (3) terms. The Children's Trust in its sole discretion will consider, but is not limited to, the
following:
1. Provider meeting the performance requirements specified in 'this Contract.
.2. Continued demonstrated and documented need forthe servicesfunded.
3. Program performance, fiscal performance, and compliance by Provider that is deemed satisfactory in The
Children's Trust's•sole discretion.
4. The availability of funds, The Children's Trust is prohibited• from creating obligations in anticipation of
budgeted revenues from one fiscal year to 'another without year to year extension provisions in the contract.
5. If applicable, The Children's Trust in its sole discretion will initiate re -negotiation of this Contract before the
contract term expires.
C. SCOPE -OF SERVICES •
1. Provider agrees .to render services in accordance with the S.cope of Services, Attachment A, hereafter
"Services", to this Contract. Provider shall implement the Services in a manner deemed satisfactory to The
Children's Trust. Any modification to the Services shall not be effective until approved, in writing, by The
Children's Trust -and Provider.
2. The Services' activities and performance measures, as well as complete and accurate data and programming
information will be used in the evaluation of Provider's overall performance.
3.. • Provider agrees that all funding provided by The Children's Trust, pursuant to this Contract will be used
exclusively by Provider for services in and for the benefit of Miami -Dade County residents.
D. TOTAL FUNDING
Subject to the availability of funds, the maximum amount payable for Services rendered under this Contract shall
not exceed $ . The Parties agree that should available funding to The Children's Trust be reduced,
the amount payable under this Contract will be reduced at the sole option of The Children's Trust with a
proportionate reduction in the Services. Provider agrees to adhere to Other Fiscal Requirements, Budget and
Method -of -Payment -outlined in Attachment B to this Contract.
City of Miami Page 1 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY.2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
E. FISCAL MANAGEMENT
1. Double Billing and Payments
Provider costs or earnings claimed under this Contract may not also be claimed under any other contract or grant
from The Children's Trust or, unless such claim is denied by The Children's Trust, from any other agency. Any.
claim for double payment by Provider shall be a material breach of this Contract.
.2. No Supplanting of Existing. Public Funds
The Children's Trust funding may not be used by Provider as a substitute for existing resources or for resources
that would otherwise be available for•children's services, or to replace funding previously provided by and
currently available from local and state funding sources for the same purpose. A violation of this section by
Provider shall be considered a material breach of this Contract. •
3. Capital Equipment
Capital equipment is included in the definition of "property" under Florida Statutes, Chapter 274, and Florida •
Administrative Code, Section 69I-73.001,.and is defined as individual items with a value of $1,000 or greater
which have a life expectancy of more than one year. Provider is to maintain proof of Property Coverage in
accordance with the insurance requirements prescribed in this Contract (see Section K. Insurance).
Capital equipment purchased with Trust funds by Provider become -assets of The Children's Trust; are intended
for The Children's Trust funded programs;. are owned by The Children's Trust; and must be tagged at the.time of
purchase as an asset of The Children's Trust. The Children:s Trust will work with Provider to tag the asset and
receive all information regarding the capital equipment. Provider must maintain a record of any capital
equipment purchased with.funds provided by The Children's Trust: When Provider is no longer funded by The
Children's Trust, the equipment will be returned to The Children's Trust unless it is fully depreciated.. Ownership
of capital equipment will be transferred to Provider and removed from The Children's Trust's fixed asset system if
the capital equipment is fully depreciated and in the possession of Provider. Provider can purchase the
equipment at the depreciated cost with the approval of The Children's Trust. If capital equipment is not
purchased by Provider prior to the equipment being fully depreciated, Provider must return such capital
equipment toThe Children'sTrust.before submission of the final invoice.
In the event that property of The Children's Trust is either damaged, lost, or stolen, while in Provider's
possession, Provider is to perform the following; a) within five (5) business days provide written notification to
The Children's Trust contract manager that the capital equipment has been either damaged, lost or stolen; b)
provide a police .report for lost or stolen items; or provide a written statement as to how the capital equipment
was damaged; and c) reimburse The Children's Trust for the value, as determined by The Children's Trust of the
• capital equipment.
__.______4.._Assignments and Subcontracts
Provider shall not assign this Contract to another party. Provider shall not subcontract any Services under this
Contract without, prior written approval of The Children's Trust. In any subcontract, Provider shall incorporate
appropriate language from this Contract into each subcontract and shall require each subcontractor providing
Services to be governed by the terms and conditions of this Contract. Provider shall submit to The Children's
Trust a copy of each subcontract to this Contract, within thirty (30). days of Its execution. All sub -contractors of
Provider must agree to be monitored by Provider and/or on behalf of The Children's Trust in the same manner as
Provider under the terms of this Contract, Provider acknowledges and agrees that The Children's Trust and any
subcontractor to this Contract have authority to communicate and exchange Information about contract,
program, and/or fiscal issues. Provider waives any and all claims, demands, and/or legal action based upon any
such communications.
Provider shall be responsible for all Services performed, and all expenses incurred, under this Contract, including
services provided and expenses incurred by any and all subcontractors. The Children's Trust shall. not -be liable
to any subcontractor for any expenses or liabilities incurred under any subcontract, and Provider shall be solely
liable under any subcontract -Subject -to -the limitatiansTand sovereigrrirrrm.urrity-provisions-of Florida-StdLute-s
City of Miami • Page 2 of 31 •
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
'term beginning August 1 .2011 through July 31, .2012"
Section 768.28, Provider shall hold harmless and defend, at Provider's expense, The Children's Trust against any
claims, demands or actions related to any subcontract.
• The Children's Trust shall not provide funds to any subcontractor unless specifically agreed to in writing by The
Children's Trust with notification to the Provider. All payments to any contracted subcontractor shall be paid
directly by Provider to the subcontractor. The Children's Trust reserves the right 'to require verification from
Provider and/or subcontractor of payment due for satisfactory work performed by the subcontractor.
Provider and any Subcontractor must be currently qualified to do business in the State of Florida at the time that
a subcontractor agreement is entered into and Services are rendered.•
5. Religious Purposes .
Providers and/or their faith -based community partners shall not use any funds provided under this Contract to
support any inherently religious activities, including but not limited to, any religious instruction, worship,
proselytization, publicity or marketing materials. Any such use by Provider shall be a material breach of this
Contract.
6. Lobbying
Provider shall not use any funds provided under this Contract or any other funds provided by The Children's Trust
for lobbying any federal, state or local government or legislators. Any such use by Provider shall be a material
breach of this Contract. .
7. Adverse Action or Proceeding
Provider shall not use any funds under this Contract,lor any other funds provided by The Children's Trust, for any
legal fees, .or for any action or proceeding against The Children's Trust, its agents, employees or officials. Any
such use by Provider shall be a material breach of this Contract.
F.:INDEMNIFICATION BY PROVIDER
Government Entity
Subject to the limitations and sovereign immunity provisions of Florida Statute, Sec. 768.28, Provider shall
indemnify and hold harmless The Children's Trust and its officers, employees, agents and instrumentalities from
any and all liability, losses or damages, including attorneys' fees and costs of defense, which its officers,
employees, agents or instrumentalities may incur 'as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Contract by
Provider or its employees, agents, servants, partners; principals or subcontractors.
Subject to the limitations and sovereign immunity provisions of Florida Statutes, Sec. 768.28, Provider shall pay
all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of The Children's Trust, where applicable, including appellate proceedings, and shall
pay all costs, judgments, and reasonable attorney's fees which may issue thereon.
The provisions of this section on indemnification shall survive the expiration or termination of this Contract.
—G—COPYRIGHTS AND-RIGHT=T-O-DATA/MATERIALS ----
Where activities supported by this Contract produce original writing, data, sound recordings, pictorial
reproductions, drawings or other graphic representations and works of similar nature, The Children's Trust has a
license to reasonably use, duplicate and disclose such materials in .whole or in part in a manner consistent with
the purposes and terms of this Contract, and to have others acting on behalf of The Children's Trust to do so,
provided that such use does not compromise the, validity of any copyright, trademark or patent. If the
data/materials so developed are subject to copyright, trademark or patent, legal title and every right, interest,
claim or demand of any kind in and to any patent, trademark or copyright, or application for the same, will vest
in Provider or with any applicable third party who has licensed or otherwise permitted Provider to use the same.
Provider agrees to allow The Children's Trust and others acting on behalf •of The Children's Trust' to have
reasonable use of the same consistent with the purposes and terms of this Contract, at no cost to The Children's
Trust, provided that such use does not compromise the validity of such copyright, trademark or patent.
H. OWNERSHIP AND LICENSING OF INTELLECTUAL PROPERTY
City of Miami Page 3 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, .2012" •
This Contract is subject to the provisions, limitations and exceptions of Chapter 119, Florida Statutes, regarding
public records. Accordingly to the extent permitted by Chapter 119, Horida Statutes, Provider retains sole
ownership of intellectual property developed under this Contract. Provider is responsible for payment of required
licensing fees if intellectual property owned by other parties is incorporated by Provider into the services required
under this Contract. Such licensing should be in the exclusive name of Provider. Payment for any licensing fees
or costs arising from the use of others' Intellectual property shall be at the sole expense of Provider.
As applicable for The Children's Trust under Fla. Stat. Section 768.28, and to the extent permitted by and within
the limitations of Fla. Stat. Section 768.28, the Parties shall indemnify and hold each other harmless from liability
of any nature or kind, including costs and expenses for•or on account of third party allegations that use of any
intellectual property owned by the third party and provided, manufactured or used by the indemnifying 'Party in
the performance of this Contract violates the intellectual property rights of that third party.
I. BREACH OF CONTRACT AND REMEDIES
.1. Breach .
A material breach by Provider shall have occurred under this Contract if Provider through action or omission
causes any of the following:
. a. Fails to comply with Background•Screening, as required under this Contract.
b. Fails to provide the Services outlined in the Scope 'of Services (Attachment A) within the effective term of
this Contract;
c. • Fails to correct an imminent safety concern or take acceptable corrective action; .
d. Ineffectively or improperly uses The Children's Trust funds allocated under this Contract;
e. Does not furnish and maintain the certificates of insurance or self insurance required by this Contract or
as determined by The Children's Trust;
f.. Does not meet or satisfy the conditions of award required by this Contract within a specified reasonable
time;
g. Fails to submit or submits • incorrect or incomplete proof of expenditures to support disbursement
requests or advance funding disbursements, or fails to submit or submits incomplete or incorrect detailed
reports of requests for payment, expenditures or final expenditure reports within a specified reasonable
time;
h. Does not submit or submits incomplete or incorrect required reports pursuant to the Scope of Services in
this Contract; • •
Refuses to allow The Children's Trust access• to records or refuses to allow The Children's Trust to
monitor, evaluate and review Provider's program, including required client data within a specified
reasonable time;
j Fails to comply with child abuse and incident reporting requirements;
k, Attempts to meet its obligations under this Contract through fraud, misrepresentation or material
misstatement; •
I. • Falls to correct deficiencies found during a monitoring, evaluation or review within a specified reasonable
time;
m. Fails to meet the terms and conditions of any obligation or repayment schedule to The Children's Trust or
-------any-of-its-agencies-within-a-specified--reasonable-time;------------------------ ---
n. Fails to maintain the confidentiality of client files, pursuant to Florida and federal laws;
o. Fails to fulfill in a timely and proper manner any and all of its obligations, covenants, contracts and
stipulations in this Contract within a specified reasonable time;
Waiver of breach of any provisions of.this Contract shall not be deemed to be a waiver of any other breach and
shall not be construed to be a modification of the terms of this Contract: Any such waiver by The Children's Trust
shall be provided in writing to Provider.
2. Remedies
If Provider fails to cure any breach within thirty (30) days after receiving written notice from The Children's Trust
identifying the breach, The Children's Trust may pursue any or all of the following remedies:
a. The Children's Trust may,. at its sole discretion, -enter into a written performance improvement plan with
Provider to cure any breach of this Contract as may be permissible under state or federal law. (Attachment
F, if applicable). Any such remedial plan shall be an addition to this Contract and shiall no a ec or ren er
City of Miami Page 4 of 31
Contract #XXX-xxxx, Resolution #201D-xx
"Form to be updated by City and Trust for FY 2011-201.2 for new grant
terra beginning August 1, 2011 through July 31, 2012"
void or voidable any other provision contained in -this Contract, costs, or any judgments entered by a court of
appropriate jurisdiction.
b. The Children's Trust may suspend payment iri whole or in part under this Contract by providing written notice
of suspension to Provider of such suspension and specifying the effective date of suspension, at least five (5)
business days before the effective date of suspension. On the effective date of suspension Provider may (but
shall not be obligated to) continue to perform the Services in this Contract, but Provider.shall promptly cease
• using The Children's Trust's logo and any other reference to The Children's Trust in connection with such
Services. All payments to Provider as of the date of suspension shall cease, except that The Children's Trust
shall continue to review and pay verifiable requests for payment for Services that were performed and/or for
deliverables that were substantially completed at the sole discretion of The Children's Trust, prior to the
effective date of such suspension. If payments are suspended, The Children's Trust must specify in writing
the actions that must be taken by Provider as condition(s) precedent to resumption of any payments and
shall specify a .reasonable date for Provider's .compliance. The Children's Trust may also suspend any
payments in whole or in part under any other contracts entered into between The Children's Trust and
Provider by providing separate written notice to Provider of each such suspension and specifying the effective
date of suspension, which must be at least five (5) business days before the effective date of such
suspension, in any event The Children's Trust shall continue to review and pay verifiable requests for
payment as provided for in such other contracts for services that were.performed and/or for deliverables that
were substantially completed at the sole discretion of The Children's Trust prior to the effective date of such
suspension. Provider shall be responsible for reasonable direct and indirect costs of The Children's Trust
associated with such suspension including reasonable attorney's fees.
c. The Children's Trust may terminate this Contract by giving written notice to Provider of such termination and
specifying the date of termination at least five (5)business days before the effective date of termination. In
the event of such termination, The Children's Trust may (a) request Provider' to deliver to The Children's
Trust clear and legible copies of all finished or unfinished documents, studies, surveys, reports prepared and
. secured by Provider with Trust funds under this Contract subject to the rights of Provider as provided for in
Paragraphs G and H above; (b) seek reimbursement of any Trust funds which have been improperly paid to
Provider under this Contract; (c) terminate further payment of Trust funds to Provider under this Contract,
except that The Children's Trust shall continue to review and pay verifiable requests -for payment for services
that were performed and/or deliverables that were substantially completed at the sole discretion of The
Children's Trust prior to the effective date of such termination; and/or (d) terminate or cancel, without cause,
any other contracts entered into between The Children's Trust and Provider by providing separate written
notice to Provider of each such termination and specifying the effective date of termination, which much be
at least five (5) business days before the effective date of termination, in which event The Children's Trust
shall continue to review an.d .pay. verifiable' requests for payment as provided for in such other contracts .for
services that were performed and/or for deliverables that were substantially completed at the sole discretion
of The Children's Trust prior to the. effective date of such termination. Provider shall be responsible for
reasonable direct and indirect costs associated with such termination, including reasonable attorney's fees.
d. The Children's Trust may seek enforcement of thls Contract against Provider including but not limited to filing
an action witha court of appropriate jurisdiction. Provider shall be responsible for reasonable direct and
indirect costs associated with such enforcement against Provider, including reasonable attorney's fees, costs, .
------- ------and-any-judgments--entered-by-a-court of-appropr-iate ju.r-isdiction,incl.uding-r-easonable_dir..ect_and_iadirect-__.____
costs and reasonable attorneys' fees through conclusion of all appellate proceedings, and including any final
settlement or judgment.
e. The provisions of this Paragraph I shall survive the expiration or termination of this Contract.
J. TERMINATION BY EITHER PARTY
The parties agree that this Contract may be terminated by either party by written notice to the other party of
. intent to terminate at least thirty (30) calendar days prior to the effective date of such termination.
K. INSURANCE REQUIREMENTS
Provider shall have Provider's • insurance agent(s) provide to The Children's Trust within 30 days . of contract
execution,- Certificates of Insurance or, if applicable, a letter of self-insurance indicating coverage applicable to a
Florida municipal corporation required underthis section or as determined by The-Children's Trust, except as
City of Miami Page 5 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
required by Florida law for government entities. Provider must comply with this requirement; failure to comply
is a.material breach of this Contract.
The Children's Trust shall be named as an additional insured as their interest may appear on all applicable
policies, and all applicable policies shall be maintained in full force and effect for the term of this. Contract. The
Children's Trust will not disburse any funds until The Children's Trust is provided with the necessary Certificates
of Insurance or letter of self -Insurance and The Children's Trust has approved such documents.
Provider shall require its sub -contractors to carry insurance coverage (s) as outlined below:
1. Worker's Compensation Insurance covering all employees of the sub -contractor, or a valid State of Florida
exemption on file with the Department of Labor, as required by Florida Statutes, Chapter 440. In the event
that the Provider is no longer exempt from obtaining Worker's Compensation insurance, the Provider must
notify The Children's Trust and the City of Miami, and provide the necessary certificate of insurance or other
evidence of coverage upon the.termination of the exemption, as applicable. The employer's liability portion
will be $500,000/$500,000/$500,000 as a minimum.
2. Commercial General Liability with limits of at least $500,000 per occurrence, $1,000,000 policy aggregate
with a maximum deductible of $1,000 per occurrence. The policy must include .coverage for premises and
operations liability, contingent and contractual exposures, products and completed operations, personal and
advertising liability and sexual abuse and molestation, if applicable, The Children's Trust and the City of
Miami must.be designated and shown on•the certificate of insurance as an "Additional Insured as Their
Interest May Appear" with respects to this coverage.
3. Automobile liability coverage for all owned, hired, non owned and leased vehicles of Provider, and any
transportation companies hired for transporting program participants. The amount of coverage is
$.1,000,000 combined single limit per accident for bodily injury and property damage. The Children's Trust
and City of Miami must be designated end .showrL as an "Additional Insured as Their Interest. May Appear"
with respects to this coverage. -Coverage can be purchased .as non -owned without hired auto coverage when
the cost is prohibitive for hired automobile coverage such as the case with the Florida Automobile Joint
Underwriting Association; but rental cars cannot be used in the course of Provider's regular operations.
Rental cars may be used for travel to attend conferences outside the tri-county area. Transportation
companies used by the Providerfor the funded program must list The Children's Trust as a certificate holder
and as an additional insured.
4. If applicable for Services under this Contract, Special Events Coverage, as determined by The Children's
Trust. The liability coverage will be the same as the coverage and limits required for commercial general
liability and The Children's Trust and City of Miami must be designated and shown •as "Additional Insured as
Their -Interest May Appear." Special Events policies are for short term functions and not meant to replace
annual liability policies. The coverage is for the day or days•of the event and must provide coverage the day
prior and the day following the event.
5. If applicable for Services under this Contract, Professional Liability insurance, as determined by The
---- - .--Children's Trust, with coverage -amounts -determined by The-Chiidren'sTrust-but-not-less--than—$2507000-per
claim and in the policy aggregate. Defense costs may be inside the limits of liability and. the _policy can be
written on claims made form. The Children's Trust and the City of Miami should be listed as certificate
holder, but are not required to be named as an Additional Insured. Professional Liability insurance is
generally required when the scope of services uses professional services that require certification or
license(s) to provide direct services to program participants.
7. . Proof of Property Coverage is required when Provider has capital equipment owned by The Children's
Trust, or the City of Miami, and said capital equipment is under the care custody and control of Provider. The
Children's Trust and City of Miami must be shown on the,evidence of property coverage as a Loss Payee, as
applicable. Property coverage shall survive the expiration or termination of this Contract until such time the
ownership of the capital equipment is transferred to Provider or such capital equipment is returned to The
Children's Trust.
rentificate Holder
City of Miami Page 6 of 31
• Contract #XXX-xxxx, Resolution t2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, .2011 through July 31, 2012"
Certificate holder must read:
The Children's Trust
.3150 SW 3`'d Avenue, Sth Floor
Miami, Florida 33129
Classification and Rating
All insurance policies required above shall be issued by companies authorized to do business under the laws of
the State of Florida, with the following qualifications:
The company must be rated no less than "A-" as to management, and no less than "Class V"
as the financial strength, by the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey, or its equivalent, subject to the reasonable approval of
The Children's Trust.
Provider and or Provider's insurance agent, as applicable, shall notify The Children's Trust and City of in writing,
of any cancellation, or material changes in insurance coverage in accordance to policy provisions. Provider shall
be responsible for ensuring that all applicable insurances are maintained and submitted to The Children's Trust
for the duration of this Contract.
In the event of any change in Provider's Scope of Services, Attachment A, The Children's Trust may increase,
waive or modify, in writing any of the foregoing insurance requirements. Any request by a Provider to decrease,
waive or modify any of the foregoing insurance requirements shall be approved, in writing, by The Children's
Trust prior to any such decrease, waiver or modification.
In the event that an insurance policy or coverage(s), as applicable, is canceled during the effective period of this
Contract, The Children's Trust shall withhold all payments from Provider until a new Certificate of Insurance or
other evidence of coverages) required under this section is submitted and approved by The Children's Trust.
The new insurance policy or other evidence of coverage(s) shall cover the time period commencing from the date
of cancellation of the prior insurance policy or other evidence of prior coverage(s).
The Children's Trust may require- Provider to furnish additional and different insurance coverage, or both, as may
be required from. time to time under applicable federal or state laws or The Children's Trust requirements.
Provision of insurance or other evidence of coverage(s) by Provider, in no instance, shall be deemed to be a
release, limitation, or waiver of any claim, cause of action or assessment that The Children's Trust may have
against Provider for any liability of any nature related to performance by Provider under this Contract or
otherwise.
All insurance required hereunder may be maintained by Provider pursuant to a master or blanket policy or
policies of insurance. .
L. PROOF OF TAX STATUS
Provider is required to keep on file the following documentation for review by The Children's Trust.
• If required as applicable to Provider, the Internal Revenue Service (I.R.S.) tax status determination
— letter-,—
The most recent (two years) I.R.S. form 990 or applicable tax return filing within six (5) months after
Provider's fiscal year end or other appropriate filing period permitted by law;
If required by applicable law to be filed by Provider, IRS 941 - quarterly federal tax return reports
within thirty-five (35) calendar days after the quarter ends and if applicable, state and federal
unemployment tax filings and if the 941 and unemployment tax filings reflects a tax liability, proof of
payment must be submitted within sixty (60) calendar days after the quarter ends.
M. NOTICES
Written notices pursuant to this Contract shall be sent to the addresses for each Party appearing on the first page
of this Contract. Notices to The Children's Trust shall be marked to the attention of its President/CEO. Notices to
Provider shall be marked to the attention of the City Manager. It is each Party's responsibility to advise the other
Party in writing of any changes in responsible personnel for accepting Notices under this Contract; mailing
address, and/or telephone number.
City of Miami • Page 7 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to.be updated by City and Trust -for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
N. AUTONOMY
The Parties agree that this Contract recognizes the autonomy of, and stipulates or implies no affiliation between,
the. contracting parties. Provider is only a recipient of funding support and is not an employee, agent or
instrumentality of The Children's Trust, and Provider's agents and employees are not agents or employees of The
Children's Trust.
O. RECORDS, REPORTS, AUDITS AND MONITORING
The provisions of this section shall survive the expiration or termination of this Contract, consistent with Florida
laws.
1. Accounting records
Provider shall keep accounting records which conform to generally accepted accounting principles. All such
records will be retained by Provider for not less than five (5) years beyond the last date that all applicable terms
of this Contract have been complied with and final payment has been received and appropriate audits have been
submitted to and accepted by the appropriate entity. However, if any audit, claim, litigation, negotiation or other
action involving Provider under this Contract or modification hereto has commenced before the expiration of the
retention period, the records regarding Provider shall be retained until completion of the action and resolution of
all issues which arise from it or until the end of the regular retention period, whichever is later.
2. Financial audit and program specific audit
Within 180 days of the close of its fiscal year, Provider agrees to submit to The Children's Trust an Annual
Financial Audit, performed by an independent certified audit firm that is registered to do business with the Florida
State Department of Business Regulation, of all its corporate activities and any accompanying management
letter(s) or reports) on other matters related to internal control, for each year during which this Contract
remains in force and until all funds expended from this Contract have. been audited. If no management letter or
report or other matters related to. Provider's internal control is prepared by the independent audit firm, Provider
must confirm in writing to The Children's Trust that no such report was submitted to Provider. This audit shall be
conducted in accordance with auditing standards generally accepted in the United • States of America and
standards contained in the Government -Auditing Standards issued by the Comptroller General of the United
States.
Providers that are required to have a single audit conducted under OMB Circular A-133, Audit of States, Local
Government and Non-Profit.Organizations or the Florida Single Audit Act, Florida Statutes 215.97 agree to submit
the schedule of expenditures pertaining to awards, summary schedule of prior audit findings, applicable auditor's
reports and the corrective action plan. In the event that the independent auditor does not disclose audit findings,
, Provider shall submit written notification to The Children's Trust that an audit of Provider was conducted in
accordance with applicable laws and regulations and that the, findings and 'questioned costs disclosed no audit
findings related to this Contract; and, that the summary schedule of prior audit findings did not report on the
status of any audit findings relating to awards that The Children's Trust provided.
Within 1.80 days of the close of its fiscal year, a Provider who is contracted for a combined total of $300,000.or
more from The Children's•Trust from this or any other The Children's Trust contract(s), related to the fiscal year .
under audit, Provider agrees to. have a program -specific audit relating to The Children's Trust contract(s), in
the_.an.nu.al_financial_audit. _This program -specific audit is to encompass an audit of The Children's
Trust contract(s) as specified in Attachment D: Program Specific Audit Requirements.
A provider that does not meet the . program -specific audit threshold requirement will be exempt from the
program -specific audit requirement in the fiscal year that the audit threshold is not met.
Audit extensions may be granted in writing by The Children's Trust after proper approval has been obtained from
The Children's Trust's Finance Department, upon receipt in writing of such request with appropriate justification
by Provider. A copy of the engagement letter, along with the audit completion date and any concerns from the
auditing firm in relation to the audit, must accompany the request. Approved extension requests allow for the
continuation of payment until such time that the extension expires.
The financial audit and other financial information will be used in the evaluation of Provider's performance and
Provider's overall fiscal health.
City of Miami Page 8 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
3. Access to records
Provider shall provide access to all records including subcontractor(s) which relate to this Contract at its place of
business during regular business hours. Provider agrees to provide such assistance as may be necessary to
facilitate their review or audit by The Children's Trust to insure compliance with applicable accounting, financial,
and programmatic standards. This would include access by The Children's Trust or its designee, to Provider's
independent auditor's working papers for complying with federal, state and local requirements. The Children's
Trust reserves the right to require Provider to submit to an audit by an auditor of The Children's Trust's choosing
at The Children's Trust's expense.
4. Monitoring
Provider agrees to permit The Children's Trust personnel or contracted agents to perform random scheduled
and/or unscheduled monitorings, reviews, and evaluations of the program which is the subject of this Contract,
including any subcontracts under this Contract, using The Children's Trust approved monitoring tools. The
Children's Trust or contracted agents shall monitor both fiscal/administrative and programmatic compliance with
all the terms and conditions of the Contract. Provider shall permit The Children's Trust or contracted agents to
conduct site visits, client interviews, client assessment surveys, fiscal/administrative review and other techniques.
• deemed reasonably necessary in The Children's Trust's sole discretion to.fulfill the monitoring function. A report
of monitoring findings will be delivered to Provider and Provider will rectify all deficiencies cited within the period
of time specified in the report.
5. Client Records
Pursuant to Florida Statute 119.071(5), The Children's Trust collects the social security numbers of child
participants of funded programs and services for the following purposes: (a) to research, track and measure the
impact of The Children's Trust funded programs and services in an effort to maintain and improve such programs
and services for the future (individual identifying information will not be disclosed); (b) to identify and match
individuals and data within and among various•systems and other agencies for research purposes. The Children's
Trust does not collect social security numbers for adult participants. .
Provider shall maintain a separate file for each child/family served. This file shall include all pertinent information
regarding program enrollment and participation. At a minimum, the file will contain enrollment information
(including parent registration consents and child demographics), service plans (as applicable), outcome measures
(as set forth in Attachment A), and notes documenting referrals, special needs, or incident reports. These files
shall be'subject to the monitoring/review and inspection requirements under this Contract, subject to applicable
confidentiality requirements. All such records will be retained by Provider for not less than five (5) calendar
years after the participant is no longer enrolled. Provider agrees to comply with all applicable state and federal
laws on privacy and confidentiality.
6. 'Internal Documentation/Records Retention
Provider agrees to maintain and provide for inspection to The Children's Trust, during regular business hours the
following as may be 'applicable, subject to applicable confidentiality requirements: (1) personnel files of
employees which include hiring records, background screening affidavits, job descriptions, verification of
education, and evaluation procedures; (2) authorized time sheets, records, and attendance sheets to document
the staff time billed to provide Services pursuant to this.Contract; (3) daily activity logs and monthly calendars of
the provision of Services pursuant to this Contract; ,(4) training modules; (5) pre and post session
--=—questionnaires;-(6)_alLoa rticipant_attendance_recor_ds;_(7_)__p ar_ticipaat_ co.ns.eat_and i.nf_or_m.ati.ors_r_elease_forms;._(.8)___.._.._..
agency policies and procedures; and (9) such other informatidn related to Service provision .as described in
Attachment A and'as required by this Contract; all upon request by The Children's Trust. Provider shall retain all
records for not less than five (5) years beyond the last datethat all applicable terms of this Contract have been
complied with and final payment has been received, and appropriate audits have been submitted to and accepted
by the appropriate entity.
7. Confidentiality
Provider and The Children's Trust understand that during the course of performing the Services hereunder, each
party may have access to certain confidential and proprietary information and materials of the other party in
order to further performance of the Services. The Parties shall protect confidential information and comply with
applicable federal and state laws on confidentiality to prevent unauthorized use, dissemination or publication of
confidential information as each party uses to protect its own confidential information in a like manner. The
Parties shall not disclose the confidential information to any third party (except that such information may be
disclosed to such Party's attorneys), or to any employee of such Party who does not have a need to know such
info rmatlo wlllch-treed-is-relate-d-to-performance-of-a resporrsibitity-here under—HoweverT this Contract-irnposes
City of Miami Page 9 of 31
Contract #XXX-xxxx, Resolution #2D10-xx -
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
no obligation upon the Parties with respect to, confidential information which (a) was lawfully known to the
receiving party before receipt from the other, (b) is or becomes a matter of public knowledge through no fault of
the receiving party, (c) is rightfully received by the receiving party•from a third party without restriction on
disclosure, (d) is independently developed by or for that party, (e) is disclosed under operation of law, (f) Is
disclosed by the receiving party with the other party's prior written approval or (g) is subject to Chapter 119 of
the Florida Statutes or is otherwise required to be disclosed by law._ The confidentiality provision of this Contract
shall remain in full force and effect after the termination of this Contract. Provider .shall specifically require all
sub -contractors to comply with this paragraph.
8. Security Obligation
Provider shall maintain an appropriate level of data security for the information Provider is collecting or using in
the performance of this Contract. This includes, but is not limited to, approving and tracking all Provider
employees who request system or information access and ensuring that user access has been removed from all
terminated employees of Provider.
9. Withholding of payment
At the sole discretion of The Children's Trust, payment may be withheld from Provider for non-compliance by
Provider of Provider's compliance with contractual terms. The Children's Trust will provide payment upon
satisfactory compliance by Provider of the contractual terms for which Provider is responsible as solely
determined by The Children's Trust. The Children's Trust, in its sole discretion, may determine to withhold
payments.to Provider for any particular subcontractor for such subcontractor's non-compliance with contractual
terms.
P. MODIFICATIONS
Any alterations, variations, modifications, extensions or waivers of provisions of this Contract including but not
limited to amount payable and effective term shall only be valid when they have been reduced to writing, duly
approved and signed by both Parties. Pursuant to City Commission Resolution No. , adopted
2010, the City Manager is Provider's authorized. representative for approving and executing
alterations, variations, modifications, extensions or waivers of the provisions of this Contract including but not
limited to amount payable and effective term.
Q. GOVERNING LAW & VENUE
This Contract shall be interpreted and construed in accordance with and governed by the laws of the State of
Florida without regard to its conflicts of laws provisions. Any controversies or legal problems arising out of the.
terms of this Contract and any action involving the enforcement or interpretation of any rights hereunder shall be
submitted to the jurisdiction of the state courts of the Eleventh Judicial Circuit, in and for, Miami -Dade County,
Florida.
R. BACKGROUND SCREENING
In accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and 1012.465 Florida Statutes, •as
volunteers and subcontracted personnel who work in direct contact with children or who -
come into direct contact with children must complete a satisfactory Level 2 background screening. Level 2
Background screenings must be completed through the Florida Department of Law Enforcement (FDLE), VECHS
(Volunteer & Employee Criminal History System) Program. Satisfactory background screening documentation will
be accepted for those agencies that already conduct business with either the Department of Children and
Families (DCF) or the Department of Juvenile Justice (DJJ) or the Miami Dade County Public School System
(MDCPS). A clearance letter from MDCPS Office of Employment Standards indicating the person has successfully
completed a Level 2 screening will be accepted.
If background screenings are completed with VECHS, then Provider shall complete an Attachment E: "Affidavit
for Level 2 Background Screenings" each for contract term. The Affidavit will cover employees, volunteers, or
subcontractors performing services under this contract who are required to complete a Level 2 .background
screening as defined in this section. Provider .shall keep' Attachment E: "Affidavit for Level 2 Background
Screenings" in Provider's personnel, volunteers, and/or sub -contractors files.
City of Miami Page 10 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012" •
An Attestation or Affidavit of Good Moral Character, as applicable, must be completed annually for each
employee, volunteer, and subcontracted .personnel who work in direct•contact with children. Provider shall re-.
screen each employee, volunteer and/or subcontractor every. five years.
S. CHILDREN WITH DISABILITIES AND THEIR FAMILIES
Provider understands that The Children's Trust expects Provider to meet the federal standards under the
Americans with Disabilities Act. By 'policy of The Children's Trust, providers must also implement reasonable
programmatic accommodations to include children with disabilities and their families, whenever possible.
Notwithstanding anything to the contrary, Provider shall not be required to make any alteration to any public
school building or other building or structure which is not owned by Provider.
T. REGULATORY COMPLIANCE
1. Non-discrimination and Civil Rights
Provider shall not discriminate against an employee, volunteer, or client of Provider on the basis of race, color,
gender, pregnancy, marital status, familial status, sexual orientation, religion, ancestry, national origin, disability,
or age, except that programs may target services for specific target groups as may be defined in the competitive
solicitation.
•
Provider shall demonstrate that it has standards, policies, and practices.necessary to render services in a manner
that respects the worth of the individual and protects and preserves .the dignity of people of diverse cultures,
classes, races, religions, sexual orientations, and ethnic backgrounds.
Provider agrees to abide by Chapter 11A of the Code of Miami -Dade County ("County Code"), as amended, which
prohibits discrimination in employment, housing and public accommodations; Title VII of the Civil Rights Act of
1968, as amended, .which . prb.hibits discrimination in employment and public accommodation; the Age
Discrimination Act of..1975, 42 U.S.C. Section 6101, as amended, which prohibits discrimination in employment
because of ag.e; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which prohibits
discrimination on the basis of disability; and the Americans with Disabilities Act, 42 U.S.C. §12101 et seq., which
prohibits discrimination in employment and public accommodations .because. of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these laws, The Children's
Trust shall have the right to terminate all or any portion of this Contract. If Provider or any owner, subsidiary, or
other firm affiliated with or related to Provider, is found by the responsible enforcement agency or the courts to
be in violation of these laws, said violation will be a material breach of this Contract and The Children's Trust will
conduct no further business with Provider. .
2. Public Entities Crime Act
Provider will not violate the Public Entities Crimes Act (Section 287.133, Florida Statutes), which essentially
provides that a person or affiliate who is a Provider, consultant or other provider and who has been placed on the
convicted vendor.._list_folLo_wing_a_co.nvietionJor a Public Entity Crime may not submit a bid on a contract
provide any goods or services to The Children's Trust, may not submit a bid on a contract with The Children's
Trust for the construction or repair of a public building or public work, may not submit bids on leases of real
property to The Children's Trust, may not be awarded or perform work as a Provider supplier,' sub Provider, or
consultant under a contract with The Children's Trust, and may not transact any business with The Children's
Trust in excess of the threshold amount provided .in Section 287.017, Florida Statutes, for Category Two
purchases for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.
Violation of this section shall result in cancellation of this Contract and recovery of all monies paid hereto, and
may result in debarment from The Children's Trust's competitive procurement activities.
3. Conflict of Interest
Provider represents that the execution of this Contract does not violate Miami Dade County's Conflict of Interest
and Code of Ethics, Ordinance, www.miamidade.gov/ethics/library/Ethics-Brochure-2005.pdf and Florida Statutes
§112 as amended, which are incorporated herein by reference as if fully set forth herein. Provider agrees to abide
by and be governed by these conflict of, interest provisions throughout the course of this Contract and in
cunneulian with its 'obligations -hereunder.
City of Miami Page 11 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
4. Compliance with Sarbanes-Oxley Act of 2002
Provider shall comply with the following provisions of the Sarbanes-Oxley Act of 2002:
• Provider agrees not to alter, -cover up, falsify, or destroy any document that may be relevant to an official
investigation.
• Provider agrees not to punish whistleblowers or retaliate. against any employee who reports suspected
cases of fraud or abuse.
5. Licensing
Provider (and subcontractor, as applicable,) shall obtain and maintain in full force and effect during the term of
this Contract any and all applicable licenses, certifications, approvals, insurances, permits and accreditations,
required by the State of Florida, Miami -Dade County, relevant to municipalities, The Children's Trust or the
federal government. Provider must be qualified and registered to do business in the State of Florida both prior to
• and during the contract term with The Children's Trust. '
6. Incident Reporting
An incident is defined as any actual or alleged event or situation that creates a significant risk of substantial .or
serious harm to the physical or mental health, safety or well being of a child participating in the program.
Reportable incidents include, but are not limited to, allegations of abuse, neglect or exploitation of a child, injury
of a participant, missing child or abandoned child, loss of property use for the program, or destruction of property
used in the program. .
Provider shall immediately report knowledge or reasonable suspicion of abuse, neglect, or abandonment of a
child, aged person, or disabled adult to the Florida Abuse Hotline on the statewide toll -free telephone number (1-
80D-96-ABUSE). As required by Chapters 39 and 415, Florida Statutes, this is binding upon both Provider and its
employees.
Provider shall notify The Children's Trust's contract manager of any incident as defined within three (3) business
days after Provider is informed of such incident. Provider •shall provide written notification of the incident
together with a copy of the incident report. The report must contain the following:
(1) Name of reporter (person giving the notice)
(2) Name and address of victim and guardian
(3) Phone number where the reporter can be contacted
(4) Date, time, and location of incident •
(5) Complete description of incident and injuries, if any
Police report and actions taken shall be submitted to The Children's Trust within fifteen (15) days business of the
incident. Provider shall provide written notification to The Children's Trust, within seven (7) business days, of
any legal action which is filed as a result of .such alleged. incident.
7. Sexual Harassment
Provider shall complete an incident report in the event a program participant, client or employee makes an
allegation of sexual harassment, sexual misconduct or sexual assault by a Provider employee, volunteer or
anyone arising out of the performance of this Contract and Provider has knowledge thereof. Provider shall
provide written notification to The Children's Trust within three (3) business days after Provider is informed of
such an allegation. Providershall provide written notification to The Children's Trust, within seven (7) business
days, of any legal action which is filed as a result of such an alleged incident.
S. Proof of Policies
Provider and subcontractor, as applicable, shall keep on file copies of its and their respective policies including
but not limited to confidentiality, incident .reporting, sexual harassment, non-discrimination, equal opportunity
and/or affirmative action, Americans with Disabilities Act, and drug -free workplace.
U. CONSENT
Provider must obtain parental/legal guardian consent for all minor participants to participate and/or for adult'
participants in the program for services; and to share information with The Children's Trust for monitoring and
evaluation purposes.
City of Miami Page 12 of 31
Contract #XXX-xxxx, Resolution #20107xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning. August 1, 2011 through July 31, 2012"
Provider will ask participants to sign a voluntary Consent to Photograph form. The forrn is available in English,
Spanish, and Creole and can be downloaded from www.thechildrenstrust.org. The signed consent form for
photography will be maintained at the program site, with a copy filed in the participant's record. The consent
shall be part of the participants' registration form, and signed by parent/guardian before services commence or
assessments are administered. Any refusal of consent must be properly documented and signed by the parent or
legal guardian on the consent form.
V. PROGRAMMATIC DATA REPORTING
Demographic and service information on program participants will be provided to The Children's Trust as part of
The Children's Trust's research mission. Provider agrees to comply and participate in any data collection
reporting, including participant data as required by The Children's Trust and described in Attachment C to this
Contract, Programmatic -Data and Reporting Requirements, subject to confidentiality requirements. In addition,
Provider agrees to furnish The Children's Trust with complete and accurate reports in the timeframe and format
to be reasonably specified by The Children's Trust, and as described in Attachment C.
Provider must participate and provide agency (agency profile) and site(s) information to Switchboard of Miami 2-
1-1, The Children's Trust 24 hour helpline, as applicable and as defined in Attachment.C: Programmatic Data
. Reporting Requirements.
W. PUBLICITY
Provider agrees that activities, services and events funded by this. Contract shall recognize The Children's Trust
as a funding source. Provider shall ensure that all publicity, public relations, advertisements and signs within its
control recognize The Children's Trust for the support of all contracted activities. The use of the official Childre.n's .
Trust logo is permissible.
Provider shall use its best efforts to ensure that all media representatives, when inquiring with Provider about the
activities funded by this Contract, are informed that The Children's Trust is a funding source. Provider shall, if it
possesses the appropriate technology, provide a link between the website and The Children's Trust's website. •
X. PUBLICATIONS
Provider agrees to include in all of its subcontracts provisions similar to the following provisions of this Section X
for compliance by subcontractors.
Provider agrees to supply The •Children'.s Trust,..witho.ut charge, up to three copies of any publication developed
by Provider in connection with implementation of.programs addressed by this Contract. Such .publications will
state that the program is supported byThe Children's Trust. • Provider agrees that The Children's.Trust will have
use of copyrighted materials developed under 'this Contract to the extent provided in, and subject to, the
provisions of Paragraphs G and H above.
To the extent permitted by the applicable journal or other publication source, Provider shall include The
Children's Trust logo and the following paragraph In all materials of Provider featuring programs funded by The
Children's Trust, including but not limited to newsletters, press releases, brochures, fliers, homepage of websites
or-an.y-.other_.materials_for__dissem.i.nati.o.n_to. tbesn.edia._o.r...genera.L.public_ ______ __ _ . __________ _______ _
English:
City of Miami and ProgramNarn,e is funded by The Children's Trust. The Children's Trust is a dedicated
source of revenue established- by voter referendum to improve the lives of children and families in Miami -Dade
County.
Espanol: •
City of Miami and Program Name este financiado=por El Fidecomiso de los Ninos (The Children's Trust). El
Fidecomiso de los Ninos es un'e fuente -de financiacidn, establecida por referendum para mejorar las vides de
nifios y families en el Condado de Miami -Dade.
Kreyol:
City of Miami and ;ProgramName finanse_pa "The Children's Trust'. Trust la, se you sous lajan ke gouvenman
-amerikin vote an referandom you ke' li investi byen nan pwogram kap ameliore la VI Ti Moun ak fanmi yo nan
Myaml Dade.,
City of Miami Page 13. of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
Note: In cases where funding by The Children's Trust represents only a percentage of Provider's overall funding,
the above language can be altered to read "The (organization) is funded in part by The Children's Trust..."
Y..HEADINGS, USE OF SINGULAR AND GENDER
Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance
of the provisions of this Contract. Wherever used herein, the singular shall include the plural andplural shall
include the singular, and pronouns shall be read as masculine, feminine or neuter as the context requires.
THE REMAINDER OF THIS PAGE I5 INTENTIONALLY LEFT BLANK
City of Miami Page 14 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
Z. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS
This Contract with its attachments as referenced below contains all the terms and conditions agreed upon by the
parties:
Attachment A: Scope of Services.
Attachment B: Other Fiscal Requirements, Budget, and Method of Payment
Attachment C: Programmatic Data and Reporting Requirements
Attachment D: Program Specific Audit Requirements
Attachment E: Affidavit for Level 2 Background Screenings, if applicable
Attachment F: Performance Improvement Plan, if applicable
No other contract, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or
bind the Parties. If any provision of this Contract is held invalid or void, the remainder of this Contract shall not
be affected thereby if such remainder would then continue to conform to the terms and requirements of
applicable law.
CITY OF MIAMI, a Florida municipal corporation THE CHILDREN'S TRUST
MIAMI-DADE COUNTY, FLORIDA
Provider Federal ID#,
By: By:
Carlos Migoya, City Manager Modesto E. Abety
President/CEO
Attest:
By:
Priscilla A. Thompson, City Clerk
Date:
Approved as to Form and Correctness: Approved as to form and legal sufficiency
By: By:
Julie 0. Bru, City Attorney County Attorney
Date: Date:
Approved as to Insurance Requirements:
By:
ry_Reshefsky,_Interim_Acting Director of Risk_Management
Date:
This contract is not valid until signed by both parties
City of Miami Page 15 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
ATTACHMENT A:
Scope of Services
City of Mlami Page 16 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
Attachment A
Initiative:
Agency name:
Contract No.
Program name:
1. Description of Services (Limit to 100 words):
2. Target Population or Participants (Include numbers in table and a narrative description of
participant characteristics, including ages, geography, disabilities, etc.):
z f t `s `""q'r
-a i -S— 'rJ ` {- i 5 � " r
t f � �f Q41 � i '
ar as r � �, h`
- r _ 7 '�
s a.,,�P.,ari:icipanth.;r�.a$,��ri^ �?��
Total_n ;Aber'rofiundarilicate`d ;3,'p
.,zr'S` l�S & - .. 1.c a ` ` "� ,�� ,
spa__ ragaptsgexpected sreepw_e
r iintensrvey4TY - i service'��yip
Vpe�
—IotaWET —er of par1:`,v in
6,� A . ,r C . 1: +.N- -e.-
lr expected to a-cewwipe
1; services' a 'h , r
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(,(ess,.., an 3,,uiat:.ntlaelzconta:c
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,--.�.�
Children/Youth
Parents/Primary Caregivers
Other populations (e.g., staff
professionals, general public)
,
Description of participants to be served:
3. Service Locations:
Site Addr ss y{ -�';
t f' e F.:,ta�i:.:�3.� ti� i'3E._.. K
, Sice��hahe Nurnbe�
.._ _' . .2
Site Narr�e
City of Miami
Contract #XXX-xxxx, Resolution #2010-xx
Page 17 of 31
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
4. Performance Measures:
a. Quantity- "How much will we do?"
E 1 ACTIVITIES (3 or more contacts with participants)
A ;< , `' "t„
�' w CL N l r ',r _ It
r Fr Acttvt ---" Service Arne Descrtptton ,1.
�( Include fre uenc len th & durattonrof sesions;
G y�A 9 f i - r
' as well as'ihe number of cycles�expectetlto be; <
tioffer.ed andaentative sehed!u!e' .,,,�,, ..,. i.,,.....,.Parenfs
Tiotal #Dynduplicated 5
yiarttct ants to�be
. P
e,vetl'(specrry tf a
h' { ' Expectecl�
(,7 MIn1mUrn #, of a k
r ,
ss , sess►ons a
Y
4parttctpant will
�Y. .. compl'ete�.,_,:,:,::
children/youth,
,or.}off 'ers) }t.•
TYPE 2 ACTIVITIES (less than 3 contacts with participants)
z,- �i r•r •* -t
y /. MFi s: i _.,,- �"�.. �t .X ti r!
klia- , i -� t ;,
-Fv.'s a r_ r K.
Total #�partterpants,�,
Ito be;serue (spsctf�y,�
$ r Tota l 4.2.
i. �.+1s. : � -r
sesstp s to be
ofrered bY,
giprovtde.riacross �J
fi
�sttesz
i i � hF
u A6 wifies/,enhv e,. me & DeacrtptAon .t
(Zaclude�'frequeneyen'gth &duration or sessions; A
tf children/y uth,
:�
-.Plarents�orofhers,3)�`cy..cle3an
-
r andatenta;tive,scF►;edule7r . ,���
TYPE 3 ACTIVITIES (Other deliverables that are not direct services)
Activi.ttes Mamex&;Deser,:.isptton '�,..,.,,f _..
..Gount:sr" umber; _Ai_ ..,._._ .,_..
b. Quality —'How well will we do it?"
In this section Provider must describe how quality of the program would be assessed. Some
examples include: 1) procedures or measures to ensure fidelity to the curriculum and quality
assurance; and 2) assessment of participants' satisfaction.
City of Miami • Page 18 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
c. Outcomes - Measuring "Is anyone better off?"
1
$ T•i L
3 It
i
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" Da a. ° C�q
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*Please list the activity directly associated with the stated outcome (e g. activity {n which tool will be
administered).
5. Evidence -Based Programs (EBP)
All strategies funded by The Children's Trust should deliver high quality, evidence -based practices that are
strength -based, family centered, accessible, respectful of diversity and mindful of community context and
connectiohs.
Please list the evidence -based programs (if any) that are currently used during activities/service delivery (if
none are being used, please mark n/a in the table below). For information on what is an evidence -based
program, or to ensure that the model to be used is an EBP, visit The Children's Trust website.
-'62
Act{uity/Service Marne �'
_ter -
- secti.on 4 ab.ov 7)
Evidence based program i
°T '
:Des{gnat{ng�A9i Y*
I:�� . sU Z r _. .mr•
-4-.' .. ,.z..
t + � � . c 3. ,_
*Please list the name of the agency/organization that awarded the program evidence -based status (e.g.
Department of Juvenile Justice, Substance Abuse and Mental Health Services Administration, etc).
6. Staff Qualifications:
Provider represents that all persons delivering the Services required by this Contract have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately and competently
perform the duties, obligations, and Services set forth in the Scope of Services (Attachment A) and to
provide and perform such Services to The Children's Trust's satisfaction. All persons delivering the services
described herein must be included in the Staffing Plan worksheet in the Budget (Attachment B).
City of Miami Page 19 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
ATTACHMENT B:
Other Fiscal Requirements, Budget and
Method of Payment
City of Miami Page 20 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
ATTACHMENT B
OTHER FISCAL REQUIREMENTS, BUDGET and METHOD OF PAYMENT
Advance payment requests
The Children's Trust offers advance payments up to 15% of the total contract amount. Advance requests
shall be limited to governmental entities and not -for -profit corporations, in accordance with subsection
216.181 (16) (b); F.S. The advance request is to include the amount requested and the justification.
Advance payment requests must be submitted using the designated form and. must be approved in
writing by The Children's Trust's Contract Manager and Chief Financial Officer or their designee(s).
Advanced funds if not used shall be invested by Provider in an insured interest bearing account, in
accordance with subsection 216.181 (16) (b), F.-S. Interest earned on advanced funds shall be returned
to The Children's Trust on a quarterly basis or applied against the amount of the contract owed by The
Children's Trust.
Advance payment
Within 60 calendar days of receipt of an advance, Provider shall report the actual expenditures paid by or
charged to the advanced funds using the reporting invoice form provided by The Children's Trust. 'If
the "invoice" amount Is less than the amount advanced, The Children's Trust will deduct the difference
from the next applicable monthly payment request. Provider may request, in writing, an extension of the
repayment of the advance. A fiscal need must be clearly'demonstrated and substantiated by Providerin
order for an extension request to be considered by The Children's Trust.
Budget revisions
Budget revision(s) require prior written approval from the "Contract Manager and The Children's Trust's
Chief Financial Officer or their designee(s). Request for budget revisions •must be submitted to the
Contract Manager using the appropriate form, as determined by The Children's Trust. Provider must
request a budget revision to add, delete, and/or modify any line item(s). Budget revisions cannot be used
to modify the total contracted amount nor can they be used to modify the Scope of Services. No more_
than two (2) budget revisions.ma.y..be approved during. the contract term. Budget revision requests must
be submitted sixty (60) days prior to the expiration of Contract... ,Budget revisions will be incorporated
into the Contract.
Indirect Administrative Costs
In: no event shall The Children's Trust fund indirect administrative costs in excess of ten (10%) percent of
the total contract amount. •
Cost Reimbursement Method of Payment
- — -The-parties-agree-that-thisis-a-cost reimbursement -method -of payment contract -;-Provider- shall -be-Paid-in.- -
accordance with the approved budget and/or approved budget revision as set forth in this Attachment.
Provider also agrees to timely pay its subcontractors, vendors, and employees for the fulfillment of
services provided in this Contract. •
Invoice Requirements
Provider shall submit an original request for payment, in the format prescribed by The Children's Trust
and in accordance with the approved budget or approved budget revision(s). The request for payment is
due on or before the fifteenth (15th) day of the month following the month in which expenditures were
incurred (exclusive of legal holidays or weekends). The Children's Trust agrees to reimburse Provider on
a monthly billing basis. Every request by Provider for payment for services provided, work performed, or
costs incurred pursuant to thls Contract, except for any advanced payments by The Trust, shall be
accompanied by a Request for Payment from The Children's Trust. If there are subcontractors to this
Contract, 'Subcontractor Verification of Payment' from subcontractors of Provider must be included if the
City of Miami Page 21 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July '31, 2012"
Request for Payment includes a request for reimbursement in relation to a payment made to a
subcontractor. These forms may be downloaded from The Trust's website. For the purpose of payment
only, a subcontractor is defined as an independent agency that has entered into agreement with Provider
to perform services pertaining to -The Children's Trust funded programs identified in this Contract.
.The Children's Trust reserves the right to request any supporting documentation. A final request for
payment (last monthly invoice of the contract term) from Provider will be accepted by The Children's •
Trust up to forty-five (45) days after the expiration of -this Contract. If Provider fails to comply, all rights
to payment shall be forfeited.
If The Children's Trust determines that Provider has been paid funds not in accordance with this Contract,
and to which it is not entitled, Provider shall return such funds to The Children's Trust or submit
appropriate documentation to support the payment. The Children's Trust shall have the sole discretion in
determining if Provider is entitled to such funds in accordance with this Contract and The Children's
Trust's decision on this matter shall be binding.
In the event that Provider, its independent auditor or The Children's Trust discovers that an overpayment
has been made, Provider shall repay said overpayment within thirty (30) calendar days without prior
notification from The Children's Trust.
If Provider fails to serve the number of participants and/or fails to utilize the funds in accordance with the
Contract, The Children's Trust may amend the Contract to reduce the amount of dollars. Any delay in
amendment by The Children's Trust is not deemed a waiver of The Children's Trust's right to amend or
seek reimbursement for under -serving participants in accordance with the Contract.
In order for a request for payment to be deemed proper as defined by the Florida Prompt Payment Act,
all requests for payment must comply with the requirements set forth in this Contract and must be
submitted on the forms as prescribed by The Children's Trust. Requests for payment and/or
documentation returned to Provider for corrections may be cause for delay in receipt of payment. Late
submission may result in delay in receipt of payment. The Children's Trust shall pay Provider Within
thirty (30)'calendar days of receipt of Provider's properly submitted Request for Payment and/or other
required documentation.
The Children's Trust shall retain any payments due until all required reports or deliverables are submitted
and accepted by The Children's Trust.
Supporting Documentation Requirements
Provider shall maintain original records documenting actual expenditures and services provided according
to the approved budget and scope of services as required. Supporting documentation. shall be made
available and provided to The Children's Trust upon request. •
Provider shall keep accurate and complete records of any fees collected, reimbursement, or
compensation of any kind received from any client or other third party, for any Service covered by this
--eontractrand-shalt make--all-such-records--available -to—The Children's-Trust upon request.--Provider--shall
maintain a cost allocation methodology that it uses to allocate its costs. Provider shall use a cost
allocation methodology which assures that The Children's Trust is paying only its fair share of costs for
services; overhead, and staffing not solely devoted to the program funded by this Contract. Such
methodology shall be made available to The Children's Trust upon request.
City of Miami Page 22 of 31 •
• Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July,31, 2012"
1
ATTACHMENT C:
Programmatic Data and Reporting Requirements
City of Miaml . Page 23 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
ATTACHMENT C
Program/Initiative
Programmatic Performance and Data Reporting Requirements
Contract No.
Agency name:
Program name:
Provider shall submit to The Children's Trust individual participant demographics, attendance, and
performance measures as noted In the Scope of Service (Attachment A). Reporting includes electronic
submission of quantity and outcomes data into The Children's Trust web -based reporting system (Data •
Tracker) and submission of narrative reports. Provider's use of Data Tracker requires. mandatory training
(provided by The Children's Trust) and a user login name.
Minimum standards for performance are described in the sections below. The Children's Trust reserves the
right to evaluate provider performance against the minimum standards and reward providers exceeding
those standards, and/or impose remedies on providers performing below the minimum standards. For mid
and end of the year performance reviews Provider is awarded incremental credit for approaching the
identified performance targets. '
ACTIVITIES
Activities with 3 or more contacts with the same participant (Type 1). Provider will enter into
Data Tracker: demooraohics of individual participants within seven (7) days of program enrollment,
• Demographics shall be updated regularly when new information is collected (e.g., new address, grade
level).
•- Activities with Tess than 3 contacts per participant (Type 2). Provider will enter into Data
Tracker: Date(s) of event/activity, number of participants served by type (child, parent or other), and
locations) of event/activity (with address and zip code),
PARTICIPANTS
Participants' demographics (including all the items noted below), shall be entered into The Trust's
'electronic web -based reporting system (Data Tracker) within seven (7) calendar days of each
participant's first day of attendance. All demographic information shall be updated on an ongoing basis if
and when new information is collected (i.e., new address,. grade level, school).
Demographic information required for CHILD/YOUTH participants with 3 or more contacts (Type 1
activities) :
• Participant's Name (last, first, middle initial)
Parent's Name (last, first, middle initial)
• Street Address, City, and Zip Code
• Gender (male, female)
• Date of Birth
• Race (American Indian/Alaska Native, Asian, Black/African American, Pacific Islander, White,
Other) ---- -- -- ----- - - — -- -- ---- -- —------- ----- ------...---- --- - ------
• Ethnicity (Hispanic, Haitian, Other)
• English Proficiency (yes/no) . •
• Other language(s) spoken (Spanish, Haitian Creole, Other)
• Child's Social Security
• Child's Miami -Dade County Public Schools ID Number
• Current Grade Level
• Current School Name
• Does child have a Health Insurance? (yes/no)
• Does. child have a Disability? (yes/no)
• If disabled, what type? [Autism Spectrum Disorders, Chronic Medical Condition, Developmental
Delay, Emotional and/or Behavioral Disorder, Hearing Impairment (or deaf), Intellectual Disability
(or mental retardation), Learning Disability, Physical Disability, Speech/Language Impairment,
Visual Impairment (or blind), .Other]
City of Miami Page 24 of 31
Contract #XXX-xxxx; Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
• Documentation of Disability (Individualized Family Service Plan; Individualized Education Plan;
Section 504 Plan; diagnosis from a medical doctor, state certified, registered, or licensed
professional; and/or disclosure by a parent/guardian); if child is noted as having a documented
disability, a hard copy of the selected documentation must be kept within the participant's file for
monitoring purposes.
• Is participant (information to be reported in the Quarterly Narrative Report):
o A child of a migrant farm worker (Le., parent/caregiver crossed county or state lines
in search of temporary or seasonal farm work within the past 36 months)
o Involved with the Dependency System (e.g., DCF, Our Kids, full case management
• agencies, dependency and family courts)
o Involved with the Delinquency System (e.g., DJJ, Juvenile Services Department,
diversion/Civil Citation programs)
Children with Disabilities - The Children's Trust expects all programs to serve children with
disabilities, regardless of disability type or level, provided they can be safely and reasonably
accommodated in accordance with the American Disabilities Act.
Demographics required for PARENT/CAREGIVER and OTHER (e.g., community members, staff)
participants with 3 or more contacts' (Type 1 activities):
• Number of children in their care (for Parents/Caregivers only)
• Participant's Name (last, first, middle initial)
• Street Address, City, and.Zip Code
• Gender (male, female)
• Date. of Birth
• Race (American Indian/Alaska Native, Asian, Black/African American, Pacific islander, White,
Other)
Ethnicity (Hispanic, Haitian, Other)
•• English Proficiency (yes/no)
• Other language(s) spoken (Spanish, Haitian Creole, Other)
-• Participant's Highest Grade of School Completed
PERFORMANCE MEASURES
Recruitment / Attendance - How much are you doing?
Attendance- refers to the actual. number of participants (with at least one day of attendance) in a
program. Attendance cannot be entered for a given participant until their demographic information
has been entered in Data Tracker. Contracted number of participants are expected to attend the
minimum number of sessions established in Attachment A (Scope of Services).
• Mid -Year Review Expectation: For type 1 activities, recruitment must be 100% of contracted
participants, as stated in Attachment A, for year-round programs by the time of mid -year review.
Programs offering services in cohorts will be evaluated based on the number of cohorts expected to
be completed at.mid_point_ Number of cohorts, including estimated start and end dates of each, must.
be listed under the applicable activity in Attachment A. For type 2 activities, recruitment •
expectations will be based on the number of events to be completed by time of review.
• End of the Year Review Expectation: For all activities (type 1 and 2), regardless of program schedule
(year-round vs. cohorts), 100% of the contracted number of participants to be served must be
served by the end of the contract period.
Retention / Dosage — How welt are you doing? (for activities with 3 or more contacts with the same
participant)
• Retention (also known as "Minimum Dosage") refers to the average number of sessions that
participants have completed compared to the minimum number of sessions necessary to have an
Impact (as established in the Scope of Services). All participants with at least one day of attendance
are counted towards retention.
City of Miaml • . Page 25 of 31
• Contract #XXX-xxxx, Resolution #2010-xx
41
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011. through July 31, 2012"
• The Children's Trust recognizes that the number of participants served throughout the contract year
may be higher than the contracted number to be served, and that not all participants will complete
the total number of sessions.
• Mid -Year Review Expectation: Year-round activities are reviewed based on the average number of
sessions attended by the target number of participants compared to the minimum number of .
sessions expected to be completed. The expected target is 50% completion of minimum number of
sessions at mid -year. For programs with cohorts,.the number of cohorts scheduled to be completed
at mid -year is used to determine the expected number of participants meeting.the minimum number
of sesslons.,The expected target is 85% of minimum sessions at mid -year for the target number of
participants enrolled in completed cohort(s).
• End of the Year Review Expectation: Regardless of program schedule (year-round vs. cohorts), 85%
of the contracted number of participants should have completed the minimum number of sessions.
Utilization — fiow•much are you doing?
• Utilization refers to the number of participant -days. "Actual" utilization calculates the sum of the total
number of days attended by all participants (with at least 1 day of attendance). "Proposed"
utilization is based on the total number of proposed participants to be served by the total number of
proposed sessions. The actual utilization during the selected time frame is then divided by the
proposed utilization .to calculate the Overall Utilization.
• Mid -Year Review Expectations: 50% of the overall utilization across activities is expected. Type 1
activities are also weighted heavier than type .2 activities due to intensity of services (70/30 split). -No
points are awarded if the percent achieved is less than 30% of the target.
End of the Year Review. Expectations: The Children's Trust requires a 100% overall utilization
achieved by the end of the contract year to be in compliance. No points are aw.arded if the percent
achieved is less than 60% of the target.
Outcomes — Is anyone better off?
Successful performance measures achievement facilitates changes in program practices 'and participants'
benefits. The Children's Trust expects all participants with at least one day of attendance to be pre-
tested; those completing the required minimum dosage should also be post -tested.
Matched Sets Compliance
ti Matched sets refer to those participants with at least 2 assessments, it could be a pre and post
test, or any assessments administered. at 2 separate time periods.
Mid -Year Review Expectations: For year-round programs, the number of participants receiving
pre-tests must be equal to or within an acceptable range (target of 85%) of-the"number of-_."- -- ---------
participants enrolled during the review period as per Data Tracker (activities under review will be
those associated with specific performance measures as per Attachment A). Programs utilizing
cohorts should have match sets (both a pre and a post-test for a given participant) for at least
85% of those participants meeting the minimum dosage at mid -year.
End of the Year Review Expectations: All programs should have match sets (both a pre and a
post-test for a given participant) for at least 85% of those participants meeting the minimum
dosage at mid -year.
Outcomes Achievement
• Providers are expected to meet the performance measures as stated in Attachment A (Scope of
Services). Data for all participants with match sets will contribute towards performance goals.
City of Miami
Contract #XXX-xxxx, Resolution #2010-xx
Page 26 of 31
"Form to be updated by City and Trust for FY 2011-2012 for new grant
ter-rn'beginning August 1, 2011 through July 31, 2012"
• Mid and End of the Year Expectations: The Children's Trust expects at least 95% achievement. That
is, provider should be no less than 5% below the performance measure target percentage. No points
are awarded if the percent achieved is less than 60% of the target.
QUARTERLY PROGRAM NARRATIVE REPORT
• The Program Narrative Report captures a brief report of the program's successes, challenges, and.
support needed on a quarterly basis (four reports total over the contract period). A standard Word
document format will be provided and is available for download on The Children's Trust website.
TRAINING AND QUALITY IMPROVEMENT
• The Children's Trust offers a variety of trainings on important topics to improve service delivery and
contract compliance, enhance administrative capacity, and support program and employee
development. Provider is required to ensure attendance by,appropriate agency and/or program staff
.at. the following trainings annually: New and Renewal Contract Development and Contract
Management trainings, Quarterly Provider.Meetings, and other topical trainings offered throughout
the year.
• All Children Together (ACT) Resource Network (http://ccdh.oro/act/about act/). The Children's Trust
requires that providers offering intensive services to children attend trainings, as offered, to educate
them about the inclusion of children with disabilities. Inclusion of children with disabilities requires
that programs be appropriately adapted to meet the needs of all .participating children. The All
Children Together (ACT) Resource Network is a resource available to Provider for technical
assistance, mentoring, training andconsultation regarding provision of services to children with
disabilities.
REPORTING SUBMISSION AND DATA ENTRY
Participant attendance for a given month shall be entered into Data Tracker by the fifteenth (15th) of
the following month, exclusive of legal holidays or weekends.
• All Outcomes Reports shall be submitted to The Children's Trust monthly by the 15th of each month
for the previous month.
• Narrative reports shall be submitted quarterly to The Children's Trust by the 15th of the month
following' the e.nd of the quarter.
SCHEDULE OF REPORTS DEADLINES
Required Report--
Reporting
__ Due Date
----
Frequency
Outcomes Measurement and Results
(electronic submission in Data Tracker)
,Monthly ,
By 15th of each month.for the previous month
Demographics, Attendance, and other
quantity data (electronic submission in
Data Tracker)
Monthly
By 15th of each month for the previous month
Quarterly Program Narrative Report
(Word)
Quarterly
For August, September and October -
DUE NOVEMBER 15, 2010
For November, December and January -
DUE FEBRUARY 15, 2011
For February., March and April -
DUEMAY162011*
City of Miami
Contract #XXX-xxxx, Resolution #2010-xx
Page 27 of 31
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
SCHEDULE OF REPORTS DEADLINES
For May, June and July -
DUE AUGUST 15, 2011
*If the due date falls on a
weekend/holiday, then reports are due the following business day.
PROFILE WITH SWITCHBOARD OF MIAMI
• Provider shall create and/or update agency
Community Resource Directory maintained
accurate information for the duration of this
profile(s) has been created or updated must
execution of this Contract.
and program profiles, •and site(s) information in the
by Switchboard of Miami. Provider shall maintain
Contract term to facilitate referrals. Evidence that the
be provided to the Contract Manager within 30 days of
City of Miami
' Contract #XXX-xxxx, Resolution #2010-xx
Page 28 of 31
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through Juiy 31, 2012"
Attachment D
Program Specific Audit Requirements
The Program Specific Audit is to encompass an audit Of The Children's Trust contract(s) in accordance with
section 0.2. Financial Audit and Program Specific Audit as follows (a sample may be found on The Children's
Trust website):
• Submission of: '(a) schedule of budget to actual total expenditures by budget category, reflecting
expenditures during the audit period for each The Children's Trust contract by contract number, (b) if
applicable, audit of attendance if payment is based on attendance, or payment as specified in
Attachment B; (c) summary of schedule of prior. audit findings, (d) disclosure of any significant
finding(s), (e) disclosure of all questioned costs and liabilities due to The Children's Trust, with a
reference to the contract number involved, and (f) a recommendation for a corrective action plan on
any finding;
Report whether the schedule of expenditure(s) is fairly stated; •
• Provide notes to the schedule of total budget to• actual' expenditures that describe the significant
accounting policies used in preparing the schedule;
• Report whether contractual matching requirements were met, if applicable;
Report whether Provider has internal controls in place to provide reasonable assurance of compliance
with The Children's Trust applicable contractual requirements and on the reliability of financial
operations;
• The auditor must include in their testing: testing of the budget versus the actual expenditure, double
billing i:e. billing under The Children's .Trust contract the same expenditure that is billed under
another contract and/or revenue source, testing for unallowable expenditures e.g. costs not included
in the approved budget or budget revision and unallowable costs identified in the budget guidelines
included on The Children's Trust website, testing for questioned costs, testing that the Provider billed
and•was reimbursed by The Children's Trust in accordance with the method of payment identified in
the Contract and within the Contract period, testing that ironies used for the program were for
eligible participants, testing for the supplanting of funds, testing of match requirements, if applicable,'
testing of attendance or other unit if the method of payment is other than a cost reimbursement
paymentmethod, and testing of the cost allocation plan to verify that The Children's Trust is paying
only its fair share of costs for services, overhead and staffing.
The auditor's report shall state that the audit was conducted in accordance with the program specific
audit requirements listed in The Children's Trust contract and include the following:
An opinion (or disclaimer of opinion) as to whether the financial statement(s) of Provider is presented
fairly in all material respects in conformity with the stated accounting policies;
An opinion (or disclaimer of opinion) as to whether the schedule of total budget to actual expenditures by
budget category is presented fairly in all material respects in conformity with the stated accounting •
policies; . .
A report on' internal control related to The Children's Trust contract, which shall describe the scope of
testing of internal control and the results of the tests; .
A report on compliance which includes an opinion (or disclaimer of opinion) as to whether the auditee
complied with laws, regulations, and the provisions of contract(s) with The Children's Trust which could
have a direct and material effect on the program; and
A schedule of findings and questioned. costs for The Children's. Trust contract that includes a summary of
the auditor's results relative to The Children's Trust and findings and questioned costs.
City of Miami Page 29 of 31
Contract #XXX-xxxx, Resolution' #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
ATTACHMENT E
Affidavit for Level 2 Background Screenings
• Affidavit Affirming Compliance with
Background Screening for Provider Personnel
and/or Volunteers, Subcontracted Personnel, as applicable
In accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and 1012.465 Florida Statutes,
and pursuant to the requirements of Paragraph R. Background Screening of this Contract, the undersigned
affiant makes the following statement under oath, under penalty of perjury, which is a first degree
misdemeanor, punishable by a definite term of imprisonment not to exceed one year and/or a fine not to
exceed $1,000, pursuant to Sections 837.012 and 775.082, Florida Statutes.
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Before me, the undersigned authority, personally appeared (CEO/Executive Director)
Authorized Provider Representative
of (Provider Name)
Name of Contracted Provider
who being by me first duly sworn, deposes and says:
(Signature of CEO/Executive Director/HR Director) Date
I swear and affirm that the above -named contracted Provider is compliant with the requirements for
personnel background screening detailed in Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and
1012.465 Florida Statutes, as applicable, for all personnel having direct contact with children.
Sworn to and subscribed before me at Miami -Dade County, Florida this day of , 2009 by
Who is personally known to me
Who produced identification:
Type of identification
Signature of Notary Public
State of Florida at Large
Print, type or stamp name of notary public
My Commission Expires:
------------
City of Miami Page 30 of 31
Contract #XXX-xxxx, Resolution #2010-xx
"Form to be updated by City and Trust for FY 2011-2012 for new grant
term beginning August 1, 2011 through July 31, 2012"
Attachment F.
Performance Improvement Plan
Contract No. XXX-XXX
Agency Name: XXX
Program Name: XXX
Performance Improvement Plan
By this attachment a performance improvement plan will remain.a part of this contract until Provider
has corrected all deficiencies, as solely determined by The Children's Trust.
Provider agrees that any findings, reports and underlying work papers will be subject to complete
.review by The Children's Trust.
Provider agrees to comply with and implement the Performance Improvement deliverables as listed•
below as part of a plan approved by The Children's Trust.
Failure of Provider to comply with the Performance Improvement Plan as set forth in Resolution
#200X-xx will be a material breach of this contract as defined in Section I.
Performance Improvement Plan
' I, apacity
L. F(' ---1h 3J
Noteeficiencies
:. ir--7,� 3 ir 4 . g ��fi
..,.
s1 � .sAction.Pan �
ij 'it,.x f -i ;r Wi t_ t'f�.
_.,.
Due. .ae
Programmatic
•
Fiscal
/Administrative
City of Miami - Page 31 of 31
Contract #XXX-xxxx, Resolution #2010-xx.
DRAFT to be Updated
Service Authorization Letter
July 11th, 2011
Ms. Constance Goudie
Conee, Inc.
11551 SW 88th Street
Miami, FL 33176
RE: Service Authorization and Reimbursement for Service Providers participating in the
Fiscal Year 2011-2012 Families First Parenting Program of the City of Miami funded through
The Children's Trust ("Families First")
To Service Providers:
The City of Miami ("City") Department of Grants Administration hereby guarantees monetary
reimbursement to and hereby authorizes each of the Service Providers addressed above to begin
providing after -school services beginning as of August 1, 2011 for the Families First Program in
advance of your receipt of the final form of Professional Services Agreement with the City. The
Children's Trust has authorized a Contract with the City at its , 2011 meeting. This
Service Authorization Letter serves as notice to Service Providers that the City and The
Children's Trust are moving forward to complete their document execution processes and the
document execution processes with each of you for the Fiscal Year 2011-2012. The City
Commission has authorized moving forward with the Families First Program funded by The
Children's Trust and your services have been authorized accordingly pursuant to Resolution No.
11- , adopted , 2011, a copy of which is attached hereto and
incorporated hereby.
The Fiscal Year contract that each Service Provider has with the City of Miami will be for the
service period beginning August 1, 2011' to July 31, 2012. During the period of time covered by
this Service Authorization Letter, each Service Provider will provide program activities, complete
all outcome assessments, submit invoices for program eligible expenses to be reimbursed, and
submit all reports and data according to the contract requirements and due dates delineated within
the Scope of Services provided to The Children's Trust.
Furthermore, each Service Provider shall submit original requests for payment in the format
prescribed by The Children's Trust for services/work performed for the City of Miami
Department of Grants Administration under the Families First Program. These requests for
payment shall be submitted on or before the tenth (loth) of the month following the month in
which expenditures were incurred, exclusive of legal holidays and weekends, in which case, the
due date for submission of payment will be the next available business day.
Draft form of Service Authorizatim Letter
If you have any questions, feel free to Esther Balsera, Education Initiatives Coordinator at 305-
416-1532.
Thank you for your participation as a Service Provider. We look forward to working with you in
the Families First Program.
Sincerely,
Lillian Blondet
Interim Director
City of Miami Department of Grants Administration
, as an Authorized Representative of
as a Service Provider for Families First acknowledges acceptance of these terms and conditions
via this Service Authorization Letter:
Signature of Authorized Representative on behalf of
as Service Provider:
Printed Name:
Title:
Date:
Draft form of Service Authorizaticn Letter
DRAFT to be Updated
Service Authorization Letter
July 11th, 2011
Ms. Maria C. Carreras
Exceptional Consulting for Educational Leaders
7891 SW 57 Terrace
Miami, FL 33143
RE: Service Authorization and Reimbursement for Service Providers participating in the
Fiscal Year 2011-2012 Families First Parenting Program of the City of Miami funded through
The Children's Trust ("Families First")
To Service Providers:
The City of Miami ("City") Department of Grants Administration hereby guarantees monetary
reimbursement to and hereby authorizes each of the Service Providers addressed above to begin
providing after -school services beginning as of August 1, 2011 for the Families First Program in
advance of your receipt of the final form of Professional Services Agreement with the City. The
Children's Trust has authorized a Contract with the City at its , 2011 meeting. This
Service Authorization Letter serves as notice to Service Providers that the City and The
Children's Trust are moving forward to complete their document execution processes and the
document execution processes with each of you for the Fiscal Year 2011-2012. The City
Commission has authorized moving forward with the Families First Program funded by The
Children's Trust and your services have been authorized accordingly pursuant to Resolution No.
11- adopted , 2011, a copy of which is attached hereto and
incorporated hereby.
The Fiscal Year contract that each Service Provider has with the City of Miami will be for the
service period beginning August 1, 2011' to July 31, 2012. During the period of time covered by
this Service Authorization Letter, each Service Provider will provide program activities, complete
all outcome assessments, submit invoices for program eligible expenses to be reimbursed, and
submit all reports and data according to the contract requirements and due dates delineated within
the Scope of Services provided to The Children's Trust.
Furthermore, each Service Provider shall submit original requests for payment in the format
prescribed by The Children's Trust for services/work performed for the City of Miami
Department of Grants Administration under the Families First Program. These requests for
payment shall be submitted on. or before the tenth (10th) of the month following the month in
which expenditures were incurred, exclusive of legal holidays and weekends, in which case, the
due date for submission of payment will be the next available business day.
Draft form of Service Authorizatim Letter
If you have any questions, feel free to Esther Balsera, Education Initiatives Coordinator at 305-
416-1532.
Thank you for your participation as a Service Provider. We look forward to working with you in
the Families First Program.
Sincerely,
Lillian Blondet
Interim Director
City of Miami Department of Grants Administration
, as an Authorized Representative of
as a Service Provider for Families First acknowledges acceptance of these terms and conditions
via this Service Authorization Letter:
Signature of Authorized Representative on behalf of
as Service Provider:
Printed Name:
Title:
Date:
Draft form of Service Authorization Letter
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Fiscal Year 2011-2012
PROFESSIONALSERVICES AGREEMENT
BY AND BETWEEN
CITY OF MIAMI
AND
«CAPS_CONTRACT NO. «Contract_ Number»»
BETWEEN THE CHILDREN'S TRUST
AND CITY OF MIAMI
FOR THE «Program_Name_CAPS» PROGRAM
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter `Agreement") by and
between the City of Miami, a•Florida municipal corporation whose main address is
City Hall, 3500 Pan American Drive, Miami, Florida 33133 (hereinafter the "City") and
«Name_of Subcontractor_Independent_Contr», a Florida «ForProfitNotforProfit»»
corporation whose main address is «Main_Address»» «Address_City_»,
«Zip_code»» Florida (hereinafter "Provider") in relation to Provider's services (as
hereinafter defined) for the «Program_Name»» Program (the "Program") under Contract
No. «Contract_Number» (hereinafter "Trust Contract", a copy of which is attached hereto,
incorporated hereby, and made a part hereof as Composite Exhibit 1), between The
Children's Trust whose address is 3150 S.W, 3rd Avenue, 8th Floor, Miami, ,Florida 33129
(hereinafter "The Children's Trust" or the "Trust) and the City states the conditions and
covenants for the rendering of services to children and families for The Children's Trust and
the City.
In consideration of the mutual covenants herein, the City and Provider (sometimes
hereafter referred to as "Parties") agree as follows:
A. EFFECTIVE TERM
The effective term of this Agreement shall coincide with the effective term of the Trust
Contract and shall be as of «start_date_without_year», 2010 through
«end_date_without_year», 2011, subject to funding availability and Provider's
performance.
B. TERMS OF RENEWAL, if applicable
In the sole discretion of The Children's Trust regarding the Trust Contract and in the sole
discretion of the City regarding any other matters, if any, under this Agreement, this
Agreement may be renewed upon the same terms as the Trust Contract in connection with
Provider's services hereunder with the acknowledgement of Provider. In considering the
exercise of any agreement renewal and/or any contract renewal, and in accordance with the
Request for Proposal ("RFP") of The Children's Trust and its Board authorization, and in
accordance with the applicable authorization resolution by the City Commission, renewal
may not exceed a term equal to the term of the initial Trust Contract for a total maximum of
three (3) terms, unless otherwise agreed in writing . by the Trust and/or the City, as
applicable. The Children's Trust in its sole discretion and the City, as and if applicable, will
consider, but is not limited to, the following:
Rjj: 261426
C i Miamt Yrotessional-Service�s Agreement No.
With «Name_of Subcontractor Independent_Contr», a Florida «ForProfitNotforProfib) corporation
Related to Contract No. «Contract Number)) with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1,,2011 through July 31, 2012"
1. Provider meeting the performance requirements specified in this Agreement and
under the Trust Contract.
2. Continueddemonstrated and documented need for the services funded.
3. Program performance, fiscal performance, and compliance by Provider that is
deemed satisfactory in The Children's Trust's sole discretion regarding the Trust
Contract and that is deemed satisfactory in the City's sole discretion regarding the
Agreement.
4. The availability of funds from The Child`ren's Trust. Both The Children's Trust and the
City are prohibited from creating obligations in anticipation of budgeted revenues
from one fiscal year to another without year to year extension provisions in the
contract and the agreement.
5. If applicable, The Children's Trust in its sole discretion will initiate re -negotiation of
the Trust Contract before the contract term expires. Also if applicable and depending
upon the Trust Contract, the City may initiate re -negotiation of this Agreement
before the agreement term expires.
6. The City in its sole discretion may also consider Provider's performance under any
other agreement or contract with the•City.
7. .The availability of funds and continued authorization of City activities. This
Agreement is subJect to- (a) amendment due to lack of funds, reduction of funds,
and/or change(s) in regulations or the City of Miami Code, as amended (the "Code")
upon at least thirty (30) days written notice, or (b) termination pursuant to the
terms and conditions of this Agreement.
8. Provider's maintaining all licenses and certifications required by The Children's Trust,
Miami -Dade County, and the City.
C. SCOPE OF SERVICES
1. Provider agrees to render services for the Program in accordance with the
Composite Exhibit. 1, Attachment A, Scope of Services, hereafter "Services",
to this Agreement and to the Trust Contract and within the budgeted amounts and
other fiscal requirements agreed by the Trust and the City in Composite Exhibit 1,
Attachment B, Other Fiscal Requirements, Budget, and Method of Payment,
hereinafter "Fiscal Requirements". Provider shall implement the Services in a
manner deemed satisfactory to The - Children's Trust and to the City. Any
modification to the Services shall not be effective until approved, in writing, by The
Children's Trust, the City, and Provider.
2. The Services' activities and performance measure's, as well as complete and accurate
data and programming information, will be used in the evaluation of Provider's
--overall- performance- in-accordance-with-this-Ag.reement-and-the Trust Contract. -
3. Provider agrees that all funding provided by The Children's Trust through the City,
pursuant to this Agreement and the Trust Contract will be used exclusively by
Provider for Services in the City of Miami (unless such Services are authorized and
required by the Trust and the City to occur elsewhere under Attachment A) and for
the benefit of City of Miami residents and Miami -Dade County residents.
D. TOTAL FUNDING
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor__Independent* Canto>, a Florida «ForProfitNotforProfib> corporation •
Related to Contract No. «Contract Number with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1., 2011 through July 31, 2012"
Subject to the availability of funds, the maximum amount payable for Services rendered
under this Agreement and under the Trust Contract shall not . exceed
«Amount_of_Contract_Dollars_Written_out» - • Dollars and
«Amount_of_contra ct_Cents_W ritte n_out» Cents
($«Total_Amount_of_Contract_numbers»). The Parties agree that should available
funding to the City and/or to The Children's Trust be reduced, the amount payable under
this Agreement and under the Trust Contract will be reduced at the sole option of The
Children's Trust with a proportionate reduction in Provider's Services hereunder.
Provider agrees to adhere to Other Fiscal Requirements, Budget and Method of Payment
outlined in Attachment B to this Agreement and to the Trust Contract.
E. FISCAL MANAGEMENT
1. Double Billing and Payments
Provider's costs or earnings claimed under this Agreement and under the Trust Contract
may not also be claimed under any other contract; agreement, or grant from the City or
from The Children's Trust or, unless such claim is denied by The Children's Trust, from
any other agency. Any claim for double payment by Provider shall be a material breach
by Provider of this Agreement and of Provider's portion related to the Trust Contract.
2. No Supplanting of Existing Public Funds
The Children's Trust funding through the City may not be used by Provider as a
substitute for existing resources or for resources of Provider that would otherwise be
available for children's services, or to replace funding previously provided by. and
currently available from local and state funding sources to Provider for the same
purpose. A violation of this section by Provider shall be considered a material breach of
this Agreement and of Provider's portion of the related Trust Contract.
3. Capital Equipment
Capital equipment is included in the definition of "property" under Florida Statutes,
Chapter .274, and Florida Administrative Code, Section 69I-73.001, and -is defined as
individual items with a value of One Thousand Dollars ($1,000) or greater which have a
life expectancy of more than one (1) year. Provider is to maintain proof of Property
Coverage in accordancewith the insurance requirements .prescribed in this Agreement
(see Section K. Insurance).
Capital equipment purchased with Trust funds by Provider (through reimbursement by
the Trust and the City under this Agreement and the. related Trust Contract) become
assets of The Children's Trust; are intended for The Children's Trust funded programs;
are owned by The Children's Trust; and must be tagged by Provider at the time of
purchase as an asset of The 'Children's Trust. The Children's Trust .and/or the City, as
applicable, will work with Provider to tag the asset and receive all information. regarding
the capital equipment. Provider must maintain a record of any capital equipment
purchased with funds provided by The. Children's Trust through this Agreement and the
related Trust Contract. When Provider is no longer funded by The Children's Trust
through the City under this Agreement and the related Contract, the equipment will be
returned to The Children's Trust unless it is fully depreciated and evidence of such full
depreciation is documented by Provider to the City and The Children's Trust. Ownership
of capital equipment will be transferred to Provider and removed from The Children's
Trust's fixed asset system if the capital equipment is fully depreciated and in the
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Nameof Subcontractor Independent_Contr», a Florida «ForProfitNotforProfib> corporation
Related to Contract No. «Contract Number» with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012".
possession of Provider. Provider can purchase the equipment at the depreciated cost
with the prior written approval of The Children's Trust and the City. If capital equipment
is not purchased by Provider prior to the equipment being fully depreciated, Provider
must 'return such capital .equipment to The Children's Trust before 'submission of the
final invoice under this Agreement and the related Trust Contract.
In the event that property of The Children's Trust is either damaged, lost, or stolen,
while in Provider's possession, Provider is to perform the following:' a) within five (5)
business days provide written notification to The Children's Trust contract manager and
the City's project manager that the capital equipment has been either damaged, lost or
stolen; b) provide a police report for lost or stolen items; or provide a written statement
as to. how the capital equipment was damaged; and c) reimburse The Children's Trust
(through the City or as otherwise determined by the City and The Children's Trust) for
the value, as determined by The Children's Trust of the capital equipment.
4. Assignments and Subcontracts
Provider shall . not assign this Agreement to another party. Provider shall not
subcontract any Services under this Agreement. in connection with the related Trust
Contract without prior written approval of the City and The Children's Trust. In any
subcontract approved by the City and The Children's Trust, Provider shall incorporate
appropriate language from this Agreement and the related Trust Contract into each
subcontract and shall require each subcontractor providing Services to be governed by
the terms and conditions of this Agreement and the related Trust Contract. Provider
shall submit to the City and to The Children's Trust .a copy of each subcontract, if any, to
this Agreement, within thirty (30) days of its execution. All sub -contractors of Provider
must agree to be monitored by Provider and/or on behalf of the City and The Children's
Trust in the same manner as Provider under the terms of this Agreement and the related
Trust Contract. Provider acknowledges and agrees that the City, The Children's Trust,
and any subcontractor to this Agreement have authority to communicate and exchange
information about agreement, contract, program, and/or fiscal issues. Provider waives
any and all claims, demands, and/or legal action based upon any such communications.
Provider shall be responsible for all Services -performed, and all expenses incurred,
under this Agreement, including services provided and expenses incurred by any and all
subcontractors in connection with this Agreement and the related .Trust Contract.
Neither the City nor The Children's Trust shall be liable to any subcontractor for any
expenses or liabilities incurred under any subcontract, and Provider shall be solely liable
under any subcontract. Subject to the limitations and sovereign immunity provisions of
Florida Statutes Section 768.28 relating to the City and The Children's Trust, Provider
--shall hold harmless and defend, at -Provider's expense, .the -City and. The-Children's Trust. —
against any claims, demands or actions related to any subcontract.
The City and The Children's Trust shall not provide funds to any subcontractor unless
specifically agreed to in writing by the City and The Children's Trust with notification to
the Provider. All payments to any contracted subcontractor shall be paid directly by
Provider to the subcontractor. The City and The Children's Trust reserve the right to
require verification from Provider and/or subcontractor of payment due for satisfactory
work performed by the subcontractor. .
Ry:261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent Contra, a Florida «ForProfitNotforProfib> corporation
Related to Contract No. «Contract Number with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August1, 2011 through July 31, 2012"
Provider and any Subcontractor must be currently qualified to do business in the State
of Florida, Miami -Dade County, and the City, and licensed to conduct business within the
City at the time that a subcontractor agreement is entered into and Services are
rendered.
5. Religious Purposes
Providers and/or their faith -based community partners, if any, shall not use any funds
provided under this Agreement and the related Trust Contract to support any inherently
religious activities, including but not limited to, any religious instruction, worship,
proselytization, publicity or marketing materials. Any such use by Provider shall be a
material breach of this Agreement and of Provider's portion of the related Trust
Contract.
6. Lobbying
Provider shall not use any funds. provided under this Agreement or any other funds
provided by the City or under the related Trust Contract or any other funds provided by
The Children's Trust for lobbying any federal, state or local government or legislators.
Any such use by Provider shall be a material breach of this Agreement and of Provider's
portion of the related Trust Contract.
7. Adverse Action or Proceeding
Provider shall not use any funds under this Agreement or any other funds provided by
the City or under the related Trust Contract,or. any other funds provided by The
Children's Trust, for any legal fees, or for any action or proceeding against the City, The
Children's Trust, and/or their respective agents, employees. and/or officials. Any such
use by Provider shall be a material breach of this Agreement and of Provider's portion of
the related Trust Contract.
F. INDEMNIFICATION BY PROVIDER
Provider shall indemnify, release, and hold harmless the City and The Children's Trust
and their respective officers, employees, agents and instrumentalities from any and all
liability, losses .or damages, including attorneys' fees and costs of defense, which the
City, The Children's Trust, and/ortheir respective officers, employees, agents and/or
instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to .or resulting from the
performance or lack of performance of this Agreement by Provider or its employees,
agents, servants, partners, principals or subcontractors.
---Provider shall pay -all -claims and -losses -in connection--therewith-and-shall-investigate and
defend all claims, suits or actions of. any kind or nature in the name of the City and The
Children's Trust, where and as applicable, including appellate proceedings, and shall pay
all costs, judgments, and reasonable attorney's fees which may issue thereon.
The provisions of this section on indemnification shall survive the expiration or
termination of this Agreement.
G. COPYRIGHTS AND RIGHT TO DATA/MATERIALS
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor_Jndependent_Contrr), a Florida «ForProfitNotforProfit» corporation
Related_to Contractllo. .Contract_N rnber» with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Where activities supported by this Agreement produce original writing, data, sound
recordings, pictorial reproductions, drawings or other graphic representations and works
of similar nature, the City and The -Children's Trust have a license to reasonably use,
duplicate and disclose such materials in whole or in part in a manner consistent with the
purposes and terms of this Agreement, and to have others acting on behalf of the City
and The Children's Trust to do so, provided that such •use does not compromise the
validity of any copyright, trademark or patent. If the data/materials so developed are
subject to copyright, trademark or patent, legal title and every right, interest, claim or
demand of any kind in and to any patent, trademark or copyright, or application for the
same, will vest in Provider or with any applicable third party who has licensed or
otherwise permitted Provider to use the same. Provider agrees to allow the. City and
others acting on behalf of the City and The Children's Trust and others acting on behalf
of The Children's Trust to have reasonable use of the same consistent with the purposes
and terms of this Agreement and the related Trust Contract, at no cost to the City and to
The Children's Trust, provided that such use does not compromise the validity of such
copyright, trademark or patent.
H. OWNERSHIP AND LICENSING OF INTELLECTUAL PROPERTY
This Agreement and the related Trust Contract are .subject to the provisions, limitations
and exceptions of Chapter 119, Florida Statutes, regarding public records. Accordingly
to. the extent permitted by Chapter 119, Florida Statutes, Provider retains sole
ownership of intellectual property developed under this Agreement and in connection
with the related Trust Contract. Provider is responsible for payment of required licensing
fees if intellectual property owned by other parties is incorporated by Provider into the
services required under this Agreement and in connection with the related Trust
Contract. Such licensing should be in the exclusive name of Provider. Payment for any
licensing fees or costs arising from the use of others' intellectual property shall be at the
sole expense of Provider.
Provider shall indemnify, release, and hold harmless the City and The Children's Trust
from liability of any nature or kind, including costs and expenses for or on account 'of
third party allegations that use of any intellectual property owned by the third. party and
provided, manufactured or used -by the indemnifying Provider in the performance of this
Agreement and the related Trust Contract violates the intellectual property rights of that
third party.
I. BREACH OF AGREEMENT AND REMEDIES
_..I_- Breach
A material breach by Provider shall have occurred under this Agreement (and•under
Provider's portion of the related Trust Contract) if Provider through action or omission
causes any of the following:
a. Fails to comply with Background Screening, as required under this Agreement and
under the•related Trust Contract.
b. Fails to provide the Services outlined in the Scope of Services (Attachment A) within
the effective term of this Agreement and the Trust Contract as indicated in The
Children's Trust's Service Authorization Letter .attached hereto and . incorporated
hereby in Composite Exhibit 1;
Rjj: 261426
City of Miami Professional Services Agreement No,
With «Name_of Subcontractor Independent ContDi, a Florida «ForProfitNotforProfib> corporation
Related to-L ontractNo «ContracLNumber»jiithThe Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
c. Fails to correct an imminent safety concern or take .acceptable corrective action;
d. Ineffectively or 'improperly uses The Children's Trust funds allocated under this
Agreement and the Trust Contract;
e. Does not furnish and maintain thecertificates of insurance or self insurance required
by this Agreement, the related Trust Contract or as determined by the City or The
Children's Trust, as applicable;
f. Does not meet or satisfy the conditions of award required by this Agreement and the
Trust Contract within a specified reasonable time;
g. Fails to submit or submits incorrect or incomplete proof of expenditures to support.
disbursement requests or advance funding disbursements, or fails to submit or
submits incomplete or incorrect detailed reports of •requests for payment,
expenditures or final expenditure reports within a specified reasonable time;
h. Does not submit or submits incomplete or incorrect required reports pursuant to the
Scope of Services in this Agreement and the Trust Contract;
i. Refuses to allow the City and/or The Children's Trust, as applicable, access to
records or refuses to allow the City and/or The Children's Trust, as applicable, to
monitor, evaluate and review Provider's program, including required client data
within a'specified reasonable time;
j. Fails to comply with child abuse and incident reporting requirements;
k. Attempts to meet its obligations under this Agreement through fraud,
misrepresentation or material misstatement;
1. Fails to correct deficiencies found during a monitoring, evaluation or review within a
specified reasonable time;
m. Fails to meet the terms and conditions of any obligation or repayment schedule' to
the City and/or The Children's Trust, as applicable, or to any of their respective
agencies within a specified reasonable time;
n. Fails to maintain the confidentiality of client files, pursuant to Florida and federal
laws;
o. Fails to fulfill in a timely and proper manner any and all of its obligations, covenants,
contracts and stipulations in this Agreement and its related' portion of the Trust
• - . Contract within a specified reasonable time;
p. Fails to maintain all valid licenses, certifications, and insurancerequired to provide
the Services under this Agreement and/or the Trust Contract.
Any waiver of breach of any provisions of this Agreement and/or of Provider's portion of
the related Trust Contract, as and if applicable, shall not be deemed to be a waiver of
any other breach and .shall not be construed. to be a modification of the terms of this
Agreement and/or of the terms of Provider's portion of the related Trust Contract. Any
•
such waiver by the City and/or The Children's Trust, as and if applicable, shall be
provided -in writing to --Provider-- - - -- - -
2. Remedies
If Provider fails to cure any breach within thirty (30) days after receiving written notice
from the City and/or The Children's Trust, as and ifapplicable, identifying the breach,
the City and/or The Children's Trust, as and if applicable, may pursue any or all of the
following remedies:
a. The City and The Children's Trust may, at their respective discretions, enter into a
written performance improvement plan with Provider to cure any breach of this
Agreement and Provider's portion of the related Trust Contract as may be
Rjj:261426 •
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent Canto>, -a Florida, aPorProfitNotforProfib> corporation
Related to Contract No. «Contract Number» with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
permissible under state or federal law. (Attachment F, if applicable). Any such
remedial ,plan shall. be an addition to this Agreement and an addition to the related
Trust Contract, and shall not affect or render void or voidable any other provision
contained In this Agreement, the related Trust Contract, costs, or any judgments
entered by a court of appropriate jurisdiction.
b. The City and/or the Children's Trust, as applicable, may suspend payment in whole
or in part under this Agreement and/or under the related Trust Contract, by
providing written notice of suspension to Provider of such suspension and .specifying
the effective date of suspension, at least five (5) business days before the effective
date of suspension: On the effective date of suspension Provider may (but shall not
be obligated to) continue to perform the Services in this Agreement, but Provider
shall promptly cease using the City's logo, The Children's Trust's logo, and any other
reference to the City and The Children's Trust in 'connection with such Services. All
payments to Provider as of the date of suspension shall cease, except that City as
permitted under the Trust Contract by The Children's Trust shall continue to review
and pay verifiable requests for payment for Services that were performed and/or for
deliverables that were substantially completed at the sole discretion of The Children's
Trust, prior to the effective date of such suspension. If payments are suspended;
The Children's Trust must specify in writing to the City and to Provider the actions
that must be taken by Provider as condition(s) precedent to resumption of any
payments and shall specify a reasonable date for Provider's compliance. The
Children's. Trust may also suspend any payments in whole or in part under any other
agreements/contracts entered into between The Children's Trust and Provider by
providing separate written notice to Provider of each such suspension and specifying
the effective date of suspension, which must be at least five (5) business days before
the effective date of such suspension, in any event The Children's Trust shall
continue to review and pay verifiable requests for payment as provided for in such
other agreements/contracts for services that were performed and/or fordeliverables
that were substantially completed at the sole discretion of The Chil.dren's Trust prior
. to the effective date of such suspension. Provider shall be responsible for reasonable
direct and indirect costs of The Children's Trust associated . with such suspension
including reasonable attorney's fees.
c. The City may also suspend any payments in whole or in part under any other.
agreements/contracts entered into between the City and Provider by providing
separate written notice to Provider of each such suspension and specifying the
effective date of suspension, which must be at least five (5) business days before the
effective date of. such suspension, in any event the City shall continue to review and
pay verifiable requests for payment as provided for in such other
—agreements/contracts for services -that were -performed and/or for deliverables that
were substantially completed at the sole discretion of the City prior to the effective
date of such suspension. Provider shall be responsible for reasonable direct and
indirect costs of the City associated with such suspension including reasonable
attorney's fees.
d. The City, on behalf of itself or on behalf of The Children's Trust may terminate this.
Agreement by giving written notice to Provider of such termination and specifying
the date of termination at least five (5) business days before the effective date of
termination. In the event of such termination,' the City and/or The Children's Trust,
as applicable, may (a) request Provider to deliver to the City and The Children's
Ry:261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent Contn>, a Florida lForProfitNotforPIofit» corporation
Related to Contract No. «Contract Number» withThe Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Trust clear and legible copies of all finished or unfinished documents, studies,
surveys, reports prepared and secured by Provider with Trust funds and/or with City
funds, as applicable, under this Agreement subject to the rights of Provider as
provided for in Paragraphs G and H above; (b) seek reimbursement of any Trust
funds and/or City funds, as applicable, which have been improperly paid to Provider
under this Agreement; (c) terminate further payment of Trust funds • and/or City
funds, as applicable, to Provider under this Agreement, except that the City and/or
The Children's Trust, as applicable, shall continue to review and pay verifiable
requests for payment for services that were performed and/or deliverables that were
substantially completed at the sole discretion of the City and/or The Children's Trust,
as applicable, prior to the effective date of such termination; and/or (d) terminate or
cancel, without cause, any other agreements/contracts entered into between The
Children's Trust and Provider and/or between the City and Provider, as applicable, by
providing separate written notice to Provider of each such termination and specifying
the .effective date of termination, which much be at least five (5) business days
before the effective date of termination, in which event the City and/or The
Children's Trust, as applicable, shall continue to review and pay verifiable requests
for payment as provided for in such other agreements/contracts for services that
were performed and/or for deliverables that were substantially completed at the sole
discretion of the City and/or The Children's Trust, as applicable, prior to the effective
date of such termination. Providershall be responsible for reasonable direct and
indirect -costs associated with such termination, including reasonable attorney's fees.
e. The City may seek enforcement of this Agreement and The Children's.Trust may seek
enforcement of this Agreement in relation to Provider's portions of the Trust Contract
against Provider including but not limited to filing an action with a court of
appropriate jurisdiction. Provider shall be responsible for reasonable direct and
indirect costs associated with such enforcement against Provider, including
reasonable attorney's fees, costs, and any judgments entered by a court of
appropriate jurisdiction, including reasonable direct and indirect costs and reasonable
attorneys' fees through conclusion of all appellate proceedings, and including any
final settlement or judgment.
f. The provisions of this Paragraph .I shall survive the expiration or termination of this
Agreement and of the related Trust Contract,
J. TERMINAT.ION BY. EITHER PARTY
• The parties agree that this Agreement may be terminated by either party by written
notice to the other party of intent to terminate at least thirty (30) calendar days prior to
— - - the--effective--date of--such-termination--The-parties--understand-.and--agree---that The
Children's Trust and the City may terminate the related Trust Contract (including
Provider's portions thereof) by written notice to the other party of intent to terminate
such Trust Contract at least thirty (30) calendar days prior to the effective date of -such
termination.
K. INSURANCE REQUIREMENTS
Provider shall have Provider's insurance agent(s) provide to the City • and to The
Children's Trust within thirty (3D).days of execution of this Agreement, Certificates of
Insurance or, If applicable, a letter of self-insurance indicating coverage applicable to a
Ry:261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent Contr», a Florida «ForProfitNotforProfit» corporation
Rel-a ed to Lontract7 o Contract-Numben> with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Florida not -for -profit corporation required under this section or as determined by the
City and/or The .Children's •Trust. Provider must.comply with this requirement; failure to
comply is a material breach of this Agreement and of Provider's portion of the related
Trust Contract.
The City and the Children's Trust shall both be named as additional insureds as their
interests may appear on all applicable policies, and all applicable policies shall be
maintained in full force and effect for the term of this Agreement and the term of the
• related Trust Contract, The Children's Trust will not disburse any funds to the City for
Provider and the City will not disburse any funds to Provider until the City and The
Children's Trust are provided with the necessary Certificates of Insurance or letter of
self-insurance and the City and The Children's Trust have approved such documents,
Provider shall provide and shall require its sub -contractors to carry insurance
coverage(s) as outlined below:
1. Provider and sub -contractors . shall furnish their .respective certificates of
insurance regarding Worker's Compensation covering all employees of Provider and
sub -contractor in accordance with statutory limits for the State of Florida.. If
applicable, Provider and sub -contractors may solicit and provide to the City and The
Children's Trust a valid State of Florida exemption filed with the Department of
Labor, as required .by Florida Statutes, Chapter 440. In the event that the Provider
is no longer exempt from obtaining Worker's Compensation insurance, the Provider
must notify The Children's Trust and the City of Miami, and provide the necessary
certificate of insurance or other evidence of coverage upon the termination of the
exemption, as applicable. The employer's liability Section shall reflect limits of at
least $500,000 each accident, $500,000 each disease, each employee, and $500,000
each disease policy limit as minimums. In the event that Provider's sub -contractor is
no longer exempt from obtaining Worker's Compensation insurance, the Provider and
sub -contractor must notify The Children's Trust and the City of Miami, and provide
the necessary certificate of insurance or other evidence of coverage upon the
termination of the exemption, as applicable. The sub -contractor's employer's liability
portion shall reflect $500,000/$500,000/$500,000 as minimums. •
2, Commercial .General Liability with limits of at least•$500,000 per occurrence,
$1,000,000 policy aggregate with a maximum deductible of $1,000 per occurrence.
The Provider's and sub -contractors' respective policies shall include coverage for .
premises and operations liability, contingent .and contractual exposures, products
—and completed operations; personal and advertising •liability -and- sexual -abuse- and
molestation, if applicable. The Children's Trust and the City of Miami must be
designated and shown on the certificates of insurance as certificate holders and listed
"Additional Insureds as Their Respective Interests May Appear" with respect to this
coverage,
3. Automobile liability coverage for all owned, hired, non -owned and leased vehicles
of Provider and of any sub -contractors, and any transportation companies hired for
transporting program participants. The amount of coverage is $1,000,000
combined single limit per accident for bodily injury and property damage. •The
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor_ Independent Contra, a Florida «ForProfitNotforProfith corporation
Related to Contract No. «Contract Number with The Children's Truce
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Children's Trust and City of Miami must be designated and shown as certificate
holders and listed "Additional. Insureds as Their Respective Interests May Appear"
with respect to this coverage. Coverage for non -owned and hired auto exposures can
be acquired through the Florida Automobile Joint Underwriting Association when cost
prohibited or market unavailable. Rental cars cannot be used in the course of
Provider's regular operations and in the course of sub -contractors' regular
operations. Rental cars may be used for travel to attend conferences outside the tri-
county area. Transportation companies used by the Provider and by sub -contractors
for the funded program must list the City and The Children's Trust as certificate
holders and as "Additional Insureds as Their Respective Interests May Appear".
4. If applicable for Services under this Agreement, Special Events Coverage, as
determined by the City and/or The Children's Trust, as applicable. The liability
coverage will be the same as the coverage and limits required for commercial
general liability and The Children's Trust and City of Miami must be designated and
shown as "Additional Insureds as Their Respective Interests May Appear." Special
Events policies are for short term functions. and not meant to replace annual liability
policies. The coverage is for the day or days of the event and must provide coverage
the day prior and the day following the event.
5. If applicable for Services under this Agreement, Professional Liability insurance/
Errors & Omissions, as determined by the City and/or The Children's Trust, as
applicable, with coverage limits or amounts determined by the City and/or The
Children's Trust, as applicable, but not. less than $250,000 per claim and in the
policy aggregate. Defense costs may be inside the limits of liability and the policy
can be written on claims -made form. The Children's Trust and the City of Miami
should be listed as certificate holders, but are not required to be named as Additional
Insureds. Professional Liability insurance is generally .required when the scope of
services uses professional services that require certifications or license(s) to provide
direct services to program participants.
7. Proof of Property Coverage is required when Provider has capital equipment
owned by The Children's Trust, or the City of Miami, and said capital equipment is
under the care custody and control of Provider.. The Children's Trust and City of
Miami must be shown on the evidence of property coverage as Loss Payees, as
applicable, Property coverage shall survive. the expiration or termination . of this
Agreement until such. time the ownership of the capital equipment is transferred to
Provider or such capital equipment is returned to the City or The Children's Trust, as
applicable,
Certificate Holders
Certificate holders must read:
The Children's Trust
3150 SW 3rd Avenue, 8th Floor
Miami, Florida 33129
And
City of Miami
c/o Risk Management Department
Miami Riverside Center, 9th Floor
444 S.W. 2nd Avenue
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent Coot)), a Florida «ForProfitNotforProfib> corporation
Kelefed4o Contract No. «Contract-Numben> with The Children Trust
"Form to be updated by City and Trust for FY2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Miami, Florida 33133
Classification and Rating
All insurance policies required above shall be issued by companies authorized to do
business under the laws of the State of Florida, with the following qualifications:
The company must be rated no less than "A-" as to management, and
no less than "Class V" as the financial strength, by the latest edition of
Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent, subject to the reasonable approvals of the City
and The Children's Trust, as applicable,
Provider and/or Provider's insurance agent and/or sub -contractors insurance agents, as
applicable, shall notify The Children's Trust and the City in writing, of any cancellation,
or material changes in insurance coverages in accordance with policy. • provisions.
Provider shall be responsible for ensuring that all applicable insurances (of both Provider
and its sub -contractors) are maintained and submitted to the City and The Children's
Trust for the duration of this Agreement.
In the event of any change in Provider's Scope of Services, Attachment A, the City
and/or The Children's Trust, as applicable, may increase, waive or modify, in writing any
of the foregoing insurance requirements. Any request by a Provider to decrease, waive
or modify any of the foregoing insurance requirements shall be approved, in writing, by
the City and/or The Children's Trust; as applicable, prior to any such decrease, waiver or
modification.
In the event that an insurance policy or coverage(s), as applicable, is cancelled during
the term of this Agreement and/or any renewals hereof, the City and The Children's
Trust shall reserve their respective rights to withhold all payments from Provider until a
new Certificate of Insurance or other evidence of coverage(s) required under this section
is submitted and approved by the City and The Children's Trust, The new insurance
policy or other evidence of coverage(s) shall cover the time period commencing from the
date of cancellation of the prior insurance policy or other evidence of prior coverage(s).
The . City and/or Children's Trust, as applicable, may require Provider to furnish
additional and different insurance coverage(s), or both, as may be 'required .in
connection with the scope of work. Provision of insurance or other evidence of
coverage(s) by Provider, in no instance, shall be deemed to be a release, limitation, or
waiver of any claim, cause of action or assessment that the City and/or The Children's
—Trust may -have against -Provider for any liability of -any nature related- to performance by ----
Provider under this Agreement, the related Trust Contract, or otherwise.
All insurance required hereunder may be maintained by Provider pursuant to a master or
blanket policy or policies of insurance. All insurance required hereunder may be
maintained by Provider's subcontractor(s) pursuant to a master or blanket policy or
policies of insurance.
L. PROOF OF TAX STATUS
Rjj: 261426
City. of Miami Professional Services Agreement No.
With «Name of Subcontractor Independent Contra, a Florida «ForProfitNotforProfit» corporation
Related to Contract No. «Contract Number».with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012. for new
grant term beginning August 1, 2011 through July 31, 2012"
Provider is required to keep on file the following documentation for reviewby the City
and/or The Children's Trust:
1. If required as applicable to Provider, the Internal Revenue Service (I.R.S.) tax status
determination letter;
2. The most recent (tWo years) I.R.S. form 990 or applicable tax return filing within six
(6) months after Provider's fiscal year end or other appropriate filing period
permitted by law;
3. If required by applicable law to be filed by Provider, IRS 941 = quarterly federal tax
return reports within thirty-five (35) calendar days after the quarter ends and if
applicable, state and federal unemployment tax filings and if the 941 and
unemployment tax filings reflect a tax liability, proof of payment must be submitted
within sixty (60) calendar days after the quarter ends.
M. NOTICES.
Written notices pursuant to this Agreement shall be sent to the addresses for each Party
appearing on the first page of this Agreement and additionally as set forth below.
Notices to The Children's Trust shall be marked .to the attention of its President/CEO.
Notices to the City shall be marked to the attention of the City Manager and:
With copies sent to:
City of Miami, Grants Director
444 S.W. 2nd Avenue, 5th Floor
Miami Riverside Center
Miami, Florida 33130
City of Miami, City Attorney
444 S.W. 2nd Avenue, 9th Floor
Miami Riverside Center,
Miami, Florida 33130
Notices to Provider shall be marked to the attention • of its
(Provider's Authorized Representative).. It is each Party's
responsibility to advise the other Party and The Children's Trust in writing of any
changes in responsible personnel for accepting Notices under this Agreement and the
related Trust Contract, mailing address(es), and/or telephone number(s).
N. AUTONOMY
The Parties agree that this Agreement recognizes the autonomy of, and stipulates or
implies no affiliation between, the contracting parties. Provider is only a recipient of
funding support and is not an employee, agent or instrumentality of the City nor of The
Children's Trust, and Provider's agents and employees are not agents or employees of
the City nor of The Children's Trust.
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor_Independent Contn>, a Florida «ForProfitNotforProfrb) corporation
Related to Contract No. ((Contract Num e $with TE Children s Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
O. RECORDS, REPORTS, AUDITS AND MONITORING
The provisions of this section shall survive the expiration or termination of this
Agreement and of the related Trust Contract, consistent with Florida laws. •
1. Accounting records
Provider shall keep accounting records which conformto generally accepted accounting•
principles. All such records will be retained by Provider for not less than five (5) years
• beyond the last date that all applicable terms of.this Agreement and of the related Trust
Contract have been complied with and final payment has been received and appropriate
audits have been submitted to and accepted by the appropriate entity under this
Agreement and under the related Trust Contract. However, if any audit, claim,
litigation, negotiation or other action involving Provider under this Agreement or
involving Provider under the related Trust Contract or modification hereto or thereto has
commenced before the expiration of the retention period, the records regarding Provider
shall be retained until completion of. the action and resolution of all issues which arise
from it or until the end of the regular retention period, whichever -is later.
2. Financial audit and program specific audit
Within one hundred and eighty (180) days of the close of its fiscal year, Provider agrees
to submit to the City and The Children's Trust an Annual Financial Audit, performed by
an independent certified audit firm that is registered to do business with the Florida
State Department of Business Regulation, of all its corporate activities and any
accompanying management letter(s) or report(s) on other matters related to internal
control, for each year during which this Agreement and the related Trust Contract
remain in force and until all funds expended from this Agreement and involving Provider
under the related Trust Contract have been audited. If no management letter or report
or other matters related to Provider's internal control is prepared by the independent
audit firm, Provider must confirm in writing to the City and The Children's Trust that no
such report was submitted to Provider, This audit shall be conducted in accordance with
auditing standards generally accepted in the United States of America and standards
contained in the Government Auditing Standards issued by the Comptroller General of
the United States.
Providers that are required to have a single audit conducted under OMB Circular A-133,
Audit of..States, Local Gov.ernment and Non -Profit Organizations or the Florida Single
Audit Act, . Florida Statutes 215.97 agree to submit the schedule of expenditures
pertaining to awards, summary schedule of prior audit findings, applicable auditor's
reports and the corrective action plan, In the event that the independent auditor does
--not-disclose audit-findings,-Provider-shall-submit-written..notification to. the .City -.and The
Children's Trust that an audit of Provider was conducted in accordance with applicable
laws and regulations and that the findings and questioned costs disclosed no audit
findings •related to this Agreement; and, that the summary schedule of prior audit
findings did not report on the status of any audit findings relating to awards that the City
and/or The Children's Trust provided.
Within one hundred and eighty (180) days of the close of its fiscal year, a Provider who
is contracted for a combined total of three hundred thousand dollars .($300,000) or more
from the City from this or any other City agreement(s) or from The Children's Trust from
this or any other The Children's Trust contract(s), related to the fiscal year under audit,
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent_Contn>, a Florida «PorProfitNotforProflt)> corporation
Related to Contract -No. «Contract-NumbenrwitlrThe Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31., 2012"
Provider agrees to have a program -specific audit relating to the City 's agreements) and
The Children's Trust contract(s), in •addition to the annual financial audit. This program -
specific audit is to encompass an audit of City agreement(s) and. The Children's Trust
contract(s), as applicable, as specified in Attachment Di Program Specific Audit
Requirements.
A Provider that does not meet the program -specific audit threshold requirement will be
exempt from the program -specific audit requirement in the fiscal year that the audit
threshold is not met.
Audit extensions may be granted in writing by the City and/or The Children's Trust, as
applicable, after proper approval has been obtained from the City's Finance Department
and/or The Children's Trust's Finance Department, as applicable, upon receipt in writing
of such request with appropriate justification by Provider. A copy of the engagement
letter, along with the audit completion date and any concerns from the auditing firm in
relation to the audit, must accompany .the request. Approved extension requests allow
for the continuation of payment until such time that the extension expires.
The financial audit and other financial information will be used in the evaluation of
Provider's performance and Provider's overall fiscal health.
3. Access to records •
Provider shall provide access to all records including subcontractor(s) which relate to this
Agreement (and to Provider's portion of the related Trust Contract) at Provider's place of
business during regular business hours. Provider agrees to provide such.assistance as
may be necessary to facilitate their review or audit by the City and/or The Children's
Trust, as applicable, to insure compliance with applicable accounting, financial, and
programmatic standards. This would include access by the City, The Children's Trust or
their respective designees, to. Provider's independent auditor's working papers for
complying with federal, state and local requirements. The City and The Children's Trust
reserve their rights to require Provider to submit to an audit by an auditor of (i) the
•City's choosing at the City's expense, and/or (ii) The Children's Trust's choosing at The
Children's Trust's expense. •
4. Monitoring .
Provider agrees to permit the City's personnel or contracted agents and The •Children's
Trust. personnel or contracted agents, as applicable, to perform random scheduled
and/or unscheduled monitorings, reviews, and evaluations of the program which is the
subject of this Agreement, including any.subcontracts under this •Agreement, using The
Children's Trust approved monitoring tools and the City's approved monitoring tools, as
_._applicable...The Cityor_its contracted. agents__sha.11..monitor...and/_or_The_Chiidren.'sTrust_or_._
contracted agents shall monitor both fiscal/administrative and programmatic compliance
with all the terms and conditions of this Agreement and Provider's portion of the related
Trust Contract. Provider shall permit the City or the City's contracted agents and/or The
Children's Trust or The Children's Trust's contracted agents to conduct site visits, client
interviews, client assessment surveys, fiscal/administrative review and other techniques
deemed reasonably necessary in The Children's Trust's sole discretion to fulfill the
monitoring function for its purposes and as deemed' reasonably necessary in the City's
sole discretion to fulfill the monitoring function for the City's purposes. A report of
monitoring findings will be delivered to Provider and Provider will rectify all deficiencies
cited within the period of time specified in the 'report.
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent Contn>, a Florida «ForProfitNotforProf b) corporation
Related to Contract No. «Contract Number» with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
5. Client Records
Pursuant to Florida Statute 119.071(5), The Children's Trust collects the social security
numbers of child participants of funded programs and services for the following
purposes: (a) to research, track and measure the impact of The Children's Trust funded
programs and services in an effort to maintain and improve such programs and services
for the future (individual identifying information will not be disclosed); (b) to identify and
match individuals and data within and among various systems and other agencies for
research purposes. The Children's Trust does not collect social security numbers for
adult participants.
Provider shall maintain a separate file for each child/family served. This file shall include
all pertinent information regarding program enrollment and participation. At a
minimum, the file will contain enrollment information (including parent registration
consents and child demographics), service plans (as applicable), outcome measures (as
set forth in Attachment A), and notes documenting referrals, special needs, or incident
reports. These files shall be subject to the monitoring/review and inspection
requirements under this Agreement and under the related Trust Contract, subject to
applicable confidentiality requirements. All such records will be retained by Provider for
not less than five (5) calendar years after the participant is no longer enrolled. Provider
agrees to comply with all applicable state and federal laws on privacy and confidentiality.
6. Internal Documentation/Records Retention
Provider agrees to maintain and provide for inspection to the City and to The Children's
Trust, during regular business hours the following as may be applicable, subject to
applicable confidentiality requirements: (1) personnel files of employees which include
hiring records, background screening ' affidavits, job descriptions, verification of
education, and evaluation procedures; (2) authorized time sheets, records, and
attendance sheets to document the staff time billed to provide Services pursuant to this
Agreement .and under Provider's portion of the related Trust Contract; (3) daily activity
logs and monthly calendars of the provision of Services pursuant to this Agreement and
under Provider's portion of the related Trust Contract; (4) training modules; (5) pre and
post session questionnaires; (6). all participant attendance records; (7) participant
consent- and information release forms; (8) agency policies and procedures; and (9)
such other information related to Service provision as described in Attachment A and as
required by this Agreement and under the related Trust Contract; all upon request by
the City and/or The Children's Trust, as applicable. Provider shall retain all records for
not less than five (5) years beyond the last date that all applicable terms of this
Agreement and under Provider's portion of the related Trust Contract have been
complied with and final -payment has -been -received; iand appropriate audits have been -
submitted to and accepted by the appropriate entity.
7. Confidentiality
Provider and the City understand hereunder and The Children's Trust understands under
the related Trust Contract that during the course of performing the Services hereunder,
each party may have access .to certain confidential and proprietary information and
materials of the other party in order to further performance of the Services. The Parties
shall protect confidential information and comply with applicable federal and state laws
on confidentiality to prevent unauthorized use, dissemination or publication of
confidential information as each party uses to protect its own confidential information in
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor lndependent_Contm, a Florida «ForProfitNotforPro&b> corporation
Related to Gontract No. -«contract Number»-with_The-Children'-s Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
a like manner. The Parties shall not disclose the confidential information to any third
party .(except that such information may be disclosed to such Party's attorneys), or to
any employee of such Party who does not have a need to know such information, which
need is related to performance of a responsibility hereunder. However, this Agreement
imposes no obligation upon the Parties with respect to confidential information which (a)
was lawfully knownto the receiving party before receipt from the other, (b) is or
becomes a matter of public knowledge through no .fault of the receiving party, (c) is
rightfully received by the receiving party from a third party without restriction on
disclosure, (d) is independently developed by or for that party, (e) is disclosed under
operation of law, (f) is disclosed by the receiving party with the other party's prior
written approval or (g) is subject to Chapter 119 of the Florida Statutes or is otherwise
required to be disclosed by law. The confidentiality provision of this Agreement shall
remain in full force and effect after the termination of this Agreement and after the
-termination of the related Trust Contract.- Provider shall specifically require all sub-
contractors to comply with this paragraph.
S. Security Obligation
Provider shall maintain an appropriate level of data security for the information Provider
is collecting or using in the performance of this Agreement and for Provider's portion of
the related Trust Contract. This includes, but is not limited to, approving and tracking all
Provider employees who request system or information access and ensuring that user
access has been removed from a.11 terminated employees of Provider.
9. Withholding of payment
At the sole discretion of the City and/or The Children's Trust, as applicable, payment
may be withheld from Provider for non-compliance by Provider of Provider's compliance
with contractual terms. The Children's Trust will provide payment through the City upon
satisfactory compliance by. Provider of the contractual terms for which Provider is
responsible to The Children's Trust as solely determined by.The Children's Trust. The
City will provide payment upon satisfactory compliance by Provider of the contractual
terms for which Provider is responsible to the City as determined solely by the City. The
Children's Trust, in its sole discretion, may determine to withhold payments to Provider
for any particular subcontractor for such subcontractor's non-compliance with
contractual terms. The City., in its sole discretion, may determine to withhold payments
to Provider for any particular subcontractor for such subcontractor's non-compliance
with contractual terms.
P. MODIFICATIONS
_ _ Any_ .. alterations,_ _variations, .modificatio.ns,..extensi.ons_or..w.aivers. of..p..rovisions_ of._this.
Agreement including but not limited to amount payable and effective term shall only be
valid when they have been reduced to writing, duly approved and signed by both Parties
and approved by The Children's Trust, as.and if applicable. Pursuant to City Commission
Resolution No. «Resolution_Number», adopted «Date_Adopted», the City Manager or his
designee is Provider's authorized representative for approving and executing alterations,
variations, modifications, extensions or waivers of the provisions of this Agreement
including but not limited to amount payable and effective term. Pursuant Provider's
Resolution No. , adopted
(Provider's Authorized Representative) is authorized for approving and executing
Rjj; 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent Contn>, a Florida «ForProf tNotforProfit» corporation .
1 Ziated to Con r"ract-No. «Co tract Number with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
alterations, variations, modifications, extensions or waivers of the provisions of this
Agreement including but not limited. to. amount payable and.effective term.
Q. GOVERNING LAW & VENUE
This Agreement shall be interpreted and construed in .accordance with and governed by
the laws of the State of Florida without regard to its conflicts of laws provisions. Any.
controversies or legal problems arising out of the terms of this Agreement .and any
action involving the enforcement or interpretation of any rights hereunder shall be
submitted to the jurisdiction of the state courts of the Eleventh Judicial Circuit, in and
for, Miami -Dade County, Florida.
R. BACKGROUND SCREENING
In accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and
1012.465 Florida Statutes, as applicable, employees, volunteers, and subcontracted
personnel who work in direct contact with children or who come into direct contact with
children must complete a satisfactory Level 2 background screening. Level 2
Background screenings must be completed through the Florida Department of Law
Enforcement (FDLE), VECHS (Volunteer& Employee Criminal History System) Program.
Satisfactory background screening documentation will be accepted for those agencies
that already conduct business with either the Department of Children and Families (DCF)
or the Department of Juvenile Justice (DJJ) or the Miami Dade County Public School
System (MDCPS). A clearance letter from MDCPS Office of Employment Standards
indicating the.person has successfully completed a Level 2 screening will be accepted.
If background screenings are completed with VECHS, then Provider shall complete an
Attachment E: "Affidavit for Level 2 Background Screenings" each for Agreement term.
The Affidavit will cover employees, volunteers, or subcontractors performing .services
under this Agreement who are required to complete a Level 2 background screening as
defined in this section. Provider shall keep Attachment E: "Affidavit for Level 2
Background Screenings" in Provider's personnel, volunteers, and/or sub -contractors
files.
An Attestation or Affidavit_of Good Moral Character, as applicable, must be completed
annually for each employee, volunteer, and subcontracted personnel who work in direct
contact with children. Provider shall re -screen each employee, volunteer and/on
subcontractor every five (5) years.
- --S.-CHILDREN WITH DISABILITIES AND THEIR -FAMILIES - — - - -
Provider understands that the City and The Children's Trust expect Provider to meet the
federal standards under the Americans with Disabilities Act. By policy of The Children's
Trust, providers must also implement reasonable programmatic accommodations to
include children with disabilities and their families, whenever possible. Notwithstanding
anything to the contrary, Provider shall not be required to make any alteration to any
public school building or other building or structure which is not own.ed by Provider.
T. REGULATORY COMPLIANCE
Rjj: 261426
City of Miami Professional Services Agreement No. •
With «Name_of Subcontractor Independent_Contn>, a Florida «ForProfitNotforProfit» corporation
Related to Contract o. « ontracY Numben> with Ti Children s Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
1. Non-discrimination and Civil Rights
Provider shall not discriminate against an employee, volunteer, or client of Provider on
the basis of race, color, gender, pregnancy, marital status, familial status, sexual
orientation, religion, ancestry, national origin, disability, or age, except that programs
may target services for specific target groups as may be defined in the competitive
solicitation.
Provider shall demonstrate that it has standards, policies, and practices necessary to
render services in a manner that respects the worth of the individual and protects and
preserves the dignity of people of diverse cultures, classes, races; religions, sexual
orientations, and ethnic backgrounds.
Provider agrees. to abide by Chapter 11A of the Code of Miami -Dade County ("County
Code"), as amended, which prohibits discrimination in employment, housing and public
accommodations; Title VII of the Civil Rights Act of 1968, as amended, which prohibits
discrimination in employment and public accommodation; the Age Discrimination Act of
1975, 42 U.S.C. Section 6101, as amended, which prohibits discrimination in
employment because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §
794, as amended, which prohibits discrimination on the basis of disability; and the
Americans with Disabilities Act, 42 U.S.C. §12101. et seq., which prohibits discrimination
in employment and public accommodations because of disability.
It is expressly understood that upon 'receipt of evidence of discrimination under any of
these laws, the City and The Children's Trust shall have the rights to terminate all or any
portion of this Agreement and Provider's portion of the related Trust Contract. If
Provider or any owner, subsidiary, or other firm affiliated with or related to Provider, is
found by the responsible enforcement agency or the courts to be inviolation of these
laws, said violation will be a material breach of this Agreement .and a material breach of
• Provider's portion of the related Trust Agreement, and the City and The Children's Trust
will conduct no further business with Provider.
2. Public Entities Crime Act ..
Provider will not violate the Public Entities Crimes Act (Section .287.133, Florida
Statutes), which essentially provides that a personor affiliate who is a Provider,
consultant or other provider and who has. been placed on the convicted vendor list
following a conviction for a Public Entity Crime may not submit a bid on a. contract/an
agreement to provide any goods. or services to the City and to The Children's Trust, may
not submit a bid on a contract/an agreement with the City and with The Children's Trust
for the construction or repair of a public building or public work, may not submit bids on
leases of real property for the City and- to The Children`s -Trust, may- not -be -awarded or
perform work as a Provider supplier, sub Provider, or consultant under a contract/an
agreement with the City and with The Children's Trust, and may not transact any
business with the City and with The Children's Trust in excess of the threshold amount
provided in Section 287,017, Florida Statutes, for Category Two purchases for a period
of thirty-six (36) months from the date of being placed on the convicted vendor list.
Violation of this section shall result in cancellation of this Agreement and the cancellation
of Provider's portion of the related Trust Contract and recovery of all monies paid
hereto, and may result in debarment from the C.ity's and The Children's Trust's
competitive procurement activities.
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name of Subcontractor_Independent_Contr», a Florida «ForProfitNotforProfib» corporation
Related-to-Cantract-No l Contraot—Numbetsrwith The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
3. Conflict of Interest
Provider represents that the execution of this Agreement does not violate Miami Dade
County's Conflict of Interest and Code of Ethics Ordinance,.
www.mlamidade.gov/ethics/librarv/Ethics-Brochure-2005.pdf and Florida Statutes §112
as amended, which are incorporated herein by reference as if fully.set forth herein.
Provider agrees to abide •by and "be governed by these conflict of interest provisions
throughout the course of this Agreement and in connection with its obligations
hereunder. Provider further agrees to require its sub -contractors to abide by and be
governed by these -conflict of interest provisions throughout the .course of this
Agreement and in connection with their respective obligations hereunder.
Provider further agrees and shall cause its sub -contractors to agree not to use or
attempt to use any knowledge, property, or resource which may be within his/her/its
trust, or perform his/her/its duties, to secure a special privilege, benefit, or exemption
• for himself/herself/itself or others. Provider may not, and shall .require its sub-
contractors notto, disclose or use .information not available to members of the general
public and gained by reason of this Agreement and/or The Trust Contract, except for
information relating exclusively to governmental practices, for personal gain or benefit
.or for the personal gain or benefit of any other person or business entity.
Provider acknowledges, and shall cause its sub -contractors to acknowledge, that
he/she/it: (i) is" not currently an employee of the City and has not been an employee of
the City for the past two (2) years; (ii) is not a member of any board, commission or
agency of the City; and (iii) will adhere to the provisions of the City Code, Chapter 2,
Article V, §2, throughout the duration of the term(s) of the Agreement and any renewals
hereof. Provider further warrants that he/she is not related, specifically the spouse, son,
daughter, parent, brother or sister, to: (i) any member of the City Commission; (ii) the
Mayor; (iii) any City employee; or (iv) any member of any board, committee, or agency
of the City.
A violation of this section may subject Provider and/or its sub-contractor(s) to
immediate termination of the Agreement, imposition of the maximum fine and/or any
penalties allowed by. law. Additionally, violations may be considered by and be subject to
action by the Miami -Dade County Commission on Ethics..
4. Compliance with Sarbanes-Oxley Act of 2002
Provider shall comply, and shall cause its sub -contractors to comply, as applicable, with
the following provisions of the Sarbanes-Oxley Act of.2002: •
Provider (and sub-contractor(s)) agrees not to alter, cover up, falsify, or destroy
—
"any docui rent that may be relevant to an official investigation.
Provider (and sub-contractor(s)) agrees not to punish whistleblowers or retaliate
against any employee who reports suspected cases of fraud or abuse,
5. Licensing
• Ry: 261426
City of Miami Professional Services Agreement No.
With «Name of Subcontractor_Independent Contn>, a Florida «ForProfitNotforProfib corporation
Relate to Lontra N6 «Contract Number» with T ie Chiidren's Trust
"Form to be updated by City and.Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 201 2"
Provider (and subcontractor, as applicable,) shall obtain and maintain in full force and
effect during the term of this'Agreement any and all •applicable licenses, certifications,
approvals, insurances, permits and accreditations, required by the State of Florida,
Miami -Dade County, the City•of Miami, The Children's Trust or the federal government.
Provider must be qualified and registered to do business in the State of Florida, Miami -
Dade County, and the City of Miami both prior to and during the Agreement term with
the City and the related Trust Contract term with The Children's Trust.
6. Incident Reporting
An incident is defined as any actual or alleged event or situation that creates a
significant risk of substantial or serious harm to the physical or mental health, safety or
well being of a child participating in the program. Reportable incidents include, but are
not limited to, allegations of abuse, neglect or exploitation of a child, injury of a
participant, missing child or abandoned' child, loss of property use for the program, or
destruction of property used in the program.
Provider (and sub -contractor, as applicable) shall immediately report knowledge or
reasonable suspicion of abuse, neglect, or abandonment of a child, aged person, or
disabled adult to the Florida Abuse Hotline on the statewide toll -free telephone number
(1-800-96-ABUSE). As required by Chapters 39 and 415, Florida Statutes, this is binding
upon both Provider and its employees.
Provider (and sub -contractor, as applicable) shall notify the City's project manager and
The Children's Trust's contract manager of any incident as defined within three (3)
business days after Provider (and sub -contractor, as applicable) is informed of such
incident. Provider (and sub -contractor, as applicable) shall provide written notification
of the incident together with a copy of the incident report. The report 'must contain the
following:
•
(1) Name of reporter (person giving the notice)
(2) Name and address of victim and guardian
(3) Phone number where the reporter can be contacted
(4) Date, time, and location of incident
•
(5) • Complete description of incident and injuries, if any
Police report and actions taken shall be submitted to the City and to The Children's Trust
within fifteen (15) days business of the incident. Provider (and sub -contractor, as
applicable) shall provide written notification to the City and to The Children's Trust,
within seven (7) business days, of any legal action which is filed as a result of such
alleged incident. •
7. Sexual Harassment
Provider (and sub -contractor, as applicable) -shall complete an ,incident report in the
event a program participant, client or employee makes an allegation of sexual
harassment, sexual misconduct or sexual assault by a Provider (and/or sub -contractor,
as applicable) employee, volunteer or anyone arising out of the performance of this
Agreement and. Provider has knowledge thereof (and sub -contractor, as applicable, has
knowledge thereof), Provider (and sub -contractor, as applicable) shall provide written
notification to the City and to The Children's Trust within three (3) business days after
Provider (and sub -contractor, as applicable) is informed of such an. allegation.. Provider
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor _Independent_Contn>, a Florida «ForProfitNotfOrProfib> corporation
Related -to -Contract No. «Contract_Number» with The Children's Trust
"Form to be updated by City and Trust for gh J31, 2011-20122 for new
grant term beginning August 1, 2
12"
(and sub -contractor, as applicable) shall provide Written notification to the City and to
The Children's Trust, within seven (7) business days, of any legal action which is filed as
a result of such an. alleged incident.
8..Proof of Policies
heir
Provider and all es nc ding rs, as but not pmlitedlto confidentalty,file
ncidencopies
t reporting, sexual
respective policies including
harassment, non-discrimination, equal opportunity and/or affirmative action, Americans
with Disabilities Act, and drug -free workplace.
U. CONSENT
Provider (and sub -contractor, as applicable) imust obtain parental/legal guardian
consents for all minor participants to participate and/or for adult participants in the
program for services; and
tolshare
information
with the City and with The Children's
Trust for monitoring and
Provider (and sub-contrattor, as applicable) will ask participants to •sign a voluntary
Consent to Photograph form. The form is available in English,
sSp nd sh,cand
Creoforle aT ndr
can be downloaded 'from www.thechildrenstrust.org. gned is the 'participant's
will be maintained at the program site, with a copy
record. The consent shall be part of the participants' registration form, and signed by
parent/guardian before services comence or assessments are
administered.
or legal
Any
refusal of consent must be properlydocumented and signed bythe parent
guardian on the consent form.
V.- PROGRAMMATIC DATA REPORTING
Demographic and service information aaort ofogramThe Ch participants
wills be providedtomission..
City and The Children's T p data collection reporting, including
Provider agrees to comply and participate in any
participant data as required by the City and The Children's Trust and. described in
Attachment C to this Agreement, Progn additioln, Paoviderta dagreesr(and shallicauseits
•
subject to confidentiality requirements.
sub -contractors, as applicable to agree) to furnish the City and The Children's Trust
with complete and accurate reports In the timeframe and or atnd toabe • reasonabin
ly
specified by the City .and/or The Children's Trust,as app,
Attachment C.
Provider (and sub -contractors, as applicable) must participate and provide agency
(agency profile) and site(s) information to Switchboard of Miami.2-1-1, The Children's
Trust 24 hour helpline, as applicable and as defined in Attachment C: Programmatic
Data Reporting Requirements.
W. PUBLICITY
Provider (and sub-contractor(s), as applicable) agreesthat activities, services and
events funded by this Agreement shall recognize The Childsen'sapplicable)stash all s a funding
source through the City. • Provider. (and sub-contractor(s), a
sure
that all publicity, public relations, advertisements and signs within its control recognize
Rjj: 261426 .
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor_Independent Contra, a Florida «ForProfitNotforProfit>> corporation
Relatedxo Contract No. «Contract_ Number» with The Children's Trust
r FY
2
"Form to be updated by City and Trust 1through'o1y 2031,12O for
new
grant term beginning August 1, 2011
Q
•
The Children's Trust and the City for the support of all contracted activities. The use of
the official Children's Trust logo is permissible. The or
use
o sthes official
ici l City of Miami logo
must have prior written approval of the City Manager
ee.
Provider (and sub-contractor(s), as applicable) shall use best efforts to ensure that all
media representatives, when inquiring with Provider (and sub-contractor(s), as
applicable) about the activities funded by this Agreement, are informed that The
Children's Trust is a funding source through the City's «Program_Name» Programrate
Provider (and sub-contractor(s), as applicable) shall, if it possesses the appro pe.
technology, provide a link between the cable shalland Te coordinat hwith the CitytManagertor
Provider (and sub-contractor(s), as applicable)
his designee regarding any link with the City's website.
X. PUBLICATIONS
Provider agrees to• include in all of its subcontracts provisions similar to the following
provisions of this Section X for compliance by
the City, without charge, up to three (3) copies and to supply
Provider agrees to supply e
any publication develo
ies.of d
pd
The Children's Trust, without charge, up to three (3) co p h
by Provider in connection with implementation of programsaddressed
The Chithis
Agreement. Such publications will state that the program is supp�ed by
Trust through the City's «frog use of Provider
rees that developed he City under this
The Children's Trust will have 'provisions of Paragraphs G and
Agreement to the extent provided in, and subject to, the p
H above.
To the extent permitted by the applicable journal or other publication source, Provider
shall include The Children's Trust logo .and the City's logo as permittedby the City
Manager or his designee, and the following paragraph in all materials of Provider
featuring programs funded by The Children's Trust, including but not limited to
newsletters, press releases, brochures, fliers, homepage of websites or any other
materials for dissemination to the media or general public:
English:
Trust is a dedicated sou Miami and Poore of revenue established by voter referendum toimprm Name is funded by The Children's Trust. The ove
the
lives of children and families in Miami -Dade County.
Espanol:
City of Miami and Program Name esta financiado_p estableor El 1 idecomiso de los Ninos (The
The
Children's Trust). El Fidecomiso de los Mhos es una dene tnanciatiOnel Condado st Miami-
por referendum pars mejorar las vides de ninon y faeil a
s de
Dade.
Kreyol:n's Tr
City of Miami and Program Name flnanse_pa "The Children'' I iu t". T rust
la,nse you
sous lajan ke gouvenman amerikin vote an refedorn Myami. Dade.
pwogram kap ameliore la Vi Ti Moun ak fanmi yo nan
Rjj: 261426
City of Miami Professional Services Agreement No. With «Name_of Sub'contractor_Independent Conto>, a Florida (,ForprofitNotforProflb> corporation
Related to Contract No. «Contract Numben> with The Children's Trust
"Form to be. updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Note: In cases where funding by The Children's Trust represents only a percentage of
Provider's overall funding, the above language can be altered to read "The
(organization) is funded in part by The Children's Trust through the City's
«Program_Name» Program."
Y. HEADINGS, USE OF SINGULAR AND GENDER
to
or
rict
Paragraph headings are for convenience ofly thas Agreement intendednd are not Whereveeused'herein, tthe
the scope or substance of the provisionspronouns shall
singular shall include the plural and plural shall include the singular, and p
be read as masculine, feminine or neuter as the context requires.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Rjj:261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor_Independent_Contrn, a Florida «ForProfitNotforProfith corporation
Related to ContractNO.-Contract Number» with The Children's Trust
"Form to be updated by City and Trust for FY 201-1-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Z. TOTALITY OF AGREEMENT/SEVERABILITY OF PROVISIONS
This Agreement with its exhibits and attachments as referenced below contains all the
terms and conditions agreed upon by the parties:
Composite.Exhibit 1: The Trust Contract and Services Authorization Letter which
includes the following Attachments:
Attachment A: Scope of Services
Attachment B: Other Fiscal Requirements, Budget, and Method of Payment
Attachment C: Programmatic Data and Reporting Requirements
Attachment D: Program Specific Audit Requirements applicable
Attachment E: Affidavit for Level 2 Background Screenings, if app i
Attachment F: Performance Improvement Plan, if applicable
Exhibit 2: The City's Authorizing Resolution
• Exhibit 3: Provider's Authorizing Resolution
Not-for-Profit d or ForlProfint, eof Status,dasnd
Current IRS and State of
applicable
No other agreement, contract, oral or otherwise, regarding the subject matter of this
of this
Agreement shall be deemed to exist or bind the Parties. If any provision
Agreement is held r!nderor void
wouldthe
th nremainder
ontinueof nito Agconfo mt shtallthenot
tber e se and
thereby if such ema
requirements of applicable law.
CITY OF MIAMI, a Florida municipal corporation PROVIDER:
.«Name_of Subcontractor_Independent_Co
By: aFlorida «ForProfitNotforProfit»
By,:
Name:
Title:
Provider's Federal
Priscilla A. Thompson, City Clerk ID#
•
Date: Date:
Approved as to Form and Correctness:
Attest:
By: By: -
Julie O. Bru, City Attorney Name:
Title:
Date:
Approved as to Insurance Requirements:
• Date:
Tony E. Crapp, Jr., City Manager
Attest:
By:
By:
Gary Reshefsky, Director of Risk Management
Date:
Rjj: 261426 •
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor_Independent_Contra; a Florida «ForProfitNotforPr0f t» corporation
Related to Contract No. «Contract_Numben> with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
This Agreement is not valid until signed by both parties
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor_ independent Contr.)), a Florida «ForProfitNotforProfib> corporation
Related-to-ContractNo_«Conttact Number with The Children's Trust
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Composite Exhibit 1
Copy of The Children's Trust Contract No. «Contract_Nurnber»
And Services Authorization Letter
With the City .of Miami For The «Program_Name» Program
For2010-2011
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor_lndependent Contra, a Florida «ForProfitNotforProtb> corporation
Related to Contract No. «Contract Numben> with The Children's Trust
"Form to be updated by City 1 2Tr lsth oug 20Iy 3 Q120fO2"new
grant term beginning August ,
Exhibit 2
Copy of City of Miami City Commission Resolution.
No.« Resolution_Number»,
adopted « Date_Ad opted »
Rjj: 261426 •
City of Miami Professional Services Agreement No.
1Ze�laLed tonCont actuNo.nr«Contrnct Numben>_w diShe Children's Trtrst fitNotforProfit�> corporation
"Form to be updated by City and Trust for FY 2011-2012 for new
grant term beginning August 1, 2011 through July 31, 2012"
Exhibit 3:
Not -for -Profit or For -Profit Corporation's Authorizing Resolution and
Consent and Acknowledgement of The Children's Trust Contract No. «Contract_Numbeh>.
a duly *held
WHEREAS, the Board of Directors of has considered at at the matter*ld
• • corporation meeting on
of
entering into a Professional.Services Agreement with the City of Miami for the
Program for the 2010-2011 Fiscal Year in accordance with the articles and by-laws of the
• corporation, and has authorized and directed
as
Chairperson/President,
as Corporate. Secretary, and
as Executive Director to undertake any and all such matters
contemplated by said Professional Services Agreement with the City of Miami on behalf of
as a Florida • corporation.
NOW, THEREFORE, on behalf of
we the undersigned
authorized representatives hereby acknowledge that we have reviewed a copy of, agree and
consent to, and shall comply with the terms and conditions of the Children's Trust Contract
No. between The Children's Trust and the City of Miami ("The Children's
Trust Contract) as applicable. to the scope of services to be provided by
as indicated in Attachment A to the Children's Trust Contract as
incorporated into the Professional Services Agreement.
Dated this day of
Name of Entity:
By:
Name:
Title: Chairperson/President of
the Board of Directors
SEAL/ATTEST:
By:
Name:
Title: Corporate Secretary
, 20.
Rjj: 261426
City of Miami Professional Services Agreement No.
With «Name_of Subcontractor Independent_Contr», a Florida «ForProfitNotforProfib> corporation
Related to Contract No. «Contract Number with 'the Childreii's•Trast
Officers/Executive Committee
Maria A. Alonso
Chair
Chet Zerlin
Vice Chair
Dr. Josee Gregoire
Secretary
Hon. Isaac Salver
Treasurer
Jacqui Colyer, Chair
Program Services
Dr. Rosa Martin, Chair
Childhood Health and
Development
Dr. Gina Cortes-Suarez, Chair
Human Resources
Dr. Miguel Ba!sera, At -Large
The Board of Directors
Yvette Aleman
Donald I. Bierman
Alberto M. Carvalho
Bill Diggs
Carolyn Donaldson
Com. Audrey M. Edmonson
Terria Flakes
Dr. Thresla B. Gambon
Luis A. Gazitua
Benjamin F. Gilbert, Jr;
Dr. Nora Hernandez -Hendrix
Antoinette JG Hill
Alina T. Hudak
Fedrick Ingram
Rep. John Patrick Julien
Dr. Martin Karp
Pamela Lillard
Carolyn Y. Nelson-Goedert
Dr. William E. Pelham
Hon. Orlando A. Prescott
Dr. Isaac Priileltensky
Leah Sigillo
Evelio Torres
David Lawrence Jr.
Founding Chair
Modesto E. Abety-Gutierrez
President & CEO
County Attorney's Office
Legal Counsel
The Children'sTrust
Because All Children Are Our Children
July 8, 2011
Lillian Blondet
City of Miami
444 SW 2nd Ave.
Miami, FL 33130
RE: Funding Recommendations from NOFA #2011-01 Parenting Appeals
Dear Ms. Blondet:
The Children's Trust has completed its preliminary funding recommendations
as a result of the NOFA 2011-01 Appeals in the Parenting category.
Congratulations on your successful appeal.
As a result of the appeal, your agency's application score was changed from
75.1 to 81.9 and is recommended for funding in an amount not to exceed
$153,162.00. Attached please find a copy of the revised score summary
sheet.
Please note that the Board of Directors will consider this recommendation at
its next meeting on Monday, July 11, 2011, from 4-6 p.m. at the United
Ways Ryder conference room. Please join us for this meeting, as there may
be questions from board members best suited for your response.
If this funding recommendation is approved by the board, you will be
contacted by the assigned contract manager, shortly thereafter, to negotiate
your contract.
Once again, congratulations on your award. Your success in this highly
competitive process is to be commended, and is to the fortune of the children
and families of Miami -Dade County. Please feel free to contact Bevone
Ritchie, Senior Program Manager for Childhood Health & Development
Programs, to discuss any questions you may have.
Sincerely,
Charles M. Auslander
Chief Program & Operations Officer
Cc: Modesto E. Abety-Gutierrez
Attachment
3 150 SW 3rd Ave. (Coral Way), 8th Floor, Miami, Florida 33129 • Tel: 305-571-5700 • Fax: 305-857-9592 • www.thechildrenstruscorg
APPEALS WORKSHEET
Applicant Coy of Miaml, Inc
Appllcatlon: 923: Femliles First lot Parente
Appllcatlon Score: 70.5
Peat Performance Score: 78.7
Final Score: 75.1
Dale of Appeal Request:
Dale of Appeal Meeting:
Po.) -Appeal Score:
Post -Appeal Amount Recommended: 5153,16200
51913011
6/20/2011
131.95
,.:..
. 11£M
TFAM.�fIE ..
". :. TEAM COMMSM$
,.
•"n1NTaAPPL1GH7 APPEAONO .':
1,' TEAx LF' .. M AE NCAPPFi,LtsEa.1
.. ... :':'.pep nuen lv.mw6rgl ,
- i
•: Mel In .ppllcad.l
".
,APPEALS pEO310N DESCRIPTOR 'I
l argot Pepuabon Deswtnn flab, Sucre:
2 pts)Scere:
120
The target popuboon anmumn in not
connialent lerdr. apes el be .Naaan el the
propene 0p,09n.mOne area stales 0.5 yn el
apt, Target population states 3.0 yrs of ape).
Appbnt states dui Nate are 4 Papered
nebhborhoeae when 'nleat.y ere tarpstnp
b n.yhborhood, hew.v.r mai.. of N.
derrogophks nlomxbon provided is for 4
targeted neighborhoods.
Lay Mh.ve% .re was omissions to
scori. and procedural due process
Desa.chen. Our
eapeenc. has shorn Mouse
dalar.P neighborhoods have ...rent
popua.ns,N. 0rpel
popu.bonsal vary.Ilw4i..
uhearsloed there are 4 neighborhoods
ante Cavwtato Na
program wit I..nered.
Dump Ina appeal process, appbant cantos Nat Ins
admatnn provided for the target ...ikon tabled to al of.
proposed neighborhood. As explained on an attached table
home. original proposal.
sddibenal S a awarded.
)
05
Addasonal pool awarded anal be appeal.
Past Performance amid Capacdy Reeled to
Proposed Services (Max. S.re:10 pis)
Srire:
710
Appaca nl chary stales Pe descrpinnolt.
program, previous fonder, Me amount funded'coma
oy year. success. ch0102005, perdcganl
eisbornes by year, .dory to maintain
appr0prale records, track and capon
ro a and prepare prowem antl focal
The .milted TCT monde.° report speaks to
th.a c.cc.s..s n al el N. a0v..
They de not lwe.k dean nurnhee noosed by
Went of services, qu.M of.erwc.w
.livered Ream Irmo lane0s amcMdl.
Information provided impf.sihey wlcentnM
to to sow salul. but does not.xpfeay eela
Nat,
Cry beoves 1.ra was omissions to
and procedural due process
law ..ton. RFP does
not request numbers aerv.dfor eaa
veer, only numbers served for past
un ..On:satin toreort,
d. became .extent el aerobes is
Owed on page 4 6M5 of the
...alien Ise* .ached).
Omission and procedural duo
prows onpapa S of the appt aM0.
Quaky daddressed.
Levers of appr.mdon fromnovas
0Ued le M. .ppkudon.
Inherent to thernelay el the
proprania s.casa. are N. statement
from patents n Ne appreciation eon:
Our aaaumytion is
11. past successes will expicvy
confab* bee attachment).
Alter am2or'avowal Ne sooner, an e0daenal 1.2 is.10.1 le
increase the score a a total of 6.5 out of 10 based en the
biAvlon horn applicant. the attached capons am 2e oval
wormy el lM *PPS... pest pedunro now
1.3
Addbnnal pow. a warmed atterlhe appeal.
blubbers. Rewamenl. Engagement .red
Role teen Max. Scare: 18 pu) 5cere:
15.80
The .lpbnl Way Mirnbe0 r.paure0 and
telentisrasngegement plans end holy
addresses Op.. 0lad .dove. Al
wapi.s.a,Wdng Most suggested to
npmov* pest penprrdna..n lk.y to
successlulty achieve the sleeked mauls.'
How.va1, the iaa2. and .igaiy prec.dp.s
were net clearly deal..
Cry behoves there was Proodural due
process .nor 2b seden.The RFP
does rot sy.drrcaky
s.terabgaley tar govern r.qui.rent.
The inherent asstaroben of N.Ceys
mamma env
rent oche • ....P.M a clew of
age ante 0 • 5 b elgibe. HOMY, 1t
.mfaa.d to
.wtn. make term (orevausy
....ILcot d.pl.s the
Oemognpbda including w.Ner a
chid Pas a dbabary (see aegbbalun
.acbnant).
Anad4Oon.I1.2 as added Ica tamp be eapicenl up to 17 out of
1b. The.ppicenl railed ememmn the Make process there..
cannot be awarded mil sme. The addannel idemnlon
prevd.dnthe .pp.tl attar was not used to nm.ase the sc..
1.2
Acdaenal pond maw.. alter Ira ap.a)
Whet WOISS Ica ibfp Partopanb De beds,
....dog the designingag.nry(a) or
orpenif on(s) ewe
evid.nceba sad sblus7 (Me. Sco e: 5
pts)S<Me:
400
11. appbnl proposes a parenting program
'ncbeed'nvr."slog elappmev.0 pmepram
mood.
The applicant Dees net provide any .manalenneeds
regarding wry Ne program renal was Never.
C.y b.Nves there was omissions to
scorbg and due pro..
....en Mow.. of
opacity of caylp.nr.e le address Ns
of thebmel natal..hoeds.
Need an page 7
(seven) of be appec*Mn (a.e
emcMdl.
No addaunal pont.warded. Abetment Ord not prewar, a dear
and gaol..benbbaude.sy)Mamrcatum was
.abated.
Addawnal peas.watded alter Inc appeal.
Page 1 ore
—
•.
• • - •
Cong.-no Duality Assurance and Program
Fide kb, Dusky Penniman. Measures:
liowni1 you measure smother services
are NM° mildew. wed) NU, Score: 5
pts) Scott:
3.70
Gement descristien p/ovned. but has of
spectre*. Seams Mat applicant wit 'Mow.*
programs medals Denary Nan. Nat enough
rilorrrotbn on seism and Ming or. trieh
anderneaeutas but MI be used. Madiketan ol
curriculum end approval of Nis sinned b. rust
dismased with developer.
Cry beisvai .le .1. emissions le
smrinp and peometural dm Nouns
Nis section. Specficiy
m No source (The Incredible Veen
pop!* see) end Woks ma noted b
the Nictitation en pepe
13 (eipht). Warne. Ink imbdod depicts
model end Its correponenn.
Sequencing and Nano al how
web wet be used and wenn mouphou
the course et. pmprern is reeled in
sarmb sche*
attached to •ppicaban (see
ellachrmnt). W. cla not anticipate
rrodircations. Should Mangles
arise, Cey wilt contact TM Chishen,
Tmst and inmiculum devebber. ON
has Men in constant
contact with developer.
Appicatian maddest, limier oNer decurnematan Alm, pievid4c1.
1-3
Additional ponts ewarced shot the ennead
implementaten Tameline (Mai. Score: 2
Ns) Sonic
1.20
Reautdnent section snled that ervolMeN
wodld he yea bround based on Net emanated
262516 stallion nue, howev•r tom ine has
'cm''.nel''end/D=011. 1" Ne
dnesnorrTrnellectOepb and end dale al pogrom
based an coboresnocabansledes.•Nouph k b
stand Nat Me program wil Impin on 8:22 I is
not clear d M 12D perhaps:eh nil Mph on Nat
date.
Dry behoves tMee was ones.. to
scorip and procaeural due process in
this section. As Meted.
r•nant n amend As indisand in
cmar
the attached.. course occurs 3
(three) tenes per ye•r et
dean. sees withb No nepatiod
neighborhoods. 11 nowiled he,
participants rroy inland liwo
peepram et env al h• other City saes
Metophout dee yaw. Parfic1sanls begin
on the My al he
Neprem at each SpreaC Ca./ bee
ataMed).
Stil Ne same concerns as beton. A is not Neer it atl peak. Nene
wie he 'envied Ivy dm MN date. Applcant del not mow., a
dear explanation al Me tocruarnent moues.
The addatiVormation Nevin. on the Nines] letter cannot
be used to ...nut additional points svice k was not pan al tne
MOM eppresabon.
An eadee...t 3 lo er,ng ...or.... 134..^. 0.^...^
Orem the °deny circlet. end the adivkies description)
0.5
Addiutinal pont awarded atter tne appeaL
Page 2 of 4
Pp,., Pcbcsas-Ouantry Performance
Mea sums: How much iti you thil (Max.
Score: 10 pts) Score.
•
620
AS minima ace damped on Ine mi. a.
supeoned WI . anached schedule of
acerb.. Most po.s seq.. to be demussei
me inskume Ms al &dickies. The m. we. a
title sawfusim but attached schedule node
everything clean.. Not sure wry be staff
oninitg was included on Pais tabb. The
assistant di not deany descry.. children
a0,01it5.116 undoes 6 . edivry MI he
conducted him hoM the pasenUmtepber and
Me ch. or If tws separate e.saies occur
consonantly. In add., Me supplemental
proofs. (GYMBOREE) was not .kes110 Ma
cunossion et •ny *Thar pan al em •polotan.
Sten .bius, Inesedible \ r &am Dun... sell
study. bousanold ssssss meant les darmagraph4
pfafii, sho. net la• Wad as modem
activities. Seed. as...al.. lor chicken
with Wiebirems was not statad.Stall.hing
and houeehold assessment Is not a prepmm
massy. The appliont. not provide a deer.
P*Pcs° Il...4. des.... ef ell denary
sem80 ectivtior. however ..Nem
scbeduie otta.ed peovii•d some clarity.
Cay believes there was orrisson ta
scorns is this seolbn. Stall Imining is
pen of be ESP model
los I.e.. Veers curnsulum. Stalls
horn M. service providass mods.
baiting ler . neletent
fOle6 of the ESP madaL Pa/ Ifle ESP
model bare •re no .idlen acbribes in
Ns ourecukno. The
locus lor Mil Welty d the prodarn Is
the per...Ns ibmd b the ESP
model, Gyrnbotee is a
au991e001101518en0ve acrydry lof
pare. ryno amplete 2 of 3 sassians
we•kry.Stall sainim.
Incr.. Tears Salf Study. mai
Household Assess.. ate part of
. ESP model. Rezoned
components stated 61.4=6.1.10
...we esegmw SdeSry. LW.
essornmeatisns hb be
pleVati al. Sandra Debuss ay
Ia.., at staled &airy,
Mouser mciew el be sashed sone Ouled achuus lords pent
additioal ege.wents) cladhs same of . consems ol the
la4iaM/11, Ma at1ach.nt was pail ol . 014001piopesel.
The mbia was very contusing and hard to log.. Pm seviewer
had to messiahs . attachments to o.in . tequised
informal..
140.00.1 23 awassed beingbal The ... m 0 od 'ST
22
Adrhuonal pants •wartled Wier . appeal
How bayou know a anyone is atlas oh as
a less. al your mound) Wax. S05se:2
pts) Sara/
120
Appswirst mareed el best Insee el . mows.
oulanws. Unsure about .. lining of lha
oNcomes. Lou. not Satsuma .
Wormation ham unmans ',PPM.
monies one adaltional outcome. The &In.
moused ouloornes are temian WM.,
an.rnarks. I am confused about the
Elliman. between die Indelible Years
ins..an end . Family Fird balsam: I
thought Faddy Fret vim the madam a,d
Maeda. Tears was Me eursitubm • net sum
may so. ihnowsse ••• •asserem0 v. one
and ens.. rah Parrdes Fat. Data is beim
taken week. • not suse if bat is be most
iallectree way to meals. growth.
Lry Nieves .re was amtssin to
soon459 and procedural/due process is
Pus Ida.. In Daley
le I. EHP modal, I. *imp or
mamma a. sl. odium . a v.v..,
bash. The 'espied
ouwornabbenchimarks ate moulted by
ESP m.N. Ps staled in We SOFA,
past outarms vivre
used as specaled.Faniies Fast 4 .
mrshrwing program that is ruling is a
navy curricwurn. Th.
Incredblis Tars.
Ina expunaton pro.a0 was nol Seas end sultdent to samba
. seshwars bat the appbcant had • (5ed56 plan n oboe to
delefinbe I parlidgerys MI be WWI oge taut of the program.
NO •eldtianal paint,
Derma trisannglut Improvensint (Max. .
Soo re, 5 p¢) Store:
220 ,
Tne epolicant proVidaS a genand bowman. of
.wwey WI know. Mei panic.. am
banes elf surnamed la where they.. have
bean *Wool nertisipabng in the Waia.M. .
Appbsant doss not ascribe how much or stet
agree of .ange in ea. ere& is 'lint..
enough to be consbefed a subsea los
penis...
Ley believes them was *wises. to
sari. is tha sedbn. If you leash a
patent • new ski .1
,...ar an.ne• a W., ...V.
Mlarect Mb hisibes [NW andor
enience thei cognabe end
social skit; t.t in Seer h e success.
App... danlies . neon. of .ange bosomed sms based on
. curriskun. An pidgins! 2.3 4 awasdad to ...se .
score la SS.
2.3
AsIdesonal points &womb:, eller the aP(eral
Wenn.— N•rtatiVe. 66000en6
sulscentradam Ralson. Ohs. SCOW 3
pi) Sam:
1.50
Or0ara0e06,55I Gnarl *ova na. anow
supervisory ralatonshass es bdisated in Ma
sniffing p.n. Pilniniatmtiv• ....int
Gynahmair a. NOS flan v.i. DIsvialdies 15 nol
basked in . orpanitalon dm, This sechan
n bang +(Monde Os...
Gily ..v•a 106.6was orniar.on to
scorns this saston. Please see
maps.* soave in Sm..
Tede (alai.
An •tl draon•11.00 ...al -cad 0.3.1 on Ine Ian tnal staff
describon was wovieen under other leislons throughout he
spoiation.
The chart .der the .SMPIng-N a rmlbe. sedson was not cher.
It sbas not shenv Me sbrf andor auboarapadoia ler . pogrom.
Supervisory tole was not poet aoscri.d.
Adthoonal pokni, ow:broad aller Ihe appoal.
Page 3 of 4
..
T • T -• •
-TlittST TEAM LEADER CONMENTS PFDANDo AAP PALFTEN im
-,PcmiTs ADO-.10 ....
- .. -..: .. . . „ . ... . ' - ' ' • .
bucpet. I.M. Wm (M.o. Seam, Pts)
Score:
2.70
Cost tor Mc3 Consul.), end Excel Consulting
am millemely high based on services being
ienbred. Cost ni inaseenco a •rt Inbred be
umbel must ati intoned in In• bier. ID, of
lb Midget net in each nth...clefs budget.
Dews. cast el aboontractors we not broken
down •spicitty. bleep* rale IS =an*.
wamuntwo tee it en •dminbagw• bib lab.
amount hem th• Cly is not includ•d. onn No in
ibol amount Ions. aid Can cabbala
-ncludod. Oteeielt cost tor suppies exceed the
amount Mlowable In be NOFA bodge!
NISNICI*113.
Many audgMed expanses moms. appear In
be unreasonable Nei, low or high) /abbe to
bow isiend•resi Tmat guide... •rcisie b•
program proposed. The belch column a
iboriblets or became,
City betimes byre we• cowman irt
scamp tha uction. As pet OOP modal.
currubm is high
Monza* mobbing hems el iodenMe
gioup a•asiont imalang ba teem .
bailers.
Aborting ie City 0..ed• •nd FL 5btu•.
each subcontractor ',Iasi preens thet
atm insurance. Cry
a not legally pa rtobad to dam
suboattabers insubnco. Tim Inlet
tor,. al sebum...tors
provide their own insurance. Cibi match
win provided and sblad n budget
twitunwo to, ban
Mb end space (au littachmenti.
lithap• rata was taken horn Tha Trust
webb Mae
...both
Acidumel sem mu untitled ladocaLlie Pa butIg. was comp,.
and ncluded mast el the intimmlion as pitr the NSF/.
1,46•011111. and poolwa. beady deducted on be 'MN,
sectons be Ole solabbactors.
Men el be paint robe deducted because the swami rt believed
bat um* of Dm moms •I• tifill•C0351, antl uniemonahle to
inahmeal b• labetted PalgrenbA• am Mo3 mnsubed 'Nab
3 .3
Addbonal points imained Wier Om •PleeeL
Pam, Soundness (Ma, Smiei 15 pts)
Seer,
13.00
Correa Imbibes no high n baton blob
impwidames.
Please gee attached egie•ment •nd
lbahimbed pievisient.
No bongo n Me soma baseo on be bormatan probbd(nol
art of ins spent...ens). No int...Man en how Mt Memo
Meted b Um Gabon.
Pada.0.1 bobs wem liwabled B./ the appeal.
371M0.01Some has nobased to Imbibe Neel
Secensmended to lbd at camera level.
cbei is,bo,
MA '
N/A
13.7
Page 4 Of 4
WebGranis - Childrens Trust Page 1 of 21
The.C.hildrenisTrust
Application
232 - Parenting Education and Family Strengthening Programs - NOFA 2011-01
923 - Families First for Parents
Children are supported by safe, nuturing families and communities
•
Status: Submitted
Applicant Information
Primary Contact:
Name:'
Title:
Email:
Address:
Phone:'
Fax:
Ms.
Salutation
Director
Iblondet@miamigov.Com
444 SW 2nd Ave, OGA
5th FL
Miami
City
305-416-1536
Phone
Organization information
Legal Name:
Unit (if applicable)
Address:
Mailing address if different from agency address
Mailing Address:
Mailing:
Additional information
Additional Agency Information
Phone:
Fax:
Organization Website:
Organization Type:
Date Agency Established'
Federal ID Number:
Fiscal Year End:
Executive Director/CEO'
Phone:
Fax:
Email Address:
Financial Contact/CFO:'
Phone:
Fax:
Lillian
First Name
Florida
State/Province
City of Miami, Inc.
Submitted Date: 02/25/2011 7:55 PM
Blondet
Middle Name Last Name
Ext.
Florida 33130
State Zip Code
444 SW 2nd Ave.
Miami
City
33130
Postal Code/Zip
444 SW 2nd Ave, 5th FL
Miami Florida
City State
305-416-1509
Public/Government
June
Month
59-6000375
October
Tony
First Name
305-416-1536
Email Address:
tcrapp@miamigov.com
Larry
First Name
305-416-1011
(springy@miamigov.com
33130
Zip Code
1896
Year
Crapp, Jr.
Last Name
Spring
Last Name
A/1 Yln1 1
WebGrants - Childrens Trust Page 2 of 21
Agency and Program Information
Agency Information •
Select agency size based upon Agency's total current year budget (or operating expenditures).
•
Agency Size: Annual Agency Budget of more than, $300,000
Brief Agency Mission Statement:'
Briefly describe your agency mission. (100 word limit)
To be an international City which embodies diversity, economic opportunity, effective customer service and a highly -rated qualify of
life.
G ra ntwriter
Is this application being worked on (in part or in whole) by an external consultant or grant writer (including paid or unpaid)?
Consultant / Grant writer: No, only staff of the Applicant Agency created the application
If yes, who? Last Name
First Name
Company
Title
Conflict of interest
•
Please note That the State and County conflict of interest laws apply to this NOFA and its contracts. These laws may be viewed at
www.ethics.state.fl.us and at www.miamidade.gov/ethics/library/Ethics-Brochure-2005.pdf. Employees of The Children's Trust and current Board
members of The Children's Trust cannot participate in any way, or be involved with, the development of any response to a NOFA. All applicants
must disclose the name of any and all grant writers/consultants or agencies involved in the creation of this application. All applicants must
disclose if anyemployee of The Children's Trust or a current member of its Board of Directors participated in any manner in the development of a
response to the funding application or has any interest, directly or indirectly, in the applicant's business or in any of its branches. Such disclosure
must be submitted by signed, written letter as part of the application no later than the proposal deadline.
Does anyone on the board of directors or staff of the applicant agency have a conflict of interest with The Children's Trust board of directors or
staff?
Conflict of interest: Yes
If yes, please list the name of the person and nature of the conflict (250 word limit, or approximately 112 page):
Dr. Miguel Balsera is related to the Education Initiatives Coordinator, Esther Balsera, City of Miami.
Geographic area(s) to be served
Are proposed services offered Countywide? ND
Community Redevelopment Agency (CRA) areas
Are proposed services or sites specifically located within any of the following Community Redevelopment Agency (CRA) areas?
Based on The Children's Trust's agreements with three CRAs, $2,000, 000 are available within the City of Miami Beach CRA; .$500, 000 within the
City of Miami Omni CRA; and $500,000 within the City of Miami Southeastern Parkwest/Overtown CRA. This funding is not required to come
from any particular Trust -funded initiative, but in the aggregate must meet the agreed amounts, meaning that less than the full amounts may be
awarded to CRA areas through this funding opportunity. The City of Miami Beach CRA includes zip codes 33139, 33140 and 33141. The City of
Miami CRAs are composed of portions of 33126, 33128 and 33132, as noted on the maps.
City of Miami Beach CRA
City of Miami Omni CRA
Updated 02/11/2011
City of Miami SE
Parkwest/Overtown
Updated 02/11/2011
City of Miami Beach CRA:
City of Miami Omni.CRA:
City of Miami Southeastern Parkwest/Overtown CRA:
No
No
Yes.
hl1C CCh/- A /1 /'1111 1
Web Grants - Childrens Trust Page of ll
Program and Participant Information
Program Information
Brief Program/Service Summary:'
Describe what services are being proposed through this program very briefly. (100 word limit)
Families First prepares parents for school -readiness in the low-income and minority -dominant communities of Overtown, Coconut
Grove, Wynwood, Little Haiti, Allapaltah and Little Havana to advance the competence and confidence of caregivers. The City
partners with established childcare centers to create convenient accessible sites to promote social, emotional, and academic
compentence in children; child development awareness; and developing positive interactions between parents and children.
Families First is tailored to ensure cultural sensitivity and fits the City's multi -cultural backgrounds. The program builds -up
parenting competencies and encourages involvement in children's school experiences to strengthen parenting skills and foster
more tolerant communities.
Participant Information - All participant numbers below should represent the unduplicated counts of
unique people to be served
Total number of unduplicated parents/caregivers to be served across all sites
Parents/caregivers: 120
Estimate the proportion of parents/caregivers expected to have children in the following age groups (these three percentages should total 100%).
Estimate based on history of providing these or similar services. Enter zero in the field if not serving parents/caregivers with children in a
particular age group..
Parents with children prenatal-5: 100
Estimated %
% Parents with children 6-12: 0
Estimated %
% Parent with children 13-18: 0.
Estimated %
If the parenting program will also directly serve children, estimate numbers below; if no direct services will e delivered to children, enter zeroes.
Enter the total number of unduplicated children to be served for each age group.
# children birth-5: 120
# children 6-12: 0
;- children 13-18: 0
if the parenting program will also directly serve other adults (i.e., staff, processionals), what is the total number of unduplicated others to be
served?. If no other adults will be served, enter zero.
•# Other adults: 0
Services for Children with Disabilities
The Children's Trust expects that all programs be inclusive of children with disabilities.and their families regardless of the level of severity of
disability, provided they can be safely and reasonably accommodated.
How many of these parenting participants are expected to.be fatuities •of children with disabilities? Estimate based on history of providing these or
similar services. . - .-
# Parent participants with children with disabilities: 10
Applicant's qualifications to serve Children with Disabilities and their families:*
Describe the applicant's qualifications and experience working with children who have disabilities and their families, including a description of the
functional levels of support you are equipped to provide, the specific types of disabilities of children previously or currently served, approach to
inclusion and formal trainings completed (e.g., through the ACT Resource Network). (250 word limit, or approximately 1/2 page)
Qualifications and Experience: The Sandra DeLucca Developmental Center, a Division of the City of Miami's Parks and
Recreation Department has been delivering programs for children and adults with Various disabilities since 1973. Programs are
available to all persons with disabilities residing in Miami -Dade County. Programs offered include Adult Day Training Program,
AfterSchool Program and Summer Camp, Miami's Accessible Guide to Inclusion in Our Community and Project Search Miami.
Functional Levels of Support: Miami is equipped to provide services for those with developmental, intellectual, and physical
disabilities, is ADA compliant, and provides training for City staff in cultural competency. CCDH, an advocacy organization,
provides wrap around services for people with disabilities, They are a critical partner dedicated to assuring that individuals with
disabilities and their families receive the assistance and supports necessary to live a high quality of life. The Families First will
make appropriate accommodations where necessary.
Types of disabilities previously or currently served: Miami typically serves 50 % Special Needs; 100 %
Developmental/Intellectual Disabilities
inclusion: Miami designs its programs to provide persons with disabilities equal access to activities to enhance their quality of life
and iosrzire confidence, self-esteem and foster independence.
Formal Trainings: Accreditations/Affiliations
. Miami -Dade County Public Schools, Division of Special Education, Transition Program Designation
• Department of Education, State of Florida, Agency for Persons with Disabilities, Medicaid iViiedwaiver Provider
. Department of Education, State of Florida, Division of Vocational Rehabilitation, Employment Services and
, . /oni 1
V7ebGrants - Childrens Trust
Supported Employment Provider
Social Security Administration, Ticket to Work, Employment Network Provider
Page 4 of 21
Enrollment Requirements
Is the program universal/open for enrollment to anyone in the community, or limited to members of particular group(s) (ex., students attending a
particular school, families living within a specific geographic area, girls only, etc.)?
Enrollment type: universal enrollment/open to anyone
Target Population Description:'
Describe the people expected to he served, including any program entry criteria/requirements if the program is limited to particular group(s). If
enrollment is limited to members of a particular group, describe the group to be served and explain the rationale for limiting participation to the
selected population, If program is universal/open to anyone, describe the expected demographic characteristics (ex., sex, age, race, ethnicity,
etc.) and relevant rislc/influencing factors (ex., poor school performance, low income, recent immigration, etc.) of participants, based on program
history or location. Vulnerable populations of interest to The Trust include children with disabilities, children of migrant parents, children of military
families and children involved in the dependency and delinquency systems, (250 word limit, or approximately 1/2 page)
FF aims 10 serve 120 parents/caregivers, and supportive family members of children ages-3 to 6, in Overtown (located in CPA),
Coconut Grove, Wynwood, Little Haiti, Allapattah and Little Havana. The populations in the four targeted neighborhoods share
similar characteristics in their poverty and diversity. 90% of the 39,393 estimated residents in these neighborhoods are ethnic
minorities, (50% Hispanic; 40% African or Caribbean American; 5% Caucasian and 5% Asian or Native American). In the zip
codes addressed, there are more single mothers than other areas (The Children's Trust). All schools in these neighborhoods are in
School Improvement Zones. Florida has the 6th highest rate for teen pregnancy in the nation, and 2nd highest rate of HIV infection
rates, largely among heterosexual couples. The City of Miami is ranked the 6th poorest among large cities in the United States;
statistically it tied for third place. Miami's median income is one of the lowest in the nation, $29,075. In contrast, Miami -Dade
County has a median income of $43,650, the State of Florida $47,804 and the nation $50,740. The statistics for parent living in
the areas surrounding the childcare centers are even more startling.
Neighborhood
Total Households
Median Income
% of HH with income
$12.000 or less
Overtown
3,646
$13.212
46%
Coconut Grove
912
$28,043
25%
Wynwood
1,361
$14,794
44%
Little Haiti
9,850
$19.526
35%
Allapattah
6,123
1$17,865
37%
Little Havana
17,501
$14,910 140%
Source: US Census Bureau, 2000
Parents face daunting obstacles to leading healthy lives and developing healthy relationships that cultivate children to thrive as
healthy, vibrant, fully functioning and contributing adults. FF provides valuable, consistent and encouraging parenting practices that
set children on their way to a lifetime of success.
Past Performance and Capacity
Past Performance and Capacity Related to Proposed Services:*
What in your past service performance should persuade The Children's Trust that your egency can successfully implement the proposed
program? Include at minimum answers to the following points. (500 word limit, or approximately 1 page)
.• What is your history of performing the proposed program and serving the proposed population? If your agency previously performed the
same or a similar program, describe the program and tell us who funded you, what years you were funded, the'amount of annual funding,
and your successes and challenges.
• In describing past performance results, specify how much you did (i.e., numbers served, extent of services delivered); how well you did it
(i.e., percent of targeted/contracted services actually delivered/ utilization, quality of services delivered); and how participants were better
off (i.e., participant outcomes).
• What influencing factors, or stories behind the data, have a role to play in making your past performance look the way it does?
• How will this history of performing the same or similar program result in successful implementation of the proposed program?
• If your agency has not performed the same or similar program, fell us what about your agency's history leads you to believe your agency
will successfully implement the proposed program.
• Describe the agency's capacity to comply with governmental regulations, develop/maintain appropriate records to document the delivery
of proposed services, track/report performance measures and participant outcomes, prepare program and fiscal reports, etc.
• Identify/describe any relevant attachments and include these in the Attachments of your application. These may include previous
agency/program evaluations, publications and/or funder monitoring reports. In general, if the program has been previously funded, we
expect to see attached documentation of program performance.
• Note.' 14/e desire more quantitative data versus narrative for this section (for example, data charts showing trends of participant retention,
program/service utilization, participant outcomes, etc).
Past Performance and Capacity: Families First (FF) otrered parenting prevention program d igrTed to-irrc'orpurdle
literacy skills, parent -child activities, strengthen oral language development, give parents a venue to share concerns,
learn new -strategies and connect parents to a variety of services that support family stability. FF new curriculum will
target parents with young children to prevent problem behaviors and negative parent -child relationships.
FF is dedicated to empowering parents with skills to develop their child's innate abilities and to promote academic
1 •t i ... - `' i/ i A_._1:....+:,,,-.D1.4,-1+D,•1.174.117 eln9Anniin,nnt1D1r-17Qti4./1 )7f11 1
1AiebGrants - Childrens Trust
readiness, problem solving &. social/emotional competence with peers for children 3 to 6. Since the establishment of
the FF, many families in underserved areas like Overtown, Coconut Grove, Wynwood, Allapattah, Little Haiti and Little
Havana now receive free parent -child programming.
Funder
Year
Amount
The Children's Trust
2006-2007
$242,354.00
The Children's Trust
2007-2008
$236,681.00
The Children's 'Trust
2008-2009
$180,000.00
The Children's Trust
2009-2010
$159,544.00
The Children's Trust
2010-2011
$153,162.00
1 GL `' G J V 1
FF has proven to be very successful, providing programming to approximately 450 parents and caregivers and
providing support services to over 3,000 community members through events.
Outcomes
Program Year
2010-YTD
2009/10
2008/09
2007/08
85% of participants will increase
parental sensitivity and
appropriate responsiveness to
the emotional needs of their
children.
98%
100%
91%
92%,
85% of participants will develop
appropriate parental monitoring
and supervision behaviors and
practices
98%
100%
96%
89%
85% of Parents/Caregivers
participating in the Learning
Games program will report an
increase in literacy activities
with their child, increased
shared reading, and will
demonstrate read aloud
strategies.
100%
100%
99%
89%
At its inception, FF faced challenges with parent enrollment due to the program being located in City Parks. As a
result, the venues were changed to child care centers. It has been observed that providing food and other incentives
increases participation.
influencing Factors: Past performance is successful in part due to the reputation of the program and its ability to
provide parents a safe and nurturing environment in which they are able to further enhance their parental skills.
Parents throughout the years have shown a greater interest in their child's ability to perform and have seen an
increase in their child's pre literacy and cognitive development.
Successful implementation: The program has remained consistent with the same partners, community, centers,
curriculum, program consistency, rigor and quality control. Program director occasionally performed teacher
observations on quality of teaching, adherence to curriculum, and program consistency.
Agency Capacity: Regulatory Compliance The City is legally bound to abide by all government regulations. The
legal department ensures all contracts are executed in accordance with applicable legal codes. Programmatic audits
have not had significant findings from The Children's Trust and 2009's program specific audit has been approved for
completion in March 201 1 by The Trust. Record Keeping Systems As evidenced by Trust reviews, the Families First
staff made changes to procedure in accordance with Trust recommendations that established a successful and
accurate documentation process. Fiscal Reports The City will serve as fiscal agent and manages millions of dollars in
federal, state, and local grants. Expenses will be handled by the Finance Department, awarded the Certificate of
Achievement for Excellence in Financial Reporting.
Attachments: Monitoring Reports, Parent Letters, Program Flyers
Participant Recruitment, Engagement and Retention
Participant Recruitment, Engagement and Retention:*
Outreach and engagement activities are necessary to ensure program enrollment, participation and completion. Program attendance and
completion are associated with obtaining favorable outcomes. Describe how your program will initiate contact with, recruit, enroll, engage and
retain pariicipanls. Each of the following points should be addressed in your response. (500 word limit, or approximately 1 page)
u._ Jrr,. a:., +t,o,lt,;1,a, of-mci „Pt/r,PtAnn1 r.1tinnPrintPreview.do?d0cun7entPk=12955626... 4/1/2011
-WebGrants - Childrens Trust 1�a;e b °t , I
o What efforts will be made initially to locale and engage participants? What access do you have to the target population?
F What strategies will be used to maintain engagement/participation of those enrolled to ensure retention? How will you ensure participants
attend regularly, and foroul-of-school (OOS) programs, how will you ensure program slots are filled on a daily basis?
• what barriers to program participation do you expect to encounter and how will your program resolve these barriers? What level of
attrition do you expect and how will you plan for that?
•o Describe the desired level of participation and define successful program completion, if applicable. Wnat is the required number of
services for a participant to achieve results? Describe the guidelines, requirements and timeframe of successful completion, based on the
program model selected. How many or what percentage of participants are expected to reach the desired level of participation?
.p What services and/or support do participants receive following successful completion (if any)?
Recruitment: The outreach program reaches parents through both the childcare centers and the community. Parents
will be reached by print ads in center bulletins; posters in Community centers, Community -Based organizations, Parks
and NET offices. FF staff assigned to function as community liaison will conduct grassroots outreach at the child care
centers. Information will also be distributed to adults accessing services via the ACCESS Miami program. Notices of
the program will be posted on the City's website. FF program directors also attend childcare orientation meetings as
part of the recruitment strategy.
Engagement: FF has chosen quality service providers that are uniquely qualified to achieve the highest possible
outcomes in the development of positive parenting skills, child development, social supports and health and safety. FF
has been providing services in the targeted communities for the past five years. To keep parents engaged, FF includes
supplemental activities that enrich the Incredible Years curriculum. These include Gymboree classes that provide
opportunities for parents to learn to play and interact with their children as wet as health and safety sessions. For this
year, FF has added an FF Family Basket that will be filled with interactive games and materials for home activities that
support lessons and foster program interest. In implementing the program with fidelity, meals will be provided at every
session as recommended by the model. Parents also receive assistance with transportation and entrance to 3 citywide
events (one per cycle).
Retention:Teacher assistant will be available to parents experiencing childcare issues. Children will engagein
completing activities, while parents attend the session. The FF Community liaison will conduct interventions at targeted
sites; call registered parents weekly to follow up status on participation and offer services or options to address issues
preventing attendance. Also, the FF liaison will cat 211/311 with participant(s) via phone to assist with resource
connection. Parents are provided the opportunity to participate in citywide events at major venues such as Miami
Children's Museum, Art Museum or the Arsht Center. Food will be provided, per the model, at each class and
educational supplies, books, and games will be distributed.
Barriers:
Transportation to the centers: Per model, provide bus passes to parents.
Event and session participation: Provide parents with food as sugested in model, entrance fees and
transportation.
Parent initiative: Use milestone rewards for parents at each class.
Attrition loss: 20 — 25%. To prepare for potential loss, continual recruitment efforts will be conducted.
Desired level of participation successful program completion: The desired level of participation is 100%.
Successful Completion is 10 of 12 sessions. 80% of participants are expected to complete at least 10 sessions.
Services provided to achieve success:
• Parent Education Instruction
• Support appropriate to parent(s)/caregiver
▪ Referrals
• Health & Safety Sessions
• Screenings
• Opportunities for family/child interaction
Upon program completion, parents and families are invited to a citywide cultural event, provided with transportation
and food, and will receive a City of Miami Certificate of Completion. Parents are linked by the Program Director to the
Miami -Dade County Parent Academy, which provides parents follow-up workshops and events for parents/families to
participate in.
Evidence -based Programs and Practices
What Works to Help Participants Do Better?"
What evidence do you have that what you propose to do will work to improve the lives of participants? Include minimally the following points in
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Selected from Trust -approved list of programs in the NOFA
Child Trends
Collaborative for Academic, Social, and Emotional Learning (CASEL)
Colorado Blueprints
Find Youth Info
Harvard Famiiy_Re$BaWILELQ)ect
National Registry of Evidence Based Programs and Practices (NREPP)
Office of Juvenile Justice Department of Prevention (OJJDP)
Promising Practices
Substance Abuse and Mental Health Services Administration (SAIMIHSA)
U.S. Department of Education's What Works Clearing House
U.S. Department of Health & Human Services' Office of the Surgeon General (OSG)
WebGrants - Childrens Trust
response. (500 word limit, or approximately 1 page)
b Identify the specific program or curricula to be implemented and specify whether each is an evidence -based program (mark all relevant
designating agencies in support of the program as listed below). Why did you select this program/ curricula?
How will you implement the program with fidelity? if you .intend to alter evidence -based programs/curricula, explain how and why the
modified program will still deliver successful results.
a Proposals that do not include evidence -based programs/curricula will be closely scrulinized and may not score as high as evidence -based
programs. Applicants must provide a strong rationale as to why public funds should be used in support a program without an objective,
established history of effectiveness. What is the basis or justification for why the proposed program is expected to deliver successful
results with proposed participants?
Curriculum choice: Incredible Years BASIC Parenting Program http://www.incredibleyears.com/
The Incredible Years core parenting program, entitled BASIC includes the following components: child -directed play
and reinforcement skills and a specific set of nonviolent discipline techniques including Time -Out, ignoring, logical and
natural consequences, and problem -solving strategies. Positive parenting and relationship building skills are taught
before consequences and limit setting because a strong and positive parent -child relationship is considered to be the
foundation for effective discipline strategies. The BASIC program has protocols for a minimum of 12 sessions and
specifies a minimum number of vignettes to be shown and suggests food, transportation and child care services be
provided.
Effective Program Implementation with Fidelity:
Incredible Years founder, Carolyn Webster -Stratton, Ph.D. has identified five key elements to effective program
implementation for the Incredible Years model: "(1) standardized treatment delivery (using comprehensive clinician
manuals, well articulated protocols, videotapes and materials for parents and children); (2) standardized quality training
for group leaders delivering the intervention; (3) effective supervision of group leaders; (4) on -going fidelity monitoring
and certification; and (5) agency or administrative support". The City of Miami has the capacity to implement all five
components with fidelity.
Program Manager (Mc3 Consulting, Inc.) will be responsible for ensuring the parenting program's fidelity. High
program fidelity is achieved through a number of processes within the Incredible Years model. Detailed session
adherence protocols wit be followed by using a process checklist provided by Incredible Years. Part of the process of
delivering the intervention includes asking group participants to complete evaluations of every group session. Program
Manager will determine how participants learn best —through modeling or discussion or reading and then be able to
tailor home activities accordingly for families or teachers. Finally, the Incredible Years certification or accreditation
process was designed to allow group leaders to continue their learning process after the initial training in the program
and to offer formal recognition to those who make the extra effort to demonstrate that they are competent to implement
the intervention. Once certification is achieved, maintenance of the fidelity of the program delivery is attained by
attending consultation workshops every.2 years, ongoing peer consultation and review of videotapes as well as peer
support groups led within the agency. Submission of session .evaluations by clients and completion of session
protocols will be considered part of the City's accountability. Additionally, the Program Manager will conduct peer
reviews and self -review to help determine strength,s as well as areas of the group process needing strengthening.
(Please see the attached Program Fidelity chart, checklist and parent satisfaction questionnaire).
Reliability: The Incredible Years Parent Training Programs have been proven in numerous randomized control group
studies to be effective for promoting positive parent interactions with children, strengthening children's emotional,
social, and self -regulation competence and reducing behavior problems in both prevention and clinic populations.
Incredible Years has been selected by the U.S. Office of Juvenile Justice and Delinquency Prevention as an
explempary best practice program and as a 'Blueprints" program. It was also selected as a Model program by the
Center for Substance Abuse Prevention.
Page 7 of 21
What designating agency(ies) or organization(s) awarded the program evidence -based status?
Agency/Organization Awarded evidence -based status
Yes
Yes •
Yes
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WebGrants - Childrens Trust
VVashington State Institute for public Policy (WSIPP)
Wnal Works Wisconsin
1 GLL,L• a v.I
Other Designating Agency
If fhe agency or organization that awarded the program evidence -based status is not listed above, specify the agency. (20 word limit)
Awarded by other Agency/Organization:
Quality Assurance, Fidelity and Service integration
Ongoing Quality Assurance and Program Fidelity:'
Quality Performance Measures: How will you measure whether services are being delivered well?. (500 word limit, or approximately 9
page)
Describe your ongoing quality assurance processes and procedures in place in the program. Include any specific quality or fidelity
measures collected and the source/measurement tool and timing/frequency of collection.
• Programs must be implemented with fidelity to the evidence -based program/curricula used to result in a replication of the expected
beneficial effects. Identify how you will track and measure adherence to the evidence -based model programs/curricula proposed; or if you
are not proposing -an evidence -based program, explain how you will ensure the program is implemented as you have proposed.
Remember to attach any applicable checklists or other pertinent documentation to illustrate this in the Attachments of your application.
The City of Miami recognizes that Quality Assurance Processes are key to ensuring parents receive complete and high
quality prog•ramming during theft participation in Families First (FF). Oversight structure, evaluation tools, and feedback
loop for continuous quality improvement are planned to ensure the program is properly implemented at all eight
childcare centers. The Office of Grants Administration has designated its Education Initiatives Coordinator (Esther
Balsera) and Administrative Assistant (Rosie Isma) for overall implementation and quality control. On -site, the Program
Directors coordinate the program calendar; subcontractor participation, data collection, supplies and maintain open
communication with site administration and parents/caregivers. The Program Manager implements the Incredible
Years curriculum.
FF will use the results from evaluation tools to monitor the administration and quality of the services being•provided. If
modifications become necessary FF will seek Children Trust approval before making any necessary adjustments.
Weekly the data is collected and input by the Program Director. Monthly, the Education Initiatives Coordinator reviews
outcomes with the Program Director to identify successes, challenges,. and institute corrective action, when
needed. Staff will continuously gather information to assess progress towards established goals, measure how
strategies are working and determine whether efforts are achieving desired results. These measures will insure that
staff makes informed decisions about the allocation of resources, curricular priorities or new initiatives such as
outreach methods that directly enhance the success of the program.
Other than this general monitoring, specific assessments will be conducted:
Tracking Evidence Based Best Practice .(EBP) Adherence: Includes following the Incredible Years Logic Model
(http://incredibleyears.com/program/IY-logic-model_parenting-program.pdf) and the following attachments:
• IY Parenting Program Logic Model
• IY.Parent's Satisfaction Questionnaire
• IY Peer and Self -Evaluation Interpersonal Process Form
• IY Self -Monitoring Checklist
• IY Agendas and Checklists
The City of Miami will also conduct an end of year review with all partners to ensure that lessons learned carry over
into the following year.
Service Integration:{
The Children's Trust expects that every program it funds is part of a community -wide system of care. Explain and describe how your program will
be integrated and coordinated within that community -wide system of care, including how you will connect participants with other needed
community resources/programs. How does your organization support children and their families in accessing additional services (other than the
proposed program services) when such needs arise?. (400 word limit)
The City of Miami (COM) believes that its role is to provide resources that enable its residents to enjoy the highest
quality of life possible. As a government entity it provides several services to constituents directly and partners with
other agencies to obtain other much-ne-eded services. Services available to parents -or caregivers of participants
residing in the City of Miami include: .
Foreclosure assistance-COM Foreclosure Program
• Tax preparation-COM ACCESS Miami program
• Computer purchase assistance through matched savings program- COM ACCESS Miami
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WebGrants - Childrens Trust
• Programs for adults and children with disabilities- Sandra De Lucca Center and Project Search
• Workforce training in the new One Stop launching in 2011-ACCESS Miami
• ELEVATE Miami computer training to become digitally literate- COM Information Technology
• Emergency housing vouchers to prevent homelessness- COM Miami Homeless Assistance Program
Should parents and/or caregivers express a need for services, the Program Director or Program Manager will make
and document the referral in the file. For those services not directly operated by the City of Miami, the Education
Initiatives Coordinator or Program Director or Program Manager will connect the parent/caregiver to 311 or 211 to find
the most appropriate, affordable and convenient service provider. These directories have proven powerful tools to
ensure caregivers get the resources they need. Though the City cannot case manage families under this grant, it can
connect parents and caregivers toi reputable providers through the 211 and 311.
implementation Timeline
Specific Milestone or Activity Description
Professional Services Agreement Prepared: FF must have formal
agreements with each subcontractor prior to start of services on August
22, 2011 (start of school year).
Contract Acceptance: Contract delivered by The Children's Trust to the
City of Miami, Office of Grants Administration, Mayor's Education
Initiatives.
.71 J
Responsible Party (name, title, agency) Expected Expected
Start Date End Date
Robin Jones, Attorney, and Esther Balsera,
Education Initiatives Coordinator, Office of • 06/20/2011 07/28/2011
Grants Administration - City of Miami
Contract Manager, The Children's Trust
06/20/2011 06/24/2011
Contract Acceptance and Executed with TCT: To get legislation
approved by the City's Commission, documentation must be routed ,for
approval by relevant City Departments. Upon award acceptance, the Esther Balsera, Education Initiative
City Manager is authorized to sign TCT contract. Originals forwarded to Coordinator, Office of Grant Administration - 06/24/2011 08/01/2011
TCT for execution. City of Miami
Staff Hiring: The City of Miami does not anticipate the need for new
hires, however, in the event nev,' hires are needed, FF will follow the
City's hiring guidelines and requirements.
Purchasing Materials: To comply with current City of Miami purchasing
processes, start-up materials will be ordered immediately following
contract execution.
Staff Training: All staff including subcontractors will be trained in
program curriculum goals, objectives, outcomes, data collection
processes and evaivation. In addition, training will be provided on
working with children with disabilities and outreach methods for this
population.
Professional Services Agreements Finalized: Agreements must be
signed prior to the start of services on August 22, 2011 (start of school
year).
Esther Balsera, Education Initiative
Coordinator - City of Miami
Esther Balsera, Education Initiatives
Coordinator - City of Miami
Esther Balsera, Education Initiatives
Coordinator - City of Miami
Robin Jones, Attorney and Esther Balsera,
Education Initiatives Coordinator - City of
Miami
Final Contract Delivered by TCT to the City of Miami: Final contract
delivered to the City of Miami, Office of Grants Administration Mayor's ,:
Education Initiative with signatures and award letter. Contract Manager, The Children's Trust
Meetings with Child Care Centers: Meetings will be scheduled to
discuss program requirements, recruitment, activities, establish site
support team and to arrange teaching space.
Maria C. Carreras, EdD & Yolanda
Minagorri, EdD, Program Direclors-
Exceptional Consulting for Educational
Leaders, Inc. (ExCel) and Esther Balsera,
Education Initiatives Coordinator - City of
Miami
06/30/2011 08/15/2011
07/28/2011 08/15/2011
08/15/2011 08/17/2011
08/01/2011 08/18/2011
07/21/2011 07/29/2011
08/01/2011 08/19/2011
Parent Outreach and Recruitment: Flyers posted at the sites071
distributed to community and faith -based organizations. Also, direct
recruitment by teachers and an Open House at each site to explain the
program to parents and caregivers.
Maria C. Carreras, EdD & Yolanda G.
Minagorri, EdD, Program Directors,
Exceptional Consulting for Educational
Leaders (Excel), Inc.
07/15/2011 08/22/201 1
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Training: Program Manager and Program Director staff will
attend "Incredible Years" training in Seattle to be certified in
the program and will train and assist other program staff with the
"Incredible Years" curriculum, program expectations and
requirements.
Partnerships Table
Partner Partner Agency Description
Conee, Inc.
d.b.a.
Gymboree Play
& Music
Exceptional
Consulting for
Educational
Leaders
(ExCel), Inc.
Since its creation in 1976, Gymboree Play & Music
has created developmental play, music and art
classes for parents and children ages newborn to
five. Based on a blend of early childhood
development theories complemented by more than
30 years of hands-on experience.
ExCel provides tailored educational consulting and
practical, hands-on workshops for administrators,
teachers, parents arid para-professionals. ExCel's
goal is to provide assistance to educational
programs and initiatives to improve learning,
implement educational programs, reach goals and
objectives, to achieve' higher levels of excellence in
the operations and administration of their
organizations.
Tisa McGhee, PhD is the CEO of Mc3 Consulting
Inc., founded in 2009. Prior she served as the
Senior Professional & Organizational Manager at
The Trust. Her expertise include: program
implementation, evaluations, organizational
development and training. Mc3 Consulting
Mc3 Consulting, Specializes in implementation of evidence based
Inc. practices.
Notre Dame
Child
Development
Center
Notre Dame Child Development Center is a non-
profit organization, whose mission is to provide
quality childcare services. The Center will
coordinate with The City of Miami in order to help
prevent the development of negative behavior
which will subsequently lead to -the -development of staff,
mature, productive and successful adults.
Page 10 of 21
Tisa McGhee, PhD - Program Manager, -
Mc3 Consulting, Inc., and Maria C. Carreras, 05/15/2011 08/17/2011
EdD, Program Director - ExCel
Role in Program Implementation and
Resources Committed.
Role:
• Organize and implement session
instruction per Incredible Years
Curriculum.
•• Provide required materials (if
necessary) for parents at each
session.
• Schedule sessions with program
director.
• Compliance with all reporting
requirements.
• Staff with competence in subject
matter and completed background
screenings.
Resources: Staff, curricula, materials,
program facilitation
Role: ExCel is responsible for program
management at all program sites, obtains site
locations, plans and implements schedules,
assists with recruitment, collects data,
provides reports and compliance with
program goals.
Resources: Staff, Incredible Years curricula,
materials, program facilitation
Role: Implementation of the Incredible
Years BASIC Parenting Program, follow
quality assurances and fdelity
processes; ensure a CQI protocol is
followed for fidelity. Design, analyze and
interpret relevant data specifically about
program implementation. A final report
will include data re: program
implementation, lessons learned and
success stories.
Resources: Incredible Years Curricula
Role: Provides facilities, training of teachers
and administrative support.
•
Resources: Facilities, teachers, and support
LOA/MOU Paid
attached? subcontractor
or in -kind
services
Yes paid
Yes paid
Yes paid
Yes in -kind
Centro Mater Child Care Center's an organization,
whose mission is to provide quality childcare Role: Provides facilities, training of teachers
services. Centro Mater Child Care Center will and administrative support.
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WebGrants - Chilclrens Trust
coordinate with The City of Miami in order 10 help
prevent the development of negative behavior
which will subsequently lead to the development of
mature, productive and successful adults.
Centro Maler
Child Care
Center
Lemon Ciiy Day Care is an organization, whose
mission is to provide quality childcare
services. Lemon City Day Care will coordinate with
The Ciiy of Miami in order to help prevent the
Lemon Clly Day development of negative behavior which will
Care subsequently lead to the development of mature,
productive and successful adults.
Our Little Ones
Learning
Center
Centro Hispano
Catolico Child
Care Center
Our Little.0nes Learning Center is an organization,
whose mission is to provide quality childcare
services. The Center will coordinate with The City
of Miami in order to help prevent the development
of negative behavior which will subsequently lead
to the development of mature, productive and
successful adults.
Centro Hispano Catolico Child Care Center is a
non-profit organization, whose mission is to provide
quality childcare services. The Center will
coordinate with The City of Miami in order to help
prevent the development of negative
behavior which wit subsequently lead to the
development of mature, productive and successful
adults.
Page 1 1 01 21
Resources: Facilities, teachers, and support
staff.
Yes in -kind
Role: Provides facilities, training of teachers
and administrative support.
Resources: Facilities, teachers, and support Yes in -kind
staff.
Role: Provides facilities, training of teachers
and administrative support.
Resources: Facilities, teachers, and support Yes in -kind
staff.
Role: Provides facilities, training of teachers
and administrative support.
Resources: Facilities, teachers, and support
staff.
Yes in -kind
St. Alban's Child Ehrichment Centeris a private not -
for -profit organization, whose mission is to provide Role: Provides facilities, training of teachers
quality childcare services. The Center will and administrative support.
coordinate with The City of Miami in order to Help
St. Alban's Child prevent the development of negative
Enrichment behavior which will subsequently lead to the Resources: Facilities, teachers, and support Yes in -kind
Center development of mature, productive and successful staff".
adults.
United Way
Center for
Excellence in
Early
Childhood
Culmer Child
Care Center
United Way CenterforExcellence in Early
Childhood is an organization, whose mission is to
provide quality childcare services. The center will
coordinate with The City of Miami in order to help
prevent the development of negative
behavior which will subsequently lead to the
development of mature, productive and successful
adults.
.Culmer Child Care Center is a non-profit
organization, whose mission is to provide quality
childcare services. The Center will coordinate with
The City of Miami in order to help prevent the
development of negative behavior which will
subsequently lead to the development of mature,
productive and successful adults.
Program Activities
Activity/Service Name & Description
Component: FF Parent/Household Assessment
Role: Provides facilities, training of teachers
and administrative support.
Resources: Facilities, teachers, and support
staff.
Role: Provides facilities, training of teachers
and administrative support.
Resources: Facilities, teachers, and support
staff.
Yes in -kind
No in -kind
;r Required °/a to
Children Parents/Caregivers Others Sessions . meet
required
Content: Assessment Tool selected by The Trust
Evidence -Based Program:
Accommodations for Children with Disabilities: N/alViodifications
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1 100
WebGrants - Childrens Trusl
for children with disabilities will be provided prior to program start.
NOTE: Please disregard the assessment activity listed above this activity and
do not consider for review. The online portal would not allow this row to be
modified or removed. The Children's Trust was emalled on Thursday Feb. 24
and called on Feb.25. The City was told that a callback would be made but
had not received one by the time of submission.
Component: Incredible Years for Parents
Content: incredible Years for Ages 3-6 covering: Child directed play; Academic
persistence; Social coaching; Encouraging cooperative behavior; Establishing rules
and limits; Managing misbehavior; Helping children self -regulate; Teaching children
time out; Teaching children beginning problem solving steps
Evidence -Based Program: Incredible Years
Accommodations for Children with Disabilities: Modifications for children with
disabilities will be provided prior to program start
Frequency/Intensity/Duration One 2-hour session a week, 12 sessions in a cycle;
3 cycles in a year.
*Note: Supplemental Sessions provide reinforcement and are interspersed in the
cycle, occurring 5 times during the cycle. (4 Supplemental Instructional sessions, 1
Cultural Outing for Parents and children)
Managed by: Program Manager (Mc3 Consulting, Inc.)
Component: Supplemental Activilies
Content: Using guidance from Incredible Years, these parent/child supplemental
activities will allow for parent knowledge acquisition and behavioral change to be
observed, and allow a fun and experiential environment to learn healthy living
guidelines and basic home and street traffic safety precautions. Parents attending 2
out 3 classes will be able to attend this supplemental session at their site. An
instructional session on health, safety, and child wellness will be followed by a
physical fitness session with Gymboree.
Evidence -Based Program: Incredible Years
Accommodations for Children with Disabilities: Modifications for children with
disabilities will be planned prior to program start
Frequency/Intensity/Duration At each site, one.2-hour session 4 times a cycle; 3
cycles a year
Managed by: Program Director (ExCel)
Component: Incredible Years Self -Study
Content: Incredible Years Basic Self -Study. required meetings to finaize training
and skills acquisition for instructors.
Evidence -Based Program: Incredible Years
Accommodations for Children with Disabilities: n/a
Frequency/Intensity/Duration: 3 days of training and 3 self -study sessions over
the course of the year.
Managed by: Program Manager (Mc3 Consulting, Inc.)
*Note: This is only for Year 1 to get all instructors certified.
Component: Household assessment for demographic profile
Content: Intake form 10 capture ethnicity, income, education, and other relevant
demographic information to track improvements if any.
Accommodations for Children with Disabilities: n/a
Frequency/Intensity/Duration One 15 minute session; administed twice a cycle.
Managed by: Program Director (ExCel)
120
120
0
0
J- age t os ,1
120 0 10 80
120 0 4 80
D 5 5 100
120 0 2 80
Component: Supplemental Aclivity/Parent/Child Cultural Outing
Content: The City will provide iranporlation, entry and food for participating families
to attend arts and culture events al the Adrienne Arsht Center and other venues in
the City as incentive for attendance and a large public environment to practice their
skills.
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Evidence -Based Program: Incredible Years
1 CLOG U1 ._.1
Accommodations for Children with Disabilities: Modifications for children with
disabilities will be provided prior to program start
Frequency/Intensity/Duration One 5-hour session a cycle; 3 cycles in a year.
Managed by: Program Director (Excel)
Participant Outcomes
Outcome
Increasing Parenting Skills: 96 or 80% of parents/caregivers
attending 80% or 10 classes will increase knowledge of:
• Child directed play
• Academic persistence
• Social coaching
,0 Encouraging cooperative behavior
• Establishing rules and limits
• Managing misbehavior
• Helping children self -regulate
• Teaching children time oul
• Teaching children beginning problem solving steps
Data Source /
Measurement Tool
120
Timing
120 0 1 80
Incredible Years Parent Weekly during parent
Assessment sessions.
Associated
Activity
Incredible Years'
parent education
instruction.
Referral services offered FF parenting
•
Increase parent social supports: 96 or 80% of parents attending FF Participant File/Database weekly after FF instruction.
80% or 10 classes will receive referrals as needed. instructional classes.
Increased parent knowledge of age -appropriate child development
and expectations: 96 or 80% of participants attending 80%
or 10 classes will increase their knowlege of:
.• Respect and understanding children and their
developmental abilities
•• Modeling social skills
.• Balancing power
• Having developmentally appropriate expections for child
• Positive parenting
.• Enhancing children's learning
• Establishing rules
• Predictable routines and children's responsibilities
Increased parent knowledge of appropriate health and safety
measures: 96 or 80% of parents attending 80% or 10 sessions will
increase their knowledge of health and safety measures as well as
age -appropriate measures for children. Health
Incredible Years Parent
Assessment
Pre/Post Tests
Safety
•
•
Fire Prevention
(Miami Fire Rescue)
Safe Neighborhoods
(Miami Police
Department)
• Diabetes (Diabetes
Prevention
Association)
• Health and
Movement
(Gymboree)
FF participants will be
assessed for knowledge FF parenting
gain at the end of each classes.
session.
Tools will be administered
at the FF Supplementary
activities (32 total for the
year).
FF Supplemental
activity.
Participant Outcomes Measurement
Define Meaningful Improvement:'
For proposed outcomes stating that participants will improve/increase or decrease in particular areas, describe how you will determine whether
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WebGrants - Childrens Trust Page 1 of 21
the outcome is met. include within your answer how much or what decree of change in each area is meaningful or significant enough to be
considered a success for participants. Are there relevant benchmarks that can be used to anchor the target % for particular outcomes? For
example, if grade promotion is an outcome, the target percent of participants to be promoted to the next grade should exceed the percent of
students who are generally promoted in a comparable group of students al the same school but not receiving the proposed program. if funded,
this detail will be further specified in the contract negotiation process. (400 word limit)
The primary purpose of Families First for Parents is to build-up parenting competencies and encourage involvement in
children's school experiences and strengthen parenting skills to support parents in providing safe, stable and loving
homes. Meaningful improvement for FF consists of knowledge acquisition and behavior changes. To measure these
two areas in participants, FF designed a program cycle consisting of instructional classes and parent/child interaction
events (enrichment events). This program design gives parents the content and practice opportunity to learn and
embody active parenting. Success is measured by attendance at 10 of 12 sessions.
Amongst those parents attending 10 or more FF sessions, FF considers a knowledge gain of of 20% Or higher to be
significant for knowledge gain and behavior change.
a. Knowledge Acquistion:
1. Increasing parenting skills as defined by the Incredible Years.
2. Increased knowledge of age -appropriate child development and expectations.
3. Increased parent knowledge of appropriate health and safety measures.
4. Increased knowledge of social supports.
b. Behavior Change
1. Demonstration of positive parenting practices as defined by Incredible Years at Enrichment Events by parents
enrolled in FF and those who are not enrolled in FF.
Data Collection Plan:*
Briefly describe the program data collection plan in relation to the performance measures (quantity measures, quality measures and participant
outcomes) included in the NOFA, and your application. (400 word limit)
tb If pre, mid, and/or post -testing is required to measure participant progress and program results, explain the steps you will take to ensure
every participant will receive outcome testing as required, and your internal controls to ensure test results are accurately scored and
reported in accordance to the outcome schedule. Describe your ability to capture and report data electronically.
• Describe the general reliability and validity of proposed data sources/measurement tools. Include whether'the measures are self -report,
observational or other types, and your experience with the usefulness of each tool. Remember to include sample tools and/or
documentation of this, as applicable, in the Attachments of your application.
2. Testing Plan for Data Capture: The beginning of each contract year will include staff training on evaluation to ensure
quality data collection. Families First (FF) staff and partners will administer intake, assessments and pre-tests prior to
the start of the IY instructional component. Program Director will review all client files to ensure that pre -testing and
assesments are completed. No parent will.be allowed to attend FF or, related programming if their file is not complete
for pre -testing.
b. Data Reporting: FF's Administrative Assistant is skilled at organizing and tracking the proper administration of the
tools and their results. Using both Data Tracker and an. Excel databases, all participants test results will be gathered,
scored, and inputted for analysis and reporting. The Education Initiatives Coordinator, Program Diretor and Program
Manager will review all data collected.
c. Data Validity FF utilizes evidence -based models' testing tools to ensure that the highest quality.information is being
provided. The tools used are listed below (see attachments).
Outcome
Data Source /
Measurement Tool
Type of Tool
Pre
Mid
Post
Once
a
cycle
Weekly
Attached
1. Number of
parents/caregivers
attending classes
ttendance Sheets
Self -report
x
x
2. Number classes
offered
FF Cycle Schedule
Self -report
xx
3. Number of parent
Self -report
x
x
and children attending
supplemental activities
(77 or 80% of 96
parents will attend
supplemental activities
with their children)
Attendance Sheets
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WebGrants - Childrens Trust
.1 0. c 1 J vl .. J
4. Participant
Retention
Attendance Sheets
Self -report
x
x
5. Parents
Meeting/Exceeding
Minimum Attendance
Attendance sheets
and
database/DataTracker
analysis
Self -report
x
x
FF Satisfaction
Survey
Written survey
x
x
6. Participant
Satisfaction
7. Sessions Observed
for Fidelity and
Structure Supervision
Incredible Years
Fidelity Checklist
Observational;
survey
x
x
x
8. Documentation of
Structured supervison
not required by model
n/a
Incredible Years
Group Leader
1 raining
Incredible
Years
Certification -
n/a
completed
in year
one
9. # of staff
w/training/certification
(100% trained in
program with 2
certified grow leaders)
10..Outcomes:
Increasin ParentingIncredible
g
Skills
Years
Parent Assessment
Incredible
Years Pre/Post
x
x
x
x
FF Participant
File/Database
Referral
services
offered weekly
ix
x
tracked
in
Individual
-Ile and
11. Participant
Outcomes: Increase
parent social supports
Incredible Years
Parent Assessment.
.
Pre/Post
questionnaires
x
Ix
x
12. Increased
knowledge of age-
appropriate child
development and
expectations
13. Increased parent
knowledge of
appropriate health and
safety measures as
well as age
appropriate measures
for children.
IPre/Post Tests
Pre/Post
questionnaires
x
ix
x
x
Safety: Fire
Prevention/ Street
and Home Safety
Health: Diabetes and
Obesity Risk
Assessment
Program Staff Members
Position Title t FT/PT
Staff Status
Education
Initiatives
Coordinator
Position Type Qualifications
1 Full -Time Employee .
Bachelors Degree in education
or public administration. Al
least two years experience in
program/grant management.
Duties
Will work closely with the Program Director, Project
Manager and community partners assuring the program's
alignment with City and TCT goals and requirements.
Manage administrative andl fiscal responsibilities of the
grant.
Will serve as Community Liaison, participate and assist with
Bilingual all classes and events, translate when needed, assist with
High-school diploma
in English and Creole. Good registration, collOCt sigrriirshe-etsand-submit-to-Program—
interpersonalEnglihn skits.CreDirector, assist with pre & post tests and surveys and work
with sites and marketing team in recruitment efforts. 100%
of time is devoted to this program.
Administrative
Assistant
1 Full -Time Employee
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WebGrants - Childrens Trust rage 1 n o1
Program Director will attend Incredible Years training, set-up
Exceptional
Consulting for
Educational
Leaders (EXCEL)
Gymboree Play
Music
Part -Time/ Independent
2 Seasonal Contractor /
Consultant
Part -Time/ Independent
3 Seasonal Contractor /
Consultant
Mc3 Consuting Independent
Inc 3 Part -Time/ Contractor /
Seasonal Consultant
American
Diabetes
Association
Part-Time/Independent
1 Seasonal Contractor /
Consultant
Bachelors Degree in education,
social work, or similar field. Al
least two years of experience
working within targeted
community, community based
organizations and families
within community.
Bachelors Degree in education
and/or experience with working
with families in a group setting.
Bachelors Degree in education,
social work, or similar field. Al
least two years of experience
working within targeted
community, community based
organizations and families
within community.
High school diploma. Bilingual
in English and Spanish. Good
interpersonal skills, ADA
Program Certification.
program sites; create schedules/calendar; recruit
participants; attend Open House; order supplies; meet with
collaborators/site management; arrange classroom; prepare
registration packets and evaluation tools; sign -in sheets;
record/review data; complete required
reports; facilitate parent groups, complete final
evaluation and interpretation of data.
Provide parent activities 10 include music & play
activities that support IY program. Will also attend all
relevant grant meetings, provide all relevant data, and work
closely with all program collaborators.
Project Manager will attend curriculum training to get
certified, train teachers, launch program, have weekly
program implementation, and evaluation, recruit teacher,
setting up operational sites, evaluation design and tool
development, implement Incredible Years curricula with
fidelity, data collection relevant to program, and retraining
for teachers based on lessons learned.
15 "Train Up A Child" Sessions. Parents, grandparents,
relatives, and caregivers will be provided with important
lessons on how to raise a healthy child and raise awareness
on diabetes increase amongst African American and
Hispanic youth.
Program Staffing Descriptions
Staffing Plan:*
Briefly summarize the staffing plan related to the points below. Remember to include a current organizational chart for the agency, including the
proposed program, in the Attachments section of your application. (500 word limit, or approximately 1 page)
e Provide the rationale for the .staffing pattern to ensure proposed activities are accomplished. Specify whether you would have to recruit
and hire staff for this program, or whether qualified personnel for this program are currently available within your agency.
•6 Describe the cultural and linguistic competency of the program staff and volunteers and their ability to serve the target population.
•. Consistency is important to the success of services. Explain what efforts you will make to maintain staff and reduce turnover of Trained,
experienced staff within the program. Include historical turnover information for your organization and current staff recruitment and
retention efforts.
.o How will the program be managed and coordinated? Describe the supervision protocol, including the content of a typical supervision or
management meeting.
•• Describe the staff training requirements and costs associated with the program. How will program staff be trained and prepared to support
a diverse population with multiple competing needs to include, but not limited to community service, family emergencies and academic
deficiencies.
Staffing Rationale: The Families First program is under the City of Miami, Mayor's Education Initiative program, managed in the
Office of Grants Administration. This program is comprised of highly qualified staff and subcontractors to deliver the program .
components wherein their expertise lies. This results in a small management staff, with more emphasis on funding for direct
-services than administration,
Education initiative Coordinator: Provides fiscal and programmatic administration. Supervises subcontracting agencies and
monitor sites. Expertise: Bachelors in Early Childhood/Elementary Education and Exceptional Education Certification.
Administrative Assistant: Acts as iiasion between parents and FF, Assists with recruitment and enrollment. Coordinates parent
trainings and supplemental activities. Collects sign -in sheets. Assists teachers with program delivery and translation when needed.
Assists with identifying family needs to provide social supports.
Cultural Competency: City of Miami staff have undergone cultural sensitivity training with particular expertise in Hispanic,
Haitian, and African -American populations.
Staff Retention: In order to ensure consistency, our program strives on maintaining a strong relationship with staff and sub-
contractors. By maintaining consistent partners and staff, we provide parents With a comfortable, safe and nurturing learning
Pnvironmenl_Slaff is consistently_praised for good work and encouraged to provide input as members of the FF team. Salaries and
benefits are competitive.
Staff training: Staff will be trained in the Incredible Years curriculum to ensure program is implemented with fidelity and groups
sessions are facilitated in an effective manner. Staff will also utilize Incredible Years on-line training, DVDs and program printed
material as training tools. Program administration and subcontractor staff are bi-lingual in English and Spanish and/or Creole.
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Weberants - Childress Trust Page 1 1 of 21
Incredible Years: One
day per week for 12
weeks; 12 sessions; 2
hours per session.
Notre Dame Child 130 NE
Development 62nd Miami 33138 Yes No Licensed Supplemental 15 0 15 0
Center Street Sessions: Once every 3
weeks; 4 sessions; 2
hours per session.
Incredible Years: One
day per week for 12
weeks; 12 sessions; 2
hours per session.
Centro Iviater Child 418 SW
4th Miami 33130 Yes No Licensed Supplemental
Care Center
Avenue Sessions: Once every 3
weeks; 4 sessions; 2
hours per session.
Lemon_CiyiJ2y 271Jc
Subcontracting Rationale:'
If you ,are subcontracting for direct services, explain why. How will participants be better off because you are subcontracting direct services? How
will your agency supervise and manage subcontractors to ensure they are performing well? Please note that subcontractors are limited to
agencies or persons directly related to the program services. If you are not subcontracting for direct services, enter "Not Applicable" in this text
field prior to saving the document. (200 word limit)
As a direct result of the current economic climate and staffing changes for the City of Miami, FF seeks to subcontract for quality
professional services and expertise when appropriate to ensure that parents receive the. best services in the most cost effective
manner.
This results in benefits for the parents:
More funding for direct services.
Greater impact and attention to implementation from the subcontracting agency due to the fact the service component is the
entire focus of their organization.
FF recognizes that it is ultimately responsible for the management, quality, and performance of its subcontractors
therefore payment is withheld if benchmarks are not.met.
Exceptional Consulting for Educational Leaders (ExCel), Inc (Program Directors).: Manage day to day program operations at
childcare sites. Responsible for coordinating with sites; recruiting parents; maintaining program schedules; coordinating
supplemental sessions and incentives; completing parent and program surveys; compliance with program goals, objectives and
outcomes. Expertise: EdD
Mc3 Consulting Inc., (Program Manager): Implements the Incredible Years model with fidelity. Facililitates BASIC parenting
sessions; communicates and conducts follow-up with parents; direct peer groups; review program evaluations for quality
assurance; and measure program outcomes. Expertise:PhD
Gymboree Play and Music: Provide music & play activities that support IY program.
Site Information Form
Site Name Street City Zip Current Public DCF Operation Schedule Fees #Children #CWD Parents #0ther
Address Code School License
Status
Incredible Years: One
day per week for 12
weeks; 12 sessions; 2
hours per session.
N/A
N/A
N/A
15
15 0
Care 58th Street Ivtiarm-331137 Yes No Lieensed--Supplemental 1.5 0 15 0
Sessions: Once every 3
weeks; 4 sessions; 2
hours per session.
Incredible Years: One
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W'ebGrants - Childrens Trust rage- 1 01 :1
day per week for 12
weeks; 12 sessions; 2
hours per session.
Our Little Ones
Learning Center
N/A
8037 NE Supplemental 15 0 15 0
2nd Miami 3133E Yes No Licensed Sessions: Once every 3
Avenue weeks; 4 sessions; 2
hours per session.
Incredible Years: One
day per week for 12
weeks; 12 sessions; 2
hours per session.
N/A
Centro Hispano 125 NVV 15 0 15 0
Catolico Child Care 25th Miami 33127 Yes No Licensed Supplemental
Center Street Sessions: Once every 3
weeks; 4 sessions; 2
hours per session.
Incredible Years: One
day per week for 12
weeks; 12 sessions; 2
hours per session.
N/A
St. Alban's Child 3465 15 0 15 0
Enrichment Center Brooker Miami 33133 Yes No Licensed Supplemental
Street Sessions: Once every 3
weeks; 4 sessions; 2
hours per session.
Incredible Years: One
day per week for 12
weeks; 12 sessions; 2
hours per session.
N/A
United Way Center 3250 SW
for Excellence in 3rd Miami 33129 No No Licensed Supplemental 15 0 15 0
Early Childhood Avenue Sessions: Once every 3
weeks; 4 sessions; 2
hours per session.
Incredible Years: One
day per week for 12
weeks; 12 sessions; 2
hours per session.
Culmer Child Care 1600 NW3rd Miami 33136 No No Licensed Supplemental 15 0 15 0
Center Avenue Sessions: Once every 3
weeks; 4 sessions; 2
hours per session.
N/A
120 0 120 0
Program Budget Summary
Download the Excel budget forms from the Funding Opportunity Details page and upload the
completed document in the Attachments form.
Refer to the Budget Instructions and Guidelines for details regarding the required elements for completing these Excel forms
Total Requested Funding from The Children's Trust:
Total Match Funding for the Program:
Budget Summary:"
Provide a general summary of the overall budget needed to implement the program as proposed. If the program has matching funds, describe
the funding source and general plan for use of these funds. Remember to include documentation of cash or in -kind matching funds for the
proposed program in the Attachments of your application. (250 word limit, or approximately 1/2 page)
$262,828.29
$22,030.50
Summary/Categories:
,...._ ,1;., +1,0.1,41rlra„c1'nct nai/nr>tArn,1;r•.nt;rr,PrintPreview.do?documentPk=12955626... 4/1/2011
VvebGrants - Childrens Trust
Personnel 6%
Meals
6%
1 Ct1V 1.1
Transportation
3%
Direct Program Services
Professional Services
62%
2%
Program Supplies
Indirect Cost
3%
8%
Other
2%
In -Kind
8%
Line Item
Cash
Inkind
Description
Personnel
$14,300.00
2,500.00
Total salaries for FF Personnel to
operate
Fringe Benefits
$1,890.46
$330.50
Travel
$807,84
Mileage for community liaison to
sites $.51 x 132 milesxl2 months
Transportation
(participants)
1
$9, 840.00
Bus passes for parents to and from
parenting classes $7680
Buses for Citywide events. 1st
event $540x3 buses, 2nd event
$810 x 3 buses , 3rd event $810 =
$2160
Meals (participants)
$ 17,122.20
Cos`ITC T approved rate and EBP
model
Sessions dinner $4.93 for 120
participants x 16 sessions = $9,465
Citywide, 6 hour family event,$1.76
(breakfast)x120 participants x $2.89
(lunch)x120 participants = $558
Monthly parent meetings, $4.93
(dinner) 12 meetings x 120
participants= $7,099.20
Space
$19,200.00
Inkind: Child Care Centers
Supplies - office
$1,800.00
Supplies: pens, papers, Tiles,
computer ink, mailing
Supplies -program
$8,543.60
Per EBP mode' $19.95 per parent x
128 PARENTS $2,553.60 +
activities materials ($100 per month
= $1,200) + Parenting program
DVD series (BASIC $1895 x 2) +
$1,000 writing materials/notebooks
E XCEL
$72,028.OD
0
Program director services (1400?
hours, $45.00/hour) 5
Mc3 Consulting, Inc.
$69,704.00 7hours@$65/hour
Project Manager services (520 .i
+ $42,584) G
Music and fitness activities for
parent/child interactive sessions.
Gymboree
$22,903.71
American Diabetes
Assoc.
$11,185.00
15 Train Up a Child sessions.
Provides parents with information
on raising healthy children.
Per EBP model. Engage children En
complementing activities while
parents are attending parenting
session. $22.50 x 2 hours x 16
sessions x 8 centers
Teacher assistant
$ 5,760.00
thrrhilrlrrnctrn.sf net/aetAnnlicationPrintPreview.do?documentPlc=12955626... 4/1/2011
WebGrants - Childrens Trust
Milestone Rewards
$3,000.00
Provided at completion of the
course: family activities, puzzles,
books, educational family
games. $25.00/participant x 120
participants.
Mini Conference
$50.00
TCT Day Mini -Conference for
program directors.
Administrative/Indirect
$23,893.48
Attachments - (0021.00)
Attachment Description
REQUIRED ATTACHMENTS
Tentative activity schedule(s) Families First Parenting Proposed.Scheduled of Activities
(REQUIRED)
Data source/measurement tool Data Measurement Tools- Incredible Years, Fire Prevention,
(s) (REQUIRED) Attendance Tools
Program budget worksheet Families First Budget Worksheet
(REQUIRED)
Staff resumes (REQUIRED) Staff and Subcontractor resumes.
Organizational chart(s)
(REQUIRED)
Form W-9 (REQUIRED)
Most recent financial audit
(REQUIRED) department budget.
OTHER ATTACHMENTS (if
applicable)
Quality assurance and program Families First Logic Model, Questionaires, Checklists and Surveys
fidelity (IF APPLICABLE)
Evidence of past outcomes
and/or successes (IF
APPLICABLE)
Letters of Agreement or
Memoranda of Understanding
(LOAs/MOUs) (IF
APPLICABLE)
Cash or in -kind matching funds
(IF APPLICABLE)
Sliding fee schedule (IF
APPLICABLE)
Investigations, litigation and/or
regulatory action (IF
APPLICABLE)
Other (specify in description)
City of Miami, Families First Program Organizational Chart
City of Miami W-9
City of Miami Single Audit and link 10 CAFR for complete department
Monitorings,'Parent Support Letters, Flyer
File Name Type
Families First Proposed Activity
Schedule 2011-2012.pdf
FFDataMeasurementTools.pdf
City of Miami Familes First Budget
2011-2012.xls
FF Resurnes.pdf
Organizational Chart Families First
Parenting.pdf
Families First Parenting W9.pdf pdf
pdf
pdf
xis
pdf
pdf
by COM Audit.pdf pdf
Conee Inc D.b.a. Gymboree, ExCEL,Mc3 Consulting Inc. American
Diabetes Association, Notre Dame Child Development Center, Centro
Mater Child Care Center, Lemon City Day Care, Our Little Ones
Learning Center, Centro Hispano Catolico Child Development Center,
United VVay Center for Excellence in Early Education, St. Alban's
Enrichment Center
In -Kind Letter
Families First Parenting - Investigation, Litigation and/or Regulatory
Action Letter
Conflict of Interest Letter, Incredible Years Article, Families First
Pictures, Families First Flyers
FFqualityassurancesurveys.pdf pdf
Evidence of Past Success.pdf pdf
FF MOU-LOA.pdf pdf
FF Cash-InKind Letter.pdf pdf
Families First Parenting
Investigation, Litigation Letter.pdf Pdf
FF Other.pdi
pdf
Final Application Certification
Ensure the authorized official for the applicant agency is registered in WebGrants and selected as the authorized official for the application. Enter
thisperson's first and last name and title in this section. This will indicate the applicant's agreement to the Certification Statement and
Acknowledgement of Required Documents for Contracting that are acknowledged by checking below.
Authorized Official's Name and Title:` Lillian Biondet Director
First Name Last Name Title
Certification Statement:
I do hereby certify to the following statements and that all facts, figures, and representations made in this application and supporting
documents are true and correct.
• All applicable statutes, regulations and procedures for program compliance and fiscal control, including but not limited to those contained
in the application and contract, will be implemented to ensure proper accountability of funds. I certify that the funds requested in this
application will not duplicate or replace funds that'would otherwise be used for the purposes set forth in this proposal, and that the funds
requested are a true estimate of the amount needed to operate the proposed program.
• I have been duly authonzed to act as the represerrtative-of-the Agency in -connection -with -filing this-application—F-urther-1 understand that
it is the responsibility of the agency head to obtain from ils governing body the authorization for the submission of this application.
• This bid process is subject to the cone of silence and Florida's conflict of interest laws (§112.311, el. seg). I further state That to the hest of
my knowledge, submission of this proposal is in compliance with the stale and county conflict of interest laws.
• . All work contained within this proposal is the unique and original product of the agency I represent, and has nol been plagiarized or
duplicated in any way from another's work.
l,ifns J/fnndin e.thechildrenstrust.net/getApplicationPrintPrevie-w. do?documentPk=12955626... 4/1 /201 1.
Web Cirants - (Jail circus 1 rust
Check box to acknowledge certification statements: Yes
Acknowledgement of Required Documents for Contracting:
I certify that if this application is recommended for funding each of fhe requirements listed below will be provided as noted, as a
condition of receiving funding:
e Staff background checks: All staff and volunteers with direct contact with children must satisfactorily pass a Level II background
screening that is on file prior to employment.
• Insurance: Documentation of General Liability Insurance (min. $500,000), Workers' Compensation (min. $500,000), Automobile
Insurance (min. $1,000,000 if transporting children, .£300,000 if not) must be submitted within 30 days of contract execution. In
addition, Professional Liability Insurance•(min. $250,000-with amount tote determined by The Trust) and Proof of Property Coverage (for
capital equipment owned by The Children's Trust) should be included, if applicable.
Financial audits: In addition to the financial audit or statements submitted with this application, all funded providers are required to
submit annually a financial audit within 130 days of the end of their fiscal year, performed by an independent certified audit firm
licensed to do business in Florida. This audit shall be conducted in accordance with generally accepted accounting principles. In addition,
any provider who receives a combined total amount of $300,000 or more from The Children's Trust, must submit a program
specific audit showing the expenditures for each contract funded by The Children's Trust during the audit period. The program specific
audit will include a report stating whether or not the schedule of expenditures were fairly stated.
Check box to acknowledge agreement with listed requirements: Yes
httns://fanding.thechildrenstrust.net/getApplicationPrintPrevi. do ?do cumentPk=1295 5 626... 4/1 /2011
Agency Budget
Organization Name:
Agency Fiscal Year:
Program Title:
City of Miami
Areas in Blue to be completed by the Agency
August 1 - July 31
Cty of Miami Families First Program
(for example: July 1 to June 30)
Acency Source of FLndino
Name of Source of
:latching Funds for the
Program Budget
Program
Revenues
Agency Revenues
of
Agency
Seventies
[rustAmouni requested
Trust Other Funding
ccu,-Cos o:`?everi t•r: Diher than
rQS, anc.�n-Xind
Miami -Dade County Grents(Loca0
Federal Grants.
State Grant
Foundations/Charitable Funds
Cash/Fees/Other Revenue
• Cash
Program Fees
CDS.Subsidiesfor.School-Aged .
children' -
Other
sn-'Cind ^ontributions (list below)
Child Care Centers
City of Miami,
Su otal SCurCae Of _3e,enue Other
i 7E,-, Inc sruS`'
T O:e'e. ues
$153,5.62.CC
1,077,C`3.7B
D, CC
r c"03050
.14,400.60
7,833.84
87.5%
C.C%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
D.0%
0.0%
0.0%
0.a0%
2.87,051.84 $ 1,2.30,175.7B-_CC.c%
Attachment B, Contract #_, Resolution #_
Page 1 of 1
Rev 4/ 10
Program Budget
1,419.08
1,884.49
1,033.24
0.00
0.00
1,372.10
0.00
0.001
t.ontract
Period:
Organization Name: [City -of Miamir
8/111131/12
12
TROGRAM.BUDGET
SALARIES:`'
List Full -Time Employees
Position
'Education Initiatives. Coordinator
Annual
STIa y
L2 mthsJ
50,000:00
months
InsertProgram Period
Requested Funding
-. Amount
0.00
Insert 'Program -Period
.:-.
Matching Funds.
3%
Amount
7,883.84
Areas in Blue to be completed by the Agency
'Justification
The City:s Education Initiatives Coordinator assures contract
compliance, fiscal responsibility and coordinates:the
Implementation of the program between all parties Involved.
Full -Time Total
List Part -Time/Seasonal Employees
Community. Liaison`
Administrative:Assis
-Part-Time Total
0.00
14,300:00
'21,000.00
0.0
100%
- 0:00
14,300.00
4,250.00
0.00
0.00
0.00
0.00
0.03 7,883.84
0.00
16,750.00
0.00
0.00
0.00
Community'liaison:and:teacherassistant ($11.00. x. 25`hours per
week x'52 weeks $14;300 00)
Position works 35,hours 'per week for the agency'at $11:54/hour.
Posltioniwill devote 20%q'of time to tfie'.program,for.52 weeks;=
Total $ 4250.00 -
1,20,: ,18;550.00
16;750.00
TOTAL FTEs/SALARIES
1.20 $18,550.00
.03 $24,633.84
FRINGE BENEFITS
Fica/Mira Rate: 7.65%
Vd-Comp's Rate: r5.57%
Unemploy Rate: I.
Retirement Rate: I`
Other Specify & provide calculations
Health Ins. Cost per Staff
Life Ins.
Rate:
Rate:
TOTAL FRINGE. BENEFITS
PROGRAM OPERATING- EXPENSES:
Travel (other than participants)
Travel (participants)
Meals (participants)
Space (rent of a building)
Utilities (e.g. telephone, utilities)
Supplies - office (e.g. paper, printing, postage )
Supplies - program (e.g. curricula, books )
Non -Capital Equipment (less than $1,000) (List each)
Capital Equipment (greater than $ 1,000f (List each
Subcontractors (List each
$2,452.32
13;598.64
960:00
1'16,005;77
13,256.59
`0.00 Mileage For community liaison travelling tosites (51.x'.132 miles
x 12 months= $807:84',
0.00 Bus pass tt1os6 .a=sne:d3ssf0iro7onmsp(3ro2gbraums paosr sppaererFaamiloi6e'isapttaFlerstd Cp9itayre
nn
eg
speasrtsiiconpsa.n2x$2 per MtamiDde Tr` sd)
$6,144+Buses forfamilies to attend
Events, $45 per bus/per hour x 6 hours x 2.buses (Sst event)„'
$540 x 2 buses (2nd event) $540 I'2II buses' (3rd event) 540';=.;
$2160.00 -
0 00 Per ESP Incredible Yearsj.Curnculum_ Cost averaged The
Chlldren's Trust approved rate. Daily dinner atthe sessions per
curriculum,:.$4.93 for. 96 particpant_s:x 16 sessions $7; 572:48 +
City wider 6 h13598.64our family event participants receive ""
lunch, 12.89 (lunch) x 120participants $346_80 + hionthiy.peer,
meetings curricuiurn),.04.93 (dinner) 12 meetings-x 96 particpants= $5679.36 i _
14,400.00 8 centers, operational for one cycle, at $12 per square,ft, and
approximately 200.sq. feet. ...:'
0.00 Office Supplies will Include pens, papers, files;; computer Ink,
computer disks, envelopes, etc. _ $80 per month;x 12 months
0.00 Parent books $19.95 per. parent :x 95 PARENTS $1915.20 +
Materials for sesslon activities ($100 per month = $1,200) +
Parenting program DVD series (2 BASIC $1895) + $1,000 writing
materials/notebooks perparticpant, per session . ..
0.00
TUT Totai
Line Line
Item item
0% 5%
12%o 20%
12% 5%
2% 3%
0% 0%
5"/0 4%
9°/0 8%
0% 8%
% 0°/0
1% 1%
4% 0%
0% 0%
0% 0%
% 0%
0% 0%
0% 0°fo
0°/ 0%
0% 0%
0% 0°/
76% 66%
Attachment B, Contract 8 , Resolution It
Page 1 of 2
Rev 4/10
Program Budget
Professional Services
Ce tif*070acFier s`. tNi
'* - '4;32o bo
Professional Services - Additional (List each)
0 00
Other
Advertising; 4;-_;;-=
Background_scFeening
Ad mission;tdfieldttiPs
Other - Additional (List each)
Ottidr.(fesciib rype_of:
perise:,lii: justification
TOTAL'OPERATINGtEXPENSEsi••'-".
-�- 80000
$141;85B.B8
Administrative/Indirect Costs
(Can not exceed 10%)
_y,�y`.,"z`-'�''�,= TAL;BUDGET'
r._
8;303a3
.$153462.00
10%u
t4iis'ic and fiitr es'activities`for:,parent and child interact(ons
Parent 0,1 classes;Thismdu_sive=cost:refigctsi;suPplementaj
curriculum materials birhn9uat handouts teaching materials for.
parep ts.toiuse at:,home° to;supp,rt_goals learned at eachsession
and;the;cost'assoclated with:theinstructor' ndudmgipreparat on
and.lannIn for==the' different sessions`-
P
Per;EBP Increiiible Yea�s,Cu_rriculum;Tea`che�€
children"(n compleinenl:ing activities;wi
OAO
Re)iiards;wilLbe provided to;;fa r flies at;.t a completion
use. Inc-entives will have=a_maximum val a ofi$25 00
>wIII:Iniil'ude farriily,.activltles;,puzzles books;; cd's; .baby
ictsiand_educational famil ='games;.! Approximately`_,
pzrticipant'x.96 partapants _
Project'' Manager and Program Directorw ill: atfend=_ChlidrensTrust
'AII4Day°Mini?Conference=_
°, $22;03050 wz,
22;030.50
47% 41%
17% 15%
3% 2%
0% 0%
0°/ 0°/
0% 0%
0% 0%
0% 0%
0% 0%
1 % 0°/o
0% 0%
0% 0%
0% 0%
1% 0%
1% 0%
0% 0%
0% 0%
0% 0%
90% 90%
10% 10%
100% 100%
Attachment B. Contract #, Resolution Jr_
Page 2 of 2
Rev 4/10
February 25, 20] ]
f fLanT.L
CASH/IN-KIND COMMITMENT .
The City of Miami is committed to leveraging in -kind contribution (Child Care Centers and City
of Miami funds) to the Families First Pro ram in the amount of S22,031.
OFFICE OF GRANTS ADMINISTRATION
444 S.W. 2nd Avenue, 5th Floor, Miami, Florida 33130 (305)416-1532 Fax: (305)416-2151 Mailing Addi-ess: P.O.
• Box 330708-0708 Miami, FL 33233-0708
Hain
• C....nU'Pft LJs
n:R 3.e rlf iCe5
$*ar;E-imf-'.E5
iFionaT5. ;14-1-7:1p,
;:.
r•it*taE.E.011.t.4': •
Detail by Entity Name
Florida Profit Corporation
CONEE,
Filing Information
)1441,nleT,,t narnter
FltER.4141417roleir 7.5,V;
fltFod.
Stzte- FL
latetitSACT IV
AgEg.17.-5E•EE.
',CEC‘EliEE,
1155E1 Sri ISSTHE EST.
FILa2:17i5 US
cb3.a2/04/.2.00.4.
PA:ailing Address
1 1:5.51 .$:!*$.T:-..,7ii.:ST
MIAMI FL
R:citereti. Agent NaMe. Sk Are
toc-paicamiTz,!HERMAN
aa50 HEOLLYWOOD BLVD #-704
1-1EOLLYVVOCCE FL a-3221
Neme!Chanp.ed: 0220)2011
.E.Addra:*E, EU0:5140
Offic eriPireotor -Petal"
goimp- Addpe.,5..5
.E-,:nliry 1.4 ,ertl,E-:
GOLI D I E, CONS TAN: E
1155.1 SW ,ESTH
MAMI FL23175
Hume
.G,Qai,ta tt is
E FIi.n� Services
[iEntr Name
Florida Profit orp ratorb
EXCEPTIONAL CONSULTING FOR EDUCATIONAL LEADERS, INC.
Filing Inform.a ion
IDactrrnent Number PO&0 01002;05
FE&'.EEf Number 2E011320
Date Filed 07/31Q005
Stale FL
Status A'C l-vITE
Ef ect ve Date 0; IS1 2:006
Prinuctp.ai Ad d ros .
7g0`1 SW 57 TERRACE
VIAMt FL 3 143
Mailing Address
7891 57 RR.ACE
4112011 FL 33143
Registered Agent P me address.
CARR.ERAS, M RI , C
7391 SW 57 TERRACE
FL 33143
Df er! arector Detail.
"lame & Address
rtle P
3ARRERA.S, MARIA C.
7831 SW 57 TERRACE
°S1IAN11 FL 33143
f rtle VP
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11:lN AOIRRI; YOLANDA G
7891 SW 57 TERRACE
ti'l ttt EL 33+143