HomeMy WebLinkAboutAward Recommendation FormAWARD RECOMMENDATION AND APPROVAL FORM
Date: June 2, 2011 Department/Division: Police
Department Contact Name/Number: Joy Saunlett (305-603-6196)
Bid/Contract Number: 269276 Sr. Buyer: Yadissa Calderon
Summary/Description of Purchase:
Helicopter Maintenance & Repair Services
Justification for Award/Contract:
Type of Contract: Method of Purchase:
❑ Single Purchase ® Formal Bid (include bid tabulation)
❑ Short -Term Contract ❑ Competitive Negotiation (include documentation)
❑ Lease ❑ Other Governmental Contracts (include documentation)
® Term Contract
❑ Contract Increase
Contract Period One (1) year OTR: Four (4) additional one (1) year periods
Recommended Vendor(s):
Rotortech Services (primary)
MWBE/Location Status: Award/Contract Value
Non-Minority/Non-Local $31,593.00 /Annually
Total Value of Award/Contract (including value associated with potential OTR): $157, 965. 00
Award Recommended By:
Source(s) of Funds:*
Account Code(s):*
artment Director/Designee Signature
Funding Approval:
N/A
DMB Director/Designee
*Not applicable for term contracts
BIDAWARDRECOMFORM
Certified By:
Approved:
hief Procuremen Officer/D i nee City Manager Date
BID NUMBER: 269276
COMMODITY/SERVICE: Helicopter Maintenance & Repair Services
DEPARTMENT/CONTACT PERSON: Police — Joy Saunlett
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation and Approval Form has been
completed by the Department of Purchasing. The user department(s) is required to complete all
retraining sections of this form, including the funding source(s), contract value (if applicable),
and all other required approvals prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation
Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along
with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn:
Bid/Contract Section These forms will be utilized by the Department of Purchasing to prepare
the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate
justification memo to Purchasing.
Contact Yadissa Calderon Of the Bid/Contract Section at 416- 1909 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
Kenneth Robertson. Director of Purchasing
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BIDAWARDRECOMFORM
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