HomeMy WebLinkAboutLetter - Response to Invitation BidKENNETH ROBERTSON TONY E. CRAPP, JR.
Chief Procurement Officer City Manager
April 25, 2011
Mr. Jesse Garringer
Henry Schein, Inc.
PO Box 3227
Irmo, SC 29063
-----.----------..._--___ __ —_____ SENT"VIA EMAIL -AND FAX
RE: Response to Invitation for Bid (IFB) 245245 Stretchers and Accessories
Dear Mr. Garringer,
The City of Miami is in the process of evaluating your bid response to IFB 245245 for Stretchers and Accessories. In
order to assist us in the evaluation process, we need additional information regarding your response.
Pursuant to Sections 2.7 (3), Bidder's Minimum Qualifications, and 2.21, Warranty, of the IFB, the following
requirements are stated, respectively:
(3) Be a manufacturer authorized dealer/distributor of the manufacturer named Items listed In this
Invitation for Bid. Bidder shall provide, at time of bid submittal, manufacturer certification
demonstrating that bidder is a manufacturer authorized dealer/distributor. Failure to provide this
documentation at time of bid submittal, may deem bidder non -responsive.
Equipment and Accessories specified in this invitation for Bid (IFB) shall be fully guaranteed by the Successful
Bidder(s) against factory defects. Any defects that may occur as the result of either faulty material or
workmanship within the period of the manufacturer's standard warranty will be corrected by the Successful
Bidder(s) without expense to the City of Miami. BIDDER(S) SHALL PROVIDE A COPY OF THE
MANUFACTURER'S STANDARD WARRANTY AT TIME OF BID SUBMITTAL. FAILURE TO COMPLY
WITH THIS PROVISION MAY. DEEM BIDDER AS NON -RESPONSIVE.
Your bid response, however, failed to include documentation demonstrating that Henry Schein, Inc., is "a
manufacturer authorized dealer/distributor~ and failed to include "a copy of the manufacturer's [Ferro) standard
warranty". In an effort to complete the evaluation of your bid response, please submit the documentation requested
herein.
Furthermore, we noticed that a unit price of $0.00, was bid for line 3 of the IFB. In an effort to obtain further
clarification on your bid, please check below the most applicable response:
Line 3 — Metal Lower Tray, Transport 93-P. Manufacturer: Femo. Manufacturer Item # 6159424 (NO
SUBSTITUTION)
Unit Price (Bid): $0.00 x 3 (Bid Quantity) = $0.00 (Extended Amount).
(A) —_ My-bid-price-of-$0.00-is-to-be-interpreted-as=no-charge° the -item -will -be -provided -to -the -City -of
Miami free of charge.
(B) — My bid price of $0.00 is to be interpreted as a "NO BID" on this item.
(C) A. None of the above apply. (Please see explanation below)
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Mr. Jesse Garringer
April 25, 2011
Page 2
Please sign and date below to certify your response to the question on page 1 of this letter:
31.-.356" Print Name
Name •
U leg; PAS/Oa/7
Title
ignature
Date
Your response to this letter, along with all of the information and documentation requested, must be emailed
(voonzalezemlamicrov.com) or faxed (305-400-5104), to the attention af Yusbel Gonzalez, by no later than Monday.
Mav-2-2011-at-5:00-PM. Fallarelb-recap-o-nd-byltierTe-quiretrdeadlmay-ceri-stitutirgtburids-fordeeming yourbitl
as non -responsive.
Thank you for your cooperation.
KR:yg
Cc: Bid File.
Sincerely,
4A/4,W
neth Robertson
Director/Chlef Procurement Officer