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HomeMy WebLinkAboutSummary FormDate: 4/22/2011 Commission Meeting Date: 6/9/2011 District Impacted: ALL Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance Discussion Item ❑ Other Subject: RFP 243229 Annual Ph sical Examination Services for First Responders Purpose of Item: AGENDA ITEM SUMMARY FORM FILE ID: %/ - Oa Requesting Department: Employee Relations Law Department Matter ID No. 11 - 533 A Resolution of the Miami City Commission accepting the recommendation of the City Manager, approving the findings of the Evaluation Committee, pursuant to Request for Proposals ("RFP") No. 243229, with Mount Sinai Medical Center, for the provision of Annual Physical Examination Services for First Responders, for the Department of Fire -Rescue and Police, authorizing the City Manager to negotiate and execute a Professional Services Agreement ("PSA"), in substantially the attached form, for a period of two (2) years, with the option to renew for two (2) additional two (2) year periods, allocating funds from the various sources of funds of the user departments, subject to availability of funds and budgetary approval. Background Information: SEE ATTACHED Budget Impact Analysis NO Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: Special Revenue Account No: CIP Project No: NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: Final Approvals (SIGN AND DATE) CIP Budget If using or receiving capital funds Grants Risk Management Purchasing;��i, �� �� �► De t. Directo>ri✓QA, Chief lCity Manager G� A�.o 1 ..f'1 s\ds Subject: RRFP 243229 Annual Physical Examination Services for First Responders Background Information (Continued): The City of Miami Department of Fire -Rescue and Police are in the need of securing Annual Physical Examination Services for First Responders ("Services"). These Services include the provision of annual physical examinations, including Hepatitis A and B immunizations, for Fire -Rescue personnel and sworn Police personnel. To fulfill this requirement, RFP No. 243229 was issued to secure a provider to perform these Services for the City of Miami Department of Fire -Rescue and Police. Based on an evaluation of the Proposals by the Evaluation Committee, and approved by the City Manager, it is recommended that the City Commission accept the findings of the Committee and authorize the City Manager to negotiate and execute a Professional Services Agreement ("PSA"), in substantially the attached form, with Mount Sinai Medical Center, the highest ranked firm, for the provision of Annual Physical Examination Services for First Responders, for two (2) years, with the option to extend for two (2) additional two (2) year periods. Should negotiations fail with the highest ranked firm, the City Manager will be authorized to negotiate and execute a PSA with the second - highest ranked firm, Mercy Medical Development d/b/a Mercy Outpatient Center for Physical Examination Services. Should negotiations fail with the second highest ranked firm, the City Manager will be authorized to reject all proposals and reissue an RFP solicitation. Total estimated average annual amount is $175,000 for Fire -Rescue and $285,000 for Police. Page 2 of 2