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U.S. Department of Homeland Security
Washington, D.C. 20472
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Mr. Robert Turner
City of Miami Department of Fire Rescue
1151 NW 7th Street
Miami, Florida 33136-3604
Re: Grant No.EMW-2010-FO-09932
Dear Mr. Turner:
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2010 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S.
Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved
project costs total to $820,580.00. The Federal share is 80 percent or $656,464.00 of the approved amount and
your share of the costs is 20 percent or $164,116.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when
you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree
not to deviate from the approved scope of work without prior written approval from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember,
you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the awards process or how to request your grant funds, please
call the helpdesk at 1-866-274-0960.
Elizabeth M. Harman
Assistant Administrator
Grant Programs Directorate
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Page 3 of 6
Agreement Articles
U.S. Department of Homeland Security
Washington, D.C. 20472
AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program
GRANTEE: City of Miami Department of Fire Rescue
PROGRAM: Operations and Safety
AGREEMENT NUMBER: EMW-2010-FO-09932
AMENDMENT NUMBER:
Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
TABLE OF CONTENTS
Project Description
Grantee Concurrence
Period of Performance
Amount Awarded
Financial Guidelines
Prohibition on Using Federal Funds
GPD Allocations
Financial Reporting
FEMA Officials
Article I - Project Description
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and
firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined
that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as
well as the request details section of the application - including budget information - is consistent with the
program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the
approved grant application as itemized in the request details section of the application and further described in
the grant application's narrative. These sections of the application are made a part of these grant agreement
articles by reference. The grantee may not change or make any material deviations from the approved scope of
work outlined in the above referenced sections of the application without prior written approval from FEMA.
Article II - Grantee Concurrence
By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees
to abide by the terms and conditions of the grant as set forth in this document and the documents identified
below. By receiving funds under this grant, grantees agree that they will use the funds provided through the
Fiscal Year 2010 Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and
the program guidelines provided in the Fiscal Year 2010 Assistance to Firefighters Grant program guidance. All
documents submitted as part of the application are made a part of this agreement by reference.
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Article III - Period of Performance
The period of performance shall be from 20-MAR-11 to 19-MAR-12.
Article IV Amount Awarded
The amount of the award is detailed on the Obligating Document for the Award attached to these articles.
Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee
match):
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Construction
Other
$0.00
$0.00
$0.00
$820, 580.00
$0.00
$0.00
$0.00
$0.00
Indirect Charges $0.00
Total $820,580.00
NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters)
The Program Office has made the following reductions to your grant:
The approved quantity for SCBA is 108, not 159.
Therefore, they have recommended the award at this level:
.Total budget $820,580
Federal share $656,464
Applicant share $164,116
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to FEMA
grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
with Commercial Organizations
C. Audit Requirements
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1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations
Article VI - Prohibition on Using Federal Funds
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of FEMA.
Article VII - GPD Allocations
The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2010
Assistance to Firefighters Grant Program guidance and application kit.
Article VIII - Financial Reporting
Recipients of any AFG grants will be required to submit a semi-annual Federal Financial Report (FFR) via the
automated system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant
recipients with a standard format and consistent reporting requirements throughout the government. The FFR, to
be submitted using the online e-grant system, will be due semi-annually based on the calendar year beginning
with the period after the award is made. Grant recipients will be required to submit a FFR throughout the entire
period of performance of the grant.
The reporting periods for the FFR are January 1 through June 30 (Report due by July 31), and July 1 through
December 31 (Report due by January 30).
At the end of the grant's period of performance, all grantees are required to produce a final report on how the
grant funding was used and the benefits realized from the award. Grantees must submit a final financial report
and a final performance report within 90 days after the end of the period of performance.
Article IX - FEMA Officials
Program Officer: Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant Program.
The Program Officer is responsible for the technical monitoring of the stages of work and technical performance
of the activities described in the approved grant application.
Grants Assistance Officer: Natalie Romanoff is the Assistance Officer for this grant program. The Assistance
Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Division POC: The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this award. If you have any questions regarding your
grant please call ASK-GMD at 866-927-5646 to be directed to a specialist.
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la. AGREEMENT NO.
EMW-2010-FO-09932
6. RECIPIENT NAME AND
ADDRESS
City of Miami Department of
Fire Rescue
1151 NW 7th Street
Miami
Florida, 33136-3604
9. NAME OF RECIPIENT
PROJECT OFFICER
Robert Turner
11. EFFECTIVE DATE OF
THIS ACTION
20-MAR-11
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
2. AMENDMENT 3. RECIPIENT NO.
NO. 59-6000375
0
7. ISSUING OFFICE AND ADDRESS
Grant Programs Directorate
500 C Street, S.W.
Washington DC, 20528-7000
POC: Natalie Romanoff
PHONE NO.
3054165438
4. TYPE OF
ACTION W494324N
AWARD
8. PAYMENT OFFICE AND ADDRESS
FEMA, Financial Services Branch
500 C Street, S.W., Room 723
Washington DC, 20472
10. NAME OF PROJECT COORDINATOR
Catherine Patterson
12. METHOD OF 13. ASSISTANCE ARRANGEMENT
PAYMENT Cost Sharing
SF-270
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM
NAME
ACRONYM
CFDA NO. ACCOUNTING DATA
(ACCS CODE)
XXXX-XXX-XXXXXX-XXXXX-
XXXX-XXXX-X
AFG 97.044
2011-M0-3120G F-25000000-
4101-D
PRIOR
TOTAL
AWARD
AMOUNT
AWARDED THIS
ACTION
+ OR (-)
$0.00 $656,464.00
TOTALS $0.00 $656,464.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
5. CONTROL NO.
PHONE NO.
1-866-274-0960
14. PERFORMANCE PERIOD
From:20-MAR- To:19-MAR-12
11
Budget Period
From:29-OCT To:30 SEP-11
10
CURRENT CUMMULATIVE
TOTAL AWARD NON-
FEDERAL
COMMITMENT
$656,464.00 $164,116.00
$656,464.00 $164,116.00
N/A
16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT
TO FEMA (See Block 7 for address)
Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and
keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
N/A
18. FEMA SIGNATORY OFFICIAL (Name and Title)
Natalie Romanoff
Go:Back,;v
DATE
N/A
DATE
17-MAR-11
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