HomeMy WebLinkAboutAddendum No.1eft itfAltiarni
KENNETH ROBERTSON TONY E. CRAPP, JR.
Chief Procurement Officer City ManagerIv 0
ADDENDUM NO. 1
IFB No. 267253 April 5, 2011
Pest Control Services Citywide
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, and clarifications amend the IFB Documents of the above captioned IFB,
and shall become an integral part of the Contract Documents. The remaining provisions are now in effect
and remain unchanged. Please note the contents herein and reflect same on the documents you have on
hand.
Please find below Questions from prospective bidders and the City's Answers to those Questions received
before the stipulated due date:
Q1. Is the rodent control service on a monthly basis or on as necessary basis?
Al. The rodent control service is to be conducted on a monthly basis and to be included in the monthly
cost. Refer to Section 3.1.B.9.
Q2. Can you provide us with the square footage for each location?
A2. Square footage information is not available for the locations specified on the solicitation. Voluntary site
inspections can be scheduled with the Facilities Administrators, pursuant to Sections 2.16 and 2.18 of
the Invitation for Bids document. Please refer to these two sections for further information.
Q3. Can you provide us with the past tabulation for this bid?
A3. Attached is a copy of the Award Sheet for the existing pest control services contract.
Q4. Is the monthly monitoring for existing bait at the Fire Stations included in the current rate charged for
the pest control service or is it charged separately? Also if the bait stations are ever damaged or lost,
who is responsible for the cost of replacement the city or the vendor?
A4. a. The rat/rodent bait stations are to be monitored and filled monthly, with the exception of Group 5,
Public Facilities Department, which is included in the IFB document as optional items. Please refer
to Section 3.1.B.9. for detailed information on rats/mice monthly treatments.
b. The City will pay for replacement of any damaged/lost traps. A line item has been added for pricing
to be provided for additional traps/bait stations, as may be required.
Q5. Do you want the pricing for the control of bed bugs, snakes, fleas, ticks, fichus white fly, gumbo limbo
whitefly, and removal of bees on as needed basis or is it to be included in the monthly price given?
A5. These services will be required on an as needed basis, with the exception of Group 3. Fire Rescue
Department, which will be part of their monthly service and cost. Section 3.1. Specifications/Scope of
Work has been amended to reflect this change.
Q6. Are we to bid on all city owned lots and maintained swale areas?
A6. These services are to be done on as needed basis. Please refer to amended Section 3.1.C. Group 7,
#14.
Addendum No. 1
IFB 267253
Q7. Can you please instruct us on how to get to the right place when we log in to the forms where we post
our prices and answer any questions required?
A7. The following steps should be followed when submitting an electronic response via the Oracle System
(iSupplier):
1. Go to www.miamigov.com/procurement
2. Go to iSupplier Information.
3. Click on iSupplier Login.
4. Put in your Username and password.
5. Choose -Sourcing Supplier-....
6. Choose Sourcing Home Page.
7. You are now at the "Search Open Negotiations" page. Click on the drop down arrow, change title
to number, enter the bid/quote number in the box and click GO.
8. Once the bid shows on the bottom table, click on the underlined bid/quote number.
9. In the -Actions -box -(to the right) click on the drop down arrow.
10. To view/print the document click Print IFB or Print RFQ.
11. To quote on the bid click on Create Quote.
12. Scroll all the way to the bottom where it says "Lines". Those are the line items that you will be
quoting on. Click on the pencil and then enter the required information.
13. When finished click on Apply.
14. When completely done click on. Continue until the end where you will receive a Quote #
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
Sincerely, /1 /`
Kenneth Robertson
Director/Chief Procurement Officer
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