HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 11— 00 a $ y
Date: 5/9/2011
Commission Meeting Date: 05/26/2011
Requesting Department: Information Technology
District Impacted: ALL
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Acquisition of Proprietary Software Maintenance and Support Services for CityView Software
Purpose of Item:
Law Department
Matter ID No.
10-1763
Adopt a resolution, with attachments, of the Miami City Commission authorizing the acquisition of proprietary
software maintenance and support services for CityView software, from MS Govern, a division of N. Harris
Computer Corporation, pursuant to Chapter 18, Section 18-86(3)(d), of the Code of the City of Miami, Florida,
as amended, for a four (4) year period, at a proposed annual cost not to exceed $30,339.00 per year; allocating
funds from the Department of Information Technology, account code no00001.251000.546000.0.0, with future
years funding subject to the availability of funds from the Information Technology Department's operating
budget and strategic revenues, other various capital improvement project accounts, grants, and the operating
budgets of various user departments, and budgetary approval at the time of need; further authorizing the City
Manager to execute the necessary documents, in a form acceptable to the City Attorney.
Background Information:
SEE ATTACHED PAGE 2 OF 2
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.251000.546000.0.
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
$121,356 (4 years, at $30,339.00 per year)
$121,356
Final Appro
CIP Budget
If using or receiving capital funds
Grants
Purchasing
Chief la 2(� r
Risk Management
. Director
City Manager V _ CC "
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Background Information
On May 6, 2004, the Miami City Commission adopted Resolution No. 04-0294 for the acquisition of
CityView Software from Municipal Software Corporation, to include software, implementation services,
training maintenance, technical support, and other related services for purposes of providing a Zoning
compliance, Code Enforcement, and permitting and inspections computer system. Said resolution
approved a five (5) year contract, which expired on June 30, 2010.
During the first five (5) year agreement, the CityView software was used to create and maintain the City
of Miami's Code Enforcement system and various other applications. The software has become integral
to the Department of Code Enforcement's ongoing operations of the City of Miami's complaint,
ticketing, violation and Lien processes.
In an effort to continue providing software maintenance and support services for the CityView Software,
the Department of Information Technology negotiated a new maintenance agreement with Municipal
Software Corporation to continue supporting the CityView proprietary software. However, said
agreement could not be presented to the Miami City Commission for approval because "Municipal
Software Corporation", was purchased by another company, name of "MS Govern, a Division of N.
Harris Computer Systems" prior to the agenda deadline.
Since that time, a new revised four (4) year maintenance agreement with the new Company "MS
Govern, a Division of N. Harris Computer Systems" has been obtained and is enclosed for review and
approval by the Miami City Commission, in accordance with Chapter 18, Section 18-86(3)(D), of the
Code of the City of Miami, Florida, as amended, for the support of proprietary software applications
such as CityView. The proposed annual cost will not exceed S30,339 over the next four (4) years.
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