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Date: 4 / 1 / 2011
AGENDA ITEM SUMMARY FORM
FILE ID: // 0031i0
Requesting Department: GSA
Commission Meeting Date: 5 / 12 / 2011 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Sole Source for Services and Replacement Parts/Equipment for the Automated Computerized
Fuel Facility Svstem (FuelOmat System)
Law Department
Matter ID No.
Purpose of Item:
Please see attached.
Background Information:
The Department of General Services Administration is seeking approval of a sole source award to
AHA Electronic and Fuel Systems, Inc., the representative for Orpak USA, Inc. (formerly known as
Rapac Network International, Inc.), for services and replacement parts/equipment for the automated
computerized fuel facility system (FuelOmat System). This will prevent a driver from starting the
vehicle while the fueling hose is still in the vehicle, thereby eliminating "driveaways", which tear out
the hose and spill fuel, resulting in costly repairs to the City, and unauthorized fueling completely.
The estimated total contract amount is $28,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by department
Special Revenue Account No:
CIP Project No.
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
Risk Manageme
Purchasing ,�� :�j �/ J�Q�iti Dept. Director
Chief City Manager
Page 1 of 1
Purpose of Item
A resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, after an
advertised public hearing, ratifying, approving and confirming the City Manager's finding of a
sole source; waiving the requirements for competitive bidding procedures, and approving the
sole source for services and replacement parts/equipment for the automated computerized fuel
facility system (FuelOmat System) at the General Services Administration fuel facility, from
AHA Electronic and Fuel Systems, Inc., located at 3159 Riddle Road, West Palm Beach, FL
33406, the sole source provider, on an as needed, when needed contract basis, for one (1) year
with option to extend for two (2) additional one-year periods with prices fixed and firm for the
three year period. Allocating funds from the various sources of funds from the user departments
and agencies, subject to the availability of funds and budgetary approval at the time of need.