HomeMy WebLinkAboutMemos- Sole Source FindingCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Kenneth J. Robertson, Director
Chief Procurement Officer
Terry Byrnes, CPPB 'W
Sr. Procurement Specialist
DATE:
SUBJECT :
REFERENCES:
ENCLOSURES:
• March 28, 2011 FILE :
Sole Source - Acquisition of Fuel
Collars and Electronic Components -
Citywide
I conducted an investigation to determine whether AHA Electronic & Fuel Systems, Inc., a Non-Minority/Non-
Local vendor, located at 3159 Riddle Road, West Palm Beach, FI. 33406, continues as the sole source distributor,
for manufacturer Rapac Network International, Inc., of its fuel collars and electronic components for the
automated computerized fuel facility (FuelOMat), for the Department of General Services Administration, on an
as -needed contract basis, for one (1) year, with the option to extend for two (2) additional one-year periods with
prices fixed and firm for the three year. period.
According to Orpak USA, Inc. (formerly known as Rapac Network International, Inc.), its FuelOMat fuel
management system is proprietary and its sole source authorized distributor to South Florida is AHA Electronic
& Fuel Systems, Inc. The FuelOMat System is a computer -controlled self-service vehicle refueling system that
controls and monitors round-the-clock refueling of authorized vehicles. Its patented system, utilizing the fuel
collars -and electronic components, offers the unique feature of "ignition interrupt." This feature prevents a driver
from starting the vehicle while the fueling hose is still in the vehicle, as the vehicle will not start. This assures the
elimination of "driveaways" which tear out the hose and spill fuel, resulting in costly repairs to the City. It
additionally eliminates unauthorized fueling completely. Several new vehicles need to be outfitted with the fuel
collars and electronic components to complete the conversion to the new automated fueling system. No other
fuel collars and electronic components from fueling systems with these same capabilities could be located.
Therefore, I am recommending that the requirements for formal competitive sealed bidding be waived, and these
findings be approved: AHA Electronic & Fuel Systems, Inc., a Non-Minority/Non-Local vendor, located at 3159
Riddle Road, West Palm Beach, Fl. 33406, continues as the sole source distributor of the fuel collars and
electronic components for the City's automated computerized fuel facility (FuelOMat), on an as needed citywide
_._contracx-basic for ono.yar,,,with thi,..optio o ezitend f_or two addiI.iolaaloue_year perioda Allocatingfunds from
the various City Departments' sources of funds, subject to availability of funds and budgetary approval.
APPROVED BY:i�(L 'k-- DATE: 7�6P///
Ken eth J. Robertsert n
Chief Procurement Officer
DATE: �/ 9//�
Tony E. Crapp, Jr.
City Manager
KR/TB
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Kenneth Robertson, Director
Purchasing Department
FROM :
Jose S. Camero, Director
General Services Administra ion
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
April 4, 2011 FILE:
Request for Sole Source
Finding: Procurement of
Services and Replacement
Parts/Equipment for GSA
Fuel Facility System
(FuelOmat System)
This memorandum has been prepared to request . your approval in finding AHA
Electronic & Fuel Systems, Inc., located at 3159 Riddle Road, West Palm Beach, Florida
33406, as the sole source provider for the provision of services and replacement
parts/equipment for the automated computerized fuel facility system (FuelOmat)
located at the General Services Administration fuel facility site, located at 1390 N.W.
20th Street, Miami, Florida.
Orpak USA, Inc (formerly known as Rapac Network International, Inc.) is the sole
distributor of the "FuelOmat" system in the USA. Their activities in Southern Florida will
be performed by their sole source supplier in the area, AHA Electronic & Fuel Systems,
Inc.
I am respectfully recommending the approval of the sole source finding for AHA
Electronic & Fuel Systems, Inc.
Should you have any questions regarding this matter, you may contact me at (305) 329-
4854.
Disapproved:
JSC/JDH
/4.A:ate:
Kenneth Robertson; Purchasing Oirector
C: Ricardo Falero, Assistant Director, General Services Administration
Jose E. Davila, Sr., Heavy Fleet Superintendent, General Services Administration
John F. Babos, Jr., Light Fleet Superintendent, General Services Administration