HomeMy WebLinkAboutSole Source FindingsTO
Kenneth Robertson
Director
Purchasing De•-rtme
CITY OF MIAMI, FLORIDA CITY OF MIAMI
0:1RCIi' SING DEPARTMENT
INTER -OFFICE MEMORANDUM
2011 MAR -8 AM 9: 29
MAR 0 7 2011
DATE:
SUBJECT: Finding of Sole Source
FROM': Miguel A. Exposito r REFERENCES :
Chief of Police Stations & Maintenance
ENCLOSURES:
FILE : LEG 7-2
Purchase of Two AFIS Review
The police department is requesting a sole source finding for the purchase of two (2)
Automated Fingerprint Identification System (AFIS) Review Stations and one (1) year of
maintenance from MorphoTrak Safran Group at an amount not to exceed $42,740. Based
upon the attached information being provided, please take the necessary steps to verify that
MorphoTrak Safran Group, located at 1250 North Tustin Avenue, Anaheim, CA 92807, is the
sole source provider for the provision of the AFIS Review Stations along with maintenance.
Funding is available from the FY 2010 Paul Coverdell Forensic Science Improvement Grants
Program, Award No. 1726, Project No. 19-193004, and Account No. 12500.191602.664000.
Upon completion of your findings, please forward a copy of the Resolution and the Agenda
Summary package.
Pursuant to Resolution No. 10-0475, the City of Miami accepted a grant award from the
Department of Justice that provides funding for the purchase of these two (2) AFIS Review
Stations and one year of maintenance. These Review Stations are the only support systems
that can facilitate latent searches in a computer readable format, which allows for rapid
identification by interfacing with Miami -Dade County and Florida Department of Law
Enforcement's fingerprint and criminal databases.
MorphoTrak affirms to be the manufacturer of the existing AFIS subsystem, software
applications, and Latent Search System (LSS) units, and therefore the only vendor that can
provide the police department and the region with an AFIS Review Station that will ensure
continuous uninterrupted functionality. The proposed AFIS Review Stations will utilize the
existing AFIS data with no expensive and disruptive data conversion. No other vendor has
MorphoTrak's encoding algorithms and search routines that are the foundation of the
MorphoTrak AFIS currently in use.
The purchase of the AFIS Review Stations will enhance the ability of crime scene personnel to
conduct latent searches and improve the work flow of latent palm/fingerprint comparison. The
added functionality will allow the police department to improve the quality and timeliness of
forensic science over current operations. Once fully implemented, this project will substantially
expedite the processing of evidence.
Your attention to this matter is greatly appreciated.
MAE/MCS/jms
FINDI G OF SOLE SOURCE PPROVE
tir
K neth Robertson, Direc
CITY OF MIAMI, .FLORIDA
INTER -OFFICE MEMORANDUM
TO : Tony E. Crapp, Jr.
City Manager
FROM :
/
Kenneth o ertson, Direor
Chief Procurement Officer
DATE: April 15, 2011
FILE :
SUBJECT: Sole Source: Purchase of AFIS System and
Maintenance for the Department of Police
REFERENCES:
ENCLOSURES:
An investigation was conducted by staff to determine whether MorphoTrak, Inc., located at 1250 North Tustin
Avenue, Anaheim, CA 92807, is the sole source provider for the acquisition of two (2) Automated Fingerprint
Identification System (AFIS) Review Stations and one (1) year of maintenance, for the Department of Police, at
an amount not to exceed $42,740, with funding available from FY 2010 Paul Coverdell Forensic Science
Improvement Grants Program, Award No. 1726, Project No. 19-193004, and Account No. 12500.191602.664000.
The City of Miami has maintained a sole source maintenance and service agreement of the AFIS and Omnitrak
Systems at Police from Printrak, now known as MorphoTrak, Inc. since the purchase of the equipment in 1996,
pursuant to Resolutions No. 96-627, and 09-0166. On April 2, 2009, following a sole source finding by the Chief
Procurement Officer and City Manager, the City Commission adopted Resolution No. 09-0166 as a sole source,
which authorized and approved the acquisition of maintenance and support services for the AFIS System from
Printrak, the sole source provider. Furthermore, on July 9, 2009, the City Commission adopted Resolution No. 09-
0329 approving the assignment of the maintenance and support agreement for the AFIS and Omnitrak Systems
from Printrak to Sagem Morpho, Inc., operating under the corporate name of MorphoTrak, Inc.
The Police Department is now seeking to purchase two (2) AFIS Review Stations and one (1) year maintenance.
The proposed AFIS Review Stations are the only support systems that can facilitate latent searches in a computer
readable format, which allows for rapid identification by interfacing with Miami -Dade County and Florida
Department of Law Enforcement's fingerprint and criminal databases. The Stations will utilize the existing AFIS
data with no expensive and disruptive data conversion. No other vendor has MorphoTrak's encoding algorithms
and search routines that are the foundation of the MorphoTrak AFIS currently in use by the Miami Police
Department. The purchase of the AFIs Review Stations will enhance the ability of crime scene personnel to
conduct latent searches and improve the work flow or latent palmffingerprint comparison. The added
functionality will allow the police department to improve the quality and timeless of forensic science over current
operations. Once fully implemented, this project will substantially expedite the processing of police evidence.
MorphoTrak, Inc. is the manufacturer of the existing AFIS subsystem, software applications, and Latent Search
System (LSS) units, and therefore the only vendor that can provide the police Department and the region with an
AFIS Review Station that will ensure continuous uninterrupted functionality. As a result, MorphoTrak, Inc. is the
sole source provider for the acquisition of two (2) AFIS Review Stations and one (1) year of maintenance.
Therefore, I am recommending that the requirements for competitive bidding be waived and the above findings be
approved that MorphoTrak, Inc., located at 1250 North Tustin Avenue, Anaheim, CA 92807, is the sole source
provider for the acquisition of two (2) Automated Fingerprint Identification System (AFIS) Review Stations and
one (1) year of maintenance for the Department of Police.
APPROVED BY:
Tony E`grapp, Jr., S,ity Manager
Date: d..-ZR 1(