HomeMy WebLinkAboutIndirect Cost Rate AgreementyO y;Iv}.1! 4,
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U.S. Department of Housing and Urban Development
Region IV, Miami Field Office
Brickell Plaza Federal Building
909 SE First Avenue, Room 500
Miami, FL 33131-3028
Mr. Carlos A. Migoya, City Manager
City of Miami
4111 SW Second Avenue, Second Floor
Miami Florida 33233-0708
Subject: INDIRECT COST RATE AGREEMENT
For the Fiscal Year Ending September 30, 2011
NOV 1 9 2010
RECEV'D - CITY OF MIAMI
DEPT. OF COMMUNITY DEVELOPME(r
NOV 2 9 Z010
DIRECTOR'S OFFICE
Dear Mr. Migoya:
This is to notify you that your indirect cost rate proposal for FY 2011 USHUD programs has
been approved. Please retain copies of the enclosed Certification and Agreement for your files.
If you have any questions, please contact Mr. Alfred J. Bcllini at 305-520-5006, or email to
Alfred.J.Bellini@HUD_GOV_
Community Planning and Development
Enclosures: (2)
For more information on HUD programs and what's new at HUD, visit HUD's Home Page on the World
INDIRECT COST RATE AGREEMENT
The rate(s) approved in this Agreement is for use on grants, contracts, and other
agreements with the Federal Government to which OMB Circular No. A-87 applies,
subject to the conditions in Section II, A, below. The Local Governmental Unit
negotiated the rate(s) with the U.S. Department of Housing and Urban Development in
accordance with the authority contained in Attachment A, Section E.2 (a), of the Circular.
TYPE
INDIRECT COST:
Fixed
Simplified Method
SECTION I: RATES
FROM TO RATE LOCATION APPLICABLE TO
10/01/10 09/30/11 20.0 % All All Federal Programs
A. LIMITATIONS: Use of the rate(s) contained in the Agreement is subject to all
statutory or administrative limitations and is applicable to a given grant or contract only
to the extent that funds are available. Acceptance of the rate(s) agreed to herein is
predicated upon the following conditions:
The rate(s) cited in this Agreement is subject to audit. The difference between the
estimated costs and the actual costs of this period covered by the rate(s) will be carried
forward as an adjustment to the rate(s) computation of a subsequent period.
(1) No costs other than those incurred by the grantee/contractor or allocated to the
grantee/contractor via an approved central service cost allocation plan were included in
its indirect cost pool as finally accepted and that such incurred costs are legal obligations
of the grantee/ contractor and allowable under the governing cost principles.
(2) The same costs that have been charged as indirect costs have not been claimed as
direct costs,
(3) Similar types of costs have been accorded consistent treatment.
(4) The infoinuation provided by the grantee/contractor, which was used as a basis for
acceptance of the rate(s) agreed to herein, is not subsequently found to be materially
inaccurate.
B. CHANGES: The grantee/contractor is required to provide written notification to the
indirect cost negotiator prior to implementing any changes which could affect the
applicability of the approved rates. Changes in the indirect cost recovery plan, which may
result from changes such as the method of accounting or organizational structure, require
the prior written approval of the Director of Planning and Community Development,
7
Miami, Florida. Failure to obtain such prior written approval may result in cost
disallowance.
C. NOTIFICATION TO FEDERAL AGENCIES: A copy of this document is to be
provided by this organization to other Federal funding sources as a means of notifying
them of the Agreement contained herein.
D. SPECIAL REMARKS:
1. Indirect costs charged to Federal grants/contracts by means other than the rate(s) cited
in this Agreement should be adjusted to the applicable rate(s) cited herein and be applied
to the appropriate base to identify the proper amount of indirect costs allocable to the
program.
2. Indirect costs allocable to a particular award or other cost objective may not be shifted
to other Federal awards to overcome funding deficiencies, or to avoid restrictions
imposed by law or by the terms of the award.
ACCEPTANCE
By the Cognizant Agency on Behalf of The Federal Government:
U.S. Department of Housing and Urban Development
Name: Maria R. Ortiz
Title: Director, Community Planning and Development, Miami, Florida
By the Organization:
City of Miami, State of Florida
Name:
Title:
Signature:
Date:
CERTIFICATE OF INDIRECT COSTS
I have reviewed the indirect cost proposal based on actual costs for the year ended
9/30/2008.
This is to certify that:
1. All costs included in the proposal(s) submitted on February 04, 2010 to establish
provisional, final, or fixed indirect cost rate(s), for the period October 01, 2010 through
September 30, 2011, are allowable in accordance with the requirements of grants/contracts to
which they apply and with the Federal cost principles; i.e., (please check those applicable cost
principles):
X OMB Circular A-87, Cost Principles for State, Local and Federally
recognized Indian Tribal Governments.
OMB Circular A-122, Cost Principles for Non -Profit Organizations
Federal Acquisition Regulation (FAR), Subpart 31.2, Cost Principles
for Commercial Organizations.
2. This proposal does not include any costs which are unallowable under applicable Federal
cost principles. For example:
Advertising, contributions and donations, bad debts, entertainment costs, fines
and penalties, general government expenses, and defense of fraud
proceedings;
3. The requirements and standards on lobbying costs for non-profit (A-122) and commercial
(FAR) organizations have been complied with for the fiscal year ended N/A, and
4. All costs included in this proposal are properly allocable to the U.S. Department of Housing
and Urban Development grants/contracts on the basis of a beneficial or casual relationship
between the expenses incurred and the agreements to which they are allocated in accordance
with applicable Federal cost principles.
Subject to the provisions of the Program Fraud Civil Remedies Act of 1986, (31 USC 3801 et
seq.), and the Department of Labor's implementing regulations, (29 CFR Part 22), the False
Claims Act (18 USC 287 and 31 USC 3729); and the False Statements Act (18 USC 1001), I
declare to the best of my knowledge the foregoing is true and correct.
Grantee: City of Miami, Florida
Authorized Official (Type or Print): Carlos A. Migoya
Title: City Manager
Signature:
Date: