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HomeMy WebLinkAboutExhibit 1CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor Tomas Regalado and DATE: March 31, 2011 Members of the Miami City Commission SUBJECT: Miami Trolley Program FROM: Tony E. Crapp, Jr. City Manager At the City Commission meeting on November 18, 2010, City staff presented, as a discussion item, a general overview of the proposed Miami Trolley Program, including proposed routes, ridership estimates, fare structure, service plan, and timeline for re -procurement of a trolley operator. This memorandum presents a more detailed overview of the proposed Miami Trolley Program. By way of this memorandum, the Administration is seeking the City Commission's endorsement of the Trolley Program, including the proposed routes, operating service plan, fare structure, color scheme, implementation strategy, and timeframe, as further described herein. It is important to note that the Trolley Program assumes no contribution from the City's General Fund at this time and is fully funded from dedicated or grant funding sources. It is anticipated that the City can sustain the operations of the Trolley Program as proposed herein for approximately 8 — 10 years with only the secured grant funds, no fare collection, and nominal advertising revenue. With the implementation of the proposed fare structure, it is anticipated that the City can sustain the operations of the Trolley Program, as described herein, for over 15 years. In addition, the service plan will include extended hours of service to serve the Marlins Stadium, during pre/post events. EXECUTIVE SUMMARY The City's vision is to provide an interconnected municipal trolley system to provide residents, visitors, and commuters with a mode of public transportation that improves mobility and enhances connections to the existing Miami -Dade Transit (MDT) MetroRail, MetroMover, and MetroBus system. The proposed trolley system will also augment MDT service and routes that are being truncated or eliminated as part of the ongoing Service Efficiency Restructuring Initiative which has resulted in the recent reduction of over one million revenue service miles within Miami -Dade County. The City is proposing to initiate trolley _._._______service_atong_four_(4)..distinct_trol ley_routesas_shown_on_the_map_onpage_6_of_this_memorandum:_ • Health/Stadium District Trolley • Biscayne/Brickell Trolley • Overtown/Allapattah • Coral Way In order to provide frequent service along the four proposed trolley routes, the City is in the process of purchasing a fleet of 28 new Classic American Trolleys with funds provided by the American Recovery and Reinvestment Act (ARRA) and the Florida Department of Transportation (FDOT). Service The City is in the process of procuring a vendor to operate and maintain the trolley service. Request for Proposal (RFP) No. 256244 for trolley operations was issued on February 11, 2011 and closed on March 29, 2011. The RFP consists of the Health/Stadium District Trolley and the BrickellBiscayne Trolley Routes and includes additional optional routes (Overtown/Allapattah and Coral Way) as well as special event/charter service. Pending successful negotiations with the Successful Proposer, it is anticipated that a contract for the operation of the Health/Stadium District Trolley and Biscayne/Brickell Trolley routes can be presented to City Commission for consideration in July 2011. Route service is anticipated to commence in a phased manner beginning in Fall 2011 once the fleet of approximately 28 new Classic American Trolleys is manufactured, delivered, and accepted by the State, County, and City. This fleet size is anticipated to provide all proposed routes with a frequency of service (i.e. headways) of 10 -15 minutes during peak hours and 20 minutes during off-peak hours. The City anticipates providing trolley service for special events held at various venues throughout the City, such as the Marlins Stadium, Adrienne Arsht Center for the Performing Arts, American Airlines Arena, Bayfront Park, and future Museum Park. Future City Commission Actions Required: • Approval of an Operating Agreement with Successful Proposer for Trolley Operations for the Health/Stadium District Trolley Route and Brickell/Biscayne Trolley Route (anticipated by July 2011) • Approval of an Interlocal Agreement with Miami -Dade County for municipal circulator service operation (anticipated by July 2011) Funding The City intends to use an available balance of approximately $14 million of prior year unspent half -cent transit surtax funds (PTP transit funds) and approximately $2.25 million annually provided by the 20% transit portion of the City's annual half -cent transit surtax proceeds, which by Ordinance must be allocated exclusively to transit projects, to sustain the long term operations and maintenance of the proposed trolley service. Further, pursuant to previous successful grant requests submitted to the Florida Department of Transportation (FDOT) under its Transit Service Development Program, the City has already been awarded funding for approximately 50% of the operational and maintenance costs of the Health District Trolley and the Brickell/Biscayne Trolley routes for a three (3) year start-up period. The City is actively pursuing additional grant opportunities from the FDOT for operational and maintenance funds for the AllapattahlOvertown and Coral Way Trolley routes. The state's transit development program is intended to fund up to 50% of the annual operating costs of new transit service for a 3-year period. In order to remain eligible for funding under this program, these routes cannot be initiated until the FDOT has selected them for funding participation. With only the currently secured PTP and-FDOTTuiiding allocations for operafion, itis anticipated thi thee---_ City can sustain the operations of the trolley program as described below for a period of approximately 8 — 10 years with no fare collection or additional funding sources. As mentioned previously, it is important to note that the implementation of the Miami Trolley Program assumes no contribution from the General Fund at this time. Furthermore, the City will continue to maximize future grant opportunities by leveraging its annual half -cent transit surtax funds to secure FDOT grant funds from the State's Transit Service Development Program, and by partnering with stakeholders, public and private, to ensure the long term sustainability of the trolley service. Previous City Commission Actions: • Resolution No. R-09-0269 on May 28, 2009 and Resolution No. R-10-0227 on June 10, 2010 authorizing the City Manager to accept the $4.1 million of ARRA monies and to execute an Interlocal Agreement with MDT, the designated recipient and pass -through agency for the federal stimulus funding, for the purchase of sixteen (16) Classic American trolleys. • Resolution No. R-08-0633 adopted on November 13, 2008, Resolution No. R-10-0159 adopted on April 8, 2010, and Resolution No. R-11-0050 adopted on February 10, 2011 accepting state contributions from the FDOT totaling $852,185 and providing an equal match by the City's half - cent transit surtax for 50% of the operational and maintenance costs of the Health District Trolley service for a 3 year period. • Resolution No. R-10-0269 on June 24, 2010 accepting a state contribution from the FDOT in the amount of $619,416 and providing an equal match from the City for 50% of the operational and maintenance costs for the first year of the Biscayne/Brickell Trolley service. • Resolution No. R-11-0035 on January 27, 201lapproving the use of $1,899,151 of state monies provided by the FDOT for capital acquisitions associated with the trolley program, such as purchase of trolleys. Future City Commission Actions Required: • Approval of a Supplemental Joint Participation Agreement with the FFDOT for the State's participation in the Health/Stadium District Trolley route (anticipated by July 2011). • Approval of future Supplemental Joint Participation Agreements with the FDOT for additional grant funds each year for the Health District and Brickell/Biscayne Trolley Routes, and approval of Joint Participation Agreements for the State's participation in the Overtown/Allapattah and Coral Way Trolley routes (anticipated by September of each year based on State's application deadline for new routes). Fare To help defray the cost of operations and maintenance of the Trolley Program and to deter vagrancy and pan -handling on -board the trolley vehicles, the Administration is proposing to collect a fare of $1.00 per trolley boarding for regular scheduled service and a fare of $2.00 per trolley boarding for special event/charter service. The proposed fare structure is competitive with the current $1.50 fare for private jitney service operating in the City and the $2.00 fare for MDT bus service. It is anticipated that a $1.00 fare can generate a fare box recovery ratio of approximately 25% and increase the sustainability of the trolley system for over 15 years. As such, each trolley will be equipped with a Cubic/GFI Odyssey automated fare box capable of accepting the MDT EASY Card, bills, and coins. City staff is currently coordinating with MDT to partner on the integration of the EASY Card Program for the Miami Trolley Program. - Future City Commission Actions Required: • Approval of a Memorandum of Understanding (MOU) with Miami -Dade County for MDT EASY Card Program Integration (anticipated by October 2011) Program Support The City intends to procure advertising and marketing services for the Trolley Program through a competitive selection. The trolleys will have advertising space in the interior and the exterior (rear and sides) of the vehicles. It is anticipated that advertising in the interior as well as the rear and sides of the trolley vehicles can potentially generate approximately $800 per month per trolley. Future City Commission Actions Required: • Approval of a Professional Services Agreement with the Selected Proposer for advertising and marketing services for the Trolley Program (anticipated by September 2011) o Approval of a Professional Services Agreement with the Selected Proposer for GPS Automated Vehicle Location System and Interactive Voice Response Service (anticipated by December 2011) To assist the Office of Transportation staff in the program management, implementation of bus stop signage, promoting, monitoring, and oversight of the trolley program, the City will engage the services of its transit consultants under the Transportation Program Support Services (TPSS) contract. The cash flow developed for the Miami Trolley Program accounts for a 5% administration cost for program management. A. BACKGROUND In 2002, Miami -Dade County voters approved by referendum a half -penny sales tax for transportation (also known as the People's Transportation Plan, or PTP). Each year, the County distributes 20% of collected half -penny tax proceeds to municipalities which existed at the time the half -penny sales tax was passed. Each municipality receives a . pro-rata share of .the 20% portion by formula based on its population. The City of Miami receives an annual allocation of the County's Half -Cent Transit Surtax proceeds ranging from $11 - $13 million each year. Pursuant to County Ordinance, a minimum of 20% of a municipality's annual allocation must be allocated to transit projects (i.e. projects which facilitate the multimodal movement of people and goods). The larger municipalities in Miami -Dade County have opted to initiate their own municipal circulator services in coordination with MDT. Similarly, the City of Miami has allocated the majority of its annual 20% portion of PTP funds to the operations of the Miami Trolley Program. The American Recovery and Reinvestment Act of 2009 (ARRA), also known as the economic stimulus bill, provided an allocation of $139,733,611 to the Miami Urbanized Area (MUA) which includes Miami - Dade, Broward, and Palm Beach Counties for transit capital projects. Of this amount, a total of $69,802,389 was made available to the Miami -Dade urban area under the Federal Transit Administration (FTA) Section 5307. On February 20, 2009, the Miami -Dade Metropolitan Planning Organization (MPO) Governing Board passed a resolution allowing for 20% of the County's ARRA allocation (or $13,960,478) to be distributed to municipalities in Miami -Dade County on a pro-rata share based on population. This MPO Board action, subsequently supported by the MPO Board's ratification of eligible municipal projects on March 26, 2009, resulted in a pro-rata allocation in the amount of $4,084,282 to the City of Miami (based on City of Miami comprising 29.256% of incorporated population) for a transit capital stimulus project consisting of the purchase of a fleet of approximately sixteen (16) new Classic American Trolleys to enhance connections to existing public transit and provide enhanced mobility within the City. In addition to the ARRA funds, the City has received a cumulative total of $3,370,752 of state funds from the FDOTTor capital a rd-operational costs associated with the Mian i-Trolley Program: —The -City intends to use these available state monies to purchase a fleet of approximately twelve (12) additional Classic American Trolleys and ancillary capital equipment such as bus shelters, trolley signage, and fare collection devices. In an effort to develop an interconnected and effective trolley system, and in particular, the routes, stops, and operating hours that would meet the needs of the communities, the City has held numerous meetings and workshops with affected communities, homeowner associations, civic associations, and stakeholder agencies. Furthermore, there have been standing meetings with MDT regarding service efficiency as it has been a critical objective of the trolley program to augment MDT service and serve as a feeder system to the regional public -transit -system -while -being careful to avoid any duplication of existing MDT service. B. TROLLEY PROGRAM PROPOSED ROUTES The proposed trolley system consists of an interconnected system of four (4) trolley routes that will enhance connections with existing MDT MetroRail, MetroBus, and MetroMover service and provide convenient transit service to major office, retail, commercial, and residential properties, civic institutions and hospitals, and venues along the routes. In order to develop an efficient transit service that will meet the mobility needs of residents, employees, and visitors traveling within the City of Miami, the City of Miami has engaged stakeholders to obtain valuable input in the development of the trolley routes. Stakeholder coordination has included the Health District Partnership, Downtown Development Authority (DDA), Omni and Southeast Overtown Park West Community Redevelopment Agencies, Overtown Advisory Board, Silver Bluff Homeowners Association, Roads Civic Association, Brickell Homeowners Association (BHA), Miami Parking Authority, Miami Partnership, FDOT, MDT, merchants along the routes, and NET offices. In addition, thousands of user surveys have been distributed, electronically and in -person, to gauge the public's interest in the project and obtain valuable public input with regards to routes, hours of service, fares, and stop locations. To ensure the service provided meets the needs and demands of customers, the City will employ a state - of -the art web -based GPS application and Interactive Voice Response System that will provide real-time trolley information to users accessed from anywhere via inter -net and cell phones. Real-time information provided by the automated system will include accurate trolley location, current and next stop, and estimated time of arrival at any designated trolley stop. This system will allow the City to maximize operational efficiencies, reduce costs, and improve customer satisfaction on the trolley program. In addition, the City will utilize its 311 phone service for the public to have the opportunity to voice any comments, concerns, and suggestions with regards to the trolley service. Below is a brief synopsis of each of the four (4) proposed trolley routes as depicted in Attachment "A". Health/Stadium District Trolley The City, in collaboration with the Miami Partnership (coalition of major area stakeholders in the Health District/Civic Center) and the FDOT, has finalized the routes and stop locations for the Health District Trolley. The proposed loop has been endorsed by the Miami Partnership, City Commission, and the FDOT which is providing state funds for the operation and maintenance of the initial route for a 3-year period. The trolley will operate on a 2-way loop within the Health District area, the second largest employment center in the County, and the route will extend to the Marlins Stadium via NW 12th Avenue. This trolley will connect to the Civic Center Metrorail Station on NW 12th Avenue and to the Allapattah/Overtown route described below. In addition, the trolley service will serve over 14 major facilities and 9 parking garages in the area, including University of Miami Hospital, Jackson Memorial Hospital, Veterans Administration Hospital, Miami -Dade College, County Courts, State Attorney's Office, and other Judicia9�lre ucational, research, and civic institutions in the area, as well as service the Marlins Stadium as part of its scheduled route. Based on a systemwide modeling analysis completed in November 2010, this route is anticipated to attract over 900 riders daily with a proposed $1.00 fare structure. Brickell/Biscayne Trolley This trolley :will connect to the Brickell Metrorail/Metromover Station located at SW 15 Avenue where a connection to the future Coral Way Trolley will be provided. The loop extends from SE 26`h Road on the south to the Omni/Margaret Pace Park on the north serving the Brickell, Downtown, and Omni areas and connecting to numerous Metromover stations along the route. In addition, the trolley will operate along Flagler Street to- serve the -downtown -core as well as venues along the route such as the Adrienne Arsht Center for the Performing Arts, the American Airlines Arena, Bayside Marketplace, Museum Park, and Bayfront Park. The City anticipates using the existing Miami Parking Authority parking lot under the I- 95/Rickenbacker Causeway flyover as a park -and -ride facility for trolley users. This trolley route was developed in collaboration with the DDA, BHA, the Brickell Area Association (BAA), area stakeholders, MDT, and FDOT. Based on a systemwide modeling analysis completed in November 2010, this route is anticipated to attract over 1,500 riders daily with a proposed $1.00 fare structure. Overtown/Allapattah Trolley (Additional Optional Route) The Allapattah/Overtown Trolley is planned to provide service in the Allapattah and Overtown communities and to connect to the Health/Stadium District and Brickell/Biscayne Trolleys. The City, in collaboration with area stakeholders, is in the process of developing a service plan for this route with the specific stop locations and hours of operation. Further, we anticipate seeking a funding contribution from the FDOT for 50% of the operational and maintenance costs of the service for a 3-year start-up period. In Allapattah, the loop is intended to serve dozens of retail and commercial establishments along NW 20`'' Street from NW 17th Avenue to NW 271h Avenue and will include a stop at the MPA parking garage located on NW 2151 Street. In Overtown, the loop is intended to serve the Folk -Life Village, schools and parks, and commercial establishments via NW 3`a Avenue. In addition, this loop will connect to the Health/Stadium District Trolley at Jackson Memorial Hospital and to the Brickell/Biscayne Trolley at Omni via NW/NE 14th Street. This connection will facilitate access to jobs and enhanced public transit between the Allapattah and Overtown communities and major employment centers in the City as well as provide convenient access to points of interest within the communities. Based on a systemwide modeling analysis completed in November 2010, this route is anticipated to attract over 1,400 riders daily with a proposed $1.00 fare structure. Coral Way Trolley (Additional Optional Route) The Coral Way-Brickell Trolley is planned to operate along Coral Way serving the commercial, retail, and residential locations along the corridor. The service is proposed to extend from the Brickell Metrorail/Metromover Station at SW 151 Avenue on the east (where a connection to the Brickell/Biscayne Trolley will be provided) to the City of Coral Gables Trolley that operates along Ponce de Leon Blvd. in the City of Coral Gables. The City, in collaboration with area stakeholders, is in the process of developing a service plan for this route with the specific stop locations and hours of operation; and, furthermore, we intend seeking a funding contribution from the FDOT for 50% of the operational and maintenance costs of the service for a 3-year start-up period. Based on a systemwide modeling analysis completed in November 2010, this route is anticipated to attract over 700 riders daily with a proposed $1.00 fare structure. In total, systemwide ridership projections exceed 4,000 riders per day on all four proposed routes. The modeling analysis concluded that a systemwide implementation will generate additional 500 daily trips when compared to individual trolley route implementation. C. TROLLEY PROGRAM PROPOSED SERVICE PLAN The table below lists the hours of operation, headways/frequency of service, and fleet requirement for each proposed route -Please note the -City is in the process of finalizing the stop -locations and -service;---- ---- plan for the Overtown/Allapattah and Coral Way Trolley routes; therefore, the information listed below is tentative at this time and subject to further refinement. It is anticipated that the hours of operation for each particularly route will be adjusted to optimize the ridership of each route in response to feedback once the routes are operational. In addition, the City anticipates providing extended hours of service to the Stadium on Marlins game days for a $1.00 fare. The Administration will engage the Marlins for potential funding contributions to help defray the additional operating costs to provide the extended hours of service. HealthlStadium District :.Hours of.Operation': ;:(subjeet.to fufure adjustments for . . :optimization)•. :30am '8:00 pm _.. onday -Saturday 630am 800pm* Monday :Saturday:: 6:30 am = 6:30 pm! Monday Saturday '. O min (peak)/ . 20 min (off peak) -10 min (peak)1 :204min (off-peak). # of Vehicles : *Tentative hours of operation pending additional research * Hours of operation will be extended for Marlins Stadium events at the regular fare D. TROLLEY OPERATING FUNDS Pursuant to Resolution No. R-08-0633 adopted on November 13, 2008, Resolution No. R-10-0159 adopted on April 8, 2010, and Resolution No. R-11-0050 adopted on February 10, 2011, the City Commission accepted additional state contributions from the FDOT totaling $852,185 for 50% of the operation and maintenance costs of the Health District Trolley service for a 3 year period. This state grant requires a matching contribution from the City (provided by the one half -cent transit surtax). Pursuant to Resolution No. R-10-0269 adopted on June 24, 2010, the City Commission accepted a state contribution from the FDOT in the amount of $619,416 for 50% of the operational and maintenance costs for the first year of the Biscayne/Brickell Trolley service. This state grant also requires a matching contribution from the City (provided by the one half -cent transit surtax). From an operating perspective, the City will sustain the long term operation of the trolley program using an available balance of previous years unspent half -cent transit surtax funds (approximately $14 million), approximately $2.25 million annually provided by the 20% transit portion of the one half -cent transit surtax proceeds, and the available FDOT transit service development grant funds for the Health District ._and the Brickel /Biscayne_Trolley routes.__T1te_City will_.continue_to_agexessixely pursue_ future grant_ funding opportunities as well as stakeholder contributions to maximize the secured operating funds. It is important to note that the Trolley Program assumes no contribution from the City's General Fund at this time and is wholly funded from dedicated or grant funding sources. It is anticipated that the City can sustain the operations of the Trolley Program as proposed herein for approximately 8 —10 years with only the secured grant funds, no fare collection, and nominal advertising revenue. With the proposed fare structure further described below, it is anticipated that the City can sustain the operations of the Trolley Program, as described herein, for over 15 years. E. TROLLEY PROGRAM FARE STRUCTURE To defray the cost of operations and maintenance of the Miami Trolley Program and to ensure the long term sustainability of the service, the Administration is proposing to collect a fare. A fare structure of $1.00 per trolley boarding is being proposed for City Commission consideration. The proposed $1.00 fare is competitive with the current $1.50 fare for private jitney service and the $2.00 fare for MDT bus service operating in the City. It is anticipated that a $1.00 fare can generate a fare box recovery of approximately 20% of the annual cost to operate the trolley system. For special events and charter services, the City anticipates charging a $2.00 fare per trolley boarding. In addition, the proposed fare structure is intended to deter vagrants and pan -handling on -board the trolleys. The City is currently having discussions with MDT on the fare collection element of the trolley program. MDT currently operates facilities located within the City of Miami that are equipped with the infrastructure and back -office capabilities necessary to perform the daily cash collections and account reconciliation services associated with the City's trolley program. MDT can provide such services to the City for a fee per EASY Card transaction. Services include probing the automated fare collection devices/EASY Card reader, electronically downloading the financial data, withdrawing the cash vaults from the fare collection devices, reconciling the cash and EASY Card accounts, and providing electronic payments to the City for cash collected and our share of revenue generated by MDT EASY Card transactions. We will continue to work closely with MDT and anticipate entering into an Interlocal Agreement in the coming months, contingent upon City Commission approval, for the coordination and payment of the MDT back office functions associated with the City's fare collection system. In addition, we will ensure that the proper financial controls, procedures, and resources are in place in order to protect the City's fiscal investment in the trolley program. F. TROLLEY CAPITAL FUNDS The City has been successful in securing capital funds from federal and state grant programs; however, it is important to note that capital funds can only be used for transit capital expenditures associated with the trolley program and cannot be used for operating and maintaining the trolley service. Pursuant to the American Recovery and Reinvestment Act (ARRA), $4.1 million of Section 5307 Federal Transit Administration (FTA) formula funds have been allocated to the City for a transit stimulus project consisting of purchasing a fleet of approximately sixteen (16) new Classic American Trolleys to enhance connections to existing public transit and provide enhanced mobility within the City. The City Commission unanimously adopted Resolution No. R-09-0269 on May 28, 2009 and Resolution No. R-10- 0227 on June 10, 2010 authorizing the City Manager to accept the $4.1 million of ARRA monies for said purpose and to execute an Interlocal Agreement with MDT, the designated recipient and pass -through agency for the federal stimulus funding, for the purchase of sixteen (16) Classic American trolleys. City Commission subsequently adopted Resolution No. R-11-0035 on January 27, 2011 approving the use of $1,899,151 of state monies provided by the FDOT for capital acquisitions associated with the trolley program. The City intends to use these available state monies to purchase a fleet of approximately twelve (12) additional Classic American Trolleys and ancillary capital equipment such as bus shelters, trolley signage, and fare collection devices. The City' full —fleet will consist of approximately twenty=eight-(28)- new Classic American-'i'rolleys; -- ---- similar and consistent in style and appearance to the image below. Each trolley measures approximately 27 feet in length and has a seating capacity of about 25 passengers, including 2 wheelchair passengers, and a service life of approximately 12 years. The cost of each Classic American Trolley is approximately $200,000 equipped with options such as heavy duty diesel engines that comply with the more stringent 2010 EPA emission standards, A/C, American with Disabilities Act (ADA) electric wheelchair lifts, electronic exterior destination signs, bicycle racks, security cameras, stop request illuminated signs with audio/visual capabilities, and electronic fare collection devices compatible with the MDT EASY Card. The trolley interior consists of oak slat benches, oak panel walls/ceiling/soffit, polished brass hand rails, and leather grab straps. At this time, the City is working with MDT and the FDOT.to procure the fleet of desired trolleys using the City's allocation of federal ARRA funds and the FDOT funds mentioned above. The procurement of the fleet is occurring by utilizing an existing contract available through Houston -Galveston Area Council (H-GAC) contract — a cooperative purchasing program. The H-GAC contract has been scrutinized by MDT to ensure that it meets all federal ARRA requirements such as Buy America (for the procurement of the federal ARRA trolleys). Moreover, the contract has been previously approved for utilization by the Miami City Commission via Resolution No. 08-0581 adopted on October 16, 2008 which authorized the City to "piggyback" on the H-GAC contract for various commodities as deemed necessary and advantageous to the City. Transportation commodities offered in the contract include shuttles, buses, trolleys, and trams. Due to the volume of commodities and options offered under the H-GAC contract, the City is ensured a competitive price and economies of scale in the purchase of its trolley fleet. G. TROLLEY VEHICLE Attachment "B" depicts the exterior of a typical 26-foot Classic American Trolley painted in the official City of Miami colors and branded with the City of Miami name and seal on the sides. The trolley interior, depicted in Attachment "C", consists of oak slat benches, oak panel walls/ceiling/soffit, polished brass hand rails, and leather grab straps. The trolley depicted is similar in style and appearance to the fleet of 28 Classic American trolleys being procured for the Miami Trolley Program through the H-GAC contract. H. TROLLEY PROGRAM OPERATOR On November 13, 2008, the City Commission adopted Resolution No. R-08-0634 authorizing the issuance of a Request for Proposal (RFP) for turnkey trolley services for the Health District Trolley and additional optional future routes. The Health District Trolley is fully funded through the FDOT Service Development Program and matching funds provided by a portion of the City's half -cent transit surtax proceeds. The initial RFP was issued on November 18, 2009 and yielded only one responsive and responsible bidder. As such, the recommendation to award was subsequently rejected by the Administration in December 2010. Currently, the City is in the process of procuring a vendor to operate and maintain the trolley service. Request for Proposal (RFP) No. 256244 for trolley operations was issued on February 11, 2011 and closed on March 29, 2011. The RFP consists of the Health/Stadium District Trolley and the Brickell/Biscayne Trolley Routes and includes additional optional routes (Overtown/Allapattah and Coral Way) as well as special event/charter service. The operating agreement with the Successful Proposer will stipulate that the City will provide the trolleys, fuel, and storage locations, and the vendor must provide the personnel, drivers, maintenance, insurances, and overnight security of the trolleys at the designated storage locations. Pending successful negotiations with the Successful Proposer, it is anticipated that a contract for the operation of the Health/Stadium District Trolley and Biscayne/Brickell Trolley routes can be presented to City Commission for consideration in July 2011. Route service is anticipated to commence in a phased manner beginning in'Fall 2011 once the fleet of approximately 28 new Classic American Trolleys is manufactured, delivered, and accepted by the State, County, and City. I. TROLLEY PROGRAM SUPPORT The City is in the process of procuring an advertising and marketing firm for the trolley program. The trolleys will have advertising space in the interior and the exterior (rear and sides) of the vehicles. It is anticipated that advertising in the interior as well as the rear and sides of the trolley vehicles can potentially generate approximately $800 per month per trolley. To assist the Office of Transportation staff in the program management, implementation of bus stop signage, promoting, monitoring, and oversight of the trolley program, the City will engage the services of its transit consultant under the TPSS contract. The cash flow developed for the Miami Trolley Program accounts for a 5% administration cost for program management. J. TROLLEY PROGRAM TIMELINE The Administration is proposing a phased implementation of the proposed trolley routes. The Health/Stadium District Trolley and the Brickell/Biscayne Trolley service which has been fully vetted by the City and stakeholders will be implemented by Fall 2011 once the required number of trolleys are delivered and accepted (5 to 7 months). Subsequently, the Overtown/Allapattah and Coral Way Trolley routes can be initiated. A phased implementation will provide an opportunity for the City to apply for additional state transit development program grant funds for the Coral Way and Overtown/Allapattah Trolleys, host additional public meetings with the communities along the Coral Way and Overtown/Allapattah trolley routes, and partner with the Southeast Overtown Park West and Omni Community Redevelopment Agencies and other entities to finalize the stop locations, secure the funding necessary to sustain the operations of the Coral Way and Overtown/Allapattah Trolleys, and develop a service plan that meets the needs of the communities which it will serve. ATTACHMENT "A" The map below illustrates the City's four proposed trolley routes as well as existing MDT circulator and regional bus service, and Metrorail and Metromover alignments. vertown/Allapattah Eastbouid'Route .t1- ;iMic,r..r- vertownlAllapatian.Westhound Route o:al Way�Route Er ckell/Btscavne,Norttibound Route Bricke11/Blscnye...S uthbou l,foute Bii[kelllBiseay'neT .1.0 Route E`xt ®. Hea.tn/Stadjurt, Dluter stri t D, Route —" Heait h`(StadiumDirictln E00000�Route 2ark'd R ditli e' Metrorait Route 211Dvertowo'Circulator mp Route32 --RoJ!e 24 Route 3 " Route 93BiscayneMAX ATTACHMENT "B" ATTACHMENT "C"