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HomeMy WebLinkAboutCRA-R-16-0008 BackupSUPPORTING DOCUMENTATION SECTION A TECHNICAL PROPOSAL Narrative of Human Resources of Miami, Inc., P.A. Human Resources of Miami, Inc. is the most qualified and the best choice for this project, because we are located in the Southeast OvertownlPark West area, and have been here for many years. We did not move to the area to take advantage of any governmental benefits, we are here solely to serve the community. Originally, in 1999, we helped this area by registering more than 300 women who wanted to work, but could not find employment nor possessed the skills to interview. Human Resource Staffing assisted the young ladies with training and placement with entities that needed massive numbers of employees or waitress, custodians for hotels, and landscaping. We are a part of the community through our cooperation with several faith -based organizations, and visited apartments and local stores, going door to door, offering assistance to the dwellers, both spiritually and with counseling. Through our relationship with McDonald's Playworld Community Development, Inc., a community - based corporation, we have walked the streets, been in and out of One Stop/Workforce, distributing flyers and enrolling teenagers in school, placing them in daycares for "free care" for the children of the teenagers, and we have provided counseling to pregnant women in the shelters located in the Overtown area, as well. We can be relied upon to provide services to this area, because we have, and often without reimbursement or financial resources from anyone. Another reason why Human Resources of Miami, Inc. is uniquely qualified to provide street cleaning and maintenance services to the Overtown area, is because both the management and leadership of the company, were born in Miami, Florida, and lived in this community during some stage of their lives — they either attended school, attended church, rode the bus, walked through the streets, and survived, not overcome by the challenges of this uniquely burdened community. Again, we are a part of this community. During the years of 2005 thru 2010, most of Human Resources of Miami, Inc.'s efforts were directed towards developing a product that the union workers of Miami Dade County School Board would be able to provide at a low cost, to cover both health and other risks that this level of employee faces. After many attempts, this effort was not completed, since the primary person (my husband) involved, contracted cancer and died in 2010. Thus, as we regrouped in 2010, we focused more on our original rnission of assisting the low-income, deficiently skilled worker, with finding employment in a highly competitive and complex society, such as Miami, Florida. This contract, Overtown Enhancement Team Services Pilot Program, is consistent with our game plan of self -empowerment by the community. By hiring eleven (11) employees from the Overtown community, there will be a ripple effect experienced throughout the community, not to mention, the increased level of self-esteem, pride, confidence, and ability to contribute to each individual family's household. Human Resources of Miami, Inc. would like to be a part of this endeavor. The leaders of this proposed contract, retained by Human Resources of Miami, Inc., have leadership skills, as evidenced by their training, education, and experience, and will be able to manage the two 3 shifts, the morning shift starting from 8:00 am, and the afternoon shift, from noon, If additional hours are required, due to the Arena's schedule or other activities, we will be able to address that need, as well. Human Resources of Miami, Inc. is fully aware that this project started as a one year pilot program, and has begun the process of seeking more funding from other organizations to continue the program beyond the pilot period that CRA is funding. Our primary highlights, for the year of 2015-2016 (our fourth year) are: • Trained 30 individuals through our anti -litter and beautification program • Our trainees attended 6 job fairs • Placing into employment, college and vocational training, hospitality training 21 trainees • Conducted 26 soft skill training classes • Complied with all budgetary and contractual constraints • Maintained the expanded geographical area to include the swamp area • Developed, expanded, and maintained relationships with: o Career Source of South Florida Workforce o Transitions, Inc. o University of Miami Environmental Services Division o Roots in the City o City of Miami Overtown Net Office o Camillus House o Williams Park (City of Miami) o Culmer Center o City of Miami Sanitation Department o New Horizons Mental Health Clinic Some of our highlights from 2013-2014(expanded to March, 3015 - our third year) were: • Trained 42 individuals through our anti -litter and beautification program • Placed into employment, college and vocational training, hospitality training 36 trainees • Conducted 26 soft skill training classes • Complied with all budgetary and contractual constraints • Expanded geographical area to include the swamp area 4 • Developed, expanded, and maintained relationships with: o South Florida Workforce o Transitions, Inc. o University of Miami Environmental Services Division o Roots in the City o City of Miami Overtown Net Office o Camillus House Some of our highlights from 2012 -2013 (our second year) were: • Trained 40 individuals through our anti -litter and beautification program • Placed into employment, college and vocational training, hospitality training 36 trainees • Conducted 26 soft skill training classes • Complied with all budgetary and contractual constraints • Expanded geographical area to include the swamp area • Developed and expanded relationships with: o South Florida Workforce o Transitions, Inc. o University of Miami Environmental Services Division o Roots in the City o City of Miami Overtown Net Office o Camillus House Human Resources ofMiam.i, Inc. is not just committed to being a viable and profitable organization, we are more committed to social responsibility —the new and innovative way to run a company, and stay in business at the same time. We concur with Secretary of State (Mrs.) Clinton — it does take a Village to Raise a Child" — the employees of Human Staffing of Miami, Inc. are an integral part of _ = '� the Overtown village. 5 Our Enhancements or Changes to Scope of the Project for the FYE 2015/2016 Our changes and enhancement to the Overtown Beautification Project will be the following: 1.Restructure the team, as completed in 2015/2016, creating the position of Crew Manager, increasing the number of hours from thirty (30) hours to thirty-five (35) hours weekly, while expanding the responsibilities of the manager to include community outreach, counseling, and job placement. Develop the position of Crew Leader/Field Supervisor into a line supervision position, thus, ensuring that a second year employee is able to advance in the company, within this project. Another second year employee will serve as the Assistant Supervisor. Both supervision positions will be twenty-five (25) hours per week. 2. Increase on hands exposure to landscaping, environmental, and construction skills for the entire team, by providing externships with Human Resources of Miami's Landscaping Division and other entities, in the Overtown community. 3. Expand the referral of the support services to the team, which will include budgeting, credit counseling, drug -testing, life skills counseling, and parenting skills, so that all trainees can transition from this part-time job to a more permanent, full-time employment within other .parts of the community. 4. Another truck is needed, so that the daily functions of the contract can be completed when the original truck (1998 GMC Sierra is old) is in need of repairs, and this will allow us to provide more adequate supervision within the expanded territory. 5. Transition all the original staff to external positions within one year, so that new staff can become a part of the CRA Overtown Beautification team. Our goal is to train, at a minimum, each year, fifteen (15) persons, twelve (12) per the contract and three (3) substitutes for the daily project needs). 6. Expand training to include OSHA certification and other related training. CONCLUSION Human Resources of Miartzi/Overtown Beautification Team is requesting $235,000, will allow us to train and employ 12 persons with 3 alternates, for a total of 15 individuals. This is an ADDITIONAL TWO POSITIONS, The manager will be hired 35 hours per week, 25 hours weekly for the crew supervisor, and 20 hours weekly for the eleven (11) crew members. This amounts to a total of 285 hours weekly and 14,820 hours per the contract term. The cost per participant, therefore, is $15.85 per participant Hour. 6 The $15. 85 per hour cost incurred in order to perform the contract is much less than the contribution to the community and residents, enhancing first, the environment, the employee (self-respect and self-worth), the economic input to the immediate Overtown environment, allowing the employee/trainees to have more cash to spend in the community with their families at the grocery stores, rental expenses, and general shopping. Per CRA goals and objectives, two more employees will be hired, increasing the number of the crew from 11 to 13, and existing budget from $220,000 to $235,000 (an increase of $15,000, which is for the wages and related fringe benefits). 7 ORIGINAL (LEVEL) PRICE PROPOSAL 1 Crew Manager, 1 Crew Leader and 11 Crew Members Personnel Cost for Trainees Total Cost Crew Manager $20,930 Employees/Trainees $118, 9 5 0 Fringe Benefits $32,820 23% Sub -total Trainee Enrollment Costs Trainee Support/Development Uniforms Sub -total Operational Expenses $0 $172,700 $1,500 $3,000 Storage $1,650 Supplies $4,800 Equipment & Small Truck $4,000 Repair & Maintenance $1,500 $4,500 $177,200 Sub -total $11,950 Program Administration Administration/Management Auditing Sub -total TOTAL PROGRAM COST $43,350 $2,500 73% 2% 75% 5% $45,850 20% $235,000 100% LEFT BLANK ON PURPOSE PRICE PROPOSAL BUDGET NARRATIVE PERSONNEL/TRAINEES ($ 139,490)— All trainees are hired pursuant to the term of the contract awarded by Miami Community Redevelopment Agency. Human Resources of Miami, Inc.-- All trainees are hired pursuant to the term of the contract awarded by Miami Community Redevelopment Agency (at this point, one year pilot). Human Resources ofMiami, Inc. will hire staff appropriate to the requirements discussed earlier, namely, custodial, landscaping, and Human Resources ofMiami, 9 Inc. will hire staff appropriate to the requirements discussed earlier, namely, custodial, landscaping, and maintenance, in general. Trainees will be evaluated during the probation period and during the year. The following positions will be filled: 1. Crew Manager ($20,930) —This position will be responsible for the overall administration and day -to day operations of the Overtown Enhancement Team Services Program. This person will also ensure that communications between the daily outside activities and the needs of CRA are met, operating as the primary liaison between Human Resource Staffing of Miami and CRA. This person will perform community outreach and job placement services, as well. The position will report directly to the Program Administrator, and will be responsible for ensuring compliance with all operational requirements. The pay rate will be $11.50 per hour, for 35 hours per week. 2. Crew Trainees ($118,560) — This position will perform the daily needs, including picking up litter, removing graffiti, landscape maintenance and installation services, street sweeping and clean-up, sidewalk pressure washing, and general paint maintenance, including traffic enclosures, poles, and street lights. The pay rate is $9 per hour, 20 hours per week per training for the eleven (11) of the crew, and the crew leader is $10 per hour, 30 hours per week. FRINGE BENEFITS ($32,810) — Fringe benefits will be paid according to policies established by Human Resources of Miami, Inc. 24% of total wages equal the fringe benefits, of which the following is a breakdown of currently approved benefits: FICA is based on 7.65% of total salary. FUTAISUTA is based upon $348 per employee. Insurance will include workers' compensation, which is approximately $820 per employee. TRAINEE ENROLLMENT COSTS ($4,500) Trainee Support & Development ($1,500) - Human Resources of Miami, Inc. will provide counseling, referral and placement services to our crew from the prior and current years, in order to comply with the goals and objectives provided by CRA. Each trainee will earn a certificate in landscaping and other training, such as on the job training, hospitality; and the new staff will be provided online training which will provide certification to the employees, ensuring that the basics of landscaping and anti -litter skills, management, and administration are obtained. Soft skill training is also provided on a bi-weekly basis. Uniforms ($3,000) -- Hur72an Resources of Miami, Inc. will purchase uniforms for the crew, which will consist of two (2) caps, two (2) safety goggles, two (2) polo shirts, brightly embroidered with CRA Overtown Enhancement Team, two (2) flat front work shorts, two(2) flat front work (long) pants, one (1) belt, and two (2) solid -colored work boots. TOTAL TRAINEE/PERSONNEL COST ($176,800) 10 OPERATIONAL EXPENSES - Costs in a business are traditionally divided into operating and administrative categories. Both are necessary for the company, but operating costs are closely tied to specific products and services whereas administrative costs are incurred on behalf of the enterprise as a whole. 1. Storage ($1,650) — The space required to store the supplies and equipment should need approximately 20 x 20 square feet in space, and the cost will not exceed $125 per month. 2. Supplies ($5,200) — Human Resources of Miami, Inc. will spend an average of $450 per month, to maintain at a minimum the following: Landscaping supplies (grass, plants, soil, fertilizer), safety zone disposable textured latex gloves, work gloves (tree cutting), painting supplies (scrapers, tape, rags), paint thinner, brushes, roller, primer, mask, basic paint colors (antique white and black, rakes, brooms (sweep and push), dust pans, funnels, trash bags, safety glasses, gas cans, weed eater, shovels, hoes, rakes, pole diggers, general tools, hammers, screwdrivers, etc. Cameras and camcorders will be purchased to ensure that the before and after photos are taken. 3. Equipment & Small Truck ($4,000) — Human Resources of Miami, Inc. will purchase equipment needed to comply with the demands of the project, which will be used to move supplies from one site to another, transport team members, and move trash and debris. Other equipment which will be purchased will include pressure cleaners, generators, washers, blowers, lawn mowers, chain saws, tree trimmers, etc. 4. Repair & maintenance ($1,500) — The repairs required to maintain the equipment and truck should not exceed $125 per month, or on an as needed basis, including auto maintenance and repairs. TOTAL OPERATIONAL EXPENSES ($12 350) PROGRAM ADMINISTRATION — This is the cost for ensuring that the program is successfully operated, and expands from the docurnentation to the needs of the daily crew, community acceptance and enhancement itself. Human Resources of Miami, Inc. will retain a local skills and supplies whenever possible, and will select the lowest priced equipment, supplies, and services, when expending on behalf of this program. ADMINISTRATIVE/MANAGEMENT ($43,350), 1. Administration ($15,600) — all secretarial, clerical, and bookkeeping services will be completed daily as needed. Daily and weekly reports, including payroll is processed by this position. The financial statements will be provided, detailing the amounts billed to CRA, monies expended, and balances in the related bank accounts. It is expected an average of 30 hours per week will be allocated to the Overtown Enhancement Team Services project, including outside oversight of the crew leader and crew members. 11 2. Gas & Parking ($4,150) — Parking permits in the CRA Overtown area is $70 per month per vehicle or $840 annually (the pickup truck), and gas costs will be incurred both for the truck and equipment, not to exceed $3,310 for the year, an average monthly of $280. 3. Management ($9,000) — Since the contract has been implemented, management, averages 10 hours per week, for signing, reviewing, training, etc., and the general oversight and management and meetings with CRA and other related agencies of the contract. This function ensures compliance with all regulations and performance measures, providing the reports to CRA, etc. 4. Office Rental ($4,800) — The office is located at 915 NVJ lst Avenue, Miami, Florida. We lease approximately 600 square footage to Human Resources of Miami, Inc., which is for the Overtown Enhancement Team Services project. This includes waiting area, training area, file room, and administrative area. 5. Insurance ($8,000) — This will cover liability while the crew members are in the outside environment, addressing the risk of tourism, crime, and general. This is insurance for the vehicle as well. 6. Office supplies ($1,800) -- Consumable supplies to operate the office, such as copy machine paper, staples, calendars, pens, batteries, toner cartridges, drums, fax machines and computer printer, copier, computer, calculators, letterhead, and other miscellaneous office supplies.. AUDITING ($2,500) — At year end, there will be an audit conducted to confirm that monies were expended in compliance with all regulatory requirements, even though it is not mandatory, since the threshold of $500,000 is not inet with this grant. A certified public accounting firm will conduct this audit. TOTAL PROGRAM ADMINISTRATION ($45,850) (Weekly 35 hours Crew Manager, 30 hours for the Crew Leader, and 20 hours for Eleven (11) Crew Members) TOTAL PROGRAM BUDGET S235,000 12