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Home My WebLink AboutCRA-R-15-0029 BackupKEON HARDEMON Board Chair LANDSCAPE MAINTENANCE SERVICES RFP NUMBER 15-03 SCOPE OF SERVICES SUPPORTING DOCUMENTATION CLARENCE E. WOODS, II Executive Director The scope of services shall include the following, which shall be expected to occur twice per each calendar month, for a 12-month period: • Cutting of grass, edge trimming, tree trimming/pruning, hedging and shrub trimming to provide a well -manicured property. • Providing herbicides, pesticides and fertilizer as required to keep the grass, plants, shrubs and trees in good condition. • Providing weed killer to paved areas, sidewalks, curbs, etc. to prevent the growth of weeds. • Provide mulch on a quarterly basis to insure that all plant beds and tree pits are properly mulched. • Collection and disposal of all debris, trash, and paper, etc. as well as collection and disposal of tree trimmings, shrub trimmings and any other debris related to the maintenance work performed. • inspect, test and repair all sprinkler systems including but not limited to all sprinkler heads, piping, timers, vacuum breakers and rain sensors to insure proper sprinkler system operation. • Contractor shall provide all plant materials including trees, shrubs, ground coverings and sod to replace any and all damaged, withered or diseased plant materials during the maintenance cycles. • Contractor shall be responsible for providing all labor, materials and equipment to comply with the requirements. The aforementioned scope of services shall be required for each of the following properties: Property Address: Folio No: Landscaped Area* (Sq.Ft) Lot Size (Sq.Ft.) Property Type 1163 NW 3rd Avenue 01-3137-031-0090 1,769 1,769 Vacant lot 1141 NW 3rd Avenue 01-3136-037-0540 1,392 7,381 Vacant lot 901 NW 3rd Avenue 01-0102-060-1270 5,500 5,500 Vacant lot 915 NW 3rd Avenue 01-0102-060-1190 8,250 8,250 Vacant lot 249 NW 9th ST 01-0102-060-1250 1,656 5,500 Ward Rooming House 910 NW 2nd Court 01-0102-060-1230 5,500 5,500 Vacant Lot 920 NW 2nd Avenue 01-0102-060-1160 346 7,218 Building 930 NW 2nd Avenue 01-0102-060-1100 2,750 2,750 Vacant lot 934 NW 2nd Avenue 01-0102-060-1090 2,750 2,750 Vacant lot 224 NW 12th Street 01-3136-037-0500 7,500 7,500 Vacant lot 119 NW 11th Street 01-3137-031-0090 7,500 7,500 Vacant lot 345 NW 10th Street 01-0101-040-1160 7,966 40,383 Parking Lot (P3) 262 NW 10th Street 250 NW 10th Street 01-0102-060-1040 01-0102-060-1030 7,332 11,000 Parking Lot (P4) KEON HARDEMON Board Chair CLARENCE E. WOODS, III Executive Director 1490 NW 3`d Avenue 01-3136-064-0010 28,827 93,900 Shopping Plaza 316 NW 11t" Street 01-0101-040-1040 7,500 7,500 Vacant lot 324 NW 11th Street 01-0101-040-1050 7,500 7,500 Vacant lot 334 NW 11th Street 01-0101-040-1060 7,500 7,500 Building 402 NW 8th Street 01-0104-080-1010 5,000 5,000 Vacant lot 728 NW 4th Avenue 01-3137-028-0020 5,000 5,000 Vacant lot 734 NW 4th Avenue 01-3137-028-0010 5,000 5,000 Vacant lot 226 NW 10th Street 01-0102-060-1020 4,127 4,127 Vacant lot 249 NW 6th Street 01-0105-050-1120 149,856 149,856 Vacant lot 9t" Street Pedestrian Mall (From NW 1st Ave to NW 3rd Ave) 19,764 48,000 Street Sawyers Walk NW 7th Street (From 1st Court to NW 3rd Ave) 20,624 48,000 Street 909 NW 2nd Court 01-0102-060-1220 5,500 5,500 Vacant lot 925 NW 2n1 Court 01-0102-060-1080 2,080 8,250 Building 921 NW 2nd Court 01-0102-060-1170 2,750 2,750 Vacant lot 276 NW 9th Street 01-0103-050-1100 7,500 7,500 Vacant lot 1016 NW 3nd Avenue 01-0101-040-1210 2,310 5,000 Mini Park 916 NW 2nd Court 01-0102-060-1160 5,500 5,500 Vacant lot 300 NW 11th Street 01-0101-040-1010 307 5,000 Building 1611 NW 3rd Avenue 01-3136-021-1700 16,320 16,320 Vacant Lot 244 NW 16th Street 01-3136-021-0901 5,250 5,250 Vacant Lot 1900 NW 2nd Court 01-3136-027-0250 9,198 9,198 Vacant Lot 811 NW 1 st Court (and ethers) 01-0103-060-1010... ...1020, 1060, 1070, 1080, 1090, 1100, 1110, 1120, 1140, 1150, 1160, 1170, 1180, 1200, 1230, 1231, 1240 4,913 96,545 Parking Lot (P58) *Note: Areas provided are approximate. Proposers are responsible for verifying sites and area calculations prior to submitting a response. SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Clarence E. Woods, III Date: June 2, 2015 File: Executive Director, SEOPW CRA Subject: RFP 15-03 From: Brian Zeltsman, R.A., NCARB '' References: Landscape Maintenance Services Director of Architecture & Development, SEOPW CRA Enclosures: Selection Committee Scoring Sheets On April 8, 2015, the Southeast Overtown/Park West Community Redevelopment Agency ("CRA") issued Request for Proposal ("RFP") No. 15-03 for Landscape Maintenance Services. On May 12, 2015, the CRA received four (5) responses to RFP No. 15-03 from the following proposers: 1. Bannerman Landscaping, Inc. 2. Weed -A -Way, Inc. 3. Howard & Howard Property Management 4. Pro-Tec Waste Services, LLC 5. Right Choice Lawn Care & Design, Inc. On May 21, 2015, a selection committee consisting of: Miguel A. Valentin, SEOPW CRA; Nathanial Joseph, SEOPW CRA, and myself, met to evaluate the aforementioned proposals, and has ranked the proposals as follows: 1. Weed -A -Way 2. Right Choice Services, LLC 3. Pro-Tec Waste Service, LLC 4. Bannerman Landscaping, Inc. 5. Howard & Howard Property Management Cc: Selection Committee Members Selection Committee Scoring Sheet Project: Bid Number: Score Criteria Qualifications of Proposer (max 20 points) Experience of Proposer (max 20 points) Price Proposal (max 30 points) Company Location (max 10 points) Landscape Maintenance Services RFP 15-03 Bannerman Landscaping, Inc. ZJ 2,0 12.9 Weed -A -Way, Inc. C/ O 30 Howard & Howard Property Management 2,0 10.8 Pro-Tec Waste Services, LLC 2O 8.7 Right Choice Lawn Care & Design Inc. 21.7 Technical Capabilities (max 10 points) References (max 10 points) Total Score (max 100) Scored by (print) Scored by (sign) : Date: 3 0 7 -7 3 /0 /0 v v 5z'-71)s 5 /U 5 5 �y-7 Selection Committee Scoring Sheet Project: Bid Number: Landscape Maintenance Services RFP 15-03 Score Criteria Bannerman Landscaping, Inc. Weed -A -Way, Inc. Howard & Howard Property Management Pro-Tec Waste Services, LLC Right Choice Lawn Care & Design Inc. Qualifications of Proposer (max 20 points) 7 / 1Q ZO /0 `�%O Experience of Proposer (max 20 points) S 210 f 1 f 2 ) �-lJ 2-0 Price Proposal (max 30 points) 12.9 30 10.8 8.7 21.7 Company Location (max 10 points) 3 3 5 5 5 Technical Capabilities (max 10 points)6 9.' -7 /b IC References (max 10 points) 3 16 16 16 6 Total Score (max 100) 41,1 C .L _+ U . 54�} �73� ! 7 ,t v '2 1 Scored by (print) : Scored by (sign) : Date: Se* ab-r9111A sl2.1l1615 Selection Committee Scoring Sheet Project: Bid Number: Landscape Maintenance Services RFP 15-03 Score Criteria Bannerman Landscaping, Inc. Weed -A -Way, Inc. Howard & Howard Property Management Pro-Tec Waste Services, LLC Right Choice Lawn Care & Design Inc. Qualifications of Proposer (max 20 points) 1 S Experience of Proposer (max 20 points) ! 0 5d i c) Price Proposal (max 30 points) 12.9 30 10.8 8.7 21.7 Company Location (max 10 points) 3 3 5 5 5 Technical Capabilities (max 10 points) 1 Li— i� U References (max 10 points) 1 0 1 0 n Total Score (max 100) (0 / - / 9 0 35 , g '7, 1 (so , 7 Scored by (print) : Scored by (sign) Date: Weed -A -Way, Inc. SUPPORTING Company Profile DOCUMENTATION WEED -A -WAY, Inc. was founded by Monday Okotogbo in April 1996 .Since then the company expanded and was incorporated in January 1999 in the state of Florida. WEED -A -WAY has continued to provide excellent landscaping services to all placing clients. We thrive on good customer service, the interest our customers in the forefront of our business plan has been our practice over the years. WEED -A -WAY, Inc. values its clients and operates entirely based on contract specifications. Over the years, WEED -A -WAY, Inc. has acquired a work place of knowledge workers ranging from the best landscapers to the best project managers. We also have two field supervisors with series of certifications in MOT, Arborist, Tree licenses, Pesticide licenses, and a lot more. We also provide Landscaping services, Grounds maintenance, Tree trimming, fertilization, mulching, weed control, sodding, and we are capable of providing Janitorial service both private public and commercial building management facilities. WEED -A -WAY, Inc. team is highly qualified and professional service. P► WEED -A -WAY, Inc. promises timely delivery of services to all clients. We provide more than enough work force to get the job done, that is where we continue to raise the bar when it comes to our clients. Detail by Entity Name Page 1 of 2 Detail by Entity Name Florida Profit Corporation WEED -A -WAY, INC. Filing Information Document Number P99000004240 FEI/EIN Number 650894412 Date Filed 01/14/1999 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 06/19/2014 Event Effective Date NONE Principal Address 5900 DEWEY STREET #202 HOLLYWOOD, FL 33023 Changed: 04/22/2012 Mailing Address 5900 DEWEY STREET #202 HOLLYWOOD, FL 33023 Changed: 04/22/2012 Registered Agent Name & Address OKOTOGBO, Monday 2300 nw 181 terr miami gardens, FL 33056 Name Changed: 05/01/2014 Address Changed: 05/01/2014 Officer/Director Detail Name & Address Title PD OKOTOGBO, MONDAY PRES httn://search. sunhi7.nrg/Tnrniirv/Cnrnnritinn Search/CwarrhR Pllitfta i 1 /RntitNATart,P/rin,,,,,_ Detail by Entity Name Page 2 of 2 pobox 552519 miami gardens, FL 33055 Annual Reports Report Year 2012 2013 2014 Filed Date 04/22/2012 05/01/2013 05/01/2014 Document Images 06/19/2014 -- Amendment 05/01/2014 -- ANNUAL REPORT 05/01/2013 -- ANNUAL REPORT 04/22/2012 -- ANNUAL REPORT 04/25/2011 -- ANNUAL REPORT 03/24/2010 -- ANNUAL REPORT 04/30/2009 -- ANNUAL REPORT 05/01/2008 -- ANNUAL REPORT 02/22/2007 -- ANNUAL REPORT 05/05/2006 -- ANNUAL REPORT 05/03/2005 -- ANNUAL REPORT 07/13/2004 -- ANNUAL REPORT 04/30/2003 -- ANNUAL REPORT 05/13/2002 -- ANNUAL REPORT 04/26/2001 -- ANNUAL REPORT 05/1 8/2000 -- ANNUAL REPORT 01/14/1999 -- Domestic Profit View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Copvriont iD and Privacy polities State of Florida, Department or State 1-1ttn://search.sunhi7.nro/Innnin/tryornnrntinnParoh/CPnn-T1PitTlatai�/ nti+� 1�T�m a/rinmr,_ Q/1111(11A EQUIPMENT LIST •2005 CHEVY EQUIPMENT TRUCK • 2005 CHEVY TWO CREW TRUCK • 1992 GRAPPLE TRUCK • 3006 GRAPPLE TRUCK • BUCKET TRUCK • TRACTOR JOHN DEER . 65HP New Holland 75 HP • (6) WEED EATERS • (4) HEDGERS • REEL MOWER • (2) 60 DIXIE CHOOPER • (1) 60 WORLD LAWNMOWER (1) SCAG 61 LAWNMOWER (2) HUSLER LAWN MOWER (4) HEDGE TRIMMERS (6) BLOWER (2) Echo Chain Saw (6) STILTL Chain saw Y(1) Ford F550 2006 Chevy Mimi Dump MIAMI) COUNTY COUNTY Carlos Alvarez, Mayor To whom it may concern Public Housing Agency 701 NW 1st Court, 16th Floor Miami, Florida 33136-3911 T 7864169-4104 miamidaade.gov/housing Weed -A -Way has been under contract for about 1 year with Miami -Dade County to perform lawn services at about 15 single family homes owned -by the County through the Neighborhood stabilization Program. Weed —A-Way keeps on schedule once or twice a month depending on the growth patterns. When 1 ask them to respond to matters concerning their work they respond quickly. Thank you. Alan Eson Real Estate Officer/lnfill Housing Program Miami -Dade Public Housing and Community Development 701 N.W. 1 Court; 16th Floor Miami, FL 33136 786-469-4226 Office 786-469-4199 Fax MIAM ID COUNTY COUNTY Carlos Alvarez, Mayor June 17, 2014 To whom it may concern: Public Housing Agency 701 NW 1st Court, 16th Floor Miami, Florida 33136-3914 T 786-469-4100 miamidade.gov/housing It is with pleasure that I write this letter of recommendation for Weed -A -Way, Inc. This company has provided tree trimming and landscaping installation/beautician service for my property and on each occasion the level and quality of service as well as the customer service from the vendor was excellent. I will have no problem and would welcome working with this vendor if the opportunity shall arise in the future. If any additional information is needed, please free to contact me at (305) 638-6892. Thank you, abrina Farrington -Johnson, PHM Ward Towers Management Office 2200 Northwest 54th Street Miami, FL 33142 CITY of HOLLYWOOD, FLORIDA DEPARTMENT OF PUBLIC WORKS 1600 South Park Road N Hollywood, Florida 33020 Phone 954-967-4526 • Fax 954-967- 4510 • June 25, 2014 To Whom It May Concern: Mr. Monday Okotogbo, and his company Weed A Way, have for the last nine years demonstrated knowledge and implemented proper landscape maintenance practices for the City of Hollywood. Weed A Way has provided the City with experience and professional skills acceptable in this industry. T hey have always responded to our requests in a timely manner. l recommend Mr. Monday and his company. Sincerely, Xavier Leal Contract Compliance Coordinator Carlos A. Gimenez, Mayor January 28, 2013 Mr. Monday Okotogbo WEED -A -WAY, INC. 18520 NW 67th Ave, #227 Miami, FL 33015-0000 Dear Mr. Okotogbo: Department of Regulatory and Economic Resources Small Business Development 111 NW 1 Street, 19th Floor Miami, Florida 33128 T 305-375-3111 F 305-375-3160 CERT. NO: 8110 Approval Date: 01/28/2013 - CSBE Level 1 Expiration Date: 01/31/2016 ANNUAL ANNIVERSARY: 01/28/2014 Small Business Development (SBD), a division of Regulatory and Economic Resources Department (RER) has completed the review of your application and attachments submitted for certification. Your firm is officially certified as a Community Small Business Enterprise (CSBE) n ac:ordance with section 10-33-02 of the Code of Miami Dade County. This certification is valid for three years provided there are no changes rendering your firm ineligible for certification. You are required to submit a "Continuing Eligibility Affidavit" annually with specific supporting documents on or before your Anniversary Date as listed above. You will be notified in advance of your firm's Anniversary Date. Failure to comply with the said responsibilities may result in immediate action to decertify your firm. Every three years you will receive a full recertification review that may include an onsite investigation; SBD will also notify you accordingly. If at any time during the certification period, there is a material change in your firm, including, but not limited to ownership, officers, Director, scope of work being performed, daily operations, affiliations with other business (es) or physical location of the firm, you must notify this office in writing within (30) days. Notification should include supporting documentation. You will receive timely instructions from this office as to how you should proceed, if necessary. Your company is certified in the following categories as listed below, affording you the opportunity to bid and participate on contracts with small business measures. Please note that the categories listed are very general and are used only to assist our customers in searching the directory for certified firms to meet contract needs. The directory for all certified firms can be accessed on the Miami -Dade County RER website http://www.miamidade.gov/business/business-certification-programs. asp. Thar k-yo for doing business with Miami Dade County. Sincerei Sheri'%lcGriff, Director Business Opportunity Support Services °Small Business Development Division Regulatory and Economic Resources Department (RER) CATEGORIES: (Your firm may bid or participate on contracts only under these categories) EARTHWORK (CSBE) SITE PREPARATION CONTRACTORS (CSBE) ALL OTHER SPECIALTY TRADE CONTRACTORS (CSBE) c: Jacob Mizrahy, Certification Specialist / a`— j/ Veronica Clark, RER, SBD • DEDR(102C .2U 12 I706 Carlos A. Gimenez, Mayor January 28, 2013 Mr. Monday Okotogbo WEED -A -WAY, INC. 18520 NW 67th Ave, #227 Miami, FL 33015-0000 Dear Mr. Okotogbo: Department of Regulatory and Economic Resources Small Business Development 111 NW 1 Street, 19`h Floor Miami, Florida 33128 T 305-375-3111 F 305-375-3160 CERT. NO: 11055 Approval Date: 01/28/2013 - MICRO/SBE Expiration Date: 01/31/2016 ANNUAL ANNIVERSARY: 01/28/2014 Small Business Development (SBD), a division of Regulatory and Economic Resources Department (RER) has completed the review of your application and attachments submitted for certification. Your firm is officially certified as a Micrn/Small Business Enterprise (MICRO/SBE) in accordance with section 2- 8.1.1.1.1 of the Code of Miami Dade County. This certification is valid for three years provided there are no changes rendering your firm ineligible for certification. You are required to submit a "Continuing Eligibility Affidavit" annually with specific supporting documents on or before your Anniversary Date as listed above. You will be notified in advance of your firm's Anniversary Date. Failure to comply with the said responsibilities may result in immediate action to decertify your firm. Every three years you will receive a full recertification review that may include an onsite investigation; SBD will also notify you accordingly. If at any time during the certification period, there is a material change in your firm, including, but not limited to ownership, officers, Director, scope of work being performed, daily operations, affiliations with other business (es) or physical location of the firm, you must notify this office in writing within (30) days. Notification should include supporting documentation. You will receive timely instructions from this office as to how you should proceed, if necessary. Your company is certified in the following categories as listed below, affording you the opportunity to bid and participate on contracts with small business measures. Please note that the categories listed are very general and are used only to assist our customers in searching the directory for certified firms to meet contract needs. The directory for all certified firms can be accessed on the Miami -Dade County RER webs ite http://www.miamidade.gov/business/business-certification-programs-asp. Thank you for doing business with Miami Dade County. er She cGirector Bu s Opportunity Support Services Sm': I Business Development Division Regulatory and Economic Resources Department (RER) CATEGORIES: (Your firm may bid or participate on contracts only under these categories) DISASTER RELIEF SERVICES (MICROISBE) GROUNDS MAINTENANCE: MOWING, EDGING, PLANT (NOT TREE) TRIMMING, ETC. (MICROISBE) LANDSCAPING (INCLUDING DESIGN. FERTILIZING, PLANTING, ETC., BUT NOT GROUNDS MAINTENANCE OR TREE TRIMMING SERVICES) (MICRO1SBE) TREE TRIMMING AND PRUNfNG SERVICES (MICRO/SBE) / , !f r�F f }� ' S WEED AND VEGETATION CONTROL (INCLUDING AQUATIC WEE)_D?ptvWL'�!(MileRR T,,S$ j L r, r , { TREE AND SHRUB REMOVAL SERVICES (MICRO/SBE) CLEARING AND GRUBBING SERVICES (MICRO/SBE) DRDRIN7211 ,:P11:cr 1h