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Saliba Edelson Vr.e
March 13, 2014
Clarence Woods, Executive Director
South East Overtown Park West
Community Development Agency
1490 NW 3rd Ave., Suite 105
Miami, FL 33136
Re:
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FACE Summer Youth Employment Program 2014-Proposal
Dear Mr. Woods:
Please find attached for consideration Urgent, Inc.'s proposal to manage this year's SEOPW CRA Sum-
mer Youth Employment Program for 2014. We propose to provide a meaningful entry way into the
workforce through cross -sector exposure, and real world training that will afford youth the opportunity
to build and advance their skills in one of four disciplines to include 1) Film Production, 2) Visual Arts,
3) Cultural Tourism and 4) Entrepreneurship (FACE). The implementation model of FACE is based on
project -based learning led by industry professionals with assistance from college -level interns. The
culmination of learning, i.e. intern projects, will be showcased at the FACE Conference & Expo. FACE
will operate for 7-weeks from June -July and employ 50 youth between the ages of I6-24 for up to one
hundred and forty (140) hours of paid work experience and training. The project budget for the scope of
services proposed totals $205,000.
URGENT, Inc. is a 501 (c) (3) Overtown Miami, FL based youth and community development organi-
zation celebrating 20 years of service this year. URGENT is dedicated to empowering young minds to
transform their conununities. Guided by the principles of innovation, growth and transformation UR-
GENT sees young people as the drivers of change and works to provide empowering opportunities to
develop the next generation of social change agents rising out of the inner city.
Urgent has operated the SEOPW CRA summer youth employment program successfully in 2011 and
2013. Our most recent successes are documented in the accompanying external evaluation report. As a
recipient of Federal, City of Miami, Miami -Dade County and The Children's Trust grants for the past
ten years, URGENT demonstrates the organizational, managerial, financial and youth engagement ca-
pacity to implement the CRA's summer youth employment program for the summer of 2014.
Thank you very much for your consideration. If further information or presentation is required to in-
form your support, please contact me directly at saliha@urgentinc.org or at 305-205-4605.
Sincerely,
Dlghaly signed by Sallhe Nelson
NeISOn DN: cn-Saghe Nelson,o=URGENT,
Saliha
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Date 201'L3.1315.4526-04'60'
Saliha Nelson
Vice President
CC: James McQueen, Chief of Staff
Office of Commissioner Keon Hardemon, District 5
City of Miami
Enclosure: Proposal & Budget
14- 00 401- i3acktA41. s u 6
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The Ex perience
Entrepreneurship
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F.A.C.E. SUMMER YOUTH EMPLOYMENT PROGRAM
FILM j ARTS I CULTURE I ENTREPRENEURSHIP
A. AGENCY INFORMATION
Name: URGENT, Inc. FEIN:65-0516506
Address: 1000 NW 1st Ave. Ste. 100 Miami, FL 33136
Phone: 786-439-1544 Fax: 866-811-7778
Email: office@urgentinc.org
Contact Person: Saliha Nelson Cell: 305-205-4605 Email: saliha@urgentinc.org
B. PROJECT TITLE
Film Arts Culture Entrepreneurship Summer Youth Employment Program (FACE)
C. PROJECT ABSTRACT
The stories of young people are powerful, creative and content rich. The purpose of FACE is to
help youth channel their stories, use their passions and ignite their purpose to transform their
experiences into sustainable drivers of economic and career development. Accordingly, FACE
provides a meaningful entry way into the workforce through cross -sector exposure, and real
world training that will afford youth the opportunity to build and advance their skills in one of
four disciplines to include 1) Film Production, 2) Visual Arts, 3) Cultural Tourism or 4)
Entrepreneurship.
The implementation model of FACE is based on project -based learning led by industry
professionals with assistance from college -level interns. The culmination of learning will be
presented at the FACE Conference & Expo.
FACE will operate for 7-weeks from June -July and employ 50 youth between the ages of 16-24
for up to one hundred and forty (140) hours of paid work experience. Core components of the
program include:
1) 1-Week Orientation & Work Preparedness
2) 6-Week Project Based Training
3) Weekly Continuing Education & Learning
4) Case Management/Job Coaching
5) Conference & Expo
D. ISSUE
The Challenge-Today's unprecedented high youth unemployment rate presents the challenge
of creating constructive career paths for millions of youth born into urban poverty, but it also
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presents the opportunity of leveraging human resources to address major urban issues.
Moreover, youth economic development investments are necessary to keep communities
growing, especially in times of high unemployment and economic difficulties.
Who is Impacted- Over 80 Million youth worldwide are unemployed. Another 152 million of
youth are trapped in low -paying entry level work. In the US, the Bureau of Labor Statistics
reports the black youth unemployment rate for ages 16-19 is 393% higher than the national
unemployment rate (35.5% vs. 7.3% respectively). As of the 2012 Census, only 54% of eligible
workers age 16+ are in the labor force in Miami -Dade County, Within the Overtown zip code
area, 33136, the unemployment rate stands at 14.8% almost double the City of Miami rate of
9.6%. What is most alarming is that for Overtown youth between the ages of 16-24, the
unemployment rate jumps up to just over 25%.
Why Care- So gaining entry into the workforce during tough economic times is four times as
difficult for black youth. In many respects, the black youth unemployment crisis mirrors that of
Third World Countries. This failure to gain entry into the job market during this critical
development period is an indicator of limited future earning potential, workforce entry failure
and intergenerational poverty.
E. YOUTH TO BE SERVED
1. General Description
District: SEOPW CRA, Overtown
Gender: Male and Female
Age: 16-24
Number of Youth Served: 50
2. Youth Referral Determination:
Youth will be referred to participate in the program through a network of community -based
organizations, schools and self -referrals. The following process will be used to determine
whether a youth will receive the contracted services:
a) When the Program Case Manager has been referred a youth, he or she will pre-screen
the youth to ensure he/she meets the minimum requirements to participate:
Complete a Pre -Screen assessment to determine if minimum age and address
requirements are met.
ii. If youth meets age and address requirements, the Case Manager will begin a
case file. Acceptable documents include:
School registrar print out with address
Utility Bill
Birth Certificate
State Issued ID
All acceptable addresses will be certified by Urgent Inc. and approved by the CRA.
iv. Eligible youth will be notified to provide the following documents for consideration:
Internship Application (required}
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- Most recent report card (recommended)
Copy of state issued photo identification (required)
- Copy of social security card (required)
Birth Certificate (required)
Resume (required)
Adult recommendationform(recommended)
v. Finalize program enrollment and update and maintain Case File
Interview eligible youth for placement consideration
Youth will be offered a internship position on a first come first served basis
once qualifications have been met
W-4 (if offered employment)
1-9 (if offered employment)
3. Youth Eligibility
Targeted for priority participation are 50 youth ages 16-24 residing within the boundaries
of the SEOPW CRA and/or Overtown. Priority placement will be given to youth who reside
within the SEOPW CRA boundaries. Second priority will be provided to youth residing in
the community of Overtown zip code 33136, but outside of the CRA SEOPW boundaries as
established by the Miami Dade North/Central Empowerment Zone Boundaries. Finally, last
priority will be given to youth residing in City of Miami's District 5. All direct services will be
provided within the CRA Overtown District/Overtown.
4. Limits on Youth to Be Served:
The program will provide no more than 20% of services to youth residing outside of
Overtown but that are still within the City of Miami District 5 boundaries.
It is anticipated, that 85% of youth will successfully complete the summer program.
Successful completion is determined by youth attending a minimum of 85% of all offered
services. Youth may be terminated from the program if they fail to attend the mandatory
orientation, have poor attendance or become overly disruptive and demonstrate unsafe
behavior that put others safety into question.
5. Outreach:
Youth will be recruited from a network of community -based organizations, area schools,
South Florida Workforce, neighborhood street canvassing and utilizing Urgent's email/text
database of previous program participant contacts. Urgent, Inc. also will alert youth to the
opportunity to participate via text, email and social media outlets, i.e. facebook, twitter and
Instagram.
F. SERVICES TO BE PROVIDED
1) Orientation & Work Preparedness- Frequency- Mon -Fri; Length- 20 hrs. Duration 1 Day
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Youth will participate in a 20 hour work readiness orientation and training for 5 days
utilizing the evidence based framework of Career Beginnings. Career Beginnings helps
youth research and prepare to apply to college/vocational school, receive career and work
readiness counseling and instruction, identify skills and interest, create a resume, develop
professional etiquette skills, dressing for success, how to handle conflict and solve problems
at school, in the workplace and in the community. The use of career mentors; the business
community and university partners are utilized. At the conclusion of the training, youth will
have completed: professional etiquette, mock interview, skills & assets assessment and
industry related research. Youth will also be assigned a work experience and training
Learning Lab at this time.
2) 7-Week Project Based Training (PBT)- Four Tracks. Frequency- Daily (Monday -Thursday).
Length- 4 hours. Duration- 6 weeks.
a. Film Learning Lab- Youth engaged in this opportunity will learn, create and produce a
short film, network with industry professionals and learn how to use film editing
software. Under the direction of industry professionals youth will gain valuable work
experience and begin to build a portfolio of work to advance their efforts in this
emerging Miami industry.
b. Art Learning Lab- The SEOPW CRA Redevelopment plan dictates that a key economic
engine for the Overtown community is the development of arts and cultural tourism
experiences for the area. In support of this effort the art will continue to work on a
public art mural designed to revitalize Dorsey Park the historic home of games played by
Negro League Baseball. Youth will also create a prototype of an online gaming
experience to expand the reach and educational impact of the community mural.
c. Cultural Tourism Learning Lab- In partnership with the Black Archives History and
Research Foundation of South Florida, the Culture Learning Lab will further the
development of arts and cultural tourism experiences for the area. The goal is to train
youth to provide guided Historic Walking/Trolley/Bus Tours of Overtown and learn to
work the backstage operations of the newly renovated Lyric Theatre. Youth will also
being work on developing a mobile application for the Overtown community.
d. Entrepreneurship Learning Lab- The Entrepreneurship Lab will continue the
development of Youth BLOCK Enterprises a youth -led enterprise designed to incubate
youth micro -enterprises so youth begin to create jobs for themselves and their peers.
Youth will learn the fundamentals of starting a business, preparing a business plan,
start-up budget, marketing materials and produce products beginning with a 5 —Day
entrepreneurship intensive. The result of the intensive will result in youth being able to
begin the growing of their business services and manufacturing products, independently
and/or as a collective enterprise business venture. A website will also be created
showcase their merchandise and services.
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e. Continuing Education and Learning (CEL)- Frequency- 1/week(Friday). Length- 4 hours.
Duration- 5 weeks.
Participants come together one day a week to reflect on their learning experience,
learn new skills, receive job coaching, participate in industry related training, receive
career mentoring , job shadow industry professionals and work on their culminating
project presentation.
f. Case Management/Job Coach- Frequency- As Needed (Monday -Friday). Duration. 8
weeks. The Case Manager will assist in screening prospective interns, determine
eligibility and performing risk assessments. In addition, students requiring additional
socio-emotional support, job coaching and behavior correction will receive small group
or one-on-one job counseling and case management aimed to Zink youth with needed
community resources and address problems as they occur.
g. Conference & Expo- Frequency- 1 time. Length 8 hours. Duration- 1 day.
At the conclusion of the service -learning experience and training opportunity youth,
trainers and career mentors showcase the products of their work. Each institute will
present on their projects completed over the summer. In addition, exceptional students
will gain recognition for going above the required commitments. Students will also share
their experiences and lessons learned with the community and key stakeholders at the
final expo event.
G. SERVICE LOCATIONS AND TIMES
1. Service Location:
a) Admin- 1000 NW 1st Ave Suite 100 Miami, FL 33136
b) Institute Training Locations: Miami Innovation Center; Historic Lyric Theatre, Urgent, Inc.
& Camillus House
2. Service Times:
a) Youth- Mon -Friday 10:00am — 3:00pm, excluding state holidays (anticipated)
b) Administrative- Mon -Friday from 9:00am-5:00pm, excluding state holidays
H. OUTCOMES
Goal: Restore teen and young adult connections to economic opportunity
Long -Term Impact: Increase the proportion of disadvantaged and disconnected young people
who by the age of 25 have a high school diploma, a post -secondary credential, are working in
jobs with career mobility opportunities or who are growing a micro -business and are not
involved in risk -taking behavior.
Outcomes:
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1. Youth will experience an increase of positive developmental experiences within the
development scales of Work Identity, initiative, Basic Skills, Teamwork, Social Skills,
Positive Relationships, Adult Networks and Social Capital.
2. Youth experience meaningful work and attain job preparedness skills and specialized
industry specific training
3. Youth between the ages of 16-14 gain meaningful entry into the workforce
I. STAFFING & PERSONNEL
The Program will be administered by a Project Director, Finance Manager, Program
Coordinator, Job Coach/ Case Manager, Project Assistant, Industry Trainers, College Interns
and an External Evaluator. All staff will obtain and pass a Level 2 Background Screening and
become oriented and trained prior to the start of direct services. Specific responsibilities are
detailed below.
Project Director
Role: The Project Director will manage the grant program to ensure that implementation and
prescribed activities are carried out in accordance with the grant contract; 50% of time will be
dedicated to this project. Qualifications: Minimum Bachelor's Degree and 5 years related
experience.
Finance Manager
Role: The Finance Manager will manage and maintain the financial accounts for the grant
program in the accounting system including recognition of grant receivables & expenditures.
50% of time will be dedicated to this project. Qualifications: Minimum Bachelor's Degree and
5years related experience
Project Coordinator
Role: The Project Coordinator will implement, promote and oversee the program. She/He will
also perform a variety of supportive and coordination functions working with students,
trainers, host agencies and community agencies to ensure program compliance with contract
requirements, maintain service implementation documentation and submit program reports.
100% of time will be dedicated to this project. Qualifications: Minimum Bachelor's Degree and
4 years related experience.
Project Assistant
Role: The Project Assistant will help promote student participation, works as part of a team to
promote related events; recruit volunteers; prepare training packets, maintain personal and
telephone contacts with youth, facilitators, parents, and performs other program duties as
assigned. 100% of time will be dedicated to this project. Qualifications: High School Diploma
and 1-3 years related work experience.
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Case Manager (PT)
The Case Manager will screen and assess youth for participation. He/She will also provide
additional support and encouragement to especially high -risk youth participating in this
project. He/She will provide resource and referral to other community services as necessary,
perform crisis intervention, and hold small group and/or one-on-one counseling and perform
worksite monitoring to promote youth healthy functioning and successful completion of
program activities. 100% of time will be dedicated to this project. Qualifications: BSW or
related degree with minimum 2-3 years' experience.
Institute Trainers/Facilitators
The Institute Trainers/Facilitators will be responsible for training and monitoring student
progress. 100% of time will be dedicated to this grant program,
Qualifications: 5 Years Related Professional Experience.
College Interns
Role: College interns will assist each Institute Trainer and core project operations of Urgent,
Inc. Specific duties include preparation of program materials, social media updates,
correspondence, copying, filing and working with all program partners. Qualifications:
Undergraduate, Recent College Graduate or Graduate student in related field.
Project Evaluator
Role: Perform and independent evaluation of the program to include the design,
implementation, improvement and outcomes of program. Qualifications: Phd with 2-3 years
of research and evaluation experience.
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Exhibit 1
Implementation Plan
Action Task/Deliverable
Target
Date
Staff and Resources
Required to Achieve
Task
Brief Narrative of implementation Plan for Action
Task
1. Assign Program Staff for
oversight of program start
up.
May
Project Director
Financial Manager
Urgent will assign the Project Director and Finance
Manager to work on the grant program
2. Staff Program
a. Project Coordinator
b. Case Manager
c. Project Assistant
d. Institute
Trainers/Facilitators
e. Project Intern
May
Project Director
Financial Manager
Project Director will advertise, interview and hire
program positions/vendors available under the
grant program
3. Program Logistics
May
Project Coordinator
Finalize program Facilities for each Training
Institute
4. Staff Training & Orientation
May
Project Coordinator
Project Direction with Coordinator and Case
Manager support will prepare program staff
training and orientation materials and facilitate
training
5. Participant Outreach &
Recruitment
May
Project Director
Project Coordinator
Project Assistant
Case Manager
Finalize program marketing materials, program
handbook, enrollment and assessment forms,
promote program opportunity to referring
agencies
6. Case Management- Begin
a. Participant Screening,
Assessment &
Enrollment
b. Develop Case Files
May
Case Manager
Project intern
Begin to screen, assess and enroll youth in
program
Begin Small Group intervention, 1 to 1 support
and advisement as needed
7. Fiscal Infrastructure
May
Finance Manager
Prepare and finalize accounting and budgeting
process
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8. Participant Orientation &
Work Readiness
a. Begin Service
Documentation
9. Program and Financial
Reporting
a. Prepare reports
June
Program Coordinator
Case Manager
Project Intern
Institute Trainers
Budget Coordinator
Evaluator
Begin Orientation- 16 hours implementation of
Work Readiness Curriculum
Data Entry & Analysis Begins
Begin Small Group intervention, 1 to 1 support
and advisement as needed
10. Training Institutes- Begin
11. Project Evaluation- Begin
a. Data Collection
b. Data Analysis
June
Institute Trainers
6- week Service -Learning & Training Institutes
Begin:
Film Life Institute
Art Institute
Culture Tourism Institute
Entrepreneurship Internship
12. Continuing Education and
Learning- Begin
13. Program and Financial
Reporting
a. Submit Reports
June
Institute Trainers
Project Coordinator
Case Manager
College Interns
Continuing and Education and Learning
2 Cohorts
Progress Reporting
1. Program and Financial
Reporting
2. Submit Reports
June
Project Director
Program Coordinator
Financial Manager
Monthly Narrative
Budget Report and Reimbursement Submission
Reports submitted
3. Training Institutes
July
Institute Trainers
Project Coordinator
College Interns
End:
Film Life Institute
Art Institute
Cultural Tourism Institute
Entrepreneurship Institute
4. Recognition Ceremony &
Institute Expo
July
All Staff and Trainers
End of Institute Project Expo
5. Program and Financial
Reporting
a. Project Evaluation
a. Data Analysis
a. Final Report Preparation
Aug
Project Director
Finance Manager
Program Coordinator
Evaluator
Final Reporting Due
External Evaluation Submitted
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URGENT, INC.
F.A.C.E.
Film I Arts & Culture I Coding I Entrepreneurship
A- Youth Employment & Training Instruction
B- Project Operations
Sub -Total $89,705 50%
Sub -Total $34,237 19%
C- Program Expenditures
D- Administrative Fee (Retainer)
Sub -Total $35,538 20%
Sub -Total $16,000 9%
E- Contingency
Sub -Total $4,521 3%
Grand Total $180,000 100%
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URGENT, INC.
F.A.C.E.
Film ) Arts & Culture ) Coding Entrepreneurship
Summer Internship Training Program
A- Youth Employment & Training Instruction
1- College Interns
College Interns will assist staff team in all activities. Specific duties include preparation of program materials, social media updates, correspondence,
copying, filing and working with all program partners and specialized assignments within each industry related learning lab. Qualifications:
Undergraduate/Graduate or recent graduate student in related field, volunteer experience required.
Hours/Week
Salary Rate
Duration/
Weeks
20
$10
6
Position
Total
$ 1,200.00
10
$ 12,000.00
2- High School/Out of School Interns
High School/Out of School Interns will be under the direct management of Learning Lab Supervisors. Responsibilities will include producing a
professional grade product ready to showcase for the Expo. *80% of positions prioritized for Overtown Residents.
Hours/Week
Salary Rate
Duration/
Weeks
20
$8
6
Position
Total
$ 1,000.80
50
$ 50,040.00
3- Institute Trainers (4)
The InternTrainers/Facilitator will be responsible for outreach, recruitment, placement, training and monitoring for student progress. They will
implement and document program services, and prepare data for program reporting. 100% of time will be dedicated to this grant program. Note: Each
Trainer will not earn the same total fee for services. The justification is an average across all positions. Some positions will be staff through professional
agreements or hired as employees.
Qualifications: 3 years minimum related professional work experience.
Hours/Week
Fee
Duration/
Weeks
25
$25
6.5
Position
Total
$ 4,062.50
4
$ 16,250.00
4- Fringe Benefits
- FICA, Unemployment, Workers Comp, Payroll Processing, and travel allowance.
Fica
Unemploy
ment
Workers
Comp
Payroll
Processing
Fee
Total
Fringe
Cost
0.0765
0.0403
0.023
0.006
$ 11,414.68
Sub -Total
$ 89,704.68
50%
B- Project Operations
5- Project Director (PT)
Role: The Project Director will manage the grant program to ensure that implementation and prescribed activities are carried out in accordance with the
grant contract; 40% of time will be dedicated to this project. Qualifications: Minimum Bachelor's Degree and 5 years related experience.
Hours/Week
Salary Rate
Duration/
Weeks
25
$28
11
Position
Total
$ 7,700.00
1
$ 7,700.00
6- Financial Manager (PT)
Role: The Finance Manager will set-up all payroll and manage timesheets so participants & staff can paid accurately and on time.
Finance manager will also manage and maintain the financial accounts for the grant program in the accounting system including recognition of grant
receivables & expenditures. 50% of time will be dedicated to this project. Qualifications: Minimum Bachelor's Degree and 5 years related experience
Hours/Week
Salary Rate
Duration/
Weeks
20
$27
11
Position
Total
$ 5,940.00
1
$ 5,940.00
7- Project Coordinator (FT)
1
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Project Coordinator (FT)
Role: The Project Coordinator will be to implement, evaluate, promote and oversee the program. She will also ensure program compliance with contract
requirements, maintain documentation and submit program reports. 100% of time will be dedicated to this project. Qualifications: Minimum Bachelor's
Degree.
Hours/Week
Salary Rate
Duration/
Weeks
40
$20
10
Position
Total
$ 8,000.00
1
$ 8,000.00
8- Job Coach/Case Manager (FT
The Job Coach/Case Manager will screen and assess youth for participation. He/She will also provide additional support and encouragement to
especially high -risk youth participating in this project. He/She will provide resource and referral to other community services as necessary, perform crisis
intervention, and hold small group and/or one-on-one counseling and perform worksite monitoring to promote youth healthy functioning and
successful completion of program activities. Additionally, the Case Manager will maintain all case files and client database. 100% of time will be
dedicated to the grant program. 100% of time will be dedicated to this project. Qualifications: BSW or 2 yrs related experience.
Hours/Week
Salary Rate
Duration/
Weeks
40
$17
10
Position
Total
$ 6,800.00
1
$ 6,800.00
9- Data Entry and Technical Ana yst
The Computer Systems Management will update database youth for participation. He/She will also provide additional technical support.
Hours/Week
Salary Rate
Duration/
Weeks
10
$18
8
Position
Total
$1,440
1
10- Fringe Benefits
- FICA, Unemployment, Workers Comp, Payroll Processing, and travel allowance.
$ 1,440.00
Fica
Unemploy
ment
Workers
Comp
Payroll
Processing
Fee
Position
Total
Personnel
Cost
0.0765
0.0403
0.023
0.006
$ 4,356.50
Amount
C- Program Expenditures
10- Expenses
Sub -Total
Entrepreneurship 5-Day lntensive
$ 7,500.00
Background Checks ($71/each x 8 staff)
$ 568.00
Travel Allowance for 5 employees / Trainer @ $160 each
$ 800.00
Learning Lab Materials, Supplies, Equipment Rental, Photography, Video, Film,
Production Fees, Transportation (Buses & Bus Trip Passes)
$ 10,000.00
Participant Workbooks, Resource Books, Curriculum @ $60/intern
$ 3,600.00
Program T-Shirts ($11/each x 60 interns & 10 Staff)
$ 770.00
Expo Event ($12/person x 150 attendees)
$ 1,800.00
Participant Snacks ($5 lunch x 60 participants x 6 weeks (Fridays only) + film institute
shoots ($5 * 20 participants* 5 days)
$ 2,000.00
Project External Evaluator- Perform an independent evaluation of the program to
include the design, implementation, improvement and outcomes of a program. New -
interns will be trained and perform a youth community -based market research project
& evaluation in parternship with Entrepreneurship Team. Qualifications: PhD wi+C35th
2-3 years of research and evaluation experience.
$ 4,000.00
Facility Rental
$ 2,500.00
Printing /Office Supplies
$ 2,000.00
Sub -Total
$ 34,236.50
19%
$35,538 20%
D- Administrative Fee (Retainer)
E- Contingency
$ 16,000.00
$ 4,521.00
Sub -Total
Grand Total
$20,521 11%
$180,000 100%
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SUBSTITUTED
March 13, 2014
Clarence Woods, Executive Director
South East Overtown Park West
Community Development Agency
1490 NW 3rd Ave., Suite 105
Miami, FL 33136
Re: FACE Summer Youth Employment Program 2
Dear Mr. Woods:
Please find attached for consideration Urgent, 1
mer Youth Employment Program for 2014. W
workforce through cross -sector exposure, a
to build and advance their skills in one o
3) Cultural Tourism and 4) Entrepren-
project-based learning led by Indust
culmination of learning, i.e. intern
will operate for 7-weeks from J
hundred and forty (140) hours
services proposed totals $2
URGENT, Inc. is a 50
zation celebrating 20
transform their co
GENT sees your
develop the ne
Urgent h
2013.0
recip'
ten
-Proposal
s proposal to manage this year's SEOPW CRA Sum-
ropose to provide a meaningful entry way into the
real world training that will afford youth the opportunity
ur disciplines to include 1) Film Production, 2) Visual Arts,
ship (FACE). The implementation model of FACE is based on
rofessionals with assistance from college -level interns. The
ojects, will be showcased at the FACE Conference & Expo. FACE
-July and employ 50 youth between the ages of I6-24 for up to one
paid work experience and training. The project budget for the scope of
00.
) (3) Overtown Miami, FL based youth and community development organi-
ars of service this year. URGENT is dedicated to empowering young minds to
unities. Guided by the principles of innovation, growth and transformation UR-
eople as the drivers of change and works to provide empowering opportunities to
generation of social change agents rising out of the inner city.
perated the SEOPW CRA summer youth employment program successfully in 2011 and
most recent successes are documented in the accompanying external evaluation report. As a
t of Federal, City of Miami, Miami -Dade County and The Children's Trust grants for the past
ars, URGENT demonstrates the organizational, managerial, financial and youth engagement ca-
tty to implement the CRA's summer youth employment program for the summer of 2014.
Thank you very much for your consideration, If further information or presentation is required to in-
form your support, please contact me directly at saliha@urgentinc.org or at 305-205-4605.
Sincerely,
Dlgfaly signed try 5ellha Nelson
DN: cn.5allha Nelson, o=URGENT,
Saliha Nelson INC. au,
ernaR.allha@u rgenclncar{, aU5
Dale 3D1'a13.131fA5:26-04'67
Saliha Nelson
Vice President
CC: James McQueen, Chief of Staff
Office of Commissioner Keon Hardemon, District 5
City of Miami
Enclosure: Proposal & Budget
SUBSTITUTED
The Expericnce
SUBSTITUTED
F.A.C.E. SUMMER YOUTH EMPLOYMENT PROGRAM
FILM j ARTS 1 CULTURE 1 ENTREPRENEURSHIP
A. AGENCY INFORMATION
Name: URGENT, Inc. FEIN:65-0516506
Address: 1000 NW 15t Ave. Ste. 100 Miami, FL 33136
Phone: 786-439-1544 Fax: 866-811-7778
Email: office@urgentinc.org
Contact Person: Saliha Nelson CeII: 305-205-4605 Email: salih ur entinc.or
B. PROJECT TITLE
Film Arts Culture Entrepreneurship Summer Youth Employ nt Program (FACE)
C. PROJECT ABSTRACT
The stories of young people are powerful, creative a content rich. The purpose of FACE is to
help youth channel their stories, use their passio and ignite their purpose to transform their
experiences into sustainable drivers of econom and career development. Accordingly, FACE
provides a meaningful entry way into the wo orce through cross -sector exposure, and real
world training that will afford youth the op • rtunity to build and advance their skills in one of
four disciplines to include 1) Film Produ • n, 2) Visual Arts, 3) Cultural Tourism or 4)
Entrepreneurship.
The implementation model of FA is based on project -based learning led by industry
professionals with assistance fr' college -level interns. The culmination of learning will be
presented at the FACE Confe nce & Expo.
FACE will operate for 7- eks from June -July and employ 50 youth between the ages of 16-24
for up to one hundre• nd forty (140) hours of paid work experience. Core components of the
program include:
1) 1-Week Orie ation & Work Preparedness
2) 6-Week Pr- ect Based Training
3) Weekly • • ntinuing Education & Learning
4) Case .nagement/Job Coaching
5) Co rence & Expo
D. I
The Challenge-Today's unprecedented high youth unemployment rate presents the challenge
of creating constructive career paths for millions of youth born into urban poverty, but it also
Page 1 of 9
SUBSTITUTED
presents the opportunity of leveraging human resources to address major urban issues.
Moreover, youth economic development investments are necessary to keep communi
growing, especially in times of high unemployment and economic difficulties.
Who is Impacted- Over 80 Million youth worldwide are unemployed. Another 1 million of
youth are trapped in low -paying entry level work. In the US, the Bureau of Lab • Statistics
reports the black youth unemployment rate for ages 16-19 is 393% higher t .n the national
unemployment rate (35.5% vs. 7.3% respectively). As of the 2012 Census, ' ly 54% of eligible
workers age 16+ are in the labor force in Miami -Dade County. Within t Overtown zip code
area, 33136, the unemployment rate stands at 14.8% almost double - City of Miami rate of
9.6%. What is most alarming is that for Overtown youth between t ages of 16-24, the
unemployment rate jumps up to just over 25%.
Why Care- So gaining entry into the workforce during tough onomic times is four times as
difficult for black youth. In many respects, the black youth nemployment crisis mirrors that of
Third World Countries. This failure to gain entry into the '. b market during this critical
development period is an indicator of limited future e ning potential, workforce entry failure
and intergenerational poverty.
E. YOUTH TO BE SERVED
1. General Description
District: SEOPW CRA, Overtown
Gender: Male and Female
Age: 16-24
Number of Youth Served: 50
2. Youth Referral Determina • n:
Youth will be referred to articipate in the program through a network of community -based
organizations, schools d self -referrals. The following process will be used to determine
whether a youth wil ecelve the contracted services:
a) When the Pro am Case Manager has been referred a youth, he or she will pre-screen
the youth t. • nsure he/she meets the minimum requirements to participate:
Coplete a Pre -Screen assessment to determine if minimum age and address
quirements are met.
ii. f youth meets age and address requirements, the Case Manager will begin a
case file. Acceptable documents include:
School registrar print out with address
Utility Bill
Birth Certificate
State Issued ID
111. All acceptable addresses will be certified by Urgent Inc. and approved by the CRA.
iv. Eligible youth will be notified to provide the following documents for consideration:
- Internship Application (required)
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Most recent report card (recommended)
- Copy of state issued photo identification (required)
Copy of social security card (required)
Birth Certificate (required)
- Resume (required)
Adult recommendation form(recommended)
v. Finalize program enrollment and update and maintain Case Fil
Interview eligible youth for placement consideration
- Youth will be offered a internship position on a first co e first served basis
once qualifications have been met
W-4 (if offered employment)
1-9 (if offered employment)
3. Youth Eligibility
Targeted for priority participation are 50 youth ages 1• 4 residing within the boundaries
of the SEOPW CRA and/or Overtown. Priority placer nt will be given to youth who reside
within the SEOPW CRA boundaries. Second priorit iII be provided to youth residing in
the community of Overtown zip code 33136, bu • utside of the CRA SEOPW boundaries as
established by the Miami Dade North/Central mpowerment Zone Boundaries. Finally, last
priority will be given to youth residing in Ci of Miami's District 5. All direct services will be
provided within the CRA Overtown Distri Overtown.
4. Limits on Youth to Be Served:
The program will provide no mor than 20% of services to youth residing outside of
Overtown but that are still wit • n the City of Miami District 5 boundaries.
it is anticipated, that 85% ' youth will successfully complete the summer program.
Successful completion i .etermined by youth attending a minimum of 85% of all offered
services. Youth may b erminated from the program if they fail to attend the mandatory
orientation, have pia •r attendance or become overly disruptive and demonstrate unsafe
behavior that put ethers safety into question.
5. Outreach:
Youth will
South FI
datab
op
In
recruited from a network of community -based organizations, area schools,
da Workforce, neighborhood street canvassing and utilizing Urgent's email/text
of previous program participant contacts. Urgent, Inc. also will alert youth to the
unity to participate via text, email and social media outlets, i.e. facebook, twitter and
gram.
F. S ICES TO BE PROVIDED
1) Orientation & Work Preparedness- Frequency- Mon -Fri; Length- 20 hrs. Duration 1 Day
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Youth will participate in a 20 hour work readiness orientation and training for 5 days
utilizing the evidence based framework of Career Beginnings. Career Beginnings hel
youth research and prepare to apply to college/vocational school, receive career . d work
readiness counseling and instruction, identify skills and interest, create a resum:, develop
professional etiquette skills, dressing for success, how to handle conflict and ve problems
at school, in the workplace and in the community. The use of career mentor , the business
community and university partners are utilized. At the conclusion of the t . fining, youth will
have completed: professional etiquette, mock interview, skills & assets sessment and
industry related research. Youth will also be assigned a work experie e and training
Learning Lab at this time.
2) 7-Week Project Based Training (PBT)- Four Tracks. Frequency- ' ally (Monday -Thursday).
Length- 4 hours. Duration- 6 weeks.
a. Film Learning Lab- Youth engaged in this opportunit ill learn, create and produce a
short film, network with industry professionals an. -am how to use film editing
software. Under the direction of industry profes '.nals youth will gain valuable work
experience and begin to build a portfolio of w• to advance their efforts in this
emerging Miami industry.
b. Art Learning Lab- The SEOPW CRA Rede lopment plan dictates that a key economic
engine for the Overtown community i he development of arts and cultural tourism
experiences for the area. In support •f this effort the art will continue to work on a
public art mural designed to revit. ze Dorsey Park the historic home of games played by
Negro League Baseball. Youth also create a prototype of an online gaming
experience to expand the reaand educational impact of the community mural.
c. Cultural Tourism Learnin• ab- In partnership with the Black Archives History and
Research Foundation o outh Florida, the Culture Learning Lab will further the
development of arts d cultural tourism experiences for the area. The goal is to train
youth to provide g •ed Historic Walking/Trolley/Bus Tours of Overtown and learn to
work the backst- . • operations of the newly renovated Lyric Theatre. Youth will also
being work on -veloping a mobile application for the Overtown community.
d. Entrepren- rship Learning Lab- The Entrepreneurship Lab will continue the
develop ► ent of Youth BLOCK Enterprises a youth -led enterprise designed to incubate
youth icro-enterprises so youth begin to create jobs for themselves and their peers.
You will learn the fundamentals of starting a business, preparing a business plan,
st. -up budget, marketing materials and produce products beginning with a 5 —Day
trepreneurship intensive. The result of the intensive will result in youth being able to
egin the growing of their business services and manufacturing products, independently
and/or as a collective enterprise business venture. A website will also be created
showcase their merchandise and services.
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e. Continuing Education and Learning (CEL)- Frequency- 1/week(Friday). Length- 4 h► rs.
Duration- 5 weeks.
Participants come together one day a week to reflect on their learning experi - ce,
learn new skills, receive job coaching, participate in industry related trainin: eceive
career mentoring, job shadow industry professionals and work on their c mating
project presentation.
f. Case Management/lob Coach- Frequency- As Needed (Monday -Fri
weeks. The Case Manager will assist in screening prospective inte
eligibility and performing risk assessments. In addition, student
socio-emotional support, job coaching and behavior correcti
or one-on-one job counseling and case management aime
community resources and address problems as they occ
y). Duration. 8
s, determine
equiring additional
will receive small group
o link youth with needed
g. Conference & Expo- Frequency- 1 time. Length 8 ho s. Duration- 1 day.
At the conclusion of the service -learning experien and training opportunity youth,
trainers and career mentors showcase the prod s of their work. Each institute will
present on their projects completed over the ' comer. In addition, exceptional students
will gain recognition for going above the re• • ired commitments. Students will also share
their experiences and lessons learned wit- he community and key stakeholders at the
final expo event.
G. SERVICE LOCATIONS AND TIMES
1. Service Location:
a) Admin- 1000 NW 1st Ave Sui 100 Miami, FL 33136
b) Institute Training Location iami Innovation Center; Historic Lyric Theatre, Urgent, Inc.
& Camillus House
2. Service Times:
a) Youth- Mon-Frida O:OOam — 3:OOpm, excluding state holidays (anticipated)
b) Administrative- on -Friday from 9:00am-5:OOpm, excluding state holidays
H. OUTCOMES
Goal: Restore en and young adult connections to economic opportunity
Long -Ter mpact: Increase the proportion of disadvantaged and disconnected young people
who by e age of 25 have a high school diploma, a post -secondary credential, are working in
jobs career mobility opportunities or who are growing a micro -business and are not
inved in risk -taking behavior.
utcomes:
Page5of9
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1. Youth will experience an increase of positive developmental experiences within the
development scales of Work Identity, Initiative, Basic Skills, Teamwork, Social Skill
Positive Relationships, Adult Networks and Social Capital,
2. Youth experience meaningful work and attain job preparedness skills and s• cialized
industry specific training
3. Youth between the ages of 16-14 gain meaningful entry into the wor orce
I. STAFFING & PERSONNEL
The Program will be administered by a Project Director, Finance M. .ger, Program
Coordinator, Job Coach/ Case Manager, Project Assistant, Industr rainers, College Interns
and an External Evaluator. All staff will obtain and pass a Level Background Screening and
become oriented and trained prior to the start of direct servis. Specific responsibilities are
detailed below.
Project Director
Role: The Project Director will manage the grant pro am to ensure that implementation and
prescribed activities are carried out in accordance ith the grant contract; 50% of time will be
dedicated to this project. Qualifications: Minim Bachelor's Degree and 5 years related
experience.
Finance Manager
Role: The Finance Manager will manag: :nd maintain the financial accounts for the grant
program in the accounting system in ding recognition of grant receivables & expenditures.
50% of time will be dedicated to th. project. Qualifications: Minimum Bachelor's Degree and
5years related experience
Project Coordinator
Role: The Project Coordin- • r will implement, promote and oversee the program. She/He will
also perform a variety o . upportive and coordination functions working with students,
trainers, host agencie . nd community agencies to ensure program compliance with contract
requirements, main' in service implementation documentation and submit program reports.
100% of time will - dedicated to this project. Qualifications: Minimum Bachelor's Degree and
4 years related perience.
Project Ass' ant
Role: Th • roject Assistant will help promote student participation, works as part of a team to
promo related events; recruit volunteers; prepare training packets, maintain personal and
tele. one contacts with youth, facilitators, parents, and performs other program duties as
as ned. 100% of time will be dedicated to this project. Qualifications: High School Diploma
d 1-3 years related work experience.
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Case Manager (PT)
The Case Manager will screen and assess youth for participation. He/She will also provide
additional support and encouragement to especially high -risk youth participating in thi
project. He/She will provide resource and referral to other community services as ne ssary,
perform crisis intervention, and hold small group and/or one-on-one counseling an ' perform
worksite monitoring to promote youth healthy functioning and successful compl: ion of
program activities. 100% of time will be dedicated to this project. Qualificatio . BSW or
related degree with minimum 2-3 years' experience.
Institute Trainers/Facilitators
The Institute Trainers/Facilitators will be responsible for training and - onitoring student
progress. 100% of time will be dedicated to this grant program.
Qualifications: 5 Years Related Professional Experience.
College interns
Role: College interns will assist each Institute Trainer and 'ire project operations of Urgent,
Inc. Specific duties include preparation of program mat= als, social media updates,
correspondence, copying, filing and working with all • •gram partners. Qualifications:
Undergraduate, Recent College Graduate or Gradu • e student in related field.
Project Evaluator
Role: Perform and independent evaluation o he program to include the design,
implementation, improvement and outco -s of program. Qualifications: Phd with 2-3 years
of research and evaluation experience.
Page 7 of 9
Exhibit 1
Implementation Plan
ion Task/Deliverable
Target
Date
Staff and Resources
Required to Achieve
Task
Brief Narrative of implementation Plan for Action
Task
1. Assign Pro: • Staff for
oversight of pr.,. . m start
up.
May
Project Director
Financial Manager
Urgent will assign the Project Director and Finance
Manager to work on the grant program
2. Staff Program
a. Project Coordinator
b. Case Manager
c. Project Assistant
d. Institute
Trainers/Facilitators
e. Project Intern
May
Project Director
Financial Manager
Project Director will advertise, interview and hire
program positions/vendors available under the
grant program
3. Program Logistics
May
Project C. • • inator
Finalize program Facilities for each Training
Institute
4. Staff Training & Orientation
May
Project Coordinat.
Project Direction with Coordinator and Case
anager support will prepare program staff
tr.' sing and orientation materials and facilitate
traini
5. Participant Outreach &
Recruitment
May
Project Director
Project Coordinator
Project Assistant
Case Manager
Finalize p .: am marketing materials, program
handbook, en . ent and assessment forms,
promote program . • .ortunity to referring
agencies
6. Case Management- Begin
a. Participant Screening,
Assessment &
Enrollment
b. Develop Case Files
May
Case Manager
Project intern
Begin to screen, assess an. ..roll youth in
program
Begin Small Group intervention, It* support
and advisement as needed
7. Fiscal Infrastructure
May
Finance Manager
Prepare and finalize accounting and budgeting
process
Page 8 of 9
8. Participant Orientation &
Work Readiness
a. Begin Service
Documentation
9. ' • ram and Financial
Repo ' :
a. Prep. eports
June
Program Coordinator
Case Manager
Project Intern
Institute Trainers
Budget Coordinator
Evaluator
Begin Orientation- 16 hours implementation of
Work Readiness Curriculum
Data Entry & Analysis Begins
Begin Small Group intervention, 1 to 1 support
and advisement as needed
10. Training lnsti -s- Begin
11. Project Evaluatio :egin
a. Data Collection
b. Data Analysis
June
Institute Trainers
6- week Service -Learning & Training Institutes
Begin:
Film Life Institute
Art Institute
Culture Tourism Institute
Entrepreneurship Internship
12. Continuing Education and
Learning- Begin
13. Program and Financial
Reporting
a. Submit Reports
Jun -
Institute Trainers
• oject Coordinator
Ca - anager
College , erns
Continuing and Education and Learning
2 Cohorts
Progress Reporting
1. Program and Financial
Reporting
2. Submit Reports
June
Project Directo
Program Coordinate
Financial Manager
Monthly Narrative
Budget Report and Reimbursement Submission
• - ports submitted
3. Training Institutes
July
Institute Trainers
Project Coordinator
College Interns
En.
Film Li stitute
Art Institut-
Cultural Touris stitute
Entrepreneurship I lute
4. Recognition Ceremony &
Institute Expo
July
All Staff and Trainers
End of Institute Project . •o
5. Program and Financial
Reporting
a. Project Evaluation
a. Data Analysis
a. Final Report Preparation
Aug
Project Director
Finance Manager
Program Coordinator
Evaluator
Final Reporting Due
External Evaluation Submitted
Page 9 of 9
a3inliissns
i
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URGENT, INC.
Film j Arts 1 Culture I Entrepreneurship I (FACE)
Summer Employment Training Program
A- Youth Employment & Training
B- Project Operations
C- Program Expenditures
D- Administrative Fee (Retainer)
E- Contingency
Sub -Total $107,1 52%
Sub -Total .36,116 18%
Sub -Total $36,752 18%
Sub -Tot. $20,000 10%
-Total $5,000 2%
Grand Total $205,000 100%
Urgent, Inc.
FACE Youth Training Institute
FY 2014 Budget
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URGENT, INC
Film I Arts I Culture I Entrepreneurship j (FACE)
Summer Employment Trammg Program
A- Youth Employment & Training
C lege'f••e:lrterrs
College Interns will assist staff team in all activities. Specific duties include preparation of program materials, social media updates, co • pondence,
copying, flung and working with all program partners and specialized assignments within each industry related learning lab. Qual fic ons:
Undergraduate/Graduate or recent graduate student in related field, volunteer experience required.
Hours/Week
Salary Rate
Duration/
Weeks
25
510
7
2 H•shSctrrrf.:',,cofSchool l,tom,.
High School/Out of School Interns will be under the direct management of Learning Lab Supervisors. Responsities will Include producing a
professional grade product ready to showcase for the Expo. *80%of positions prioritised for Overtown Resi nts.
Hours/Week
Salary Rate
Duration/
Weeks
20
$8
7
Position
Total
1,120.00
50
00.00
3- Ire itnteTrzmp s lr+t
The Institute Trainers/Facilitators will be responsible for outreach, recruitment, placeme
implement and document program services, and prepare data for program reporting.
Qualifications: 3 years minimum related professional work experience.
Hours/Week
Salary Rate
Duration/
Weeks
25
$25
8
4- F•trge Bene+'.ts
P . tion
$ 5,000.00
- FICA, Unemployment, Workers Comp, Payroll Processing, and t
el allowance.
raining and monitoring for student progress. They will
% of time will be dedicated to this grant program.
Total
$ 20,000.00
Fica
Unemploy
ment
Workers
Comp
Payroll
Processing
Fee
Total
Fringe
Cost
0.0765
0.0403
0.023
0.006
$ 13,632.30
B- Project Operations
5- P,oie..tl'rrectcr(P"i)
Role: The Project Director will manage th
the grant contract; 40% of time will be
Sub -Total $ 107,132.30
52%
'rant program to ensure that implementation and prescribed activities are carried out in accordance with
dictated to this project. Qualifications: Minimum Bachelor's Degree and 5 years related experience.
Hours/Week
Salary Rate
oration/
Weeks
25
$2
12
Position
Total
$ 8,400.00
1
$ 8,400.00
S_ Fi.teaiet Ma•teger !-
Role: The Flnanc- anager .vill set-up all payroll and manage timesheets so participants & staff can paid accurately and on time.
Finance mana: , 111 also manage and maintain the financial accounts for the grant program in the accounting system including recognition of grant
receivables : penditures. 50%oftime will be dedicated to this project. Qualifications: Minimum Bachelor's Degree and 5 years related experience
rs/Week
Salary Rate
Duration/
Weeks
20
$27
12
Position
Total
$ 6,480.00
1
$ 6,480,00
7- oroje•.t Coorti .e.er (FT)
Project Coordinator (FT)
Role: The Project Coordinator will be to implement, evaluate, promote and oversee the program. She will also ensure program compliance with
contract requirements, maintain documentation and submit program reports. 100%of time will be dedicated to this project. Qualifications:
Minimum Bachelor's Degree.
1
Hours/Week
Salary Rate
Duration/
Weeks
40
$20
10
Urgent, Inc,
FACE Youth Training Institute
FY 2014 Budget
Position
Total
$ 8,000.00
1
$ 8,000.00
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R• 1ote.o8cf:,G eiv2rege; (.'•T
The Job Coach/Case Manage will screen and assess youth for participation. He/She will also provide additional support and enc
especially high -risk youth participating in this project. He/She will provide resource and referral to other community services a
crisis intervention, and hold small group and/or one-on-one counseling and perform worksite monitoring to promote youth
successful completion of program activities. Additionally, the Case Manager will maintain all case files and client databas
dedicated to the grant program. 100% of time will be dedicated to this project. Qualifications: BSW or 2 yrs related ex
Hours/Week
Salary Rate
Duration/
Weeks
40
$18
10
9- De*: F,tt,'y a, d 1 : ,oral Ana . st
The Computer Systems Management will update database youth for participation. He/She will ral, r croicie addittanal technical support,
gement to
ecessary, perform
althy functioning and
0% of time will be
ence.
Hours/Week
salary Rate
Duration/
Weeks
SD
Ste
a
10- Plop Ben:. Ns
- FICA, Unemployment, Workers Comp, Payroll Processing, and travel allowa
Fica
Unemploy
ment
Workers
Comp
Payroll
Processing
Fee
sition
Total
Personnel
Cost
0.0765
0.0403
0.023
0.006
$ 4,595.62
Amount
1- Program Expenditures
0 Fumernes
Sub -Total $ 36,115.62
Entrepreneurship 5-Day Intensive
$ 7,500.00
Background Checks ($71/each x 8 staff) '
$ 568:00
Travel Allowance for 5 employees /Trainer @ 60 each
$ 800.00
Learning lab Materials, Supplies, Equipme entel, Photography, Video, Film,
Production Fees, Transportation (Buses us Trip Passes)
$ 10,000.00
Participant Workbooks, Resource ks, Curriculum @ $80/intern
$ 4,800.00
ProgramT-Shirts ($11/each x interns & 10 Staff)
$ 770.00
Expo Event ($12/person x attendees)
$ 1,800.00
Participant Snacks ($5 lu x 60 participants x 6 weeks (Fridays only) + film institute
shoots ($5 * 20 partic' ts* 5 days)
$ 2,000.00
Project External E etor- Perform and independent evaluation of the program to
include the des! mplementation, Improvement and outcomes of a program.
Qualifications. D with 2-3 years of research and evaluation experience.
$ 3,570.00
Facility tal
$ 2,500.00
Printi /Office Supplies
$ 2,444.00
E"k• A nistrative Fee (Retainer)
E- .tingenry
Sub -Total
$ 20,000.00
$ 5,000.00
Sub -Total
Grand total
$36,752
$25,000
5705,000.
12%
100%
2