HomeMy WebLinkAboutCRA-R-14-0003 Backup (2)Dorothy Jenkins Fields, Ph.D.
Founder
Dorothy Jenkins Fields, Ph.D.
Executive .Director
Timothy A. Barber
THE BLACK ARCHIVES
HISTORY & RESEARCH FOUNDATION OF SOUTH FLORIDA, INC.
Board of Directors October 15, 2013
Ruth Clyne
Chair
Steven J Henriquez, CPA
Vice Chair
Treasurer
Chelsa Arscott
Grants Administrator
SEOPW CRA
1490 NW 3rd Avenue, Ste 105
Miami, FL 33136
Garth C. Reeves, Sr. Greetings Mrs. Arscott:
Attached you will find our detailed budget for the renewal of the Black
Archives Cultural Heritage program at the Lyric Theater. The request
addresses the need for additional resources as it accounts for our first full
year of operations at the complex and includes the first wave of SEOPW
residents who will be trained to operate the facility, This funding is a
necessity in order to successfully accommodate the increased programming
that will take place at the new Lyric Theater Complex which is scheduled to
its first show on Friday, January 31, 2014. Thank you and we look forward
to a favorable response.
Timothy A. 8.rber
Executive Director
Encl.
5400 N.W. 22nd Avenue, Box 300 Building C. Suite 101, Miami, Florida 33142-3009
TEL 305.636.2390 FAx 305.636.2391
www.theblackarchives.orq bafPtheblackarchives.orq
THE BLACK ARCHIVES
HISTORY & RESEARCH FOUNDATION OF SOUTH FLORIDA, INC.
To the City of Miami Southeast Overtown Park West Community Redevelopment Agency
October 15, 2013
ABSTRACT
The Black Archives History and Research Foundation of South Florida, Inc. (BAF) requests to renew the grant for the
Historic Lyric Theater Cultural Training Institute that will strengthen the base economy within the Southeast Overtown
Park West Community Redevelopment Agency (SEOPW) boundary through arts and cultural heritage, while ensuring
the creation of jobs and increased cultural activity by joining in a direct support partner of the BAF.
BACKGROUND
Since 1977, the BAF through the leadership of Dr. Dorothy Jenkins Fields have been the leaders in the documentation
and preservation of an area in the Miami community that was once known as Colored Town and today known as
Overtown, an area which was designated, built, and occupied by the citizens of African descent of Miami since 1896.
Overtown has undergone, a major shift since the City of Miami incorporation and an area that was once a vibrant
epicenter of multicultural activities has now been deemed as slum and blight. The BAF has identified several
landmarks in this area that are today designated historic locally and statewide. Five of those buildings are on the
National Register of historic Places. One building, The Lyric Theater, built in 1915 by a black businessman, Geder
Walker, is identified in the 1982 resolution that created the SEOPW as the anchor to the redevelopment of this once
vibrant community. The Lyric Theater, which was an abandoned structure, was identified by the BAF and monies were
raised to begin the process of gaining ownership and restoration of the building. Studies were conducted on the overall
development of the historic theater and it was decided that the building could be fully completed in three phases. The
City of Miami invested the initial dollars along with the State of Florida to purchase and begin the restoration of the
building which was Phase 1 of the project. This phase was completed and the theater was opened in 2000, which
allowed for the late Whitney Houston to film the video for her hit song, "Try it Own My Own" inside the historic
theater.
The Phase II expansion was designed to update the usage of the theater by adding a lobby welcome center, a principal
and a chorus dressing room, office space, concession stands and to make the structure completely ADA compliant by
adding an elevator and a wheelchair ramp. This portion of the project was funded fully by Miami Dade County in a
capital improvement grant for five million dollars. Completed in 2004, the theater reopened with a gallant fanfare with
the help of the MTV as they hosted an event with entertainer Missy Elliot in conjunction with the 2004 Music Video
Awards held in Miami.
The Phase III expansion increased the size of the stage to accommodate the much needed wing space, height for lighting
and rigging, while adding the necessary administrative support space that would make the theater viable for modern day
performances. The expansion also centralizes the operations, by including the administrative offices of the BAF, a large
conference room, a rehearsal/dance studio, two community rooms/exhibition hall, a vault to store the historic documents
and photographs, study areas, research rooms, collection intake and exhibition preparation space.
PROGRAM SUMMARY
This grant renewal is the extension of a previous grant received in 2013 to begin building the capacity needed to
develop the necessary curriculum and core training of professionals needed to start the institute, The institute will begin
to identify, interview, and hire SEOPW residents who will be professionally trained to operate the new complex. After
successful completion of their 8 week training, residents will then he hired as full, part-time, and/of event staff,
5400 N.W. 22nd Avenue, Box 300 Building C. Suite 101, Miami, Florida 33142-3009
TEL 305.636.2390 ea- FAX 305.636.2391
www.theblackarchives,orq baf@theblackarchives.orq
THE BLACK ARCHIVES
HISTORY & RESEARCH FOUNDATION OF SOUTH FLORIDA, )INC.
PROFESSIONAL RESOURCES
The Black Archives staff will initiate the programming at the complex. Staff will conduct individualized and
specialized paining of residents in preparation for the successful opening of the complex. The staff has been working
with the Kennedy Center/Devos Institute and with the technical service team at the Adrienne Arsht Center for the
Performing Arts. These meetings have served a specific focus to assemble all of the critical data and establish plans on
how to effectively operate the building. The focus for training residents will be as follow:
Guest Services
This session will be to create plans for ticketing. To identify a list of equipment and software system that will
be needed in order for the Lyric to take and fulfill ticket orders, as well as a seating chart. This will also
establish plans for ushers and how the program will be operated. It is designed to teach the basics of how to
train staff and volunteers to understand their mechanical functions and fulfill the vision of Great Guest Service.
Facility Management
This session will look at the mechanical, electrical, plumbing and life safety plans for the building. It is
designed to address the basic needs for preventive maintenance on the buildings systems and the structural
envelope. It will identify and list all general custodial equipment needed. The session will develop a focus on
what it will take to clean and maintain the building. The session will identify the best approach to staffing
needs vs. potential maintenance contracts for the facility.
Production & General Operations
This session will review the ground plan and section for the theater and house. It will identify the equipment
list for all fixed and movable stage equipment. Operations will discuss parking and understand what the plans
are for Guests coming to the theater for a performance or event. The session will also produce plans and
equipment lists for the catering kitchen, prep area and the concession locations. It will establish the general
flow of the audience members coming in the front door in conjunction with our Guest Service session and
address the same for the artists, crew and staff coming in the stage door. This session will address all levels of
the building and establish a key code system. Staffmg needs will be discussed and an understanding of how the
spaces will function and be maintained from a production and food and beverage perspective. Safety and
Security is always paramount for any company or organization and it will be addressed in this session and
further sessions as well.
5400 N.W. 22nd Avenue, Box 300 Building C. Suite 101, Miami, Florida 33142-3009
TEL 305,636.2390 to. FAX 305.636.2391
www.theblackarchives.orq baf@theblackarchives.org
SCOPE OF SERVICES
1. Grantee shall commenced the Cultural Heritage Tourism Institute (Institute)at the
historic Lyric Theater complex that will serve to offer both training and employment
opportunities to residents of the Overtown community and to promote cultural heritage
tourism within the Southeast Overtown/Park West Community Redevelopment Area
(Redevelopment Area).
2. Grantee shall expand the BAF staff to include the needed technical staff to train and
operate the Institute.
3. Grantee shall implement the training program that will train residents to become
proficient in the following fields:
a. Archiving, Historical Research, and Curatorial Services;
b. Greeters, Ushers, and Docents;
c. Theatrical Management to include,
i. Stage, Light and Sound Technicians, and Backstage support Services,
11. Cashiers, Ticket Sales, and Reception Services,
Hi. Public Safety, Security, and Parking Services,
d. Hospitality, House, and Repair Maintenance
4. Grantee shall continue to offer educational seminars on the history of Overtown.
5. Grantee shall commence the strategic marketing plan focused on restoring authenticity
to the historic Overtown neighborhood and to promote the historic and cultural assets
of Overtown such as the Lyric Thee* complex and the Historic Overtown Folklife
Village to encourage cultural heritage tourism within the Redevelopment Area and to
strengthen the base economy of the Overtown community through unique
programming activities at the newly opened Black Archives Historic Lyric Theater
Welcome Center Complex.
6. Grantee shall continue to provide technical assistance to the CRA with the programming
and facility management of designated CRA owned assets.
7. Grantee shall continue to provide technical assistance to the CRA in conceptualizing,
developing and implementing prominent cultural events in collaboration with
community stakeholder that will serve to promote the Redevelopment Area as a place
conducive for reinvestment and predisposed to the tourism industry.
8. Grantee shall continue to provide technical assistance to the CRA with the planning,
design and financing strategies for redevelopment activities planned for the
Redevelopment Area from a historic preservation perspective.
9, Grantee shall begin implementing planned services with the Kennedy Center and with
the administration at the Adrienne Arsht Center for the Performing Arts of Miami -Dade
County to operate and sustain the Lyric Theater Complex as recommended by AMS
Planning, Schomberg Center for Research and African American Culture, and other like
institutional partners.
The Black Archives, History & Research Foundation of South Florida, Inc.
Mission Statement & Objectives
Incorporated on November 17, 1977, The Black Archives, History and Research Foundation of South
Florida, Inc, is a 501(c)(3) non-profit organization governed by a Board of Directors, supported by a
Board of Trustees and funded solely by membership, donations and grants. It is a manuscript and
photographic repository in a community setting. The Black Archives was founded by public school
librarian and teacher, Dr. Dorothy Jenkins Fields, as a remedy to the lack of local black history materials
available for the public to access, The Black Archives is utilized by students, teachers, researchers,
scholars, members of the media and public -at -large. The mission of The Black Archives, History and
Research Foundation of South Florida, Inc. is to collect, preserve and disseminate the history and culture
of black South Florida from 1896 to the present. Five objectives link our mission:
Objective 1 -- Archival Collection: The archive is a manuscript and photographic repository in a
community setting that includes blueprints, oil paintings and artifacts. The goal of the archives is to
collect, preserve and make accessible sourced materials of enduring value to students, teachers,
researchers, scholars, the media and the public -at -large. The materials in the repository are collected for
educational purposes in support of the archives.
Objective 2 — The Historic Lyric Theater: The Theater is designated as a local and national historic
landmark built in 1913. It is located in Miami's historically black Overtown community and it is the
anchor and driving force to the revival and redevelopment of this once -vibrant community, The Black
Archives promotes and provides access to the historic venue and gives the community exposure and
opportunities to present and view music, theater, dance, film, the spoken word, fine arts, exhibitions
and traveling exhibits with an emphasis on the artists and experiences of the African Diaspora.
Objective 3 — The Overtown Historic Folkllfe Village: To provide training and jobs through the creation
of a regional tourist designation in Miami's historically documented "entertainment district." To
showcase the legacy of Miami's Overtown community using the back drop of the era of the Harlem
Renaissance and the character of black architecture in Miami.
Objective 4 — The Black Heritage Trail: To connect a trail of sites of hlstoricel, cultural and architectural
significance throughout Miami -Dade County. From the Historic Lyric Theater in Overtown to Lemon City
and Little Haiti; from Liberty City to Opa-Locks and Karel Gardens; from Seminole (Hialeah) to
Brownsville and Virginia Key Beach; connecting the Hampton House to the
Railroad Shop (Alapattah); from the MacFarlane District (the black section
of Coral Gables) to Coconut Grove; from Richmond Heights to Goulds and
Florida City; encompassing all sites in between.
Objective 5 —Black Archives Youth Advocacy Program (B.A.Y,A.P.): To
encourage children of all ages to develop their full creative potential
through the visual and performing arts. To offer a cultural alternative for
the children of Overtown and Miami -Dade County in the fields of theater
performance, back and front stage work, museum work, historical
research and community Involvement through their presentation of the
arts.
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',yl6g Fe9Ple
TI•ie Black Archives' activities also include a Speakers Bureau, tours of historic black communities,
chiidren's programs and special events. The Black Archives Is a member of The National Trust for Historic
Preservation's Main Street Program and promotes the use of preservation for economic growth and
cultural tourism in M€ ami-Dade's historic black communities.
The Black Archives History & Research Foundation of South Florida, Inc.
Lyric Theater Cultural Heritage & Performing Arts Training Program
2014 Programming Year
Training Staff $233,000
Executive Director
Arts Programming Coordinator
Archivist
Finance Officer
Technical Coordinator
Administrative Staff
Development Coodlnator
Facilities Coordinator
Training Allocation 08 weeks
Stage Hand Crew 2
Light Technician 1
Sound Technician 1
Backstage Support Staff 1
Housekeeping 2
Public Safety 5
Maintenance 1
Parking 4
Hospitality/DocentlArchival 4
Cashiers/Ticket/Reception 4
Training Participants 25
Training Contengency
Uniforms
Supplies & Materials
Incidental Expenses
Programming
Expressions
Lyric Live
Movie Nights
$85, 000
$45, 000
$8, 000
$84,000
Marketing/IT Media $15,000
Insurances $10,000
Supplies & Materials $7,000
Utilities $70,000
Contingency $15,000
Grant Support Total $572,000
The Black Archives Lyric Theater Pro Forma
Name of Organization: The Black Archives History & Research Foundation of South FL, Inc.
Organizational Revenues
Contributed Income
1. Individual contributions
2. Corporate contributions
3. Foundation grants
4. Federal government support
5, State government support
6. Local goverment support
7. Parent organization support
8, Special events
9. In -kind contributions
10. Other (specify):
MD CUA
Knight Foundation
CRA
Earned income
11. Fees for services
12. Admissions
13. Memberships
14. Publications and royalties
15. Contracted services
16. Rentals
17, Other (specify):
Other Income
18. Investment
19. Interest
20, Other (specify)
Year 1 Year 2 Year 3
23,500 50,000 60,000
300,000 500,000 500,000
128,000 128,000 128,000
75,000 75,000
71,000 71,000 71,000
60,000 100,000 120,000
20,000
20, 000
572,000
15,000 20,000 30,000
60,000 150,000 200,000
10,000 50,000 60,000
25,000 40,000
60,000 172,000 250,000
Total Revenues $ 1,339,600 $ 1,341,000 $ 1,534,000
The Black Archives Lyric Theater Pro Forma
Name of Organization: The Black Archives History & Research Foundation of South FL, Inc.
• Include expenses for entire organization on this page.
* Not all the entries below may apply to your organization. Leave those Items blank that do not apply.
* For multi -year expenses, please use or add columns as needed.
* Cells have been formatted for commas and columns will total at the bottom of the page.
Organizational Expenses
1. Program salaries and wages
2. Administrative salaries and wages
3. Consultant services
4. Other salaries and wages (specify):
Year 1 Year 2 Year 3
120,000 120,000 150,000
436,100 436,100 450,000
5. Employee benefits 78,000 63,000 65,000
6. Communication, phone, fax, etc. 6,000 6,000 8,000
7. Travel 8,000 8,000 8,000
8. Supplies and materials 10,000 10,000 15,000
9. Rent 5,000 5,000 5,000
10, Utilities 120,000 120,000 130,000
11, Insurance 20,000 12,000 25,000
12, Legal fees 10,000 7,000 10,000
13. Accounting fees 20,000 20,000 25,000
14. Other professional fees (specify): - -
15, Taxes 3,000 8,000 10,000
16. Printing and publications 4,000 5,000 15,000
17. Postage and shipping 1,000 1,000 2,500
18. Marketing 40,000 39,900 50,000
19. Fund raising 50,000 45,000 30,000
20, Capital expenses 20,000
21. Depreciation
22. Contingency 30,400 35,000 60,500
23, Other (specify):
Archival Programming/Exhibits 75,000 75,000 75,000
Programming 200,000 300,000 380,000
Training Services/Orientation 83,000 25,000 20,000
Total Expenses $ 1,339,500 $ 1,341,000 $ 1,534,000
The Black Archives Lyric Theater Pro Forma
Name of Organization: The Black Archives H€star 8 Research Foogetlon of South FL. Inc,
Year: One
' Include revenues for THIS PROJECT ONLY on this page,
• Not all the entries below may apply to your organization Leave These llama blank that do not apply.
' For multi -year revenue, please submit budgets for eaoh year.
• Cella have been formatted for commas and columns wlil total et the bottom of he page. Shaded columns contain
formulas and should not be edited
Projected Revenues
Contributed income
1, Individual contributions
2, Corporate contributions
SEOPW Ail SEOPW
CRA Nan-CRA CRA
Share Funds Total %
23,500 23,600 0%
300,000 300,000 0%
3, Foundation grants 128,000 120,000 0°13
4. Federal government support _
5, State government support
6, LOOM government support 71,000 71,000 0%
7. Parent organization support
8, Special events
In -kind contributions 60,000 60,000 0%
10. Otheral
1s pa fyR --
MD CLIA
Knight Foundation
CRA
Earned Income
11. Fees for services
12. Admissions
13. Memberships
14. Publications and royalties
15. Contracted services
18. Rentals
17 Other (specify):
Other income
10. Investment
19. interest
20. Other (specify)
572,000
20,000 20 Q00 ogx,
20,000 20,000 0%
572,000 100%
15,000 15,000 0%
60,000 60,000 0%
10,000 10,000 0%
60,000 60,000 0%
row Revenues $ 572,000 $ 757,600 .11,339,690. 43%
The Black Archives Lyric 7heeter Pro Fenn
Name of Organization: The Slack Archivex_)4j$tofy 8 Research Foundation of Saulh FL 101
Year: One
" Include expenses for THIS PROJECT ONLY an IhIs pogo,
* Not MI the entries below may apply to your organization, Leave chose Items blank that do not apply.
* For multi -year expenses, please eubmlt budgets for each year
* No depreciation expanse for items purchased as pert of this grant should be Included
* Cells }lava been formatted for commas and columns will total et the bottom of the page. Shaded columns contain
formulas and should not be edited.
Prefect Expenses
1. Training Staff:
Executive Director
Arta Programming Coordinator
Archivist
Finance Officer
Technical Coordinator
Facilities Coordinator
Theater Manager
2, Administrative salaries end wages (specify):
Development Coordtnalor
Reception I
Reception II
Security I
Security tl-
Maintenance_
Grounds Keeping
Housekeeping I
Housekeeping II
3 Training Program Alloaalion
Stage Hand Crew (2)
Sound/Ltghting Teohnlolans (2)
SaakslEage Su rport Technician (1}
Housekeeping (2)
Pubho 6afety_(5)
Maintenance (1L
Parking Attendants (4)
Hospitality/Docent/Archival (4)
Casttisrs/TIeItaURecoplion (n)
SEOPW All SEOPW
CRA Non-CRA CRA
Share Funds Total %
60,000 15,000 75,000 00%
38,0002,COD 40,_000 33%
40,000 2,00D 42,000 05%
45,000 2,000 47,000 95%
40,000 2,000 42,000 96%
42,000 2,000 44,000 95%
45,00045,000 0°%
30,000 26,000 55,000 65%
19,600 18,500 0%
15,600 15,600 0%
22,000 22,000 0%
22,000 -2 ,060 ... 0%
3,600
3,000
1,800
3,600
9,000
1,000
7,200
7,200
7,200
22,000 22,000 0"!
25,000 26,000 0%
22,000 22,000 0%
13,000 16,000 0%
3,600 100%
3,600 100%
1,800 100%
3,600 1008
9 0160 100%
1,800 100%
7,200 100%
7,200 100%
7,200 100%
38, Training Contingoncy (specify);
Uniforms 3,000 3,000 100%
Suppi1es & Materials 2,000 2,000 100%
Other Costs 3,000 3,000 100%
4. Lyrle Programming (spotty):
"Expressions"
Lyrla "Live"
Moyle 'Throw Back"
34,000 34,000 68,000 60%
40,000 50,0D0 90,000 44%
10,000 40,000 50,900 2D%
5, Employee Fringe % 23,000 46000 63,000 37%
6 Adminstrative expenses - -_ 15,000 15,000 0%
7. Travel __ 6 000 8,000 031.
6. Supplies and materials 7,000 7,000 14,000 60%
0. Rent 5,000 5,000 0%
10. Utilities 70,000 60000 120000_ 58%
11. Insurance 10,000 10000 20,000 50%
12, Legal fen 10,000 10,000 0%
13.Account ngfees 20000_ - 20000_ 0%
14 Other professional fees (specify):
ITANob Services 5,000 6,000 10,000 50%
15. Taxes 3000 3,000 0%
16 Printing and publioallons SOOR 5,000 0%,
17 Postage and shipping _ 1,000 1,000 0%
18. Marketing 10 400 15,000 25,000 40%
19.Fund raising 50000 _50,000 ____0%
20. Capital expenses 20,000 20,000 0%
21. Overhead/Indirect (specify):
Archive! Programming/Exhiblte 76,000 75,000 0%
22. Depreciation
23. Other (specify): ---_--
Cantingenoy 15,000 43,400 68,400 26%
Total Expermee $ 672,000 $ 787,590 $1,830,500 43%
The Black Archives Lyric Theater Pro Forme
Name of Organization: The Fleck Archives History & Research Foundation of South FL, Inc,
Year: Two
* Include revenues for THIS PROJECT ONLY on thls page.
* Not all the entries below may apply to your organization. Leave those items blank that do not apply.
* For multi -year revenue, please submit budgets for each year.
* Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited,
Projected Revenues
Contributed Income
SEOPW All SEOPW
CRA Non-CRA CRA
Share Funds Total
1. Individual contributions 50,000 50,000 0%
2. Corporate contributions 500,000 500,000 0%
3. Foundation grants _ 128,000 128,000 0%
4. Federal government support 75,000 75,000 0%
5. State government support -
6, Local government support 71,000 71,000 0%
7. Parent organization support
8. Special events
9. In -kind contributions 100,000 100,000 0%
10. Other (specify):
Earned Income
11, Fees for services _ 20,000 20,000 0%
12. Admissions 150,000 150,000 0%
13. Memberships 50,000 50,000 0%
14. Publications and royalties _
15. Contracted services _ 25,000 25,000 0%
16. Rentals 100,000 100,000 0%
17. Other (specify):
CRA Lease 72,000 72,000 100%
Other Income
18. Investment
19. Interest
20, Other (specify)
Total Revenues $ 72,000 $ 1,269,000 $ 1,341,000 5%
The Black Archives Lyric Theater Pro Forma
Name of Organization: The Black Archives History & Research Foundation of South Film.
Year: Two
* Include expenses for THIS PROJECT ONLY on this page.
• Not all the entries below may apply to your organization. Leave those Items blank that do not apply.
* For multi -year expenses, please submit budgets for each year.
* No depreciation expense for Items purchased as part of this grant should be Included
* Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited.
[Project Expenses
1. Training staff:
Executive Director
Arts Programming Coordinator
Archivist
Finance Officer
Technical Coordinator
Facilities Coordinator
Theater Manager
SEOPW All SEOPW
CRA Non-CRA CRA
Share Funds Total %
76,000 75,000 _ 0%
40,000 40,000 0%
40,000 40,000 0%
47,000 47,000 0°%
42,000 42,000 0%b
44,000 44,000 0%
45,000 45,000 0%
2, Administrative salaries and wages (specify):
Development Coordinator 55,000 65,000 0%
Reception i 19,500 19,600 0%
Reception II 15,600 15,600 0%
Security L 22,000 22,000 0%
Security II 22,000 22,000 0°%
Maintenance 22,000 22,000 0°%
Grounds Keeping - 25,000 25,000 0°%
Housekeeping I 22,000 22,000 0%
Housekeeping II 18,000 18,000 0%
3, Training Program Allocation
Stage Hand Crew (2)
Sound/Lighting Technicians (2)
Backstage Support Technician (1)
HousekeeQing 12)
Public Safety (5)
Maintenance (1)
Parking Attendants (4
Hospitality/Docent/Archival (4)
Cashiers/Ticket/Reception (4)
3a. Training Contingency (specify):
Uniforms
Supplies & Materials
Other Costs
The Black Archives Lyric Theater Pro Forma
Name of Organization: The Black Archives Hlstory & Research Foundation of South FL. Inc.
Year Two
4. Lyric Programming (specify):
"Expressions" 60,000 00,000 0%
Ly c"Live" - ._._._..._. _..._........ 80,000 80,000 0%
Movie 'Throw Back" _ 50,000 50,000 0%
Additional Lyric Programming 80,000 80,000 0%
5. Employee Fringe % 63,000 63,000 0%
6, Adminstrative expenses 15,000 15,000 0%
7. Travel 8,000 8,000 0%
8. Supplies and materials 14,000 14,000 0%
9. Rent 6,000 5,000 0%
10. Utilities 120,000 120,000 0%
11. Insurance 20,000 20,000 0%
12. Legs( fees 10,000 10,000 0%
13. Accounting fees 20,000.. 20,000 0%
14. Other professional fees (specify):
IT/Web Services
10,000 10,000 0%
15. Taxes 3,000 3,000 0%
16. Printing and publications 5,000 5,000_ 0%
17. Postage and shipping 1,000 1,000 0%
18. Marketing 25,000 25,000 0%
19. Fund raising 50,000 50,000 0%
20. Capital expenses 20,000 20,000 0%
21.Overheadllndirect (specify):
Archival Programming/Exhibits 75,000 75,000 0%
22. Depreciation
23. Other (specify):
Contingency 52,900 52,900 0%
Total Expenses $ $ 1,341,000 $ 1,341,000 0%
The Black Archives Lyrk Theater Pro Forma
Name of Organization: The Black Archives History & Research Foundation of South FL, Inc.
Year: Three
* include revenues for THIS PROJECT ONLY on this page,
* Not all the entries below may apply to your organization. Leave those items blank that do not apply.
* For multi -year revenue, please submit budgets for each year.
* Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited.
[Projected Revenues
Contributed income
1. Individual contributions
2. Corporate contributions
3. Foundation grants
4. Federal government support
5. State government support
6. Local government support
7. Parent organization support
8. Special events
9. In -kind contributions
10. Other (specify):
SEOPW All SEOPW
CRA Non-CRA CRA
Share Funds Total %
60,000 60,000 0%
500,000 500,000 0%
128,000 128,000 0%
75,000 75,000 0%
71,000 71,000 0%
120,000 120,000 0%
Earned Income
11. Fees for services _ 30,000 30,000 0%
12. Admissions 200,000 200,000 0%
13. Memberships 60,000 60,000 0%
14. Publications and royalties — "
16. Contracted services _ 40,000 40,000 0%
16. Rentals 178,000 178,000 0%
17. Other (specify): —
CRA Lease 72,000 72,000 100%
Other Income
18. Investment
19. Interest
20. Other (specify)
Total Revenues
$ 72,000 $ 1,462,000 $ 1,634,000 5%
The Black Archives Lyric Theater Pro Forma
Name of Organization: The Black Archives History & Research Foundation of South FL, Inc.
Year: Three
* Include expenses for THIS PROJECT ONLY on this page.
* Not all the entries below may apply to your organization. Leave those Items blank that do not apply.
* For multi -year expenses, please submit budgets for each year.
* No depreciation expense for items purchased as part of this grant should be included
* Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited.
Project Expenses
1. Training Staff:
Executive Director
Arts Programming Coordinator
Archivist
Finance Officer
Technical Coordinator
Facilities Coordinator
Theater Manager
2. Administrative salaries and wages (specify):
Development Coordinator
Reception l
Reception It --
Security I
Security II
Maintenance
Grounds Keeping
Housekeeping I
Housekeeping II
3. Training Program Allocation
Stage Hand Crew (2)
Sound/Lighting Technicians (2)
Backstage Support Technician (1)
Housekeeping (2)
Public Safety (5)
Maintenance (1)
Parking Attendants (4)
Hospitality/Docent/Archival (4)
Cashiers/Ticket/Reception (4)
SEOPW All SEOPW
CRA Non-CRA CRA
Share Funds Total %
75,000 75,000 0%
40,000 40,000 0%
40,000 40,000 0%
47,000 47,000 0%
42,000 42,000 0%
44,000 44,000 0%
45,000 45,000 0%
55,000 55,000 0%
19,500 19,500 - 0%
15,600 16,600 0%
22,000 22,000 0%
22,000 22,000 0%
22,000 22,000 0%
25,000 25,000 0%
22,000 22,000 0%
18,000 18,000 0%
3a. Training Contingency (specify):
Uniforms
Supplies & Materials ---
Other Costs 20,000 20,000 0%
The Black Archives Lyric Theater Pro Forma
Name of Organization: The slack Archives History & Research Foundation of South FL Inc.
Year Three
4, Lyric Programming (specify):
"Expressions" 60,000 60,000 0%
lyric "Live" --- 80,000 80,000 0%
Movie "Throw Back" 50,000 50,000 0%
Additional Lyric Programming 190,000 190,000 0%
5. Employee Fringe % 65,000 65,000 0%
6. Adminstrative expenses 43,900 43,900 0%
7. Travel 8,000 8,000 0%
8. Supplies and materials 15,00015,000 _ 0%
9. Rent 5,000 5,000 0%
10, Utilities 130,000 130,000 0%
11. Insurance 25,000 25,000 0%
12. Legal fees 10,000 10,000 0%13. Accounting fees 25,000 25,000 0%14. Other professional fees (specify): -
IT/Web Services -__ 10,000 10,000 0%
15. Taxes 10,000 10,000 0%
16. Printing and publications 15,000 15,000 0%
17. Postage and shipping 2,500 2,500 0%
18, Marketing 50,000 50,000 0%
19. Fund raising _ 30,000 30,000 0%
20. Capital expenses
21. Overhead/indirect (specify):
Archival Programming/Exhibits 75,000 75,000 0%
22. Depreciation
23, Other (specify):
Contingency 60,500 60,500 0%„
Total Expenses $ . - $ 1,634,000.. $ 1,634,000 0%
Projected BAP/Lyric Revenue
2013-2014
ANTICIPATED
Source Amount Date
Gatehouse $300,000 2014
Miaml Dade Cultural Affairs $71,000 October 2013
Miami Dade Cultural Affairs $20,000 January 2014
Knight Foundation $20,000 Secured
Coca-Cola $7,500 2013-2014
Design Group (in -kind) $32,400 Secured
Kennedy Center (in -kind) $60,000 Secured
Drummerboy Sound (in -kind) $42,000 Secured
Take Your Seats' $42,600 Secured
$585,500
Applied For
Source Amount Date
Macy's $100,000 2014
CRA $572,000 2014
Knights Arts Challenge $384,000 December 2014
$1,056,000
Planned
Source Amount, Date
NEH $75,000 2014
IMLS $150,000 2014
Knights Arts Challenge $384,000 December 2014
$534,000
Fundraising Initiatives (Potential)
Source Amount Date
Take Your Seats! $280,000 2014
Naming Sponsorships $1,500,000 2014
Membership Initiatives $20,000 December 2014
Annual Fundraser (Charter Day) $150,000 December 2014
Brick Layer Initiatives $75,000 December 2014
$1,745,000
Estimated $3,920,500
The Bieck Archives Lyric Theater Pro Fenno
Name of Organization: The Black Archives History & Research Foundation of South FL, Inc.
Year: One
* Include revenues for THIS PROJECT ONLY on this page,
* Not all the entries below may apply to your organization, Leave those Items blank that do not apply.
* For multi -year revenue, please submit budgets for each year.
* Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited.
LPrefedted Revenues
SEOPW All SEOPW
CRA Non-CRA CRA
Contributed Income Share Funds Total %
1, individual contributions 23,500 23,500 0%
2, Corporate contributions 300,000 300,00_0 _ 03'°
3, Foundation grants _ _128,OD0 128,000 0°%
4, Federal government support
5, State government support
6. Local government support 71,000 71,000 0%
7, Parent organization support
8. Special events
9. In -kind contributions 60000 60,000 0%
10. Other {specify),
MR CUA 20,00D 20,000 D%
Knight Foundation 20,000 20,000 _ 0%
572,000--_ 572,000 100%
CRA
Earned Income
11. Fees for services
12. Admissions
13. Memberships
14. Publications and royalties
15. Contracted services
16. Rentals
17, Other (specify):
Other Income
18. Investment
19, Interest
20. Other (specify)
15,000 15,000_ 0%
80,000 60,000 0%
10,000 10,000 0%
60,000 60,000 0%
Total Revenues $ 572,000 $ 787,500 $ 1,339,600 43%