HomeMy WebLinkAboutCRA-R-13-0031 May 28, 2013 Legislation with AttachmentsCity of Miami
Legislation
CRA Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 13-00606 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY, WITH
ATTACHMENT(S), AUTHORIZING AN AMENDMENT TO THE SCOPE OF WORK
PERFORMED BY HUMAN RESOURCE STAFFING OF MIAMI, INC. TO REFLECT
THE ADMINISTRATION OF THE OVERTOWN BEAUTIFICATION TEAM, AS WELL
AS OTHER ADMINISTRATIVE REQUIREMENTS; AUTHORIZING THE EXECUTIVE
DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("CRA")
is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is
responsible for carrying out community redevelopment activities and projects within its Redevelopment
Area in accordance with the 2009 Southeast Overtown/Park West Redevelopment Plan ("Plan"); and
WHEREAS, Section 2 Goal 4/Principle 4, at pages 11 and 14, of the Plan lists the "[creation of]
jobs within the community," and providing "variety in job options," as a stated redevelopment objective;
and
WHEREAS, Section 2 Goal 6/Principle 10 at pages 16, of the Plan also lists "[i]mproving the
quality of life for residents" and "[m]aintenance of public streets and spaces has to occur" as a stated
redevelopment objective; and
WHEREAS, the CRA issued a Request For Proposal ("RFP") on April 8th, 2011, RFP Number
11-005, for litter clean-up, trash pick-up, graffiti removal, landscape installation and maintenance,
sidewalk pressure cleaning, street sweeping and clean-up, and general paint maintenance to include
street light and utility poles; and
WHEREAS, a selection committee was formed to evaluate all proposals submitted, the
committee found Human Resource Staffing of Miami, Inc. ("Provider") to be the number one ranked
firm; and
WHEREAS, the Board of Commissioners, by Resolution No. CRA-R-11-0030, passed and
adopted on June 27, 2012, authorized an expenditure of funds, in an amount not to exceed
$200,000.00 with the Provider to perform those tasks set forth in the RFP; and
WHEREAS, the Provider performed said tasks, and the CRA sought to have Provider continue
its performance for an additional year, by authorizing the expenditure of funds, by Resolution No.
CRA-R-12-0064; and
WHEREAS, the Provider seeks to amend the scope of work given that Provider has tailored
the services performed to include administering the Overtown Beautification Team, an on-the-job
training component for residents within the Redevelopment Area; and
WHEREAS, the Board of Commissioners finds that the attached amended scope of work, as
proposed by the Provider, would further the aforementioned redevelopment goals and objectives; and
City of Miami Page 1 of 2 File Id: 13-00606 (Version: 1) Printed On: 5/20/2013
File Number. 13-00606
WHEREAS, the Board of Commissioners wishes to authorize an amendment to the scope of
work to reflect the administration of the Overtown Beautification Team, as well as other administrative
requirements;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The amendment to the scope of work performed by Human Resource Staffing of
Miami, Inc., as attached, is hereby authorized.
Section 3. The Executive Director is authorized to execute all documents necessary for
said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
JESSICA N. PACHECO, ESQ.
SPECIAL COUNSEL
City of Miami Page 2 of 2 File Id: 13-00606 (Version: 1) Printed On: 5/20/2013
SCOPE OF WORK
Overtown Beautification Team (2012-2013)
TRAINING
Grantee will manage the Overtown Beautification Team training and job placement program
("Program") and shall provide the following services:
1. Oversee the marketing and recruitment of participants to serve as trainees in the Program.
Participants enrolled in the Program shall not exceed a maximum of sixteen (16) participants
("Trainees") each session. Each training session last for six (6) months for a total of fifty-
two (52) hours of combined classroom and paid work experience training. During the term
of the contract, there will be two training sessions.
2. Conduct pre -registration and registration services consisting of drug testing, professional
development guidance, and evaluation sessions for all program participants ("Trainees").
3. Prepare and administer a certified six-month on-the-job training curriculum, consisting of
classroom training hours and paid work experience. Curriculum will include training in
custodial services, landscaping, property maintenance and development of employability
skills
4. Provide job referral and job placement services for Trainees and for those program
participants that have graduated from the training program ("Graduates")
5. Coordinate referral services for continued training in the field of landscaping.
6. Conduct, evaluate and provide statistical reports on post -graduation evaluation sessions.
ADMINISTRATIVE
Grantee will manage and be accountable for the project accounting of the Program and shall provide
the following services:
1. Manage payroll accounting services for Trainees.
2. Provide monthly status updates on the Trainees and of the Program and a reporting of the
cleanup activities within the defined project area.
3. On a consistent basis, maintain the maximum Program participation by Trainees.
4. Coordinate and manage professional development training and job referrals for Trainees and
for those program participants that have graduated from the training program ("Graduates").
5. Manage operations and maintenance of equipment and tools funded under the Program.
6. Document ongoing training process with photos and requisite paperwork
7. Document clean-up of the designated areas within the Redevelopment Area.
8. Document attendance and participation of all Trainees
PAID WORK EXPERIENCE SERVICES:
Grantee shall incorporate within the Program the enhanced street level maintenance services which
shall include the following activities:
• Litter clean-up
• Trash pick-up
• Graffiti removal
• Landscape installation
• Landscape maintenance
• Pressure Washing Services (*** in specified target areas only)
• Street sweeping and clean-up
• General paint maintenance including traffic control enclosures, poles and street lights.
TARGET AREA:
Grantee shall incorporate the Paid Work Experience Services within the training program to improve
and enhance the streets and public right of ways generally bounded by NW 8 Street to NW 14th
Street and from NW 7th Avenue to NW 1st Avenue (Clean Up Target Zone) and the CRA owned real
estate parcels listed below:
1. 247 NW 12 Street Folio: 01-3136-037-0430 (Parking Lot P2)
2. 231 NW 12 Street Folio: 01-3136-037-0440 (Parking Lot P2)
1. 229 NW 12 Street Folio: 01-3136-037-0450 (Parking Lot P3)
3. 345 NW 10 Street Folio: 01-0101-040-1160 (Parking Lot P3)
4. 250 NW 10 Street Folio: 01-0102-060-1030 (Parking Lot P4)
5. 262 NW 10 Street Folio: 01-0102-060-1040 (Parking Lot P4)
6. 249 NW 9 Street Folio: 01-0102-060-1250 (Ward Rooming Gallery)
7. 920 NW 2 Avenue Folio: 01-0102-060-1160 (Pool Hall)
8. 909 NW 2 Court Folio: 01-0102-060-1220
9. 1025 NW 2 Avenue Folio: 01-0101-060-1100 (2" d Avenue Mini -Park)
10. 1016 NW 3 Avenue Folio: 01-0101-040-1210 (3rd Avenue Mini -Park)
11. NW 9 Street between NW 3 Avenue and NW lst Avenue (9th Street Pedestrian Mall)
12. NW 3 Avenue from NW 8 Street to NW 14 Street (3rd Avenue Business Corridor)
13. NW 7 Street from NW 1 Court to NW 3 Avenue (Sawyer's Walk)
In addition, Grantee shall provide specialized services for the target areas specified below:
Pressure Washing Services
1. 9th Street Pedestrian Mall
2. 3rd Avenue Business Corridor
PROGRAM DELIVERABLES:
1. Initial pre -registration summary account of Trainees
2. At onset of program, provide a copy of the training curriculum(s).
3. Bi-weekly payroll for Trainees
4. Monthly summary reporting of Trainee's completed work and classroom training hours
5. Monthly reporting of continuing education referrals, job referrals, job fair attendance, and
job placement of Trainees
6. Monthly reporting of clean-up efforts within the target areas accompanied with before and
after photographs.
7. Monthly program calendar reflecting training and program activities.
PROGRAM RESTRICTIONS
1. Each trainee shall receive two sets of uniforms consisting of 2 pants, 1 pair of boots, 2 polo
shirts, and 1 cap.
2. Grant funds shall not be used to pay for late charges assessed on accounts.
3. Grant funds shall not be used to fund expenses for meals.
4. The procurement of any and all services and goods shall be subject to a competitive bid
process requiring the submission of a minimum three bid proposals.
Overtown Beautification Team
2012-2013 Budget
Training Payroll
Crew Leader
Trainees
Fringe Benefits
Trainee Enrollment Costs
Drug Testing
Counseling
Trainnee Support/Development
Uniforms
-Total
Operational Expenses
Equipment Storage
Advertising, marketing, community awareness
Supplies
Small Equipment Purchases
Repair & Maintenance
Sub -Total
Program Administration
Administration/Management
Auditing
Profit
SubTotal
TOTAL PROGRAM COST
$ 23,920.00
$ 93,600.00
$ 19,220.00
$ 1,200.00
$ 7,200.00
$ 1,000.00
$ 3,300.00
2,400.00
800.00
3,300.00
2,000.00
1,500.00
37,560.00
3,000.00
$ 200,000.00
117,520.00 59%
1920
100�0.00
6%
5%
40,560.00 20%