HomeMy WebLinkAboutCRA-R-12-0036 05-29-12 Cover MemoSEOPW Board of Commissioners Meeting
May 29, 2012
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Michelle Spence -Jones Date: May 18, 2012 File: 12-00600
and Members of the CRA Board
From: Clarence E. Woods, III
Executive Director
Subject: Landscape and Irrigation Maintenance
Agreement with Howard and Howard Property
Management, Inc.
References:
Enclosures: Supporting Documentation, Legislation
BACKGROUND:
It is recommended that the Board of Commissioners of the Southeast Overtown/Parkwest Redevelopment
District Community Redevelopment Agency ("CRA") approve and adopt the attached Resolution authorizing the
execution of a professional services agreement between the CRA and Howard and Howard Property
Management, Inc. to provide landscape and irrigation maintenance services on CRA owned properties and
public rights -of -ways maintained by the CRA for a period of one (1) year, at a total cost not exceed $42,000 with
the option to renew for two (2) additional one (1) year periods.
Currently, the CRA has an agreement for landscape maintenance with SFM Services, Inc. and this agreement
was executed and renewed continuously since 2010. The original scope of services did not include provisions
for additional properties acquired by the CRA, nor did it include the maintenance of the irrigation systems
located on many of the CRA properties.
On March 9th, 2012, the CRA issued a Request for Service 12-03 for landscape maintenance services. On
March 30th, 2012, the CRA received nine (9) responsive bids. At the last CRA board meeting, staff was directed
to take into consideration locality preference for future bids. In this case staff is recommending Howard and
Howard Property Management, Inc. as the lowest responsive "local" bidder for this solicitation.
For reference, this bid price is lower than the previously contracted amount with our current vendor and includes
an increased scope of work.
JUSTIFICATION:
Section 2, Goal 6/Principle 10, at pages 11 and 16, of the 2009 Southeast Overtown/Park West Redevelopment
Plan, lists "[i]mproving the quality of life for residents," and the "[m]aintenance of public streets and spaces ... in
a consistent manner ...," as stated redevelopment goals.
This Resolution carries out these objectives.
FUNDING:
Funds to be allocated from SEOPW Tax Increment Fund, "Other Contractual Services," Account Code No.
10050.920101.534000.0000.00000.