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Home My WebLink AboutCRA-R-12-0010 02-27-12 BackupSUPPORTING DOCUMENTATION ,atTNUmor, INC. CRA Grant Program Program Guidelines & Procedures Program Description: The Wrap -Around Building Rehabilitation Program assists qualified business or property owners with building, and property improvements that are directly related to opening of a new business, improving an existing business, remedying code violations, providing ADA access, and eliminating blighting neighborhood conditions in the targeted areas of the Southeast O‘ertownPark West Community Redevelopment Agency ("SEOPW CRA"). In addition, grant funds may be used for improvements to properties that are not eligible for grant funding from other sources available in the area, or to supplement grant funds awarded by other agencies. This program is a match grant program requiring a 25% match from the property or business owner, the match requirement is waived when the grant is used for residential buildings (including multi -unit apartment buildings) and those buildings occupied by "small businesses," as that term is defined by the United States Small Business Administration. The program has a project cap of S65,000.00, exclusive of DMP's 20% administrative fee. The DMP Economic Development Commitiee can reconvnend funding at a lesser amount, given that funds are awarded as available and based on priorities outlined below. Funds from this grant are paid directly to the contractors performing the work, after contract award in a competitive bidding process. Program Areas and Priorities: While the whole of Downtown Miami has benefited from the boom in residential development, certain areas of Downtown located in the SEOPW CRA have not seen the benefit of this investment. The business corridors of NW 2"d and 3rd Avenues in Overtown suffer from neglected properties and a general aesthetic that is not conducive for businesses to thrive in the community. In addition, non-profit ownership and liens against many of these properties make them ineligible for traditional CDBG assistance. The Miami CRA has prioritized improvements to properties along and between these corridors from the SEOPW CRA Fund. Additionally, projects in the Park West:Entertainment District and along the Grand Promenade would leverage the CRA's existing investments in this area and enhance activity in the District. Eligibility: Grants from these funds are usually not made for routine maintenance and should be part of a larger scope of improvements to the property or area. Additionally, the property should have an active or soon -to -be active business or residential use located on the property. 13 101 20 091 CR.-I-Builcling Ri'huhilitcrtinn 11 t rub-.Irnunrh 1 ot.3 11/44nf" 111TN,11Ht), INC. Grant ! Project Procedures: SUPPORTING DOCUMENTATION A) Application Process Typically DMP meets with Tenant and'or Property Owner, verifies that the property is an eligible address and that the tenant business and the improvements meet basic criteria for the CRA Building Rehabilitation Grant. 1. Review Tenant Business Model — DMP 2. Review Improvement Activities funded by the program (Eligible Activities List) — DMP, TNT, PROP 3. Eligible Scope of Work and Budget is Prepared - DMP, TNT, PROP 4. Tenant and Property Owner prepare Application. attach Scope and Budget — TNT, PROP 5. BEFORE pictures are taken - DMP 6. Application is reviewed by DMP Economic Development Committee — DMP 7. Application is ranked by DMP Economic Development Committee for Award/No-Award - DMP 8. Letter of Grant Award sent to Tenant, copied to Property Owner B) Contract Process Contract includes scope of work exhibit, Additional documents such as sub -contractor lists (for release of lien) and Work Authorization Form are used for project monitoring. 1. Tenant secures pricing (3 bids) and selects contractors/subcontractors (lowest bid wins) — TNT, DMP 2. Tenant submits contractor list and copies of estimates to DMP — TNT 3. DMP Prepares Contract with Scope of Work as exhibit — DMP 4. Contract is executed — DMP, TNT, CNTR 5. Work Authorization Form is executed — DMP, TNT, PROP 6. Permits are pulled and work begins — TNT, CNTR 7. DMP monitors progress - DMP C) Project Completion Contractors are paid after all liens are released and a final invoice is submitted. 1. AFTER Pictures are Taken — DMP 2. Release of Lien letter for each contractor is obtained - TNT, CNTR 3. Closed Permit Report submitted - TNT, CNTR 4. Final Invoice Submitted for payment — CNTR 5. Contractor Payment (2-4 weeks) — DMP CNTR — Contractor DMP = Downtown Miami Partnership PROP= Property Owner TNT = Tenant CRA-BR Dr•uli Page 2 of 3 /441‘41" IA[TNIRW.1.,HC• SUPPORTING DOCUMENTATION Eligible Improvements: The general rule of thumb for improvements is that the improvement should remain with the property. Where special cases arise, CRA and DMP staff will render a decision. Grant funds cannot be used for Fixtures, Furniture or Inventory. Generally acceptable improvements are: • PaindPressure Clean • Sib age • Tile • Masonry Stucco • Outdoor Hardscape Improvements (Fountains, Walkways, Pavers, etc.) • Outdoor Landscape • Outdoor Lighting • Windows(Doors • Awnings • ADA Compliance (Restrooms/Entrances) • Interior Renovations or Buildout • Plumbing Upgrades • Mechanical Upgrades • Electrical Upgrades • Life/Safety (Fire) System Upgrades Contractor Requirements: All Contractors, working in the CRA Building Rehabilitation Program including Painters, Awning companies, Shutter Companies, and Sign Companies must provide copies of the following documents when providing an estimate/bid for the project: 1. Contractor Certificate of Competency or License Contractor's Current Liability Insurance Certificate and Workers Compensation Certificate. If exempt from Workers Comp Contractor must provide copy of exemption for each employee that will be working. NOTE: If awarded a contract, both insurances must have the CRA as the Certificate Holder with the address: 49 NW 5 Street #100 and the Liability insurance MUST have the CRA as additional insured 3. Contractor and Manufacturer's Warranty (if applicable) 4. Building permit, Special Permit or Certificate of Compliance (except paint jobs) 5. Release of Lien (provided by DMP) NOTARIZED CRA-BR Draft Page' i rr/ 3 Building Re-hab projects SEOPW Only 10/1/10 - 2/14/12 Name of project Address Scope of work Project Phase Project Cost Admin Cost Total (wlo Admin) Project Cost_ SEOPW La Epoca Dept. Stores 147 NE 7 Street Roof, Demolition & Paint Completed $65,000.00 $13,000.00 $78,000,00 Cromer companies 55 NE 7 Street Paint, windows, doors & sign Partially Completed $23,382.15 $4,676.43 $28,058.58 Bob Paniry Bldg 664 N Miami Ave Windows/Doors Completed $32,719.50 $6,543.90 $39,263.40 $0.00 $0.00 Overtown-3rd Avenue $0.00 $0.00 Leila's Grocery 1109 NW 2 Ave Paint, Awnings & Sign Completed $5,461.06 $1,092.21 $6,553.27 Horace Morgan Apts 1155 NW 2 Ave Paint & Minor landscaping Completed $12,671.07 $2,534.21 $15,205.28 Bradley's Market 1139 NW 2 Ave Paint & Awnings Completed $3,671.12 $734.22 $4,405.34 Economy Shoes 1034 NW 3 Ave Paint - Re -touch Completed $1,750.00 $350.00 $2,100.00 Just Right Barbershop 1131-33 NW 3 Ave Paint - Re -touch Completed $2,125.00 $425.00 $2,550.00 Zammar Bldg 1117-25 NW 3 Ave Paint - Re -touch Completed $1,400.00 $280.00 $1,680.00 The Meat Store 1327 NW 3 Ave Paint - Re -touch Completed $1,400.00 $280.00 $1,680.00 Caring Touch Signage 1028 NW 3 Ave Sign & Paint Completed $7,255.00 $1,451.00 $8,706.00 Lockette Apt. Bldg 1740 NW 2 Ct Paint, & windows Completed $15,404.25 $3,080.85 $18,485.10 Zammar Apt. Bldg 220 NW 11 Ter Paint Completed $11,200.00 $2,240.00 $13,440.00 Jerry & Joes Pizza 1029 NW 3 Ave Sign Completed $4,200.00 $840.00 $5,040.00 Mt. Zion Church 301 NW 9 Street Windows Under Construction $23,250.00 $4,650.00 $27,900.00 Economy Shoes 1034 NW 3 Ave Interior Buildout Under contract $54,356.00 $10,871.20 $65,227.20 TOTAL - SEOPW $265,245.15 $53,049.03 $318,294.18 Program overview 10/ 1/ 10 - today Completed projects 13 Approved/Under contract 16 Allocated project funds $265,245.15 Admin costs $53,049.03