HomeMy WebLinkAboutCRA-R-11-0030 06-27-2011 BackupSOUTHEAST OVERTOWN/PARK WEST, OMNI
AND MIDTOWN
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Pieter Bockweg Date: May 18, 2011 File:
Executive Director
Subject: RFP 11-005, Overtown Enhancement
Team
From: Mark Spanioli, P.E. References:
Director of Engineering and Construction
Enclosures:
The CRA has received the responses to the RFP for the Overtown Enhancement Team that was
advertised for the for the one-year pilot program. Three responses were received which included
qualification packages and price proposals in accordance with the requirements of the RFP. The
three proposers received were:
• Wis's lEngineering
• Power Tree Service
• Human Resources Staffing
At your request, a selection committee comprised of Clarence Woods, Percilla Kelsey and Mark
Spanioli met to review and qualify the respondents based on the qualification requirements. Based on
our review, below please find the firm's placed In ranking order:
1. Human Resource Staffing — Overall Average 85.4 points
2. Wis's Engineering — Overall Average 48.3 points
3. Power Tree Service — Overall Average 20.4 points
Based on the ranking order and the review of the proposals submitted, the selection committee has
deemed the #1 ranked firm, Human Resources Staffing as the most qualified, responsible and
responsive proposer.
cc: Clarence Woods
Percilla Kelsey
RICHARD P. DUNN II PIETER A, BOCKWEG
Board Chair Executive Director
REQUEST FOR PROPOSALS
OVERTOWN ENHANCEMENT TEAM SERVICES PILOT PROGRAM
RFP NUMBER
11-005
ISSUE DATE
April 8th, 2011
ADDITIONAL INFORMATION & CLARIFICATION DEAD NE
APRIL 22, 2011 BY 5:00 PM
RESPONSE SUBMISSION DATE AND TIME
May 6, 2011 By 2:00 PM
CONTACT
CRA of Miami
Community Redevelopment Agency
49 NW 5' Street, Suite 100
Miami, Florida 33128
Phone: 305-679-6800
Fax: 305-679-6835
Attention: Mark Spanioli, P.E.
Email: mspan@miamigov.com
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I'l
SECTION 2
2.0: RFP SCOPE [>FSERVICES
.2.1. Purpose
The CRA|oseeking ho procure aqualified and experienced firm to provide daily street
level nnm|ntononoe men/|ceo and to employee personnel from the community within the
Southeast [}vertovxn/PmrkWest {}HAarea for this program.
2,2 Summary
The Overtown Enhancement Team Maintenance Crew (Clean Team) will serve to
improve the physical environment of the Overtown/Parkwest area. The Clean Team will
be implemented as a part time team of personnel employed from the area providing
services 5 days a week (weekdays). Two shifts.shall be.provided, one in the morning
and one in the afternoon, The morning shift will typically begin at 8:00am and end at
noon; the afternoon shift will typically begin at 1:00pm and end at 5:00pm. Additional
hours may be required for special events.
2.3. Employment Requirements _
The ocdeotedoomponywiUbm'required tV hire residents fnornxWthinthe Southeast
OvortovvnPark West CR\boundary for all crew member positions. Vendor will be
required to provide proof of residency for the employees. All employees must be work
eligible and able toprovide mVV-9form.
2A. Contract Time
This project Itkythe intent
cf—Cduhngtbimone_yeorpehodtoevm|uote and determine ifadditional program
time will bmfunded and implemented.
2.5. Uniform Use and Selection
The selected vendor will be quinadtoprovdeunifornmnfPrall ofthe crew members.
The uniform design will have to be approved by the ORA prior to implementation, In
general, the uniform will consist ofmlogo embroidered b' hUyco|oradpo|omhirt.flot
front work panto, belt and solid colored workbooto.
2.6. Program Boundary
Request For Proposals
SUPPORTING
DOCUMENTATION
1:_rz5zl�
mveriowis Enhancement Team Boundary Area
In addition to the boundary ouUined, daily cleaning oonvioom yoick-upmnd disposal of all
trash\mhaUbepo�onnednn(�RA-ovvnedparking lots. The y�orkconsists ofdaily v|o�s
on 'ekdays(f|vweek)
'preventing the
� accumulation of debris, faUan vagwtntion, trosh, plastic bags, caDa,
'papers, etc.
CRA Parking Lot Locations:
Parkirq Lot No.: ADD 'S8 ' ONO.:
1. P-2 247 NYV 12m8tneat 01'3136-O3T-0430
,2. P-2 231 NW 12mG1neat 01-3130-037-0440
13./P-2 22SNVV12mStreet 01-3136'037-0450
4. P-5 345 NW 10mStrgat 01-0101-040-1160
M. -P'4 250NYV10m Street 01-0102-000-1030
m
8. P-4 2O2NVV1O Street 01-0102'080-1040
Request For Proposals
7
2.7. Project Scope nfWork
The Scope ofWork for the program consists Vfthe following components:
Provide street level maintenance services including all personnel, uniforms, equipment,
storaBe, office facilities, nnonagennont, administration, payn)||, etc to implement the
program' The selected firm will be required to hire all the necessary personnel, provide
them with approved uniforms and all equipment tocarry out the|rduties.
The crew members will be required to participate in the following work areas:
�
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Litter clean-up
Trash pick-up
Graffiti removal
Landscape installation/maintenance services
Sidewalk pressure washing
Street sweeping and clean-up
General paint maintenance including traffic enclosures, poles and street lights
|naddition tothe daily duties o[the clean team, regular logs and reports will berequired
to be prepared and submitted tothe CRA. At minimum, the fo|kowiing is a list of
Thecrew lead �rowiU'ma��|nodm|�aen4lo
g to track all activities
� T�n�wh�dsrs will maintain ephoto log of before and after physical enhancement
'onUVUieo
* Crew members will complete Daily.Activity Reports to summarize general activities
throughout the day '
The program administrator will complete monthly progress reports.
� Certified timesheets of all personnel assigned toAhis program will be required to be
submitted along with invoices tothe CRA.
CRA Oversight:
The CRA will oversee the progress oftheteomand aCRA staff member will be
assigned to this program.
° The selected vendor program administrator and crew leader will be required to
check -in weekly with CRA project |Mnpantor.
CRA project |nspeotorwiUbonmon|tohngthedaUyoctiv|tieoofthe clean team.
The om|moted vendor pnoOnonn administrator will be naqu|nad to meet with the CRA on
a monthly basis.
� The ae|aotad firm will be naqu|nmdto give monthly report to the CRA board of
directors.
Request For Proposals
RF9No.11-VDo
8
|ngeneral, the CR\is seeking to mimic the clean team that the Mlarn|Downtown Development
Authority has implemented in the downtown area. The CRA intends on providing a grant to the
ae|ochad finn for this undertaking. The selected firm should be able to provide a tunl-key
program Including all management, ponaonne|, uniforms and equipment to provide the serv/oa^
described. '
°
Request For Proposals
/
9
�
t,
negotiations with the next nonKmd Proposer(s) until m Contract is negotiated or all '
Responses are rejected,
12. |frequired, after reviewing the OFAExecutive Director recommendation, the CRA
Board of Directors may: approve the CRA Executive []|nactorm recommendation
and authorize award of the Agreement; reject the Agreement; or reject all
Responses and direct the CRA Executive Director re -open negotiations or -to solicit
new Responses.
B. EVALUATION CRITERIA
Responses shall be evaluated according to thefollowing criteria and respective weight:
> Qualifications & Experience of Proposer
> Local Vendor (located within CRAboundaries)
> Implementation Strategy
> Price Proposal
Request For Proposals
13
Maximum @5points
Maximum 15 points
Maximum 15 points
/Wezirnumn 35po|nto
SUPPORTING
DOCUMENTATION
6.1b. PRICE PROPOSAL FORM
RFP No. 11-005: OVERTOWN ENHANCEMENT TEAM SERVICE PILOT PROGRAM
Program Operations
10 Crew Members, part-time, 4 hours/day, 5 days/week, 52 weeks/year: 10,400 man hours
1 Crew Leader, full-time, 8 hours per day, 5 days/week, 52 weeks/year. 2,080 man hours
Annual Cost for Crew Members:
Annual Cost for Crew Leader:
Annual Cost for Program Administration:
Annual Cost for Overhead and Profit:
Total Annual Cost Proposed:
Special Events Coverage
In the event that additional hours are needed to assist with a CRA related special event, please
provide the hourly rates for this additional hours below. This rate shall be the "all in" rate that
can be billed to the CRA including all fees, administration, etc.
Crew Member Hourly Rate:
Crew Leader Hourly Rate:
Important Note: All proposers must submit and include with their price proposal a
detailed itemized breakdown of all expenses related to the program operations as to how
all the,costs were arrived at. This detailed breakdown should add up to the costs shown
in the above arinual cost breakdown. The breakdown should include any and all costs
associated with the program. Any proposer who does not submit a detailed itemized
breakdown with their price proposal will not be considered, no exceptions.
REQUEST FOR PROPOSALS 29
RFP No.11-005