HomeMy WebLinkAboutCRA-R-11-0029 05-31-2011-Cover MemoOmni Board of Commissioners Meeting
May 31, 2011
OMNI REDEVELOPMENT DISTRICT
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Marc D. Sarnoff
and Members of the CRA Board
From: Pieter A. Bockweg
Executive Director
Date: May 20, 2011 File: 11-00458
Subject: Resolution Authorizing a Three Year Lease
Agreement with Konica Minolta Business
Solutions USA, Inc. for Photocopier
References:
Enclosures: Supporting Documentation; Legislation
BACKGROUND:
It is recommended that the Board of Commissioners of the Omni Redevelopment District Community
Redevelopment Agency ("CRA") approve and adopt the attached Resolution authorizing the Executive Director
to execute a lease agreement with KONICA MINOLTA BUSINESS SOLUTIONS USA, INC. for the lease of a
photocopier, including maintenance and supplies, for a period of three (3) years, at a base cost of $8,424 per
year, and not to exceed $25,272 in total for the next three years, including an allowance in an amount not to
exceed $495 per month, as required, for excess copies in a form acceptable to general counsel; funds to be
allocated from Omni general operating funds, "rentals and leases" account code no.
10030.920101.544000.0000.0000.
JUSTIFICATION:
Due to the expiration of the current contract with Sharp Business Systems, the CRA enlisted the services of the
City of Miami's General Services Administration ("GSA") in finding a photocopy vendor. Four vendors were
asked to provide proposals, including the current provider. Konica Minolta Business Solutions USA, INC. was
the lowest bidder and chosen to replace the current provider SHARP BUSINESS SYSTEMS. Because the use
of the photocopier is a necessary piece of equipment for the execution of the daily administrative activities of the
CRA, it is recommended that this resolution be approved.
FUNDING: is to be allocated as follows: $2,808 from FY 2011 General Operating Funds, "Rentals and Leases,"
Account Code No. 10030.920101.544000.0000.0000; $8,424 from FY 2012 General Operating Funds, "Rentals
and Leases," Account Code No. 10030.920101.544000.0000.0000; $8,424 from FY 2013 General Operating
Funds, "Rentals and Leases," Account Code No. 10030.920101.544000.0000.0000; and $ 5,616 from FY 2014.