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Home My WebLink AboutCRA-R-11-0026 05-31-2011-Backup (2)Ux�� &�U�� n�~�onx~~xxv"vnnnO:-vA NJN|Q4K4|NOLTABUSINESS SOLUTIONS USA 81OOOak Lane Miami Lakos, FL33016 4/12/2011 Eduardo J.Falcon, Office Equipment Analyst City cdMiami G8A/GroohicoDiv|sion 1390NVV20dhST. Miomi, FL33142'471G 305'328-4713Direct Line 305-400'5380Din*n Fax Dear Mr. Falcon, The enclosed proposal iathe direct result ofour Document Workflow Audit that we completed for City of Miami GSA/Graphics Division. After athorough review and analysis of your company's operations, systems and objectives, and cdyour request, wmsubmit this proposal for your consideration. In our audit review meeting, we agreed that City of Miami GSA/Graphics Division document processing: ° Systems did not adequately support your document output needs. ° Product accessories lack reliability through the term ofservice. ° Current provider did not off evthe pre/post sales local support and maintenance service you require 10maintain your copier fleet resulting inloss ofproductivity and increased downtime. The enclosed proposal directly addresses these issues, provides a detailed description of the proposed workgroup turnkey Konica Minolta system and describes how we would implement it at City of Miami GSA/Graphics Division. It also discusses the resulting financial and productivity benefits. Many are based onthe findings ofour audit. We believe that the Konica Minolta system provides an excellent document imaging and managementoo|uUnnfor your company. It will dramatically lower your document processing cnsts, provide tremendous document processing flexibility and enhance staff productivity throughout the enterprise. Konica Minolta Business Solutions U.S.A., Inc. (KK8BS) is one ofthe fastest growing document solutions providers in the country. That is justonereaonnwehoveuhosentopartnorwithNMBS.Ouruuatomerarea|izeoxnepUnne|vm|uo from the Konica Minolta products we offer and their single server and open systems architecture approach provides a cost effective platform for the rapid deployment of new systems and technologies. Mr. Falcon, thank you again for working with our staff on the audit and for considering KONICA M|NOLTABUS|NEGS SOLUTIONS USA and Konica Minolta. Please do not hesitate to uo|| me if you have any questions about this proposal orifyou wish todiscuss the upcoming presentation. Darriss Cooper Market Specialist KON|CAM|N[}LTABUSINESS SOLUTIONS USA 8100 Oak Lane 'KONICxMINOLTABUSINESS SOLUTIONS USA 'Wad Lakes FL-33016 Contract Number: GOO-UOD'11-1 ocrriuuCooper Ph: 3058260994ext2410 U��Uor� ��U�� nx.�'x�o~�xv ^~vxxnOx-nxv About Konica Minolta Business Solutions UU,S,A Konica Minolta Business Solutions U.G.A. Inc. (KMBS)iooleader in advanced imaging and networking technologies. 'With a comprehensivecfdocument solutions from desktop to printnh KMBSbrings together innovative quality, security and networking functions in its award -winning line of bizhLibg multifunction products (MFPs), bizhub i PRO@ production print systems, magicolorg desktop color laser printers and pageproTm desktop B&W laser printers. Konica Minolta also offers advanced software solutions, wide -format printers, microform digital imaging systems, and Scanning systems for specialized applications. The essentials of imaging" defines the KMBS approach to product development. KMBS solutions focus on the three most important aspects of imaging: the quality of images, the tools and methods of creating images, and the secure distribution of images. These "essentials" work together to enhance productivity, streamline document workflow, and reduce the cost of document production, storage and distribution. Headquartered inRamsey, NJ, KMBGdelivers expert professionaluomineoandc|ienkouppnrt1hrnughanextenoive network of direct sales offices, authorized dealers, resellers and distribution partners in the United States, Canada, Mexico, Central America and South America -- all backed by the power of Konica Minolta's top -ranked manufacturing facilities, 33,000 employees, and worldwide sales in 70 countries on six continents. By understanding customer business and document needs, Konica Minolta has created a powerful software platform that is the future standard for the MFP architecture: bizhub OP (Open Platform). Konica Minolta has also developed on advanced S\mith Polymerized HID Toner for sharper color imagea, superior halftone definition and crisper. more legible text. And KMB3has introduced ounique new approach to MFP device management via bizhub vCare, supporting bizhub customers through accurate and timely meter reporting, intelligent supply notifications, and pro- activeandrea|-times*micea|erts. Konica Minolta aims tobe an excellent corporate citizen everywhere it does business. Among its many social - responsibility is the Colorful Tomorrow Foundation, created to promote child and adult education and cultural enrichment through targeted and measurable giving. |nthe wake ofHurricane Katrina inAugust, 20OG. Konica Minolta has adopted McDonogh 15, the Little Red Schoolhouse in New Orleans, LA, making repairs and offering scholarships tohelp underprivileged children ofthe region. For further information, contact: DarhsaCooper at305.8DGlB9S4ext. 241QnrE'nnm|: doo honiconninoda.um _ 81onOak Lane 'nomICxMINoL7A BUSINESS SOLUTIONS USA Miami Lakes FL-33016 Contract Number: OOD'OOO-11'1 Darrlss Cooper Ph: unsuuonno*vxo*10 ��U�\� ��U�� ^��o nx~~v^ v,vno nOx~n^~ Executive Summary Current Situation: TBO Client Requirements: High quality, higher speed, reliability Solution must exhibit: ° High quality reproductions ° Speed ° Reliability, low maintenance ~ Versatility and ease cfuse ° Multi -function options to replace severaldevices (ocanner.printer, copier, fax) with one device. ° Flexible solution that won't bequickly antiquated ° Network utilities for efficient device management ^ Plug and play set up; compatible with current technology ° Low cost of ownership Avcdicu§nns3Rmoornmendatimna: Your document (electronic & paper) applications require: ^ A high quality,high capability (color black andwhite) output device • Copying and printing on letter, legal & 11 " x 17" or larger ^ Sorting, stapling and hole punching ° Printing 8copying onovariety cfstocks ^ Easy connectivity to a PC or existing network ° Black 8White and Color integration ° Thorough training provided on -site toeducate staff and maximize benefits ° Avariety cdpaper drawers tominimize user involvement at the device N8N|CAK8|NOLTABUSINESS SOLUTIONS USA Recommendation Based onthese requirements, werecommend that the City ofMiami implement the Konica Minolta (fill inproduct model) System. This solution will provide on effective replacement 1othe slower, less featured system now in use. The (fill in product model) provides a unique way to achieve high quality, high -volume color output on an AS NEEDED The |nproduct model) isostate ofthe art Document Delivery System, utilizing the most advanced technology available in the world today to achieve high quality, reliability and production speed. This speed and high -volume capability iasure toeliminate any obstacles currently encountered. 81noOak Lane KomICA MINoLTABUSINESS SOLUTIONS USA ' Miami Lakes FL-33016 Contract Number: GO0'ODO'11'1 oarnovCooper Ph: zmouuooaa4mme41n ��8x�� U��x~�U �-�� `^�xnu~�^v v"u"nn^�n_x»v Executive Summary The Benefits ofaLease Aoouiabbon Many organizations are turning toleasing oothe most attractive procurement option available. The benefits provided bvleasing include: ° Increased Upgrade Flexibility ° Operating vs. Capital budgets ° Easy Monthly Cost Comparison vs. ''Out-of'House''Solutions ° Simple Cost Tracking PURCHASE AND LEASE PROVISIONS Customers will be authorized to purchase or lease equipment by issuance of a purchase order referencing the con- tractnumber. The manufacturer's lease or service agreement form will not be used since the contract resulting from this RFP and the purchase order will constitute the complete agreement. All State Agencies are required to receive pne'apprnvo|from the Department of Financial Services PRIOR TO entering into o |oeoo in excess of the annual Cate- gory Two threshold (currently $25.000). No lease ahe|| exceed Gyeore. All State agencies are urged to review the Chief Financial Officer's latest memorandum addressing leases and deferred -payment purchases of equipment when considering the leasing orpurchasing ofequipment. Lease Period 3-Y*arLease: Aconsecutive lease purchaseo|on which shall expire at the end of the thirty-six (36) month period. No termination notice shall be required by either party at end of lease. The Benefits ofProactive Services Customer Confidence Guarantee — Konica Minolta Business Solutions agrees to maintain the Equipment in good operating condition providing necessary maintenance service and parts for routinerepairs. If our Service Representative is unable to repair the equipment covered under this guarantee, we shall provide, at no charge, an equivalent replacement. Should a workgroup unit be out of service, due to maintenance needs, for more than 16 consecutive business hours, Konica Minolta shall provide mloaner unit (f similar capabilities upon your request. Any unit that Konica Minolta determines cannot boproperly repaired 1omenudoctunerapeoificationsviUbee|igib|efora replacement unit of substantially similar or greater capabilities, at no additional charge; provided, however, that the replacement unit may beother than new. Service Escalation — First Level technical support for our hardware and networking functions, will beprovided bv our factory trained and authorized Konica Minolta oemiceteohnicians.SmcondLeve|aupportvvi||p,ovide2"«|eve| support via direct communication with authorized technicians from Konica Minolta's System Solutions and Development Division (88D).Third level support |f the G8Diaunable 10resolve the issue inconjunction with|000| systems engineer, the open issue will escalate to Konica Minolta Professional Services (KMPS) for 3 rd Level review. y1noOak Lane nomICAm/woLTABUSINESS SOLUTIONS USA Miami Lakes FL-33016 Contract NUOlh8[: 800-000'1 1'1 oarriss Cooper Ph: 30582609e4em2410 ONICA MINOLTA Specification Sheet(s) Investment Includes: Base Configuration: 1 bizhub C360 - Monochrome Printer/Copier/Color Scan 1 EK-604 - USB Host Board (Local Interface Kit) 1 DF-617 - Reverse Automatic Document Feeder. 1 PK-517 - Punch Kit required for FS-527 Finisher. 1 FS-527 - Floor Finisher 1 PC-207 - Paper Feed Cassette (500 x 2) 1 D5133NT — Power Filter Service — Maintenance Plan Option 0 Base Delivery, Installation and Training 36 Month FMV Lease: $125.13 per month Service Contract: Includes all parts, labor, service calls (including print controller), and supplies. Excludes paper and taxes. Black and White: Base Allowance 0 copies All Black and White Copies $0.0055 per copy overage rate All Color Copies $0.049 per copy overage rate Base Monthly Charge $CPC Figures do not include sales tax. Proposal valid until August 2, 2014 bizhub C360 stnndard Cod: AOED021 ow, . d , ;.9'i,e,...4' 1.4 .: mitri HD '- MaMiESCON' C jwr.I SUITE ' * Standard configuration includes; bizhub C360/1,150-Sheet Paper Supply (including bypass)/ PS, PCL & XPS Controller/250 GB Hard Drive* 8100 Oak Lane - KONICA MINOLTA BUSINESS SOLUTIONS USA - Miami Lakes FL-33016 Contract Number: 600-000-11-1 Darriss Cooper Ph: 3058260994ext2410 ONICA MINOLTA Specification Sheet(s) Investment Includes: Base Configuration: 1 bizhub C360 - Monochrome Printer/Copier/Color Scan 1 EK-604 - USB Host Board (Local Interface Kit) 1 DF-617 - Reverse Automatic Document Feeder. 1 PK-517 - Punch Kit required for FS-527 Finisher. 1 FS-527 - Floor Finisher 1 PC-207 - Paper Feed Cassette (500 x 2) 1 D5133NT — Power Filter Service — Maintenance Plan Option 0 Base Delivery, Installation and Training 36 Month FMV Lease: $125.13 per month Service Contract: Includes all parts, labor, service calls (including print controller), and supplies. Excludes paper and taxes. Black and White: Base Allowance All Black and White Copies All Color Copies Base Monthly Charge 0 copies for B/VV and 2,000 copies for color per Month $0.0055 per copy overage rate $0.049 per copy overage rate $98.00 per Month Figures do not include sales tax. Proposal valid until August 2, 2014 bizhub C360 13_L1 L, BUYER& Lau Legt vr..Art Loat.„„ 0444 Avkiit SAP , trnitn Mac IkO HD itor tr pAcEscoer, vov—A n§ivn 111volicri.1 Iva. 7:— E * Standard configuration includes: bizhub C360/1,150-Sheet Paper Supply (including bypass)/ PS, PCL & XPS Controller/250 GB Hard Drive* 8100 Oak Lane - KONICA MINOLTA BUSINESS SOLUTIONS USA - Miami Lakes FL-33016 Contract Number: 600-000-11-1 Darriss Cooper Ph: 3058260994ext2410 <ONICA MINOLTA Specification Sheet(s) This proposal includes the following model(s): Option 1: 1 bizhub C360 (Plus accessories if applicable) - Monochrome Printer/Copier/Scanner Total lease price all-inclusive is: 36 Month FMV Lease: $125.13 per month 36 Month Maintenance Plan *Cost per Copy (Billed Quarterly) Option 2: 1 bizhub C360 (Plus accessories if applicable) - Monochrome Printer/Copier/Scanner Total lease price all-inclusive is: 36 Month FMV Lease: $125.13 per month 36 Month Maintenance Plan: $98.00 per month 8100 Oak Lane - KONICA MINOLTA BUSINESS SOLUTIONS USA - Miami Lakes FL-33016 Contract Number: 600-000-11-1 Darriss Cooper Ph: 3058260994ext2410 ONICA MINOLTA Specification Sheet(s) C360 Series Sample Configuration Maximum capacity; 3,650 :(809/m1) with the optional PC-40g Paper Feed ,Cabiaet Comipaljble media: 60-40g/m2 (main unit)/60-2109/rry (Multiple bypass tray) Muitiple Bypass Tray 150 Iheets E1,0,girrp.i44) Trays 1-4 500 sheets x 4 (Kg/V.:AA) LCD Control Panel 508 Compliant HDD Standard Security 8100 Oak Lane - KONICA MINOLTA BUSINESS SOLUTIONS USA - Miami Lakes FL-33016 Contract Number: 600-000-11-1 Darriss Cooper Ph: 3058260994ext2410