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Home My WebLink AboutCRA-R-11-0022 04-25-2011-Backup (2)RICHARD P. DUNN II SEOPW :Board Chair REQUEST FOR SERVICE RFS No. 11-01 Request Date: February 3, 2011 Requestor: Pieter A. Bockweg, Executive Director Purpose: CRA Streetlight Maintenance MARC 1. SARNOFF Omni :Board Chair SCOPE OF SERVICES Provide two proposals (one (1) proposal for the streetlights identified in the Omni Redevelopment Area; and one (1) proposal for the streetlights identified in the Southeast Overtown/Park West Redevelopment Area) for streetlight maintenance services of CRA maintained streetlights within the public right-of-way and on CRA/City/County owned properties. The Bidder must be a licensed electrical contractor in the State of Florida with all valid business licenses/tax receipts, as may be required by applicable law. The proposals shall provide a fixed monthly -rate per pole for the on -going maintenance of the streetlights. The maintenance agreement will be for a one-year period with the possibility of renewal(s) as deemed necessary by the CRA. Photographs of the existing streetlight poles and locations are available at the CRA office. Streetlight Locations and Quantity Omni Redevelopment Area •• NE 15th Street (NE 2nd Avenue to N Bayshore Drive) 12 poles • NE 14th Terrace (Biscayne Blvd to N Bayshore Drive) — 6 poles .. NE 14th Street (NE 2nd Avenue to N Bayshore Drive) — 17 poles •• NE 13th Street (NE 2nd Avenue to N Bayshore Drive) — 12 poles • North Bayshore Drive (NE 13th Street —NE 15th Street: west side only) —13 poles • Biscayne Boulevard (I-395 —NE 15th Street) —22 poles • NE 2"d Avenue (I-395 — NE 15th Street) — 17 poles Total = 99 poles Southeast Overtown/Park West Redevelopment Area • Grand Promenade— 35 poles + Parking Lot 57 — 5 poles • Parking Lot 58 — 6 poles • Parking Lot 59 — 4 poles •• Parking Lot 60 — 4 poles • NW 7th Street —14 poles • Sawyers Walk — 22 poles • 9th Street (Miami Avenue — NW 15t Avenue) —21 poles • 9th Street Pedestrian Mall — 26 poles • 9th Street (NW 2°d Avenue to NW 3rd Avenue) — 9 poles • Parking Lot 2 — 4 poles • Parking Lot 3 — 6 poles • Parking Lot 4 — 4 poles Total = 160 poles COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAM1 49 Northwest 5th Street, Suite 100 I Miami, FL, 331.28-1811 Tel (305) 679-6800 I Fax. (305) 679-6835 I http:/Jwww.nuamicra.com/ RFS 11-01 February xx, 2011 Page 2 of 2 The scope of services shall include: • Contractor shall repair/replace poles, fixtures, glass covers, lamps, ballasts, fuses, fuse holders, photoelectric cells, wiring, lighting contacts, breakers, electrical panels, disconnects, electrical junction boxes, underground boxes pull boxes, hand holes, covers, etc. as needed on a monthly basis to insure that the streetlights are operational at all times. • Contractor shall be responsible for keeping the poles/fixtures clean and free of graffiti at all times. Contractor shall clean or repaint any pole defaced by graffiti immediately upon discovery. • Contractor shall observe and inspect all poles monthly, no later than the 15th day of each month and log any and all required maintenance. • Contractor shall repair all lights within 72 hours of discovery or reporting by contractor personnel or CRA personnel. The contractor must provide a 24-hour availability for emergencies. The above listed streetlights are not uniform. They are of various models, heights, wattages and were installed at different times beginning in the 1990's. The Bidder is responsible for reviewing, observing and inspecting the above listed streetlights prior to submitting a proposal. It is recommended that the Bidder visits the identified sites to ensure that any question or concern is addressed prior to the proposal submission due date. All maintenance work will be evaluated by CRA personnel for quality control purposes before any payment request is approved. The CRA retains the right to terminate the contract at any time if it is not satisfied with the performance of the selected contractor. Instructions The proposal must be accompanied by: (a) current proof of liability insurance; (b) current copy of contractor's license; (c) list of five recent similar jobs and references; (d) list of personnel to be working at jobsite; (e) a W-9 Form; and (f) a detailed bid. Bidders should affix an envelope to the outside of any boxes or packages containing samples, back-up documents, etc. Said envelope shall include all required documents under this request for services and shall be clearly marked on the outside to read "CRA Streetlight Maintenance — RFS No. 11-01." The proposal must be submitted, in a sealed envelope, no later than Friday, February 25, 2011 @ 3:00pm at the Office of the City Clerk located at 3500 Pan American Drive, Miami, Florida33133. The proposals will be evaluated by our staff and the selected contractor will be notified by mail and phone. For questions, contact Mr. Mark Spanioli, P.E. at (305) 679-6800 or mspan@miamigov.com during normal business hours (M-F 8:00am through 5:00pm). General Conditions The CRA reserves the right to accept or reject any or all Responses or to select the Bidder(s) that, in the opinion of the CRA is/are the most advantageous to the CRA. The CRA also reserves the right to reject the Response of any Bidder(s) that has/have failed to perform under the terms and conditions of previous contracts, and are not in a position to perform the requirements defined in this request for services. The CRA reserves the right to waive any irregularities and technicalities and may, at its discretion, withdraw this request for services, or re -advertise this request for services, or both. The Bidder, by submitting a proposal, certifies that its proposal is made without previous understanding, agreement, or connection with any person, firm or corporation submitting a proposal for the same services, or with the CRA. The Bidder certifies that its proposal is fair, without control, collusion, fraud, or other illegal action. The Bidder further certifies that it is in compliance with the conflict of interest and code of ethics laws set forth in Chapter 2, Article V, Code of the City of Miami, and Section 2-11.1 of the Code of Miami -Dade County, as the same exist or may be amended from time to time. The CRA will investigate all situations where collusion may have occurred and the reserves the right to reject any and all proposals where collusion may have occurred. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAM1 49 Northwest 5th Street, Suite 100 1 Miami, FI., 33128-1811 Tel (305) 679-6800 Fax (305) 679-6835 l http://www.miamicra.com/