HomeMy WebLinkAboutCRA-R-08-0052 Cover Memo•
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SEOPW & Omni CRA Boards of Commissioners Meeting
October 27, 2008
Item # 2
SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Board Chair Michelle Spence -Jones Date: October 17, 2008 File: 08-01206
and Members of the CRA Board
Subject: Resolution Authorizing CRAs to Piggyback
on the City of Miami's Agreement with Sharp
Business Systems for a Black and White
Photocopier
n
From: James H. Villacorta 'r . References:
Executive Director /
Enclosures: Supporting Documentation;
Legislation
BACKGROUND:
It is recommended that the Boards of Commissioners of the Southeast Overtown/Park West and Omni
Redevelopment District Community Redevelopment Agencies ("CRAs") approve and adopt the attached Joint
Resolution authorizing the Executive Director to piggyback on the City of Miami's agreement with Sharp
Business Systems for the lease of a black and white photocopier, including maintenance and supplies, for a
period of three (3) years, with the option to renew for one (1) additional year, at a base cost of $ $4,384.67 per
year, plus an allowance, in an amount not to exceed $1,000.00 per year, as required, for excess copies.
The CRAs' currently lease a black and white photocopier from Copyco. Inc. d/b/a Toshiba Business Solutions.
This lease is due to expire on November 29, 2008. The City of Miami has entered into an agreement (Bid No.
80066) for photocopiers with Sharp Business Systems, which permits the CRAs to piggyback on the agreement.
The City's Department of General Services Administration has recommended the CRAs' exercise the option to
obtain a photocopier under this agreement.
JUSTIFICATION:
The CRAs require the use of a black and white photocopier in the course of their activities. GSA has
determined that this vendor has provided the lowest cost solution.
FUNDING: Funds are to be allocated from General Operating Fund, entitled "Rentals and Leases," Account
Code No. 10030.920101.544000.0000.00000 as follows: $4,487.10 in FY 2009; $5,384.56 in FY 2010;
$5,384.56 in FY 2011; and $897.42 in FY 2012.
JHV/pk