HomeMy WebLinkAboutCRA-R-08-0043 LegislationCity of Miami
Legislation
CRA Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 08-00937 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA"),
WITH ATTACHMENT(S), AUTHORIZING THE EXECUTIVE DIRECTOR TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY
THE ATTACHED FORM, WITH THE CURTIS GROUP, IN AN AMOUNT NOT TO
EXCEED $743,500, FOR IMPLEMENTATION OF INCREMENT III OF THE CRA'S
MASTER DEVELOPMENT ORDER AS A DEVELOPMENT OF REGIONAL IMPACT
WITHIN THE EXISITING BOUNDARIES OF THE SOUTHEAST
OVERTOWN/PARK WEST REDEVELOPMENT AREA; PROVIDING AN OPTION
TO INCLUDE THE EXPANDED CRA BOUNDARIES AND/OR THE MIAMI WORLD
CENTER PROJECT AT AN ADDITIONAL COST CONTINGENT UPON BOARD
APPROVAL; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT
FUND, ENTITLED "PROFESSIONAL SERVICES - OTHER," ACCOUNT CODE NO.
10050.920101,5310000.0000.00000,
WHEREAS, on March 12, 2008, the Southeast Overtown/Park West Community
Redevelopment Agency ("CRA") issued a Request for Qualifications (RFQ) for complete services for
implementation of Increment III of the CRA's Master Development Order as a Development of
Regional Impact ("Increment III"); and
WHEREAS, three responses to the RFQ were received by the Clerk of the Board on April 11,
2008 and forwarded to the CRA for consideration; and
WHEREAS, on May 19, 2008, the Board of Commissioners, by Resolution No.
CRA-R-08-0028, accepted the Executive Director's recommendation of The Curtis Group to provide
professional services for implementation of Increment III and directed the Executive Director to
negotiate and present a professional services agreement to the Board for its consideration and, if
satisfactory, approval and award; and
WHEREAS, the Scope of Work submitted by The Curtis Group provides for the implementation
of Increment Ill within the existing CRA boundaries at a cost of $743,500, as well as options to include
the expanded CRA boundaries, at an additional cost of $895,000, and/or the Miami World Center
Project at an additional cost not to exceed $500,000; and
WHEREAS, the Board of Commissioners wishes to authorize the Executive Director to execute
the professional services agreement for implementation of Increment Ill;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
City of Miami
Page 1 of 2 Printed On: 8/26/2008
File Number: 08-00937
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adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners authorizes the Executive Director to execute a
professional services agreement, in substantially the attached form, with The Curtis Group, in an
amount not to exceed $743,500, for implementation of Increment III of the CRA's Master Development
Order as a Development of Regional Impact within the existing boundaries of the Southeast
Overtown/Park West Redevelopment Area, and providing an option to include the expanded CRA
boundaries and/or the Miami World Center Project at an additional cost contingent upon Board
approval.
Section 3. Funds are allocated from SEOPW Tax Increment Fund, entitled "Professional
Services - Other," Account Code No. 10050.920101.5310000.0000.00000.
Section 4. This resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU 7
GENERAL COUNSEL
Cite of Miami
Page 2 of 2 Printed On: 8/26/2008
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is entered into as of this
day of , 200 by and between the
Southeast Overtown/Park West Community Redevelopment Agency, of the City of Miami, a public
agency and body corporate created pursuant to Section 163.356, Florida Statutes ("CRA"), and The
Curtis Group, a Florida corporation ("Provider").
RECITALS
A. WHEREAS, the CRA is the applicant for the Southeast Overtown/Park West
Development of Regional Impact ("SEOPW DRI"); and
B. WHEREAS, the high level of development activity requires that the SEOPW DRI be
updated to accommodate development projected beyond the next two (2) years and any expansion of the
boundaries can be reflected in the updated SEOPW DRI Increment III Submission; and
C. WHEREAS, the Provider responded to a Request for Qualifications ("RFQ") issued by
the CRA for implementation of Increment III of the CRA's Master Development Order; and
D. WHEREAS, the CRA Board of Commissioners, by Resolution No. CRA-R-08-0028,
passed and adopted on May 19, 2008, authorized the Executive Director to negotiate a professional
services agreement with the Provider and to present any proposed agreement to the Board for its
consideration; and
E. WHEREAS, the CRA Board of Commissioners, by Resolution No. CRA-R-08-
passed and adopted on September 3, 2008, ... ; and
F. WHEREAS, the Provider wishes to perform the professional services required by the
CRA and the CRA wishes to engage the services of the Provider on the terms and conditions set forth
herein;
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NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained,
the Provider and the CRA agree as follows:
TERMS
1. RECITALS: The recitals are true and correct and are hereby incorporated into and
made a part of this Agreement.
2. SCOPE OF SERVICE: Provider agrees to provide the Services specifically described
in Exhibit "A" attached hereto and hereby incorporated into and made a part of this Agreement. Exhibit
"A" is subdivided into "Tasks." Provider will only provide services related to those Tasks in Exhibit
"A" for which a specific Notice to Proceed has been issued by the CRA.
a. Provider represents and warrants to the CRA that: (i) it possesses all
qualifications, licenses and expertise required for the performance of the Services; (ii) it is not delinquent
join the payment of any sums due to the CRA, or the City of Miami, including payment of permit fees,
occupational licenses, etc., not in the performance of any obligations to the CRA; (iii) all personnel
assigned to perform the Services are and shall be, at all times during the term hereof, fully qualified,
licensed and trained to perform the tasks assigned to each; and (iv) the Services will be performed in the
manner described in Exhibit "A."
b. The parties agree that the Provider will perform certain services through other
firms or entities, which have been engaged by the Provider as subcontractors, which are more specifically
described in Exhibit `B." The Provider agrees that it will not retain the services of additional
subcontractors without obtaining the approval of the CRA which may be withheld in the CRA's sole
discretion. Notwithstanding the CRA's approval rights hereunder, the Provider acknowledges and
covenants that it shall be responsible for all services performed by its subcontractors to the same extent as
the Provider had provided said services.
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3. COMPENSATION:
a. The amount of compensation payable by the CRA to the Provider shall be based
on the rates and schedules described in Exhibit "C" attached hereto, but only for the completion of tasks
for which a Notice to Proceed has been issued; provided, however, that in no event shall the total
amount of compensation paid to the Provider exceed Seven Hundred and Forty -Three Thousand Five
Hundred Dollars ($743,500), inclusive of all reimbursable expenses without written authorization from
the CRA's Executive Director.
b. Unless otherwise specifically provided in Exhibit "C," all payments due
hereunder shall be made within thirty (30) days after receipt of Consultant's invoice, which shall be
certified as to the percentage of completion of the tasks identified in Exhibit "C" and described in
Exhibit "A," and be accompanied by sufficient supporting documentation and contain sufficient detail,
to allow a proper audit of expenditures, should the CRA require one to be performed. If the Provider is
entitled to reimbursement of travel expenses, then all bills for travel expenses shall be submitted in
accordance with Section 112.061, Florida Statutes.
4. OWNERSHIP OF DOCUMENTS: The Provider understands and agrees that any
information, document, report or any other material whatsoever which is given by the CRA to the
Provider or which is otherwise obtained or prepared by the Provider pursuant to or under the terms of
this Agreement is and shall at all times remain the property of the CRA. The Provider agrees not to use
any such information, document, report or material for any other purpose whatsoever without the written
consent of CRA, which may be withheld or conditioned by the CRA in its sole discretion.
S. AUDIT RIGHTS: The CRA may, at reasonable times, and for a period of up to three
(3) years following the date of final payment by the CRA to the Provider under this Agreement, audit, or
cause to be audited, those books and records of the Provider which are related to the Provider's
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performance under this Agreement. The Provider agrees to maintain all such books and records at its
principal place of business for a period of three (3) years after final payment is made under this
Agreement.
6. AWARD OF AGREEMENT: The Provider represents and warrants to the CRA
that it has not employed or retained any person or company employed by the CRA to solicit or secure
this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission,
percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this
Agreement.
7. PUBLIC RECORDS: The Provider understands that the public shall have access,
at all reasonable times, to all documents and information pertaining to CRA contracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the CRA and the public to all
documents subject to disclosure under applicable law. The Provider's failure or refusal to comply with
the provisions of this section shall result in the immediate cancellation of this Agreement by the CRA.
8. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS: The Provider
understands that agreements between private entities and local governments are subject to certain laws
and regulations, including laws pertaining to public records, conflict of interest, record keeping, etc.
CRA and the Provider agree to comply with and observe all applicable federal, state and local laws,
rules, regulations, codes and ordinances, as the may be amended from time to time.
9. INDEMNIFICATION: The Provider shall indemnify, defend and hold harmless the
CRA and its officials, employees and agents (collectively referred to as "Indemnitees") from and against
any and all loss, costs, penalties, fines, damages, claims, expenses (including attorney's fees), or
liabilities (collectively referred to as "Liabilities") arising out of, resulting from, or in connection with:
(i) the performance or non-performance of the Services contemplated by this Agreement which is or is
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alleged to be directly or indirectly caused, in whole or in part, by any act, omission, default or
negligence (whether active or passive) of the Provider or its employees, agents or subcontractors
(collectively referred to as "Provider"); (ii) the failure of the Provider to comply with any of the
paragraphs herein; (iii) the failure of the Provider to conform to statutes, ordinances, or other regulations
or requirements of any governmental authority, federal or state, in connection with the performance of
this Agreement; or (iv) the defense of any such claim or in the investigation thereof. The Provider
expressly agrees to indemnify and hold harmless the Indemnitees, or any of them, from and against all
liabilities which may be asserted by an employee or former employee of Provider, or any of its
subcontractors, as provided above, for which the Provider's liability to such employee or former
employee would otherwise be limited to payment under state Workers' Compensation or similar laws.
10. INSURANCE: The Provider shall, at all times during the term hereof, maintain such
insurance coverage described in Exhibit "D" attached hereto. All such insurance, including renewals,
shall be subject to the approval of the CRA (which approval shall not be unreasonably withheld) for
adequacy of protection and evidence of such coverage shall be furnished to the CRA on Certificates of
Insurance indicating such insurance to be in force and effect and providing that it will not be canceled
during the performance of the services under this contract without thirty (30) calendar days prior written
notice to the CRA. Completed Certificates of Insurance shall be filed with the CRA, to the extent
practicable, prior to the performance of services hereunder, provided, however, that the Provider shall at
any time upon request by the CRA file duplicate copies of the policies of such insurance with the CRA.
If, in the reasonable judgment of the CRA, prevailing conditions warrant the provision by the Provider
of additional liability insurance coverage or coverage which is different in kind, the CRA reserves the
right to require the provision by the Provider of an amount of coverage different from the amounts or
kind previously required and shall afford written notice of such change in requirements thirty (30) days
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prior to the date on which the requirements shall take effect. Should the Provider fail or refuse to satisfy
the requirement of changed coverage within thirty (30) days following the CRA's written notice, this
Agreement shall be considered terminated on the date the required change in policy coverage would
otherwise take effect. Upon such termination, the CRA shall pay the Provider compensation for services
rendered, and expenses incurred, prior to the date of termination but shall not be liable to the Provider
any additional compensation, or for any consequential or incidental damages.
11. DEFAULT: If the Provider fails to comply with any tern or condition of this
Agreement, or fails to perform any of its obligations hereunder, then the Provider shall be in default.
Upon the occurrence of a default hereunder, the CRA, in addition to all remedies available to it by law,
may immediately, upon written notice to the Provider, terminate this Agreement whereupon all
payments, or other compensation paid by the CRA to the Provider while the Provider was in default
shall be immediately returned to the CRA. The Provider understands and agrees that termination of this
Agreement under this section shall not release the Provider from any obligation accruing prior to the
effective date of termination. Should the Provider be unable or unwilling to commence to perform the
Services within the time provided or contemplated herein, then, in addition to the foregoing, the
Provider shall be liable to the CRA for all expenses incurred by the CRA in preparation and negotiation
of this Agreement, as well as all costs and expenses incurred by the CRA in the re -procurement of the
services, including consequential and incidental damages.
12. RESOLUTION OF CONTRACT DISPUTES: The Provider understands and agrees
that all disputes between the Provider and the CRA based upon an alleged violation of the terms of this
Agreement by the CRA shall be submitted to the Executive Director for his/her resolution, prior to the
Provider being entitled to seek judicial relief in connection therewith. In the event that the amount of
compensation hereunder exceeds $4,500, the decision of the Executive Director shall be approved or
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disapproved by the CRA's Board of Commissioners. The Provider shall not be entitled to seek judicial
relief unless: (i) it has first received the Executive Director's written decision, approved by the CRA's
Board of Commissioners if the amount of compensation hereunder exceeds $4,500; or (ii) a period of
sixty (60) days has expired, after the Provider's submission of a detailed statement of the dispute,
accompanied by all supporting documentation, to the Executive Director (90 days if the Executive
Director's decision is subject to CRA Board approval); or (iii) the CRA Board of Commissioners has
waived compliance with the procedure set forth in this section by written instrument, signed by the
Executive Director.
13. CRA'S TERMINATION RIGHTS: The CRA shall have the right to terminate
this Agreement, in its sole discretion, at any time, by giving written notice to the Provider at least five
(5) days prior to the effective date of such termination. In such event, the CRA shall pay to the Provider
compensation for services rendered and expenses incurred prior to the effective date of termination.
Such payment shall be determined on the basis of the hours or the percentage of the total work
performed by the Provider up to the time of termination certified in accordance with the provisions of
this Agreement. In the event partial payment has been made for professional services not performed, the
Provider shall return such sums to the CRA within ten (I 0) days after receipt of written notice that said
sums are due. In no event, shall the CRA be liable to the Provider for any additional compensation,
other than that provided herein, nor for any consequential or incidental damages.
The CRA may terminate this Agreement, without notice to the Provider, upon the occurrence of
an event of default hereunder. In such event, the CRA shall not be obligated to pay any amounts to the
Provider and the Provider shall reimburse to the CRA all amounts received while Provider was in
default under this Agreement.
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14. NONDISCRIMINATION: The Provider represents and warrants to the CRA that the
Provider does not and will not engage in discriminatory practices and that there shall be no
discrimination in connection with the Provider's performance under this Agreement on account of race,
color, sex, religion, age, handicap, marital status or national origin. The Provider further covenants that
no otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services, or be
subject to discrimination under any provision of this Agreement.
15. CONFLICT OF INTEREST:
a. The Provider is aware of the conflict of interest laws of the City of Miami (Miami
City Code Chapter 2, Article V), Dade County, Florida (Dade County Code, Section 2-11.1 et. seq.) and
of the State of Florida as set forth in the Florida Statutes, and agrees that it will fully cornply in all
respects with the tenns of said laws and any future amendments thereto.
b. The Provider covenants that no person or entity under its employ, presently
exercising any functions or responsibilities in connection with this Agreement, has any personal
financial interests, direct or indirect, with the CRA. The Provider further covenants that, in the
performance of this Agreement, no person or entity having such conflicting interest shall be utilized in
respect to services provided hereunder. Any such conflict of interest(s) on the part of the Provider, its
employees or associated persons, or entities must be disclosed in writing to the CRA.
c. The Provider shall decline proffered employment by another client(s) if the
exercise of the Provider's independent professional judgment on behalf of the CRA, on any matter
directly related to the Services, will be or is likely to be adversely affected by the acceptance of such
proffered employment; provided, however, that the Provider may represent a client(s) with an interest
adverse to the CRA if the subject matter of such representation is not related to the Services described in
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this Agreement and if the CRA waives any conflict or alleged conflict with respect to such
representation. Should the Provider request the CRA's waiver of any conflict of interest, the Provider
shall provide to the CRA, in writing, all information pertaining to such potential conflict for the CRA's
evaluation.
d. The Provider shall not delegate the substantive obligations to be undertaken
hereunder to any person or entity who exercises any functions or responsibilities on his/her personal
behalf or on behalf of any other client(s) if the subject matter of such representation is related to the
Services and if such representation will or is likely to compete with the interests of the CRA, or
adversely affect the interests of the CRA and the obligations undertaken by the Provider hereunder.
16. ASSIGNMENT: This Agreement shall not be assigned by the Provider, in whole or in
part, without the prior written consent of the CRA's, which may be withheld or conditioned, in the
CRA's sole discretion.
17. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt
requested, addressed to the other party at the address indicated herein or to such other address as a party
may designate by notice given as herein provided. Notice shall be deemed given on the day on which
personally delivered; or, if by mail, on the fifth day after being posted or the date of actual receipt,
whichever is earlier.
TO PROVIDER:
The Curtis Group, Inc.
7520 Red Road, Suite M
Miami, Florida 33143
Attn: Rob Curtis
Principal
TO CRA:
Southeast Overtown/Park West
Community Redevelopment Agency
49 N.W. 5` Street, Suite 100
Miami, Florida 33128
Attn: James H. Villacorta
Executive Director
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18. MISCELLANEOUS PROVISIONS:
a. This Agreement shall be construed and enforced according to the laws of the State
of Florida.
b. Title and paragraph headings are for convenient reference and are not a part of
this Agreement.
c. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective
unless made in writing.
d. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph,
sentence, word or phrase shall be deemed modified to the extent necessary in order to conform with such
laws, or if not modifiable, then same shall be deemed severable, and in either event, the remaining terms
and provisions of this Agreement shall remain unmodified and in full force and effect or limitation of its
use.
e. Should the provisions of this Agreement require judicial or arbitral interpretation,
it is agreed that the judicial or arbitral body interpreting or construing the same shall not apply the
assumption that the terms hereof shall be more strictly construed against one party by reason of the rule
of construction that an instrument is to be construed more strictly against the party which itself or
through its agents prepared same, it being agreed that the agents of both parties have equally participated
in the preparation of this Agreement.
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f. This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by property
authorized representatives of the parties hereto.
19. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties
hereto, their heirs, executors, Iegal representatives, successors, or assigns.
20. INDEPENDENT CONTRACTOR: The Provider has been procured and is being
engaged to provide services to the CRA as an independent contractor, and not as an agent or employee
of the CRA. Accordingly, the Provider shall not attain, nor be entitled to, any rights or benefits under
the Civil Service or Pension Ordinances of the City of Miami, nor any rights generally afforded its
classified or unclassified employees. The Provider further understands that Florida Workers'
Compensation benefits available to employees of the CRA are not available to the Provider, and agrees
to, provide workers' compensation insurance for any employee or agent of the Provider rendering
services to the CRA under this Agreement.
21. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and the Agreement is subject to amendment or termination due to lack of funds,
reduction of funds and/or change in regulations, upon thirty (30) days notice.
22. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the rights,
duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations,
or representations not expressly set forth in this Agreement are of no force or effect.
23. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute one and
the same agreement.
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24. FORCE MAJEURE: Force Majeure shall mean an act of God, epidemic, lighting,
earthquake, fire, explosion, hurricane, flood or similar occurrence, strike, an act of public enemy, or
blockade, insurrection, riot, civil disturbance or similar occurrence, which has a material effect adverse
impact on the performance of this Agreement, and which cannot be avoided despite the exercise of due
diligence. The term Force Majeure DOES NOT INCLUDE inclement weather (except as noted above)
or the acts or omissions of subconsultants/subcontractors, third -party consultants/contractors
materialmen, suppliers, or their subcontractors, unless such acts or omissions are otherwise
encompassed by the definition set forth above.
No party hereto shall be liable for its failure to carry out its obligations under the Agreement
during a period when such party is rendered unable, in whole or in part, by Force Majeure to carry out
such obligations, but the obligation of the party or parties relying on such Force Majeure shall be
suspended only during the continuance of any inability so caused and for no longer period of said
unexpected or uncontrollable event, and such cause shall, so far as possible, be remedied with all
reasonable dispatch.
It is further agreed and stipulated that the right of any party hereto to excuse its failure to perform
by reason of Force Majeure shall be conditioned upon such party giving, to the other party or parties,
written notice of its assertion that a Force Majeure delay has occurred as soon as practicable after the
occurrence but not later than ten (10) working days after the occurrence, unless there exists good cause
for failure to give such notice, in which event, failure to give such notice shall not prejudice any party's
right to justify any non-performance as caused by Force Majeure unless the failure to give timely notice
causes material prejudice to the other party or parties.
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by
their respective officials thereunto duly authorized as of the day and year above written.
Witness:
Print Name:
Signature:
Witness:
Print Name:
Signature:
ATTEST:
THE CURTIS GROUP, INC. (Provider)
By:
Robert Curtis
Principal
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT
AGENCY of the City of Miami, a public agency
and body corporate created pursuant to Section
163.356, Florida Statutes ("CRA")
By:
Priscilla A. Thompson James H. Villacorta
Clerk of the Board Executive Director
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
Julie O. Bru LeeAnn Brehm
CRA General Counsel Director, Risk Management
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SCHEDULE OF EXHIBITS
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EXHIBIT "A" SCOPE OF WORK
EXHIBIT "B" SUBCONTRACTORS
EXHIBIT "C" COMPENSATION AND SCHEDULE OF PAYMENT
EXHIBIT "D" INSURANCE REQUIREMENTS
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EXHIBIT "A"
SCOPE OF WORK
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SEOPW DR! Increment Ili
Scope of Services
The CONSULTANT will provide professional planning, economic forecasting, engineering,
transportation planning, traffic engineering, legal services and public outreach for increment !II of
the SEOPW DR! as described in the tasks outlined below.
Task A - Project Management, Development Program, Processing and Community
Outreach Strategy
At the outset of this Task, the CONSULTANT shall work with the CLIENT on the project
management plan. The management plan shall establish organizational responsibilities between
and among the CLIENT and the CONSULTANT; establish management tools and procedures;
and set standards to be followed for the duration of the project. The project management plan
shall include a schedule, report and invoice formats, meeting dates, distribution procedures, and
other day-to-day administrative and management procedures. The management plan shall be
presented at the Kick -Off meeting.
Community Outreach
A successful community outreach program requires broad -based involvement at all stages of
the project. The program must be designed to effectively disseminate information and provide
timely feedback on critical issues. Above al!, the program needs to anticipate and manage
situations that arise as the project progresses.
The goals and objectives of the public involvement program have been initially developed based
on the Team's experience in similar projects:
• Develop consensus for the project through a progressive series of interactions designed
to educate the public, listen to community concerns, and reflect resolutions of the
concerns (to the extent feasible) in the proposed project; and,
• Develop cooperation and long term support for the proposed project.
A detailed Community Participation Program will be developed in Task A, above, of this scope.
The Program will be designed to communicate with the public through the following venues: 1)
personal interaction with key opinion leaders and decision makers; 2) informal presentations to
community and stakeholder groups; 3) community forums or workshops; and, 4) media
relations, including information on distribution to community publications. The major elements
of the program are discussed in general terms below.
Craft Affected Party Process
Affected parties or stakeholders, such as City staff, neighborhood groups, and other large
landholders in the area may need to be approached separately in addition to being invited
as participants in the Community Forum process. The team will identify key groups and
approaches.
SEOPW DR/ Increment III
July 2008
Scope of Services
Page 1
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Community Forums
We anticipate the need for two or three community forums.
Kris Smith will act as facilitators for the Community Forums. The role of a facilitator is to
help a group of people understand their common objectives and assists them to plan to
achieve them without taking a particular position in the discussion. The facilitator makes
sure the group adheres to the agenda and that rules of conduct are followed, allowing
participants equal "air time," and preventing one voice from dominating the meeting.
Each meeting requires preparation, follow-up coordination, and documentation, as follows:
• Preparation includes defining the community process, organizing and coordinating team
members, scripting team member roles, preparing hand-outs, rehearsing the program,
and preparing the meeting space.
• Follow-up coordination includes team conferencing, preparation of follow-up materials
and summaries, and coordination with team members on project modifications (as
necessary).
• Documentation entails writing meeting summaries for public distribution. Each summary
should outline the agenda, identify attendees from the sign -in sheets, and list the issues
as recorded during the meeting by the facilitators.
Application Strategy
In addition, during this Task, the CONSULTANT shall work with the CLIENT to prepare the
development program and processing strategy for the DRI. This task will include trip generation
scenarios and a transportation modeling run to determine potential project impacts based upon
the development program being evaluated. The CONSULTANT will meet with the CLIENT and
his development team to review all findings.
Prior to the pre -application conference and during the development of the study methodologies,
members of the CONSULTANT and CLIENT team will participate in informal meetings with the
Florida Department of Community Affairs (DCA), South Florida Regional Planning Council
(SFRPC) and City of Miami Planning Department to introduce the project and discuss the
approach to the DRI review process. This scope is limited to one meeting with each agency.
Products: Project management plan, development program, processing and community
outreach strategy, meeting notes, CRA and City staff task completion sign -off.
Task B - DRI Pre -Application Process
Prior to the pre -application conference and during the development of the study methodologies,
members of the CONSULTANT and CLIENT team will participate in informal meetings with the
Florida Department of Community Affairs (DCA), South Florida Regional Planning Council
(SFRPC) and City of Miami Planning Department to introduce the project and discuss the
approach to the DRI review process. This scope is limited to one meeting with each agency.
SEOPVV DR! Increment III
July 2008
Scope of Services
Page 2
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The CONSULTANT Team will work with the CLIENT to assemble the materials for the DRI Pre -
Application Conference.
The impact analysis methodology for Increment III will continue to promote the transportation
corridors concept and person -trip capacity methodology when analyzing public facility impacts
consistent with the Transportation Element of the City of Miami's Comprehensive Plan. The
transportation section in the DRI will emphasize the orientation of redevelopment projects
towards public transportation infrastructure and participation in transportation demand
management programs. The multi -modal transportation opportunities available within the
SEOPW DRI provide this project with the ability to offer redevelopment opportunities without
being hindered by traditional roadway expansion limitations.
Methodologies for each of the required Application for Development Approval (ADA) questions
will be drafted by the CONSULTANT Team for review by the CLIENT. All methodologies will
become part of the "Preapplication Conference Document and Information" (State of Florida
Form RPM-BSP-PREAPP INFO-1) to be submitted in subsequent tasks, below.
Condition 25 of the Master Development Order requires that each increment of the SEOPW DRI
address certain questions in the ADA. Since the time that the development order was adopted,
the numbering and content of those questions have changed. Shown in the table below are the
questions identified in the development order and the corresponding question in the current
ADA that must be answered for Increment 111.
1987 Master Development Order
Current ADA
Question 1 — Applicant Information
Question 2, 3 — Applicant Information
Maps
Map H — Master Development
Map J Series — Transportation Network
Question 9 — Maps
Map H — Master Development Plan
Map J — Transportation Network
Question 3 — Project Description
Question 10 — Project Description
Question 4 — Air Quality
Question 22 — Air
Question 10 —Employment and Economic
Question 11 — Revenue Generation Summary
rY
Question 11 — Transportation
Question 21 — Transportation
Question 12 — Other Public Facilities
A. Wastewater, Water, and Solid Waster
B. Health Care, Police, and Fire
Question 18 — Wastewater Management
Question 17 — Water Supply
Question 20 — Solid Waste/Hazardous
Waste/ Medical Waste
Question 28 — Health Care
Question 25 — Police and Fire Protection
Once the CONSULTANT and CLIENT team have finalized the study methodologies, 60 copies
of the "Preapplication Conference Document and Information" will be distributed to the review
agencies and 12 copies to team members. The CONSULTANT Team will coordinate the
preapplication conference presentation of project issues and methodologies to the review
agencies.
SEOPW DRI Increment Ill
July 2008
Scope of Services
Page 3
•
•
•
Task C - Methodoloav Statements
The CONSULTANT will attend project team meetings and will attend the DRI Pre -Application
Conference. The CONSULTANT will work with review agencies as needed to complete the pre -
application process. The CONSULTANT will then negotiate methodologies for transportation
and air quality. Based on the negotiations, the methodologies will be refined and submitted to
SFRPC for distribution. The coordinating CONSULTANT will ensure that the methodology
agreement is executed and effective.
The CONSULTANT shall prepare the Methodology Letter of Understanding (MLOU) to outline
the assumptions, procedures, guidelines and standards to be used to prepare responses to
Question 21 of the DRI. The CONSULTANT shall incorporate direction and amendments to the
methodology as received by the SFRPC and agency review staff during the Pre -Application
Conference.
Task D - Complete DRI ADA Draft for CLIENT Review
The CONSULTANT shall prepare a response to the DRI Questions as outlined in the DRI
Question methodology. The CONSULTANT shall perform the planning and engineering studies
needed to evaluate the regional impacts associated with the proposed DRI, based upon a
development program agreed to by the CLIENT and provided to the CONSULTANT prior to the
completion of the methodology process. The CONSULTANT shall address those regional
issues deemed critical by the reviewing agencies responsible for participating in the DRI
process, as identified during the Pre -Application Conference and the methodology meeting(s).
The CONSULTANT shalt format the analyses as a DRI Question study based upon the
standards and guidelines from the SFRPC, the Florida Department of Transportation (FOOT),
the DCA, the City of Miami and Miami -Dade County. The following items will be addressed by
the CONSULTANT based upon the most currently acceptable standards and criteria.
• The CONSULTANT shall identify mitigation as deemed necessary based upon the
results of the studies, pursuant to Rule 9J-2, Florida Statutes. The CONSULTANT shall
prepare the proportional share cost estimates for the mitigation, which support the
development program identified for the DRI as required by SFRPC policies and
procedures.
• The .CONSULTANT shall prepare complete responses to the required DRI Questions.
The CONSULTANT shall prepare all requisite tables, maps and graphics to the DRI
questionnaire. The CONSULTANT will provide a camera-ready copy of the complete
responses (including Appendices) for incorporation into the larger DRI.
• The CONSULTANT shall attend agency meetings and/or project team meetings related
to the preparation and submittal of the proposed DRI Question. Included in these
services will be the preparation of exhibits as may be needed for these meetings and
presentations.
During this Task, the CONSULTANT shall analyze concurrency pursuant to Chapter 163 F.S.
and City of Miami standards to address and resolve concurrency during the processing of the
DRI. A preliminary concurrency analysis will be submitted (if needed for the TCEA) for agency
review as part of the DRI ADA. The final concurrency analysis will be prepared after responding
to agency comments during the sufficiency round(s). The CONSULTANT shall attend agency
SEOPW DRI Increment Ili
July 2008
Scope of Services
Page 4
•
•
•
meetings and/or project team meetings related to the preparation and resolution of the
concurrency analysis.
Task E - DRI ADA Submittal
During this task, the CONSULTANT will draft the ADA and conduct meetings, as necessary,
with the CRA to discuss issues which arise. Drafts of the ADA will be submitted to the CRA for
review and comment. Once the ADA is finalized, up to 60 copies of the ADA will be submitted to
the agencies for review and comment.
Task F & G - Responses to Sufficiency Comments
Subsequent to the submittal of the ADA, the CONSULTANT shall respond to up to two (2)
rounds of sufficiency requests from the SFRPC and reviewing agencies. The CONSULTANT
will prepare written responses to agency comments, and will prepare revised analyses as
required to address the remaining DRI issues.
Two rounds of sufficiency are included in this scope of services. Within the sufficiency review
period, the CONSULTANT Team under the guidance of the coordinating CONSULTANT will
contact the review agencies to discuss any questions or comments which have arisen in the
agency review.
Once the first round "request for additional information" is received and reviewed, the
CONSULTANT Team will schedule and conduct meetings with each commenting agency to
thoroughly understand their outstanding questions or concerns. Responses to agency "request
for additional information" wilt be drafted and submitted to the CRA for review and comment.
Revision to the response will be made, and the final document will be distributed to agencies for
review.
Products: Responses to agency requests for additional information, sufficiency letter and
meeting notes.
Task H - Development Order Conditions
The CONSULTANT shall prepare the DR! Development Order Conditions, negotiating these
conditions with agency staff and processing the Development Order through the SFRPC, DCA
and the City of Miami, including attendance at requisite public hearings through the appeal
period. The CONSULTANT shall attend agency meetings and/or project team meetings related
to the preparation of development order conditions and the processing of the proposed
development order through necessary review agencies and public hearings.
Working with SFRPC and City staff, the CONSULTANT will draft proposed development order
conditions and meet informally with staff to discuss recommendations and negotiate any
necessary changes to the proposed conditions.
The CONSULTANT shall present the project at the SFRPC council meeting for transmittal of
assessment report and recommendations to DCA. The team will respond to questions or
concerns of members or other interested parties.
Products: Draft conditions and meeting notes.
SEOPW DRI Increment 111
July 2005
Scope of Services
Page 5
•
•
•
Task I - Project Team Meetings, Agency Meetings and Public Hearings
Through the evaluation and approval process, the CONSULTANT will attend project team
meetings, agency meetings or public hearings as requested by the CLIENT or their legal
counsel.
The CONSULTANT will present the project and draft development orders to the City of Miami
Planning Advisory Board and the City Commission, and will respond to questions and concerns.
The team will meet as necessary with review agencies and respond to questions or concerns
they have with the adopted development order during the appeal period. Finally, the
CONSULTANT Team will present the adopted development order to SFRPC members at the
council meeting for transmittal of recommendations for the adopted development order to DCA.
During the review period, the coordinating CONSULTANT will contact DCA to discuss any
questions or concerns with the adopted development order.
Products: Adopted development order and meeting notes.
Task J -Consolidated ADA
Once the development orders are effective, the CONSULTANT Team will draft the Consolidated
Application for Development Approval (CADA). The CADA includes any changes to the
application which may have occurred during sufficiency review. Eight copies of the CADA will be
collated and distributed.
Products: Consolidated Application for Development Approval and meeting notes.
Task K — Application Fees
This is an estimate of the fees required by the review agencies such as the SFRPC.
Task L - Direct Expenses
These expenses are typical reimbursable expenses such as printing, couriers, travel, etc.
These expenses will be billed at cost.
Task M - Development Impact Fee Ordinance Modifications for Increment III
The CONSULTANT will provide planning, economic analysis, engineering and transportation
planning services to assist the SEOPW Redevelopment Agency and the City of Miami in
updating the Development Impact Fee Ordinance (Article II. SEOPW Development
Supplemental Fee) found in Sections 13-51 to 13-65 of the City of Miami Code of Ordinances
(as amended), pursuant to the development costs associated with the approval of the SEOPW
DRI Update for Increment III. The CONSULTANT will propose text and impact fee calculation
revisions to the Ordinance, and shall incorporate the fees associated with the unbuilt portion of
Increment II. The CONSULTANT will meet with the SEOPW Redevelopment Agency and the
City of Miami staff to review the proposed ordinance modifications. The CONSULTANT will
provide public hearing support to process the approval of the proposed Development Impact
Fee Ordinance modifications. Public hearings may include the City of Miami Planning Advisory
Board and the City of Miami City Commission.
SEOPW DRI Increment III
July 2008
Scope of Services
Page 6
•
•
Task N - Biennial Status Report
The CONSULTANT will prepare, circulate for review, and submit the required status report for
the SEOPW DRI Master and Increments I and II.
Task 0 - Development Program Monitoring
The CONSULTANT will monitor the proposed and approved development for Increment II to
determine the amount of development that might be rolled -over from Increment II to Increment
III.
Additional Services
Additional services which will require additional fees are discussed below.
Boundary Expansion
The CRA may desire an expansion of the DRI boundary. Additional services will be required to
incorporate additional lands into the DRI. These services include but are not limited to survey
legal description, historical and archaeological analysis, potable water demand and sanitary
sewer generation infrastructure requirements, an expanded transportation analysis and
additional community outreach. A separate fee schedule titled "SEOPW Increment 111 — Fee
Schedule — Boundary Expansion" is provided in the event an expansion to the DRI boundary is
requested.
Increased Development Program
The CRA may desire an increase of the intensity of the development program proposed for
Increment lil. In 2005 the CONSULTANT team completed an analysis of the status of
Increment II of the SEOPW DRI and market forces to determine the timing and development
program for Increment III. This analysis found that the projected Increment III development
program should be increased above the amount originally projected in the SEOPW Master
Development Order. Table 1 — Increment III Project Development, summarizes the
development originally projected for Increment III and compares it to the Consultant Market
Estimate. For purposes of this scope and fee estimate the CONSULTANT assumed the
Consultant Market Estimate would be used for the Increment III analysis.
Increment I
Table 1
I Projected Development
Land Use
Master DO
Projected Increment III
(1999 — 2007)
Consultant Market Estimate
(2005 - 2015)
Difference
Residential
5,000 du
10,000 du
+5,000 du
Hotel
600
750 rooms
+150 rooms
Office
500,500 sf
775,000 — 1,155,000 sf
+224,500 — 654,500
Retail
90,600 sf
335,000 sf
+244,400 sf
Source: The Curtis Group
If the development program is significantly increased beyond the Consultant Market Estimate in
Table 1, additional services and fees will be required. Since an increase to the program is not
known at this time the CONSULTANT has estimated the fee schedule range of $350,000 to
SEOPW DRI Increment III
July 2008
Scope of Services
Page 7
•
•
$500,000 for the professional services to analysis and gain approval of a significantly increased
program.
SEOPW DRI Increment Ell
July 2008
Scope of Services
Page 8
EXHIBIT "B"
SUBCONTRACTORS
•
•
Organizational Chart
Community Redevelopment Agency
Coordinating Consultant
Rob Curtis, AICP
The Curtis Group
Legal
Jeff Bercow
Melissa Tapanes
Llahues
Bercow Radell &
Fernandez, P.A.
Economic
(Revenue)
Darryl
Sharpton
Sharpton,
Brunson & Co.
Economic
(Affordable
Housing)
Andy Dolkart
Miami Economic
Associates
Schools
Planning
Neha Shinde,
LEED®AP
Andrew DeWitt
Rachel Siegert
The Curtis Group
Kathi Wilbur
K. Wilbur
Consulting
Parks and Public
Realm
Aida Curtis, ASLA
Curtis + Rogers
Design Studio
Engineering
{Civil)
Manuel
Echezarreta, PE
Ford Engineers,
inc.
Environmental
Ed Swakon, PE
EAS Engineering
Transportation
Cathy Sweetapple,
AICP
Cathy Sweetapple
& Associates
Public Outreach
Kristopher
Smith
Traffic Modeling
Hurricane
Preparedness
Arturo Perez, PE
Leftwich
Consulting
Engineers
Intersection and
Ramp Analysis
Lisa Bemstein,
PE
Traffic Data
Collection
Kevin McNally
Traffic Survey
Specialists
Air Quality
Kim Brown, PE
KABA
Southeast Overtown/Park West
DR1 fncrernent ifF
EXHIBIT "C"
COMPENSATION AND SCHEDULE OF PAYMENT
•
•
•
SEOPW Increment III - Fee Schedule
Amount
Percent
Amount
Task
Task Description
Contract
Billed
Complete
Billed
Number
and/or Milestones
Amount
Last Period
This Period
This Period
Processing Increment III
A
Development Program/Processing
$47,726
Strategy
B
DRI Pre -Application Process
$34,710
C
Methodology Statements
$28,925
D
Complete DRI-ADA Draft for Client Review
$121,485
E
DRI-ADA Submittal
$75,205
F
First Round Sufficiency
$80,990
G
Second Round Sufficiency
$75,205
H
Development Order Conditions
$54,958
Public Hearings
$54,958
J
Consolidated ADA
$4,339
K
Application Fee Estimate
$75,000
L
Direct Expense Estimate
$35,000
M
Update Impact Fee Ordinance
$30,000
N
Biennial Report
$15,000
0
Development Program Monitoring
$10,000
Total Fees and Expenses
$743,500
SEOPW Increment III - Fee Schedule
Task
Number
Task Description
and/or Milestones
Contract
Amount
Amount
Billed
Last Period
Percent
Complete
This Period
Amount
Billed
This Period
Questions 1 - 7.- DRI
Information
Task 1-7.1
Task 1-7,2
Questions 1 - 7 - DRI Information
Sufficiency Responses
$3,500
$1,500
$0.00
$0.00
0.00%
0.00%
$0.00
$0.00
Question 8 • DRI
Permitting
Task 8.1
Task 8.2
Question 8 - DRI Permitting
Sufficiency Responses
$4,500
$2,000
$0.00
$0.00
0.00%
0 00%
$0 00
$0.00
Question 9 -
DRI Maps
Task 9.1
Task 9.2
Question 9 - DRI Maps
Sufficiency Responses
$5,500
$3,000
0
0
$0.00
$0.00
0.00%
0.00%
$0.00
$0.00
Question 10 - Project Description
- Planning
Task 10.1
Task 10.2
Task 10.3
Task 10.4
Development Program/Processing Strategy
DRI-ADA Submittal
Sufficiency Responses
Meetings, Hearings, etc.
$12,000
$5,000
$3,000
$12,500
0
0
0
0
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
Question 10 - Economics
Task 10E.1
Task 10E.2
Task 10E.3
Task 10E.4
Development Program/Processing Strategy
DRI-ADA Submittal
Sufficiency Responses
Meetings, Hearings, etc.
$13,000
$6,000
$3,000
$12,500
0
0
0
0
$0.00
$0.00
$0.00
$0.00
0 00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
Question
11 • Revenue
Generation
Task 11.1
Task 11.2
DRI-ADA Submittal
Sufficiency Responses
$10,000
$15,000
0
0
$0.00
$0.00
0.00%
0.00%
$0.00
$0.00
Question 17 - Water
Supply
Task 17.1
Task 17.2
Task 17.3
Task 17.4
Task 17.5
Methodology Statement (MLOU)
DRI-ADA Submittal
Sufficiency Responses
D O. Conditions and DRI Processing
Meetings, Hearings and Workshops
$1,000
$12,000
$3,000
$3,000
$12,500
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
Question
18 - Wastewater
Management
Task 18.1
Task 18.2
Task 18.3
Task 18,4
Task 18.5
Methodology Statement (MLOU)
DRI-ADA Submittal
Sufficiency Responses
D.O. Conditions and DRi Processing
Meetings, Hearings and Workshops
$1,000
$12,000
$3,000
$3,000
$12,500
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
Question
20 - Solid/Hazardous/Medical
Waste
Task 19.1
Task 19.2
Question 20 - Solid/Hazardous/Medical Waste
Sufficiency Responses
$6,000
$3,000
$0.00
$0.00
0.00%
0.00%
$0.00
$0.00
Question
21- Transportation
Task 21,1
Task 21.2
Task 21.3
Task 21.4
Task 21.5
Task 21.6
Task 21.7
Task 21,8
Task 21.9
Task 21.10
Task 21.11
Development Program/Processing Strategy
DRI Pre -application Process
Methodology Statement (MLOU)
Traffic Counts
Modeling
Intersection Analyses
Question 21 Analysis and Report
Traffic Concurrency Analysis
Responses to Sufficiency
D O. Conditions and DRI Processing
Meetings, Hearings and Workshops
$6,000
$7,000
$5,000
$10,000
$15,000
$5,000
$53,000
$7,000
$22,000
$11,000
$31,500
0
0
0
0
0
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SEOPW Increment III - Fee Schedule
Task
Number
Task Description
and/or Milestones
Contract
Amount
Amount
Billed
Last Period
Percent
Complete
This Period
Amount
Billed
This Period
Question 22 • Air Impacts
Task 22.0
Task 22.2
Question 22 - Air Impacts
Meetings, Hearings and Workshops
$17,000
$7,000
0
0
$0.00
$0.00
0.00%
0.00%_
$0.00
$0.00
Ques ion 23 - Hurricane Preparedness
Task 23.1
Task 23.2
Question 23 - Hurricane Preparedness
Responses to Sufficiency
$12,000
$3,500
0
0
$0.00
$0.00
0.00%
0.00%
$0.00
$0.00
Question 24 - Housing
Task 24.1
Task 24.2
Task 24.3
Task24.4
Task24.5
Methodology Statement (MLOU)
DRI-ADA Submittal
Sufficiency Responses
D.O. Conditions and DRI Processing
_Meetings, Hearings and Workshops
$2,000
$9,000
$3,000
$3,000
$14,000
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
Question 25 - Police and Fire Protection
Task 25.1
Task 25.2
Question 25 - Police and Fire Protection
Sufficiency Responses
$6,000
$2,500
0
0
0.00%
0.00%
$0.00
$0.00
Question 27 - Education
Task 27.1
Task 27.2
Task 27.3
Task 27,4
Question 27 - Education
Responses to Sufficiency
D.O. Conditions and DRI Processing
Meetings, Hearings and Workshops
$9,500
$3,500
$4,500
$12,500
0.00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
Question 28 - Health Care
Task 28.1
Task 28.2
DRI-ADA Submittal
Sufficiency Responses
$6,000
$2,500
0
0
$0.00
$0.00
0.00%
0.00%
$0.00
$0.00
Question 32 - Attraction/Recreation
Task 32.1 1Question 32 - Attraction/Recreation Facilities 1 $4,000
1 0
$0.00
0.00°/°I $0.00
Question 39 - Other
Task 39.1
Task 39.2
Negotiate and Finalize Agreement to Delete
Prepare and File Consolidated ADA
$3,500
$7,000
Application Services
Public Outreach
Team, Client, Process Administration
.. $45,000
$45,000
0
$0.00
0.00%
$0.00
Fee Sub -Total
Task A - J
Task K
Task L
Consultant Fee (sum of Tasks above)
Application Fee Estimate
Direct Expense Estimate
$578,500
$75,000
$35,000
Total DRI ADA Fees and Expenses
$688, 500
Development Impact Fee Ordinance - Modify for Incremen III
Task M 'Update the Impact Fee Ordinance I $30,0001 1 0
$0.00 0.00%I $0.00
Biennial Report
Task N • 'Prepare the Biennial Report 1 $15,000
1 0 1 $0.001 0 00%I $0.00
Development Program Monitoring
Task 0 'Monitoring the Status of Increments II and ill
$10,000
I 0 I $0.001 0.00%I $0.00
Total DRI Administrative Fees and Expenses
$55,000 $0.00
Total DR! ADA and Administrative Fees and Expenses $743,500
•
•
SEOPW Increment III - Fee Schedule
Task
Number
Task Description
and/or Milestones
Contract
Amount
Amount
Billed
Last Period
Percent
Complete
This Period
Amount
Billed
This Period
Meetings, Hearings, etc.
SEOPW increment III - Fee Schedule
• Boundary Expansion
ill
Amount
Percent
Amount
Task
Task Description
Contract
Billed
Complete
Billed
Number
and/or Milestones
Amount
Last Period
This Period
This Period
Processing Increment HI
A
Development Program/Processing Strategy
$60,638
B
DRI Pre -Application Process
$44,100
C
Methodology Statements
$36,750
D
Complete DRI-ADA Draft for Client Review
$154,350
E
DRI-ADA Submittal
$95,550
F
First Round Sufficiency
$102,900
G
Second Round Sufficiency
$95,550
H
Development Order Conditions
$69,825
Public Hearings
$69,825
eJ
Consolidated ADA
$5,513
K
Application Fee Estimate
$75,000
L
Direct Expense Estimate
$45,000
M
Update Impact Fee Ordinance
$15,000
N
Biennial Report
$10,000
0
Development Program Monitoring
$15,000
Total Fees and Expenses $895,000
•
SEOPW Increment III • Fee Schedule
Boundary Expansion
•
Amount
Percent
Amount
111111111. ask
Task Description
Contract
Billed
Complete
Billed
Number
andlor Milestones
Amount
Last Period
This Period
This Period
Questions.1 - 7 - DRI information
Task 1-7.1
Questions 1 - 7 - DRI Information
$3,500
$0,00
0.00%
$0.00
Task 1-7.2
Sufficiency Responses
$1,500
$0.00
0.00%
$0.00
Question 8 - DRI Permitting
Task 8.1
Question 8 - DRI Permitting
$4,500
$0.00
0.00%
$0.00
Task 8.2
Sufficiency Responses
$2,000
$0.00
0.00%
$0.00
Question 9 - DRI Maps
Task 9.1
Question 9 - DRI Maps
$5,500
0
$0.00
0.00%
$0.00'
Task 9.2
Sufficiency Responses
$3,000
0
$0.00
0.00%
$0.00
Question 10 • Project Description - Planri ng
Task 10.1
Development Program/Processing Strategy
$12,000
0
$0.00
0.00%
$0.00
Task 10.2
DRI-ADA Submittal
$5,000
0
$0.00
0.00%
$0.00
Task 10 3
Sufficiency Responses
$3,000
0
$0.00
0.00%
$0.00
Task 10.4
Meetings, Hearings, Legal Review & Analysis, etc.
$12,500
0
$0.00
0.00%
$0.001
Question 10 - Economics
'Task 10E.1
Development Program/Processing Strategy
$13,000
0
$0.00
0.00%
$0.00
Task 10E.2
DRI-ADA Submittal
$5,000
0
$0.00
0.00%
$0.00
Task 10E.3
Sufficiency Responses
$3,000
0
$0.00
0.00%
$0.00
Task 10E.4
Meetings, Hearings, etc.
$12,500
0
$0.00
0.00%
$0 00
Question 11 - Revenue Generation
11.14
DRl-ADA Submittal
$10,000
0
$0,00
0.00%
$0.00 a
1.2
Sufficiency Responses
$15,000
0
$0.00
0.00%
$0.00
Question 17 - Wate Supply
Task 17.1
Methodology Statement (MLOU)
$3,000
0
$0 00
0.00%
$0.00
Task 17.2
DRI-ADA Submittal
$20,000
0
$0,00
0.00%
$0.00
Task 17.3
Sufficiency Responses
$5,000
0
$0.00
0.00%
$0.00
Task 17.4
D.O. Conditions and DRI Processing
$5,000
0
$0.00
0.00%
$0.00
Task 17.5
Meetings, Hearings and Workshops
$15,000
0
$0 00
0.00%
$0.00
Question 18 - Wastewate Management
Task 18.1
Methodology Statement (MLOU) $3,000
0
$0.00
0.00%
$0.00
Task 18 2
DRI-ADASubmittai $20,000
0
$0.00
0.00%
$0.00
Task 18.3
Sufficiency Responses $5,000
0
$0.00
0.00%
$0.00
Task 18.4
D.O. Conditions and DRI Processing $5,000
0
$0.00
0.00%
$0.00
Task 18.5
Meetings, Hearings and Workshops $15,000
0
$0.00
0.00%
$0.00
Question 20 - Solid/HazardouslMedicat Waste
Task 19.1
Question 20 - Solid/Hazardous/Medical Waste
$6,000
$0.00
0.00%
$0.00
Task 19.2
Sufficiency Responses
$3,000
$0.00
0.00%
$0.00
Question 21- Transportation
Task 21.1
Development Program/Processing Strategy
$6,000
0
$0.00
0.00%
$0.00
Task 21.2
DRI Pre -application Process
$7,000
0
$0.00
0.00%
$0.00
Task 21.3
Methodology Statement (MLOU)
$5,000
0
$0.00
0.00%
$0.00
Task 21,4
Traffic Counts
$15,000
0
$0.00
0.00%
$0.00
Task 21.5
Modeling
$15,000
0
$0.00
0.00%
$0.00
Task 21.6 Intersection
Analyses
$5,000
0
$0.00
0.00%
$0.00
This estim
SEOPW Increment III - Fee Schedule
Boundary Expansion
Task
Number
Task Description
and/or Milestones
Contract
Amount
Amount
Billed
Last Period
Percent
Complete
This Period
Amount
Billed
This Period
Task 21.7
Task 21.8
Task 21 9
Task 21.10
Task 21.11
Question 21 Analysis and Report
Traffic Concurrency Analysis
Responses to Sufficiency
D.O. Conditions and DRI Processing
Meetings, Hearings and Workshops
$63,000
$7,000
$22,000
$11,000
$32,500
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0 00
$0.00
$0.00
Question 22 - Air Impacts
Task 22.0
Task 22.2
Question 22 - Air Impacts $17,000
Meetings, Hearings and Workshops $7,000
0
0
$0.00
50.00
0.00%
0.00%
$0.00
$0.00
Question 23 - Hurricane Preparedness
Task 23.1
Task 23.2
Question 23 - Hurricane Preparedness
Responses to Sufficiency
$12.000
$3,500
0
0
$0 00
$0.00
0.00%
0.00%
$0.00
$0.00
Question 24 - Housing
Task 24.1
Task 24.2
Task 24.3
Task24.4
Task24.5
Methodology Statement (MLOU)
DRI-ADA Submittal
Sufficiency Responses
D.O. Conditions and DR! Processing
Meetings, Hearings and Workshops
$2,000
$9,000
$3,000
$3,000
$14,000
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
Question 25 - Police and
Fire Protection
Task 25.1
Task 25.2
Question 25 - Police and Fire Protection
Sufficiency Responses
$6,000
$2,500
0
0
i 0.00%
0.00%
$0.00
$0.00
27- Education
ilkQuestion
7.1
Task 27.2
Task 27.3
Task 27.4
Question 27 - Education
Responses to Sufficiency
D.O. Conditions and DRI Processing
Meetings, Hearings and Workshops
$9,500
$3.500
$4,500
$12,500
_
0 00%
0.00%
0.00%
0.00%
$0.00
$0.00
$0.00
$0.00
Question 28 - Health Care
Task 28.1
Task 28.2
DRl-ADA Submittal
Sufficiency Responses
$6,000
$7,000
0
0
$0.00
$0.00
0.00%
0.00%
$0.00
$0.00
Question 30 - Historical and Archaeological Sites
Task 30.1
Task 30.2
Task 30,3
Prepare Cultural Resource Assessment
Response to Sufficiency
D.O. Conditions and DRI Processing
$47,500
$13,500
$5,500
_
Question 32 - Attraction/Recreation
Task 32.1
Question 32 - Attraction/Recreation Facilities
$6,000
0
$0.00
0.00%
$0.00
Question 39 - Other
Task 39.1
Task 39.2
Negotiate and Finalize Agreement to Delete
Prepare and File Consolidated ADA
$3,500'
$7,500
Application Services
Team, Client, Process Administration
Community Outreach for Boundary Expansion
$50,000
$75,000
_
Fee Sub -Total
Task A - J
Task K
'Task L
Consultant Fee (sum of Tasks above)
Application Fee Estimate
Direct Expense Estimate
$735,000
$75,000
$45,000
,RI ADA Fees and Expenses
$855,000
SEOPW Increment III - Fee Schedule
Boundary Expansion
Task
Number
Task Description
and/or Milestones
Contract
Amount
Amount
Billed
Last Period
Percent
Complete
This Period
Amount
Billed
This Period
Development Impact Fee Ordinance - Modify for Increment 11I
Task M 'Update the Impact Fee Ordinance
_ $15,000'
0 '
$0.00'
0.00%
S0.00
Biennial Report
Task N
Prepare the Biennuai Report
$10,000
0 I
$0.00'
0 00%
$0.00
Development Program Monitoring
Task 0 'Monitoring the Status of Increments II and III
$15,0001
0
$000
0A0%
$0.00
Total DRI Administrative Fees and Expensenes
$40,000
$0.00
Total DRI ADA and Administrative Fees and Expenses $895,000
EXHIBIT "D"
INSURANCE REQUIREMENTS
Commercial General Liability (covering Bodily Injury and Property Damage)
A. Limits of Liability
1. Each Occurrence $1,000,000
2. General Aggregate Limit $2,000,000
3. Products/Completed Operations $1,000,000
4. Personal and Advertising Injury $1,000,000
B. Endorsements Required
1. City of Miami and the Southeast Overtown/Park West CRA included as an Additional
Insureds
2. Employees included as insured
3. Independent Contractors Coverage
4. Contractual Liability
5. Premises/Operations
6. Explosion, Collapse and Underground Hazard
7. Loading and Unloading
II. Business Automobile Liability (covering Bodily Injury and Property Damage)
• A. Limits of Liability
Combined Single Limit
Including Hired, Borrowed or Non -Owned Autos
Any One Accident $1,000,000
B. Endorsements Required: City of Miami and Southeast Overtown/Park West CRA included as
an Additional Insureds
III. Worker's Compensation
A. Limits of Liability: Statutory -State of Florida
B. Waiver of subrogation
IV. Employer's Liability
A. Limits of Liability
1. Bodily injury caused by an accident, each accident $1,000,000
2. Bodily injury caused by disease, each employee $1,000,000
3. Bodily injury caused by disease, policy limit $1,000,000
V. Professional/ Pollution liability
A. Limits of Liability
1. Each Occurrence Limit $1,000,000
• 2. Aggregate Limit $1,000,000
The above policies shall provide City of Miami and the Southeast Overtown/Park West Community
•edevelopment Agency with written notice of cancellation or material change from the insurer not less
than (30) days prior to any such cancellation or material change.
Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all
insurance policies required above:
The company must be rated no less than "A" as to management, and no less than "Class V" as to
Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best
Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance
are subject to review and verification by Risk Management prior to insurance approval.
o